FormSF30_Amendment_0001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

PAGE 2 OF 9 91990018R00090001

Continued from Block 14...

Please note that we require each meeting costs to be broken out individually and not just one sum total for the proposal.

2.The revised due date for proposals has been extended to on or before 11:00 am EST on April 13, 2018.

Attachment Page

PAGE 3 OF 9 91990018R00090001

Vendor Questions: Implementing State-Adopted Challenging Content Standards

Question Reference Question Question No. Category

RFQ, PWS, or attachments, and Section

Business or Technical Question

1 RFP – Technical Proposal Pg. 11

Technical Can the proposal include a cover sheet and will it be included in the page count?

2 RFP – Technical Proposal Pg. 11

Technical Does the Table of Contents count towards the 40-double spaced page limit?

3 RFP - 4. Staffing Plan/Key Personnel/Past Performance Pg. 12-13

Technical This proposal requires a Gantt Chart. Is this included in the 40-double spaced page limit?

4 RFP - 4. Staffing Plan/Key Personnel/Past Performance Pg. 12-13

Technical Can you use a Landscape format in the technical for the Gantt Chart or other sections?

5 RFP - 4. Staffing Plan/Key Personnel/Past Performance Pg. 13

Technical Under the Time Commitments Bullet there is a table to be completed for this submission. The paragraph following states “The offeror should outline all existing obligations over the period of the contract for staff proposed for the award, including the percentage of time allotted to existing projects. The funding sources for other projects and the percentage of time allotted shall also be provided.” Based on what is requested in the paragraph and the table included in the RFP, the request required information is different? Do you want each Funder on other existing projects listed separately with the project name, and by the period of performance, per the narrative, or do you want one entry per person which includes all their tasks and Total hours and percent committed across all other existing projects based on the table included in the RFP??

6 PWS Technical For the regional convenings, would OCTAE want an information website separate from the LINCS' invitational outreach to supply additional information making it easy for people to decide to attend?

Solicitation No.: 91990018R0009

PAGE 4 OF 9 91990018R00090001

RFQ

Business Could you spend some time explaining what goes in the CAMS budget? In particular, what is included in the labor costs related to the meeting logistics. For example, does that include the labor involved in preparing to deliver the meeting contents to invitees and the time to deliver those contents, e.g., 3 days? And, are we extracting the logistical costs from the subcontractors' duties for the meetings? In addition, in our overall budget do you want a separate section or category for displaying the CAMS costs for the nine elements (i., ii., iii.) or just a total cost for CAMS?

PAGE 5 OF 9 91990018R00090001

Answers

No, The cover sheet will not be included in the page count.

No.

Yes.

No.

The Department wants one entry per person that includes all their tasks on this new contract and their time on this new contract (labor hours).

The offeror shall also provide the percentage of FTE on other prohjects for each and every other project and shall include the funding source for each of the other projects. The offeror should complete the table based on the narrative.

The offeror should propose what the offeror thinks is the best way to disseminate registration information and to register potential participants.

PAGE 6 OF 9 91990018R00090001

Please see attachment which explains the type of information we need.

Labor costs should only include the time for the actual on-site meeting itself, not preparation for the meeting. The vendor's budget should have a tab which includes the breakdown for each meeting individually, along with the total. Also if there is any honoraria included the rate cannot exceed a GS 15 Step 10.

PAGE 7 OF 9 91990018R00090001

1 This document contains source selection sensitive information related to the conduct of a Federal agency procurement and disclosure of which is restricted by Section 27 of the Office of Federal Procurement Policy Act (41 USC 423). The unauthorized disclosure of such information may subject both the discloser and recipient of the information to contractual, civil and/or criminal penalties as provided by law.

ATTACHMENT C

ED Conference Approval Management Site (CAMS) Content

Section A: General Information

Conference Name Conference Type Start Date End Date Duration in Days Month & Year (e.g. 08/2014) Will the conference be held in an ED facility or another government facility?

Venue Name City State Country

Expenses and Quantities

a. Meeting Space/Venue

b. Audio-Visual/Technology

c. Internet Technology

d. Conference Contractor Labor and G&A

e. Non Federal Travel

f. ED Employee Travel

g. Federal Travel

h. Conference Contractor Travel

i. Speaker Fees/Honoraria

j. Promotional Items

k. ADA Services

l. Closed Captioning

m. Decorator Services

n. Entertainment

o. Facilitator/Trainer

p. Graphic Design (art only)

q. Linens

r. Materials Reproduction

s. Photography

t. Registration Site

u. Rentals

v. Security

w. Shipping and Courier Fees

x. Sign Language

y. Signage, Banners, Branding Materials

z. Transcription /Court Reporter

PAGE 8 OF 9 91990018R00090001

2 This document contains source selection sensitive information related to the conduct of a Federal agency procurement and disclosure of which is restricted by Section 27 of the Office of Federal Procurement Policy Act (41 USC 423). The unauthorized disclosure of such information may subject both the discloser and recipient of the information to contractual, Estimate the number of each of the following types of participants.

1. Estimated Attendees

2. Non-Federal

3. Federal (Excluding ED Staff)

4. ED Staff

5. Onsite Contractors

6. Total Attendees

Estimate the Quantity and Cost per person/items for the following types of participants:

1. ED Employee Travel

2. Federal Travel

3. Conference Contractor Travel

4. Speaker Fees/Honoraria (see a and b below)

5. Promotional Items (see c below)

a. If Speaker fees/Honoraria will be provided, provide an estimate of the number of hours that the individual will need to accomplish the task.

i. Total number of hour:

b. A brief description of the individual's responsibilities (e.g. the individual will participate in pre-meeting preparations sessions and facilitate three group sessions at the conference; the individual will provide a one-hour keynote address).

c. If Promotional Items (e.g. conference bags, cups/mugs, key chains) will be distributed during the conference, provide a justification as to why these items are necessary or appropriate.

Who will be responsible for providing logistical and other support for the conference?

a. Name of Contractor

b. ED Staff who is in charge of the contract or task order

Are there Partners who will be named in the agenda as co-sponsors for this conference?

Is this a MOU or Inter-Agency Agreement?

Do you have a draft hotel/venue contract?

Please include draft contract for review.

Section B: ED Funded Travel

PAGE 9 OF 9 91990018R00090001

3 This document contains source selection sensitive information related to the conduct of a Federal agency procurement and disclosure of which is restricted by Section 27 of the Office of Federal Procurement Policy Act (41 USC 423). The unauthorized disclosure of such information may subject both the discloser and recipient of the information to contractual,

1. Is ED paying for any travel expenses (i.e., lodging, transportation, MI&E) for Non-

Federal personnel or contractor staff (excluding travel by the prime contractors who managed the logistical support or hired the subcontractors)?

If Yes, please answer the questions below:

2. Number of Non-Federal personnel whose travel expenses would be paid by ED

3. Estimated per person cost for travel (i.e., lodging, transportation, MI&E)

4. Provide the following information:

a. The direct service that will be provided by individuals on ED funded/sponsored travel and how ED will benefit from that service.

b. The criteria or process that will be used to ensure that individuals on invitational travel are recognized broadly as experts in a subject that is the focus of the conference.

5. In addition, provide the following information for consideration by the Office of the

Deputy Secretary (ODS) that explains how the conference that the ED funded/sponsored traveler will be attending meets the following criteria

a. The conference focuses on a policy/program that is a high priority for ED.

Briefly describe the relative priority of the policy/program (in the context of the ED’s overall agenda) for which the event-related ED funded/sponsored travel is being requested (e.g., is consistent with one of ED’s supplemental priorities; supports ED’s role in implementing an executive order or White House Initiative).

b. The conference is critical to accomplishing this high priority policy/program.

Describe the role of this event in the context of ED’s overall strategy for this high-priority policy/program area (e.g., there are no grant funds that are focused on meeting this priority) and how the event provides an opportunity for ED to reach an audience that it otherwise would have difficulty reaching.

c. The conference is likely to have impact.

Describe why this conference is (a) likely to have impact (e.g., evidence from past conferences to show that a face-to-face meeting was effective in meeting ED’s strategic goal) and (b) the most cost-effective way to achieve this impact.

Descript: The purpose of this amendment is to issue the Department's response to contractor questions and to officially extend the due date for proposals.

1.Attached are the responses to the contractor questions. Also, see the attachment, CAMS Meeting Content, which provides the required information for meeting budgets. ...See Continuation Page

Washington DC 20065