Sol_89303025QMA000116.pdf

Department of Energy Office of Headquarters Procurement

Washington, DC 20585

November 14, 2024

RFQ Number:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

☐ - Invitation for bid ☐ - Request for Proposal ☒ - Request for Quote

Product/Service Code Q401 NAICS Code 621610 Size Standard $19M

In accordance with FAR Part 19 this requirement is being set aside as:

☒ 100% Small Business ☐ HUBZone ☐ 8(a)

☐ SDVOSB ☐ EDWOSB ☐ WOSB

This is a small business set-aside, fair opportunity Request for Quote (RFQ) using FAR 12.603 procedures. The Department of Energy, Office of Headquarters Procurement Services, located at 1000 Independence Avenue S.W., Washington, D.C. 20585, and the Germantown, located at 19901 Germantown Road Germantown, MD 20874 intends to issue a single Firm-Fixed-Priced (FFP)\Labor Hour (LH) contract.

I. OVERVIEW

I.A Purpose

On January 3, 2017, the EEOC published a Final Rule on Affirmative Action for Individuals with Disabilities in Federal Employment. This rule requires Federal agencies to provide PAS as a form of affirmative action to employees with targeted disabilities. PAS can be provided both onsite and/or offsite for the teleworking employee.

Department of Energy (DOE) has a requirement to attract applicants, and to retain and support employees with targeted disabilities. DOE is hiring, promoting, and retaining qualified people with targeted disabilities into competitive employment opportunities within the agency. As a model employer in the Federal Government, DOE is looking to exceed expectations in the provision of employee care so employees talent can soar while successfully accomplishing the mission. With this effort comes the responsibility to provide services to applicants and employees with targeted disabilities to enable concentration on duties and responsibilities.

DOE requires contractor support for Personal Assistant Services (PAS). These services include, but are not limited to typical home health aide services, scheduling services, and other general related services stated within the contract.

PAS provides aid with performing activities of daily living that an individual would typically perform if they did not have a disability; these services are like home caregivers or paraprofessionals.

I.B CONTRACT ORDER OBJECTIVES – PERFORMANCE AREAS IAW THE SOW

The objective of this acquisition is to award a single Firm-Fixed-Priced (FFP)\Labor Hour (LH) contract for the services described in this RFQ and its attachments.

PAS provides aid with performing activities of daily living that an individual would typically perform if they did not have a disability; these services are like home caregivers or paraprofessionals. All services provided shall be in accordance with the specifications outlined within the PAS Statement Of Work.

I.C PERIOD OF PERFORMANCE

The period of performance of the resultant award will consist of a one-year base period and four

(4) one-year option periods exercised at the discretion of the DOE.” The DOE anticipates the following Period of Performance (to be adjusted at the time of award):

Base Period: December 16, 2024 – December 15, 2025 Option Period 1: December 16, 2025 – December 15, 2026 Option Period 2: December 16, 2026 – December 15, 2027 Option Period 3: December 16, 2027 – December 15, 2028 Option Period 4: December 16, 2028 – December 15, 2029

I.E PLACE OF PERFORMANCE

PAS services will be performed at the following DOE Washington, DC and Germantown, MD locations. Additionally, PAS service will be provided to employees at the employee’s home when they are teleworking.

DOE-Forrestal DOE-Germantown Telework Location 1000 Independence Ave, SW 19901 Germantown Road Washington, DC 20585 Germantown, MD 20874

DC and Maryland Metro Area

II. BASIS OF AWARD – EVALUATION PROCESS

II.A BEST VALUE METHODOLOGY

Award will be made to the single Quoter whose quotation that is deemed responsive and represents the overall best value to the Government using a Lowest Price Technically Acceptable (LPTA) methodology.

The Government anticipates adequate price competition for this RFQ and will evaluate proposed labor rates for price reasonableness. Trade-offs between price and non-price criterion are not permitted.

Quotes that fail to meet the requirement set forth in the RFQ will be rated as unacceptable.

The Government intends to award without exchanges and/or negotiations. However, if the CO determines that exchanges/negotiations are warranted, the DOE reserves the right to conduct exchanges/negotiations only with the vendor determined to be the best valued. Once the Government determines the contractor that is the best-valued (i.e., the apparent successful contractor), the Government reserves the right to communicate with only that contractor to address any remaining issues, if necessary, and finalize a contract with that contractor. These issues may include technical and price. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best-valued contractor based on the original analysis and address any remaining issues. This process shall continue until an agreement is successfully reached and a contract is awarded. Vendors are strongly encouraged to provide their best quote in response to the final solicitation.

II.B EVALUATION CRITERIA – GENERAL

The below Evaluation Criteria shall be used to evaluate quotes:

• Criterion 1 − Technical

• Criterion 2 – Price Quote

II.B.1 Formatting Guidelines for Each Criterion

1. Criterion 1 – Technical Approach:

o Must be submitted in either MS Word or PDF file format.

o The font size shall be no smaller than Times New Roman font size 12.

o No pricing information should appear in this section. Instead, pricing data should only appear in Criterion 2 – Price Quote.

o Additional pages beyond the stated page limits will not be evaluated.

2. Criterion 2 – Price Quote:

o Must be submitted in MS Excel file format.

II.C EVALUATION CRITERIA – INSTRUCTIONS AND EVALUATION PROCEDURES

II.C.1 Criterion 1 – Technical Capability (Page Limit – 2 Pages to Include a 1-Page Executive Summary/Excludes Cover Pages and the Table of Contents)

II.C.2 Criterion 1 Instructions – The Quoter shall furnish a narrative summary that describes its ability to execute the RFQ requirements as stated in Attachment 1 – Statement of Work (SOW) and illustrated via the labor categories provided via Attachment 2 – Pricing Worksheet. The offeror shall demonstrate their capacity and experience in providing Personal Assistant Services (PAS), IAW all aspects of the Statement of Work (SOW), providing specific attention to the seven (7) areas, such as scope, minimum requirements, qualifications, scheduling, security clearance, insurance and 508 compliances, to satisfy minimum technical acceptability.

II.C.3 Criterion 1 Evaluation Procedures - The Government will review the Quoter’s submission to evaluate the extent to which the proposed vendors capability to satisfy all aspects of the Statement of Work (SOW), such as the scope, minimum requirements, qualifications, scheduling, security clearance, insurance and 508 compliances. Each one of these seven (7) areas will be evaluated based upon the submitted narrative summary, receiving a combined rating of either technically acceptable or technically unacceptable.

Adjectival Rating

Description (Criterion 1: Technical Capability)

Technically Acceptable

The quote clearly meets the minimum requirements of the solicitation

Technically Unacceptable

The quote does not clearly meet the requirements of the solicitation

II.C.4 Criterion 2 – Price Quote (No Page Limit – Must be submitted in MS Excel file format)

• Criterion 2 Instructions – Quoters shall submit Criterion 2 – Price Quote by completing and submitting RFQ Attachment 2 – Price Matrix Template. The Quoter shall use the established labor mix and labor hours in RFQ Attachment 2 and apply their ceiling labor rates (discounted as appropriate) to arrive at an extended, total price/Total Evaluated Price for each contract period.

• Criterion 2 Evaluation Procedures – The Government will not score or rank the price. The Government will evaluate price in accordance with FAR 12.203. The Government will review each Quoter’s proposed labor rate pricing to confirm that the rates do not exceed the Quoter’s ceiling rates. The Government will review the proposed labor mix, labor hours, and labor rates in each Quoter’s completed RFQ Attachment 2 – Price Matrix Template to ensure mathematical correctness, Quoter’s provided all necessary labor categories and labor hours do not exceed the direct productive labor hours (DPLH) in RFQ Attachment 2.

III. SUBMITTALS

All RFQ responses shall include the following submittals:

1. Criterion 1 – Technical Capability (i.e., a 1-page Executive Summary, and a 2-Page narrative to describe adequate technical capability.

2. Criterion 2 – Price Quote submission (i.e., a completed price matrix using the template provided via RFQ Attachment 2 – Price Matrix).

IV. DUE DATES AND CORRESPONDENCE:

(NOTE 1: All times noted are Eastern Standard Time [EST]) (NOTE 2: All correspondence in conjunction with this RFQ should be directed to the Contract Specialist as the Primary, and the Contracting Officer as the Secondary).

IV.A TIMELINE FOR QUESTIONS/REQUESTS FOR INFORMATION

The deadline for submitting questions for this effort is NLT 4:00PM EST, November 22, 2024.

Regarding questions submitted after this deadline, the Government will attempt but cannot guarantee a response.

Questions and requests for information should be submitted to the following individuals: Contracting Officer, Mr. Guy Cholmondeley, at guy.cholmondeley@hq.doe.gov.

IV.B DEADLINE FOR QUOTE SUBMISSION

Quote submissions must be sent and received via email NLT 4:00PM EST, December 6, 2024.

Quote submissions provided after this deadline may be rejected from further consideration. Quote submissions should be sent via email to the following individuals: Contracting Officer, Mr. Guy Cholmondeley, at guy.cholmondeley@hq.doe.gov.

Sincerely, Guy Cholmondeley Contracting Officer Office of Headquarters Procurement Services

Attachments:

1. RFQ Attachment 1 – Statement of Work

2. RFQ Attachment 2 – Pricing Matrix mailto:guy.cholmondeley@hq.doe.gov

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

00112

See Schedule

00148 CODE 16. ADMINISTERED BYCODE

X

X

621610

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR893030

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

12/06/2024 1600 ES

11/14/2024

240-220-1269Guy Cholmondeley (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

89303025QMA000116

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 20 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

See Schedule

15. DELIVER TO

Washington DC 20585 1000 Independence Avenue, SW Forrestal Building

MA-64

U.S. Department of Energy

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

Headquarters Procurement Services

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

ADMINISTERED BY:

Office of HQ PS (HQ) U.S. Department of Energy Office of Headquarters Procurement Services

MA-64

1000 Independence Ave., S.W.

Washington DC 20585 US

DELIVER TO:

Chief Human Capital Officer U.S. Department of Energy Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

11/14/2024

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Ofc of the Ch Human Capital Ofc

Forrestal Blding, Rm 4E-084 (HC-1)

1000 Independence Ave., SW

Washington DC 20585 US

Delivery: 30 Days After Award

Period of Performance: 01/01/2025 to 12/31/2029

00001 Personal Assistance Services (PAS) in support of

HC Reasonable Accommodations.

Base Year POP: January 1, 2025 – December 31, 2025

Period of Performance: 12/16/2024 to 12/15/2025

10001 Personal Assistance Services (PAS) in support of

HC Reasonable Accommodations.

Option Period 1 POP: January 1, 2026 – December

31, 2026

(Option Line Item)

Period of Performance: 12/16/2025 to 12/15/2026

20001 Personal Assistance Services (PAS) in support of

HC Reasonable Accommodations.

Option Period 2 POP: January 1, 2027 – December

31, 2027

(Option Line Item)

Period of Performance: 12/16/2026 to 12/15/2027

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

20 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 20

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

89303025QMA000116

30001 Personal Assistance Services (PAS) in support of

HC Reasonable Accommodations.

Option Period 3 POP: January 1, 2028 – December

31, 2028

(Option Line Item)

Period of Performance: 12/16/2027 to 12/15/2028

40001 Personal Assistance Services (PAS) in support of

HC Reasonable Accommodations.

Option Period 4 POP: January 1, 2029 – December

31, 2029

(Option Line Item)

Period of Performance: 12/16/2028 to 12/15/2029

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Section B - Supplies or Services/Prices

DOE-B-2007 LABOR-HOUR CONTRACT (OCT 2014)

(a) This is a Labor-Hour contract. The Contractor shall provide the direct-productive-labor-hours (DPLH) at the fixed labor rates shown below by performing entity:

(1) For work performed by the Contractor’s employees, the following labor categories, DPLH and fixed labor rates shall apply:

BASE YEAR

LABOR CATEGORY POSITIONS LABOR HOURS LABOR RATE TOTAL PRICE

Certified Medical Assistant 1 2,080 $0.00 Certified Nurse Assistant 1 2,080 $0.00

SUBTOTAL $0.00

OPTION PERIOD 1

LABOR CATEGORY POSITIONS LABOR HOURS LABOR RATE TOTAL PRICE

Certified Medical Assistant 1 2,080 $0.00 Certified Nurse Assistant 1 2,080 $0.00

SUBTOTAL $0.00

OPTION PERIOD 2

LABOR CATEGORY POSITIONS LABOR HOURS LABOR RATE TOTAL PRICE

Certified Medical Assistant 1 2,080 $0.00 Certified Nurse Assistant 1 2,080 $0.00

SUBTOTAL $0.00

OPTION PERIOD 3

LABOR CATEGORY POSITIONS LABOR HOURS LABOR RATE TOTAL PRICE

Certified Medical Assistant 1 2,080 $0.00 Certified Nurse Assistant 1 2,080 $0.00

SUBTOTAL $0.00

OPTION PERIOD 4

LABOR CATEGORY POSITIONS LABOR HOURS LABOR RATE TOTAL PRICE

Certified Medical Assistant 1 2,080 $0.00 Certified Nurse Assistant 1 2,080 $0.00

SUBTOTAL $0.00

(b) Payment for the DPLH provided shall be made in accordance with DOE-G-2005A*1 BILLING

INSTRUCTIONS - ALTERNATE I (MAR 2019).

DOE-B-2012 SUPPLIES/SERVICES BEING PROCURED/DELIVERY REQUIREMENTS (OCT 2014)

The Contractor shall furnish all personnel, equipment, material, supplies, and support for Personal Assistant Services (PAS) in the District of Columbia (DC), Maryland and Virginia geographical area. These services include, but are not limited to, reader services, sighted guides, scheduling services, and other general related services stated within the contract. All services provided shall be in accordance with the specifications outlined within the PAS Statement Of Work.

(End of Clause)

DOE-B-2013 OBLIGATION OF FUNDS (OCT 2014)

Pursuant to the clause of this contract at FAR 52.232-22, Limitation of Funds, total funds in the amount(s) specified below are obligated for the payment of allowable costs. It is estimated that this amount is sufficient to cover performance through the date(s) shown below. The estimated base year period of August 1, 2024 through July 31, 2025.

(End of Clause)

Section C - Description/Specifications

DOE-C-2002 PERFORMANCE WORK STATEMENT (OCT 2014)

The Performance Work Statement is an attachment to this solicitation, Attachment 1 – Performance Work Statement (PWS).

(End of Clause)

DOE-C-2003 REPORTS (OCT 2014)

The Contractor shall prepare and submit reports in accordance with Attachment 1-Performance Work Statement.

(End of Clause)

Page

Section E - Inspection and Acceptance

DOE-E-2001 INSPECTION AND ACCEPTANCE (OCT 2014)

Inspection and acceptance of all items under this contract shall be accomplished by the Contracting Officer in accordance with the clause entitled FAR Clause 52.246-4. If the Contracting Officer assigns this responsibility to the Contracting Officer’s Representative or another representative of the Government, the Contracting Officer shall notify the Contractor in writing.

(End of Clause) Section F - Deliveries or Performance

DOE-F-2002 PLACE OF PERFORMANCE – SERVICES (OCT 2014)

Place of performance shall include the on-site locations within the DC, and Maryland office locations listed below, and virtually based upon request.

DOE-Forrestal 1000 Independence Ave, SW Washington, DC 20585

DOE-Germantown 19901 Germantown Road Germantown, MD 20874

Telework Employees within The DC and Maryland metro area

(End of Clause)

DOE-F-2003 PERIOD OF PERFORMANCE (OCT 2014)

The Contractor shall commence performance of the base year of this Contract in accordance with the contract terms and conditions on August 1, 2024 and continue through July 31, 2025. The four option years following the base year are subject to the exercising of the option pursuant to FAR clause 52.217-9.

The period of performance of this contract may be extended pursuant to unilateral options or other clauses that provide for the extension of the contract. In the event that the Government elects to exercise its right pursuant to such options(s) or other clauses, the period of performance shall be revised to reflect such extensions.

Section G - Contract Administration Data

DOE-G-2001 CONTRACTING OFFICER AUTHORITY (OCT 2014)

The Contracting Officer is responsible for administration of the contract. The Contracting Officer may appoint a Contracting Officer’s Representative (COR), in accordance with the clause entitled Contracting Officer’s Representative, to perform specifically delegated functions. The Contracting Officer is the only individual who has the authority on behalf of the Government, among other things, to take the following actions under the contract:

(a) Assign additional work within the general scope of the contract.

(b) Issue a change in accordance with the clause entitled Changes.

(c) Change the cost or price of the contract.

(d) Change any of the terms, conditions, specifications, or services required by the contract.

(e) Accept non-conforming work.

(f) Waive any requirement of the contract.

(End of Clause)

DOE-G-2002 CONTRACTING OFFICER’S REPRESENTATIVE (OCT 2014)

Pursuant to the clause at DEAR 952.242-70, Technical Direction, the Contracting Officer shall designate in writing a Contracting Officer’s Representative (COR) for this contract and provide a copy of such designation to the contractor, including the delegated responsibilities and functions. The COR does not have authority to perform those functions reserved exclusively for the Contracting Officer.

Contracting Officer’s Representative Name: Corlis Lawrence Telephone number: (202)538-4668 Email: corlis.lawrence@hq.doe.gov

(End of Clause)

DOE-G-2003 CONTRACTOR’S PROGRAM MANAGER (OCT 2014)

(a) The Contractor shall designate a Program Manager who will be the Contractor's authorized supervisor for technical and administrative performance of all work hereunder. The Program Manager shall be the primary point of contact between the Contractor and the Contracting Officer's Representative (COR) under this contract.

(b) The Program Manager shall receive and execute, on behalf of the Contractor, such technical directions as the COR may issue within the terms and conditions of the contract.

(End of Clause)

DOE-G-2004 CONTRACT ADMINISTRATION (OCT 2014)

To promote timely and effective contract administration, correspondence delivered to the Government under this contract shall reference the contract number, title, and subject matter, and shall be subject to the following mailto:corlis.lawrence@hq.doe.gov procedures:

(a) Technical correspondence. Technical correspondence shall be addressed to the Contracting Officer's Representative (COR) for this contract, and a copy of any such correspondence shall be sent to the Contract Specialist or Contracting Officer identified below. As used herein, technical correspondence does not include correspondence where patent or rights in data issues are involved, nor technical correspondence which proposes or involves waivers, deviations, or modifications to the requirements, terms, or conditions of this contract.

(b) Other Correspondence.

(1) Correspondence regarding patent or rights in data issues should be sent to the Intellectual Property Counsel. A copy of such correspondence shall be provided to the Contract Specialist or Contracting Officer identified below.

(2) If no Government Contract Administration Office is designated on Standard Form 33 (Block

24) or Standard Form 26 (Block 6), all correspondence, other than technical correspondence and correspondence regarding patent or rights in data, including correspondence regarding waivers, deviations, or modifications to requirements, terms, or conditions of the contract, shall be addressed to the Contract Specialist or Contracting Officer identified below. Copies of all such correspondence shall be provided to the COR.

(3) Where a Government Contract Administration Office, other than DOE, is Designated on either Standard Form 33 (Block 24), or Standard Form 26 (Block 6), of this contract, all correspondence, other than technical correspondence, shall be addressed to the Government Contract Administration Office so designated, with copies of the correspondence to the following:

(c) Information regarding correspondence addresses and contact information is as follows:

(1) Contract Specialist:

(A) Telephone number:

(B) Address:

(C) Email address:

(2) Contracting Officer:

(A) Guy Cholmondeley

(B) Telephone number: 240-220-1269

(C) Address: 1000 Independence Avenue, S.W., Washington, D.C. 20585

(D) Email address: guy.cholmondeley@hq.doe.gov

(2) Contracting Officer's Representative:

(A) Sonya Owens-Cobblah

(B) Telephone number: 240-205-4555

(C) Address: NA

(D) Email address: sonya.owens-cobblah@hq.doe.gov

(End of Clause)

DOE-G-2005 BILLING INSTRUCTIONS (APR 2020) - ALTERNATE I (APR 2020)

(a) Contractors shall use Standard Form 1034, Public Voucher for Purchases and Services Other than Personal, when requesting payment for work performed under the contract.

(b) Contractors shall submit vouchers electronically through the DOE Office of Finance and Accounting's Vendor Invoicing Portal and Electronic Reporting System (VIPERS). VIPERS allows vendors to submit vouchers, attach supporting documentation and check the payment status of any voucher submitted to the DOE. Instructions concerning contractor enrollment and use of VIPERS can be found at https://vipers.doe.gov.

(c) A paper copy of a voucher that has been submitted electronically will not be accepted.

(d) The voucher must include a statement of cost and supporting documentation for services rendered. This statement should include, as a minimum, a breakout by cost or price element and task order (if applicable) of all services actually provided by the Contractor, both for the current billing period and cumulatively for the entire contract.

(1) Statement of Cost. The Contractor shall prepare and submit a Statement of Cost with each voucher in accordance with the following:

(A) Statement of Cost must be completed in accordance with the Contractor's cost accounting system.

(B) Costs claimed must be only those recorded costs authorized for billing by the payment provisions of the contract.

(C) Indirect costs claimed must reflect the rates approved for billing purposes by the Contracting Officer.

mailto:sonya.owens-cobblah@hq.doe.gov

(D) The Direct Productive Labor Hours (DPLH) incurred during the current billing period must be shown and the DPLH summary completed, if applicable.

(E) The total fee billed, retainage amount, and available fee must be shown.

(F) If task orders or task assignments are issued under this contract, the Contractor must prepare a Statement of Cost for each task order work assignment and a summary for the total invoiced cost.

(2) The Contractor shall prepare and submit the supporting documentation with each voucher in accordance with the following:

(A) Direct costs (e.g., labor, equipment, travel, supplies, etc.) claimed for reimbursement on the Statement of Cost must be adequately supported. The level of detail provided must clearly indicate where the funds were expended. For example, support for labor costs must include the labor category (e.g., program manager, senior engineer, technician, etc.), the hourly rate, the labor cost per category, and any claimed overtime; equipment costs must be supported by a list of the equipment purchased, along with the item's cost; supporting data for travel must include the destination of the trip, number and labor category of travelers, transportation costs, per diem costs, and purpose of the trip; and supplies should be categorized by the nature of the items (e.g., office, lab, computer, etc.) and the dollar amount per category.

(B) Any cost sharing or in-kind contributions incurred by the Contractor and/or third party during the billing period must be included.

(C) Indirect rates used for billings must be clearly indicated, as well as their basis of application.

When the cognizant Administrative Contracting Officer (ACO) or auditor approves a change in the billing rates, include a copy of the approval.

(D) All claimed subcontractor costs must be supported by submitting the same detail as outlined herein.

(End of Clause)

DOE-G-2007 CONTRACTOR PERFORMANCE ASSESSMENT REPORTING (NOV 2021)

(a) The Contracting Officer will document the Contractor's performance under this contract (including any task orders placed against it, if applicable) by using the Contractor Performance Assessment Reporting System (CPARS). CPARS information is handled as "Source Selection Information," available to authorized Government personnel seeking past performance information when evaluating proposals for award.

(b) Contractor performance will be evaluated at least annually at the contract or task-order level, as determined by the Contracting Officer. Evaluation categories may include any or all of the following at the Government's discretion: (1) technical/quality, (2) cost control, (3) schedule, (4) management or business relations, and (5) small business subcontracting. Past performance information is available at https://www.cpars.gov. It is recommended that the Contractor take the overview training found on the CPARS website. The Contractor shall acknowledge receipt of the Government's request for comments on CPARS assessments at the time it is received and shall respond to such requests within fourteen (14) calendar days of the request.

(c) Joint Ventures. Performance assessments shall be prepared on contracts with joint ventures. When the joint venture has a unique Commercial and Government Entity (CAGE) code and unique entity identifier, a single assessment will be prepared for the joint venture using its CAGE code and unique entity identifier. If the joint venture does not have a unique CAGE code and unique entity identifier, separate assessments, containing identical narrative, will be prepared for each participating contractor and will state that the evaluation is based on performance under a joint venture and will identify the contractors that were part of the joint venture.

(d) In addition to the performance assessments addressed above, the Government will perform other performance assessments necessary for administration of the contract in accordance with other applicable clauses in this contract.

(End of Clause)

DOE-G-2008 NON-SUPERVISION OF CONTRACTOR EMPLOYEES (OCT 2014)

The Government shall not exercise any supervision or control over Contractor employees performing services under this contract. The Contractor's employees shall be held accountable solely to the Contractor's management, who in turn is responsible for contract performance to the Government.

(End of Clause) Section H - Special Contract Requirements

DOE-H-2013 CONSECUTIVE NUMBERING (OCT 2014)

Due to automated procedures employed in formulating this document, clauses and provisions contained within may not always be consecutively numbered.

(End of clause)

DOE-H-2029 POSITION QUALIFICATIONS (OCT 2014)

The Contractor shall provide personnel for the performance of this contract, whether employees of the Contractor or employees of a subcontractor, which satisfy as a minimum, the applicable labor category qualifications, both education and experience, set forth within “section 4.3 of the SOW.", in Section J, except as the Contracting Officer may otherwise authorize.

DOE-H-2034 CONTRACTOR INTERFACE WITH OTHER CONTRACTORS AND/OR

GOVERNMENT EMPLOYEES (OCT 2014)

The Government may award contracts to other contractors for work to be performed at a DOE-owned or – controlled site or facility. The Contractor shall cooperate fully with all other on-site DOE contractors and Government employees. The Contractor shall coordinate its own work with such other work as may be directed by the Contracting Officer or a duly authorized representative. The Contractor shall not commit or permit any act which will interfere with the performance of work by any other contractor or by a Government employee.

(End of Clause)

H.15 DOE-H-2047 FEDERAL HOLIDAYS AND OTHER CLOSURES (JUL 2021) – ALTERNATE I

(a) Designated Federal holidays. Federal employees observe the following Federal holidays:

(1) New Year's Day;

(2) Birthday of Martin Luther King, Jr.;

(3) Washington's Birthday;

(4) Memorial Day;

(5) Juneteenth;

(6) Independence Day;

(7) Labor Day;

(8) Columbus Day;

(9) Veterans Day;

(10) Thanksgiving Day; and

(11) Christmas Day.

Generally, Federal holidays that fall on Saturday are observed on the preceding Friday; and holidays that fall on Sunday are observed on the following Monday. The exact calendar day and/or date on which any of the listed holidays are observed may change year to year.

(b) Other Federal Holidays. In addition to the holidays specified above in paragraph (a), Federal employees may observe other holidays designated by Federal Statute, Executive Order, or Presidential Proclamation as a one-time, day-off such as Inauguration Day for the President of the United States.

(c) Unscheduled closures. Occasionally, an individual Federally-owned or -controlled site or facility will be closed or have an early closure on a normal work day for other reasons such as inclement weather or facility conditions. If an unplanned closure occurs, the Contractor will be notified as soon as possible after the determination that the Federally-owned or -controlled site or facility will be closed.

(d) The Contractor shall provide the services required by the contract at Federally-owned or -controlled sites or facilities on all regularly scheduled Federal work days and other days as may be required by the contract. The Contractor shall not provide the services required by the contract on those days, or portions thereof, specified in paragraphs (a), (b) and (c), except as required under paragraph (e). Accordingly, the Contractor's employees, whose regular duty station in performance of this contract is a Federally-owned or -controlled site or facility, shall not be granted access to the facility during those times specified in paragraphs (a), (b) and (c), unless required by paragraph (e) below.

(e) There may be times that the Contractor is required to perform the services required by the contract on a Federal holiday or other closure times. In the event that such performance is required, the Contracting Officer will notify the Contractor, in writing, and specify the extent to which performance of the contract will be required. The Contractor shall provide sufficient personnel to perform the contractually-required work on those days, as directed by the Contracting Officer.

(f) In accordance with the payment and other applicable clauses of the contract, the Government will not pay the Contractor for its employees' regularly scheduled work hours not actually provided directly in performance of the contract due to an unscheduled closure as contemplated in paragraphs (b) and (c) above.

(g) In accordance with the payment and other applicable clauses of the contract, the Government will not pay the Contractor for its employees' regularly scheduled work hours not actually provided directly in performance of the contract due to an unscheduled closure as contemplated in paragraphs (b) and (c) above unless the Contractor has a telework policy, approved by the Contracting Officer, that allows for the employees to provide services for such work hours via telework and requires the Contractor to pay its employees for such work hours.

(End of Clause)

DOE-H-2062 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL -

ALTERNATE I (OCT 2014)

(a) Pursuant to the clause at FAR 52.204-9, Personal Identity Verification of Contractor Personnel, the Contractor shall comply with applicable DOE regulations, policies and directives regarding identification, credential and access management for its personnel who have routine physical access to DOE-owned or -controlled sites or facilities or routine access to DOE information systems.

(b) The Contractor shall comply with the requirements of those DOE directives, or parts thereof, identified elsewhere in the contract pursuant to the clause at DEAR 970.5204-2, Laws, Regulations and DOE Directives.

(End of Clause)

DOE-H-2063 CONFIDENTIALITY OF INFORMATION (NOV 2023)

(a) Performance of work under this contract may result in the Contractor having access to Controlled Unclassified Information (CUI), via written or electronic documents, or by virtue of having access to DOE's electronic or other systems. Such CUI includes personally identifiable information (such as social security account numbers) or proprietary business, technical, or financial information belonging to the Government or other companies or organizations. The Contractor shall treat this information as confidential and agrees not to use this information for its own purposes, or to disclose the information to third parties, unless specifically authorized to do so in writing by the Contracting Officer.

(b) The restrictions set out in paragraph(a) above, however, do not apply to -

(1) Information which, at the time of receipt by the Contractor, is in the public domain;

(2) Information which, subsequent to receipt by the Contractor, becomes part of the public domain through no fault or action of the Contractor;

(3) Information which the Contractor can demonstrate was previously in its possession and was not acquired directly or indirectly as a result of access obtained by performing work under this contract;

(4) Information which the Contractor can demonstrate was received from a third party who did not require the Contractor to hold it in confidence; or

(5) Information which is subject to release under applicable law.

(c) These provisions do not alter the contractor's and their employees' obligations, rights, or liabilities created by existing statute or Executive order relating to (1) classified information, (2) communications to Congress, (3) the reporting to an Inspector General or the Office of Special Counsel of a violation of any law, rule, or regulation, or mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety, or (4) any other whistleblower protection. The definitions, requirements, obligations, rights, sanctions, and liabilities created by controlling Executive orders and statutory provisions are incorporated into this agreement and are controlling.

(d) The Contractor shall obtain a written agreement from each of its employees who are granted access to, or furnished with, CUI, whereby the employee agrees that he or she will not discuss, divulge, or disclose any such information to any person or entity except those persons within the Contractor's organization directly concerned with the performance of the contract. The agreement shall be in a form satisfactory to the Contracting Officer.

(e) Upon request of the Contracting Officer, the Contractor agrees to execute an agreement with any party which provides CUI to the Contractor pursuant to this contract, or whose facilities the Contractor is given access to that restrict use and disclosure of CUI obtained by the Contractor. A copy of the agreement, which shall include all material aspects of this clause, shall be provided to the Contracting Officer for approval.

(f) Upon request of the Contracting Officer, the Contractor shall supply the Government with reports itemizing the confidential or proprietary information it receives under this contract and identify the source (company, companies or other organizations) of the information.

(g) The Contractor agrees to flow down this clause to all subcontracts issued under this contract.

(End of Clause)

DOE-H-2064 USE OF INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE, AND THIRD-

PARTY SERVICES (OCT 2014)

(a) Acquisition of Information Technology. The Government may provide information technology equipment, existing computer software (as described in 48 CFR 27.405), and third-party services for the Contractor’s use in the performance of the contract; and the Contracting Officer may provide guidance to the Contractor regarding usage of such equipment, software, and third-party services. The Contractor is not authorized to acquire (lease or purchase) information technology equipment, existing computer software, or third-party services at the Government’s direct expense without prior written approval of the Contracting Officer. Should the Contractor propose to acquire information technology equipment, existing computer software, or third-party services, the Contractor shall provide to the Contracting Officer justification for the need, including a complete description of the equipment, software, or third-party service to be acquired, and a lease versus purchase analysis if appropriate.

(b) The Contractor shall immediately provide written notice to the Contracting Officer’s Representative when an employee of the Contractor no longer requires access to the Government information technology systems.

(c) The Contractor shall not violate any software licensing agreement or cause the Government to violate any licensing agreement.

(d) The Contractor agrees that its employees will not use, copy, disclose, modify, or reverse engineer existing computer software provided to it by the Government except as permitted by the license agreement or any other terms and conditions under which the software is made available to the Contractor.

(e) If at any time during the performance of this contract the Contractor has reason to believe that its utilization of Government furnished existing computer software may involve or result in a violation of the software licensing agreement, the Contractor shall promptly notify the Contracting Officer, in writing, of the pertinent facts and circumstances. Pending direction from the Contracting Officer, the Contractor shall continue performance of the work required under this contract without utilizing the software.

(f) The Contractor agrees to include the requirements of this clause in all subcontracts at any tier.

(End of Clause)

DOE-H-2065 REPORTING OF FRAUD, WASTE, ABUSE, CORRUPTION, OR

MISMANAGEMENT (OCT 2014)

The Contractor shall comply with the following:

(a) Notify employees annually of their duty to report allegations of fraud, waste, abuse, misuse, corruption, criminal acts, or mismanagement relating to DOE programs, operations, facilities, contracts, or information technology systems to an appropriate authority (e.g., OIG, other law enforcement, supervisor, employee concerns office, security officials). Examples of violations to be reported include, but are not limited to, allegations of false statements; false claims; bribery; kickbacks; fraud; DOE environment, safety, and health violations; theft; computer crimes; contractor mischarging; conflicts of interest; and conspiracy to commit any of these acts. Contractors must also ensure that their employees are aware that they may always report incidents or information directly to the Office of Inspector General (OIG).

(b) Display the OIG hotline telephone number in buildings and common areas such as cafeterias, public telephone areas, official bulletin boards, reception rooms, and building lobbies.

(c) Publish the OIG hotline telephone number in telephone books and newsletters under the Contractor’s cognizance.

(d) Ensure that its employees report to the OIG within a reasonable period of time, but not later than 24 hours after discovery, all alleged violations of law, regulations, or policy, including incidents of fraud, waste, abuse, misuse, corruption, criminal acts, or mismanagement, that have been referred to Federal, State, or local law enforcement entities.

(e) Ensure that its employees report to the OIG any allegations of reprisals taken against employees who have reported to the OIG fraud, waste, abuse, misuse, corruption, criminal acts, or mismanagement.

(f) Ensure that its managers do not retaliate against DOE contractor employees who report fraud, waste, abuse, misuse, corruption, criminal acts, or mismanagement.

(g) Ensure that all their employees understand that they must –

(1) Comply with requests for interviews and briefings and must provide affidavits or sworn statements, if so requested by an employee of the OIG so designated to take affidavits or sworn statements;

(2) Not impede or hinder another employee's cooperation with the OIG; and

(3) Not take reprisals against DOE contractor employees who cooperate with or disclose information to the OIG or other lawful appropriate authority.

(h) Seek more specific guidance concerning reporting of fraud, waste, abuse, corruption, or mismanagement, and cooperation with the Inspector General, in DOE directives.

(End of Clause)

DOE-H-2066 SAFEGUARDS AND SECURITY PROGRAM (OCT 2014)

(a) Pursuant to the clause at DEAR 952.204-2, Security, the Contractor agrees to comply with all security regulations and contract requirements as incorporated into the contract.

(b) The Contractor shall comply with the requirements of those DOE directives, or parts thereof, identified below in implementing the requirements of this clause. The Contracting Officer, may, at any time, unilaterally amend this clause in order to add, modify or delete specific requirements. Directive No. Date Directive Title / Contract Requirements

(End of Clause)

DOE-H-2071 DEPARTMENT OF ENERGY DIRECTIVES (OCT 2014)

(a) In performing work under this contract, the Contractor shall comply with the requirements of those Department of Energy (DOE) directives, or parts thereof identified below or identified elsewhere in the contract.

Directive No. Directive Title Date

DOE O 137.1B Chg 2 (AdminChg) Operating in the Event of a Lapse in Appropriations Sep 24, 2021 DOE O 200.1A Chg 1 (MinChg) Information Technology Management Jan 13, 2017 DOE O 200.2 Information Collection Management Program Oct 11, 2006 DOE O 203.1 Limited Personal Use of Government Office Equipment including

Information Technology Jan 07, 2005 DOE O 203.2 Mobile Technology Management Jan 15, 2014 DOE O 205.1C Chg 1 (LtdChg) Department of Energy Cybersecurity Program Feb 03, 2022 DOE O 206.1 Chg1 (MinChg) Department of Energy Privacy Program Nov 01, DOE O 206.2 Identity, Credential, and Access Management (ICAM) Feb 19, 2013 DOE O 221.1B Reporting Fraud, Waste and Abuse to the Office of Inspector

General Sep 27, 2016 DOE O 221.2A Cooperation with the Office of Inspector General Feb 25, 2008 DOE O 225.1B Accident Investigations Mar 04, 2011 DOE O 226.1B Chg 1 (Admin Chg) Implementation of Department of Energy Oversight Policy May 03, 2022 DOE P 226.2 Policy for Federal Oversight and Contractor Assurance Systems Aug 09, 2016 DOE O 227.1A Chg 1 (AdminChg) Independent Oversight Program Jan 21, 2020 DOE O 231.1B Admin Chg 1 Environment, Safety and Health Reporting Nov 28, 2012 DOE O 243.1C Records Management Program Feb 07, 2022 DOE O 251.1D Chg 1 (Admin Chg) Departmental Directives Program Nov 08, 2019 DOE O 311.1B Chg 1 (LtdChg) Equal Employment Opportunity and Diversity Program Jan 14, 2021 DOE O 314.1 DOE-FLEX: DOE's Telework Program Feb 11, 2013 DOE O 321.1 Employment of Experts and Consultants Nov 06, 2006 DOE O 322.1C Chg 1 (Admin Chg) Pay and Leave Administration and Hours of Duty May 10, 2012 DOE O 326.1B Confidential Financial Disclosure Reports (OGE 450) Oct 14, DOE O 343.1 Federal Substance Abuse Testing Program Jan 30, 2014 DOE O 350.3 Chg1 (MinChg) Labor Standards Compliance, Contractor Labor Relations, and Contractor

Workforce Restructuring Programs Sep 10, 2018 DOE O 350.5 COVID Safety Protocols for Federal ContractorsOct 12, 2021 DOE P 410.3 Program Management Sep 23, 2021 DOE O 414.1D Chg 2 (LtdChg) Quality Assurance Sep 15, 2020 DOE O 420.1C Chg 3 (LtdChg) Facility Safety Nov 14, 2019 DOE O 422.1 Chg 4 (LtdChg) Conduct of Operations Feb 03, DOE O 471.6 Chg 3 (Admin Chg) Information Security Sep 12, 2019 DOE O 471.7 Controlled Unclassified Information Feb 03, 2022 DOE O 472.2A Personnel Security Jun 10, 2022 DOE O 475.2B Identifying Classified Information Oct 03, 2014 DOE 3731.1 Chg 1 Suitability, Position Sensitivity Designations, and Related Personnel Matters

Jul 08, 1992

(b) The Contracting Officer may, at any time, unilaterally amend this clause, or other clauses which incorporate DOE directives, in order to add, modify or delete specific requirements. Prior to revising the listing of directives, the Contracting Officer shall notify the Contractor in writing of the Department's intent to revise the list, and the Contractor shall be provided with the opportunity to assess the effect of the Contractor's compliance with the revised list on contract cost and funding, technical performance, and schedule, and identify any potential inconsistencies between the revised list and the other terms and conditions of the contract. Within 30 days after receipt of the Contracting Officer's notice, the Contractor shall advise the Contracting Officer in writing of the potential impact of the Contractor's compliance with the revised list. Based on the information provided by the Contractor and any other information available, the Contracting Officer shall decide whether to revise the listing of directives and so advise the Contractor not later than 30 days prior to the effective date of the revision.

(c) Notwithstanding the process described in paragraph (b), the Contracting Officer may direct the Contractor to immediately begin compliance with the requirements of any directive.

(d) The Contractor and the Contracting Officer shall identify and, if appropriate, agree to any changes to other contract terms and conditions, including cost and schedule, associated with the revision pursuant to the clause of this contract at FAR 52.243-1 Changes - Fixed Price (AUG 1987); 52.243-3 Changes - Time and Materials or Labor-Hours (SEPT 2000).

(e) Regardless of the performer of the work, the Contractor is responsible for compliance with the requirements of this clause.