832468520 _ PWS _ EUR Site B Floor Replacement FINAL for Solicitation.docx

Defense Information Systems Agency (DISA) Raised Access Floor Replacement

PERFORMANCE WORK STATEMENT (PWS)

Site B – Patch Barracks Germany as of 8 November 2023

Award

Follow-on to Previous Contract and Task Order Number:

1. Contracting Officer’s Representative (COR).

a. Technical Point of Contact (POC):

b. Primary COR.

c. Site POC:

MCC Gebaude 1000 Room OC01 Wiesbaden 65205, Germany

2. Contract or Task Order Title. Raised Access Floor Replacement

3. Background. Defense Information Systems Agency (DISA), Site B is located at Building 2324, Patch Barracks, Stuttgart, Germany. This facility provides routine and mission-critical computer processing resources and support to numerous government agencies on a 24 hours-per-day, seven (7) days-a-week basis. DISA’s operational goal is to provide high availability to all supported programs and workloads at an energy-efficient Tier III redundant datacenter.

4. Objectives: Replace raised access floor. Reuse existing raised access floor support structure. Project objectives and scope are shown on Concept Drawings (Appendix A)

All access floor panels shall be replaced with new panels and some access flooring structure shall be upgraded. Lifting (raising and lowering) of existing equipment shall be required for the removal and installation of the raised access floor panels. Clean the structural floor during floor replacement. Work includes all installation of equipment, ground connections, quality control and warranty. This is a requirement of the DoD Core Data Center reference architecture and engineering standards.

5. Scope: Upgrade the Raised Access Floor at Site B. All Tasks are to be performed after contract award.

5.1. Task 1: Project Management and General Requirements. Develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare and submit shop drawings and product data for Government review and approval.

5.2. Task 2: Upgrade Raised Access Floor at Site B. Replace all access floor panels and gaskets. Install stringers where not currently installed with similar stringers. Lifting of existing racks shall be required for the removal and installation of the raised access floor panels and gaskets.

5.3. Task 3: Project Close-Out. Provide documentation for Government review and approval to include test reports, as-built drawings, warranty letters and Operations & Maintenance Manual.

5.4. Surge: The Government may require surge support during the base or any option period, and surge modifications will be within the scope of the contract and provide increased support for the defined task areas of this PWS. Surge support over the life of the contract will not exceed 5% of the contractor’s total proposed cost/price for the base and all option periods, excluding any sixmonth extension of services pursuant to FAR 52.217-8. The contractor shall include surge as part of the proposal to the Government.

5.5. Travel: Travel may be required to accomplish the required project scope within this PWS. The contractor shall include travel cost as part of the proposal to the Government.

6. Performance Requirements.

6.1. Task 1 – Project Management and General Requirements.

Develop detailed project schedule, investigate existing conditions, conduct weekly project status meetings, prepare, and submit shop drawings and product data submittals for approval by the Government. Prepare and submit a phased installation Raised Access Floor Replacement Plan to accomplish the project requirements as identified in this PWS and Appendices.

6.1.1. Project Schedule. The contractor shall provide a project schedule developed using Microsoft (MS) Project or similar program. Schedule shall use ‘critical path’ method and identify all milestones; the schedule shall include start date, submittal dates, key milestone dates, and completion dates as a minimum. The project schedule shall incorporate phasing of the project execution. The project schedule shall be reviewed at weekly progress meetings.

6.1.2. Investigate Existing Conditions. The contractor shall perform site visits after contract award and review the as-built drawings to gather information on existing conditions and have a complete understanding of existing conditions and required work. The contractor shall investigate and verify all existing conditions, including working conditions, access, and other items/systems on the raised access floor environment. DISA’s existing record drawings are available to the contractor, but these record drawings should not be viewed as complete and accurate. The contractor shall field verify all existing conditions prior to providing submittals.

6.1.3. Project Kick-off Meeting. The contractor shall conduct a project kick-off meeting within 2 weeks of contract award. At a minimum meeting attendees shall be the contractor, site POC, and technical POC.

6.1.4. Project Status Meetings. The contractor shall conduct recurring weekly project status meetings. During each meeting, the contractor shall provide schedule update, review any open items from the previous project status meeting, and record meeting minutes for distribution.

6.1.5. Cleaning.

6.1.5.1. Clean work areas at least once a day and remove project debris from inside the building daily. Ensure no dust is allowed to accumulate on or in the rack enclosures.

6.1.5.2. Tack pads shall be used at work area entryways to prevent dust from being carried in and out of work areas by people’s feet. Tack pads shall be replaced daily while work is performed associated with this PWS.

6.1.5.3. Contractor shall clean the floor, including the structural concrete subfloor during the performance of this project. Any existing debris and debris created during work associated with this PWS shall be removed from both the raised access floor and subfloor at the end of each work day.

6.1.5.4. Vacuum the raised access floor and under raised access floor space using vacuums equipped with High Efficiency Particulate Air (HEPA) filtration systems, removing all dust and dirt from the floor and sub-floor areas. Vacuums shall be capable of capturing particles as minute as 0.3 microns at a 99.97% efficiency rating.

6.1.5.4.1. All vacuums shall be fitted with Ground Fault Current Interrupter (GFCI) protectors and will never be plugged in under the raised access floor or to power strips inside the IT racks. Only designated power outlets will be utilized when performing decontamination functions.

6.1.5.4.2. Vacuum Filters shall be cleaned or replaced at the end of each working day. Vacuums shall be inspected/started outside the building each morning, before use, to ensure the integrity and cleanliness of the filtration system.

6.1.5.5. Mop and wipe down the raised access floor with damp mop and/or cloths. Rinse mop and cloths frequently. Do not use excesses water, mop/cloth shall not be dripping water. Do not mop below the raised access floor.

6.1.5.6. Final Floor Cleaning. The contractor shall perform a final subfloor cleaning and clean the new raised access floor panels upon completion of final installation to ensure no film or scuffs are visible on the panels and no debris is on the subfloor.

6.1.6. Protection of Existing Systems

6.1.6.1. Contractor shall protect the existing leak detection cable, grounding grid, cable tray and any other systems encountered under the raised access floor, these systems must remain operational during this project.

6.1.6.2. Contractor shall ensure the Leak Detection cable system remains in-place and operational around the Computer Room Air Handler (CRAH) units. Care shall be taken to prevent damage to the underfloor Leak Detection system.

6.1.6.3. Contractor shall ensure the water/condensate drainage piping remains in-place and operational under the raised access floor. Take care to not damage these systems. The contract shall repair any damage/leaks created during task activities.

6.1.6.4. Contractor shall maintain all existing finishes to pre-construction condition and all damage due to construction activities must be repaired at contractor expense.

6.1.6.5. Floor protection such as plywood or Masonite panels shall be used when delivering and installing equipment and materials to distribute equipment weight and prevent damage to building floor surfaces (e.g., carpeting, laminate, raised access floor panels). Cover any open cutouts with material of sufficient strength to support the loads to be encountered crossing the floor area. Maintain protection until the raised access floor system is accepted. Any damaged floor panel must be replaced at contractor expense and no additional cost to the Government.

6.1.6.6. At the end of each workday, the contractor shall reinstall any floor tiles that have been removed. Assure that the area is safe for use by site personnel. If any hazards must remain – mark and barricade the area to comply with OSHA/Safety requirements, and to keep personnel from entering the area. If any hazards must remain – coordinate markings, barricades, walkway requirements and DISA operational issues with DISA Site POC, 5 working-days in advance of hazards being allowed to remain.

6.1.6.7. When cleaning the access floor, do not permit seepage of cleaner between individual panels. Cleaning of ferrous surfaces must be in accordance with FS TT-C-490.

6.1.7. Hot Work Permit/Energized Work Permit. If any hot work/energized work is desired, contractor shall request the use of hot work/energized work to the Facility Manager, COR and submit a hot work/energized work permit.

6.1.8. General Requirements:

6.1.8.1. Applicable Standards and Guidelines.

All work shall be done in accordance with the latest version(s) and/or edition(s) as of the award date of this PWS of the following codes and standards listed below. These documents are prescriptive to the execution of this PWS:

· American National Standards Institute (ANSI)

· ASHRAE 202, Commissioning Process for Buildings and Systems

· ANSI/NETA Acceptance Testing Standards (ATS)

· American Society of Heating, Refrigerating and Air Conditioning Engineers (ASHRAE)

· American Society for Testing and Materials (ASTM)

· Architectural Barriers Act (ABA), Americas with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

· International Building Code (IBC)

· International Plumbing Code (IPC)

· International Mechanical Code (IMC)

· International Plumbing Code (IPC)

· Military Standard (MIL-STD-188-124B) for Grounding, Bonding and Shielding (for standard, go to: http://everyspec.com/MIL-STD/MIL-STD-0100-0299/MIL_STD_188_124B_1706/)

· National Electrical Testing Association (NETA)

· National Fire Protection Association (NFPA)

· National Electrical Code (NFPA 70)

· NFPA 101, Life Safety Code Handbook

· Standard for Electrical Safety in the Workplace (NFPA 70E)

· Occupational Safety and Health Administration (OSHA)

· TIA-942 Telecommunications Infrastructure Standard for Data Centers

· Unified Facilities Criteria (UFC)

· United States Army Corp of Engineers (USACE) Engineer Research and Development Center A/E/C CAD Standard (For more information, go to: http://www.wbdg.org/FFC/AECCAD/ERDCITL_TR12-6_r6.pdf)

6.1.8.2. Conflicts between codes and standards that are not specifically addressed in this PWS, the more stringent shall apply. The codes, standards, and publications most current at the date of contract acceptance shall be those referenced for system planning.

6.1.8.3. Technical Questions - All technical questions and/or concerns with this PWS or project after award are to be addressed and answered by the Technical POC. If there are conflicting statements, the order of precedence shall be first, the text of this PWS, second, Appendices to this PWS, and third, the standards and guidelines referenced above.

6.1.8.4. No Materials to be Ordered without Approval - Material submittals (product/technical data, materials specifications, etc.) shall be provided for Government review and approval prior to ordering. All original manufacturer safety data sheets (SDSs) shall be submitted and approved prior to ordering. SDSs shall be available on site prior to bringing the material on site.

6.1.8.5. Shop Drawings.

a. All drawing submittals shall conform to the USACE Engineer Research and Development Center A/E/C CAD Standard Release 6.1. Models shall be drawn in model space at full scale (1:1). Drawings shall be in paper space, sized at ANSI D, placed in the DISA Title Block. All pdf drawings submitted shall be text searchable.

b. The contractor shall prepare and submit detailed shop drawings and schedules for Government review and approval.

c. A complete set of As-Built drawings shall be provided in AutoCAD® 2021 compatible (.dwg) and electronic format (pdf) as ANSI size D as part of this project prior to final project close-out. Concept drawings are available for contractor use in AutoCAD® 2021 format.

6.1.8.6. Contactor shall take precautions to ensure no computing equipment will be taken offline (power or IT communication loss) during the performance of this project.

6.1.8.7. Contractor shall remove and properly dispose of all debris off site in an environmentally safe manner.

6.1.8.8. Work Noise – Construction noise shall be limited to 85 decibels (dBA) or less during normal working hours (7:00 AM to 4:00 PM). Noisy work must be completed outside normal working hours. Schedule work outside of normal working hours with Site POC.

6.1.8.9. Items procured shall be delivered to the contractor in undamaged condition, in original containers or packages, complete with accessories and instructions. Replace damaged or defective items at contractor expense. Items shall be stored in a safe, clean, dry, location between 50 - 90°F (10 – 32.5°C) and 20 - 70% humidity approved by the site POC. Storage of materials shall be coordinated with the site POC. On site storage is not available, the contractor is responsible for storage.

6.1.8.10. All procured items shall be Original Equipment Manufacturer (OEM) standard products. Each material type shall be from a single manufacturer, and used in commercial or industrial facilities for at least 5 years.

6.1.8.11. Contractor qualifications: The Contractor and Sub-Contractors must meet the following credentials:

a. Have a minimum of 5 years of documented experience in the installation and commissioning of similar equipment.

b. Provide a listing of product designs and installations that include at least five projects, similar to those proposed for use, in successful service for a minimum period of 5 years. Include approximate size of the controls scope of work (in dollars), project duration, name and address of installation, service organization, and date of installation on list.

6.1.8.12. Submittals

6.1.8.12.1. All submittals as defined by this PWS shall be submitted to the Government in English and text searchable format for review and approval.

6.1.8.12.2. Unless otherwise stated in this PWS, allow 10 business days for the Government to review each submittal associated with this contract. For the purposes of this PWS, 20 December through 5 January and all United States Federal holidays are not considered working days.

6.1.8.12.3. No Materials to be Ordered without Approval - Material submittals (product/technical data, materials specifications, etc.) shall be provided for Government review and approval prior to ordering. All original manufacturer safety data sheets (SDSs) shall be submitted and approved prior to ordering. SDSs shall be available on site prior to bringing the material on site.

6.1.8.13. Additional Documentation: Provide Visit Authorization Letters (VAL) in accordance with paragraph 11.4 and Non-Disclosure Agreement (NDA) in accordance with paragraph 13.c

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical POC and Site POC.

6.2. Task 2. – Upgrade raised access floor at Site B.

The total floor area is approximately 320 square meters.

6.2.1. Subtask 1. Replace all access floor panels with new solid fill core or solid metal panels and reuse existing pedestals.

6.2.1.1. All pedestal top plate spacers shall be replaced if the replacement floor panels are MERO TSK. If the contractor selects a different brand, the contractor shall ensure the final floor will fit the existing pedestals and not exceed the load limits of the existing pedestals.

6.2.1.2. Existing stringers shall be reused. Missing stringers shall be replaced, including at walls.

6.2.1.3. Existing floor system is MERO TSK. Existing floor system can support up to 6000 N rated floor panels.

a. MERO TSK solid floor panel replacements are floor panel type 6 NB38-6200 with top covering laminate MERO-HPL Basic ESD decor

b. MERO TSK perforated floor panel replacements are LPL24 RR30-4 FQ = 23% with top covering laminate MERO-HPL Basic ESD decor

c. MERO TSK stringer replacements are 533 mm

d. MERO TSK gasket replacements are type 6 standard and type 6 edge

6.2.2. Subtask 2. Material requirements:

The contractor shall select new raised access flooring panel system components in accordance with the following:

6.2.2.1. Storage of raised access floor materials shall be coordinated and approved by the site POC to determine locations for contractor provided storage prior to shipment of materials.

6.2.2.2. The contractor shall provide access floor panels that are new manufactured solid core fill or solid metal.

a. 60 cm x 60 cm

1. Solid and air supply panels

2. Interchangeable

3. Gravity fit

4. Machine square floor panels to within the following tolerances:

a. Floor Panel Length: ± 0.254 mm.

b. Floor Panel Edge Straightness: ± 0.064 mm.

c. Floor Panel Flatness: ± 0.889 mm on diagonal.

d. Floor Panel Squareness: ± 0.762 mm in panel length.

b. High Pressure Laminate (HPL) surfacing

1. Manufacturer installed one-piece covering with an edge trim detail integral to the covering.

2. Color: light grey (Mero TSK color 577) or similar, submit color samples for approval.

3. Thickness: 0.9 mm thick, minimum.

4. Electrical Resistance: between 100,000,000 ohms (1.0x10⁸) and 2,000,000,000 ohms (2x10¹⁰)

c. Wood or other flammable material core is not permitted.

d. For concrete core panels: Lightweight structural concrete fully encased in top sheet steel with either structural reinforcing or a die formed steel bottom pan.

e. All ferrous exposed materials must have a factory applied corrosion resistant finish. Zinc electroplating is prohibited.

f. Permanently mark underside of panels to indicate manufacturer and model number.

g. Air supply panels

1. Fabricated of perforated steel.

2. 24-25% open area, uniform pattern.

3. Air supply panels shall have flush transition to solid panels.

4. Dampers and flow-controlled perforated floor panels are not permitted

h. Reconditioned panels or after-market laminated panels are not acceptable for this work.

6.2.2.3. The flooring system shall meet the following minimum design requirements:

a. Design Load: Floor tiles capable of supporting a point load of 6000 N, at any point on panel, without a top-surface permanent set ≤ 0.254 mm when tested in accordance with EN 12825 with test panels supported by understructure to be used with installed system instead of steel support blocks.

b. Rolling Load: Solid panel tested on actual understructure system capable of withstanding the following rolling loads when applied at any location on the panel without failing.

c. Ultimate Load Safety Factor: Solid panel must provide a minimum Safety Factor of 2 times the design load rating (12000 N).

d. Panel Cutout: A solid panel with a 20 cm diameter interior cutout must maintain the design load strength with a minimum safety factor of 2 anywhere on the panel when tested on the actual understructure.

e. Flammability: Meet Class A flame spread requirements for flame spread and smoke development.

f. Combustibility: All access floor system components must qualify as non-combustible.

g. Stringer Concentrated Load: Strings must be compatible with existing pedestal system and for use with floor tiles rated to the above requirements.

6.2.2.4. Stringers. For solicitation proposal purposes, assume 140 new stringers are required. New stringers shall meet the following requirements:

a. Rolled steel or extruded aluminum or galvanized steel, to interlock with the pedestal heads to prevent lateral movement.

b. Capable of being added or removed after floor is in place.

c. Installation shall support each edge of the floor panel.

d. Installation: Interlock stringers with the pedestal caps to preclude lateral movement, spaced uniformly in parallel lines at the indicated elevation.

6.2.2.5. Provide auxiliary framing around columns, walls, and other permanent obstructions and beneath panels that are cut where full size panels cannot be installed. The use of special framing for additional lateral support is authorized and shall be detailed by the contractor for approval on installation drawings. Provide additional stringers to meet structural irregularities and design loads.

6.2.2.6. Brushed Grommets, Air Dams, and Sealants

6.2.2.6.1. Contractor shall provide and install brushed grommets/outlets, air dams, or sealants at all cutouts and gaps in raised access floor panels.

6.2.2.6.2. Grommets shall be flush mounted type similar to Koldlok 4040, Koldlok 3030 or approved equal. Grommets must be 2-piece units to allow for grommet to be installed at all penetrations in the raised access floor. Koldlok example for grommets does not limit the grommet size, similar flush mount 2-piece brush grommet of the appropriate size shall be provided. For edge cut panels, when 2-piece units are not available, single piece units may be cut for installation.

6.2.2.6.3. Where grommets cannot be used, seal the gap between the panel cutout and the component penetrating the raised access floor with air dams or sealant which will prevent pressurized air from flowing from below the raised access floor. Submit the sealant safety data sheet (SDS) for Government approval prior to procurement.

6.2.2.6.4. The contractor may reuse existing brush grommets which meet the requirements for flush mounted and are in like-new condition.

6.2.2.6.5. The contractor shall allow for the following grommets for IT racks:

· Estimate 232 grommets for installation under IT racks and around other large penetrations through the floor. A total of 132 grommets shall be included in the project.

· All gaps and cutouts in the floor shall be sealed.

6.2.3. Subtask 3. Installation Requirements:

6.2.3.1. Shop Drawings. The contractor shall prepare and submit shop drawings detailing raised access floor installation requirements for Government review and approval. Drawings shall include the following, as a minimum:

a. Location of panels

b. Layout of supports, panels, and cutout locations

c. Sizes and details of components

d. Details at floor perimeter and height above structural floor

e. Typical cutout details

f. Gasketing and perforated panels.

g. Description of factory coating

h. Floor finishes

i. Location of connection to building grounding electrode

6.2.3.2. The contractor shall submit OEM product data sheets for the flooring system for Government review and approval prior to procurement. Product Data sheets for the raised access floor materials shall include, as a minimum, floor panels, gaskets, stringers, grommets, air dams, and sealant.

6.2.3.3. Provide solid and perforated panels, including spares in accordance with the following:

· Spare panels shall be provided on pallets for future use by the Government.

· Contractor shall verify floor panel type and count on site prior to ordering materials.

· Generally the installation is likefor-like, however perforated tile placement shall match as shown on concept drawings.

6.2.3.4. Floor perimeter panels shall have pedestals and stringers installed along the walls to ensure rated load capacities are retained.

6.2.3.5. The raised access floor shall be removed and replaced in incremental sections so as not to disrupt the temperature-controlled climate in the data center rooms.

6.2.3.6. Laser-Leveling. The contractor shall ensure the finished raised access floor is level to meet the tolerance criteria in accordance with this PWS. Laser-leveling device shall be used to ensure floor is level. Design and workmanship of the floor, as installed, must be completely planar within ± 0.15 cm in 300 cm, 0.254 cm for the entire floor, and 0.762 mm across panel joints. Floor panel joint-width tolerances must not exceed 0.432 mm as measured with a feeler gauge at any point in any joint when the panels are installed. Leveling shall be used to prevent panels from rocking.

6.2.3.7. Equipment Lifting:

6.2.3.7.1. Lifting shall consist of all raising and lowering of equipment required to perform the tasks in this PWS.

6.2.3.7.2. All equipment shall be lowered after floor replacement and at end of each work day.

6.2.3.7.3. The contactor shall take precautions during Equipment Lifting operations to ensure no computing equipment will be taken offline (power, chilled water, or IT communication loss) during the replacement/installation of the raised access floor panels and components. The contractor must ensure, prior to any raised access floor panel replacement, that the equipment can be moved/lifted while keeping remaining operational during replacement of the raised access flooring underneath the each of equipment. Racks are connected with power cables under the raised access floor and IT cabling via overhead cable tray.

6.2.3.7.4. Clean the structural concrete floor of debris during replacement of the raised access floor.

6.2.3.7.5. The contractor must ensure, prior to any raised access floor panel replacement, that the IT rack can be moved/lifted while remaining operational during replacement of the raised access flooring underneath the IT rack. Only empty IT racks may be disconnected from the power sources by facility personnel during the floor replacement. All other IT racks must remain connected during the duration of this project.

6.2.3.7.6. Lifting of IT racks may need to be combined with lifting of cable tray. The cable tray may need to be lifted as a section due to the cable tray spanning multiple IT racks.

6.2.3.7.7. Unbolting, moving, and re-bolting the existing racks resting on the raised access floor shall be required for the removal and installation of raised access floor system. Only frame style racks shall be rebolted to the floor.

6.2.3.8. Floor panel cutouts

6.2.3.8.1. Cutouts of raised access floor panels for cabling, conduit, and piping penetrations that cannot be disconnected shall be done on edges of panels. Cutouts for penetrations that can be disconnected shall be in accordance with manufacturer requirements, typically 5-7.5 cm from the edge of the panel.

6.2.3.8.2. All cutting operations shall be performed with the simultaneous use of HEPA filter equipped vacuum equipment. No cutting operations shall be allowed in the computer rooms unless approved by the site for removal of existing access floor panels. Cutting of panels shall be performed outside the raised access floor environment to avoid dust and debris near the IT equipment unless required to remove existing panels with center access cutouts.

6.2.3.8.3. If removal of existing floor panels requires cutting, cutting shall be done with HEPA vacuum running along the cutting edge and protection of existing power, IT cables, and piping during both cutting and panel removal.

6.2.3.9. Removal of Existing Raised Access Floor Components: Contractor shall remove and properly dispose of all existing raised access floor system components off site in an environmentally safe manner to include floor panels, stringers (when replacement required), pedestal gaskets, grommets, and other floor air dams/sealant.

6.2.4. Subtask 4. Raised Access Floor Replacement Plan.

6.2.4.1. The contractor shall prepare and submit a Raised Access Floor Replacement Plan with a detailed description of the MOPs to be performed to replace the raised access floor in phases with mitigation steps to avoid disruption of site operation and an installation phasing sequence that meets the proposed project schedule.

6.2.4.2. The plan shall allow continual operation of existing equipment and limit the number of open floor area to maintain cooling to the racks by phasing the installation by room. The raised access floor shall be removed and replaced in incremental sections so as not to disrupt the temperature-controlled climate in the data center rooms. Temperature of the room shall not exceed 23 degrees C during the duration of the work unless approved by technical POC.

6.2.4.3. The plan shall identify systems and process for raising and lower the operational equipment to remove existing floor panels and install new raised access floor components, the protection of power connections, IT data cabling, conveyance and control circuits, and the location of material storage and cutting areas.

6.2.4.4. The contractor’s plan shall include, but not limited to: MOP for lifting (raising and lowering) equipment installed directly on the raised access floor, sequencing, Quality Control Plan, protection of existing systems to remain, building access, panel cutting area outside the raised access floor environment, location of dumpsters and contractors’ work trailers.

6.2.5. Subtask 5. Air Filter Replacement:

6.2.5.1. The contractor shall provide replacement air filters for all CRAHs with the recommended OEM filter after the computer room raised access flooring system installation is complete.

6.2.6. Subtask 6. Lifting Devices:

6.2.6.1. Provide a minimum of the following project turn-over:

a. Quantity 2 suction cup lifter with extended handle

b. Quantity 1 suction cup lifter without extended handle

c. Quantity 1 j-hook claw lifter with extended handle.

d. Quantity 1 j-hook claw lifter without extended handle

Deliverables:

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical POC and Site POC.

6.3. Task 3. Project Close-Out.

Provide close-out documentation for Government review and acceptance.

6.3.1. Subtask 1. Operations and Maintenance (O&M) Binder.

6.3.1.1. The contractor shall notify the technical point of contact a minimum of 45-days in advance for raised access floor work completion to allow for Government inspection and review of final raised access floor O&M Binder.

6.3.1.2. Submit O&M data for installed equipment consolidated in a binder. Contractor shall deliver one hard copy and one soft copy of O&M binders to the site, and one soft copy of the O&M binders to DISA Denver. Submit electronic version for Government review and approval prior to final versions in hard copy. Final O&M binders shall be provided to DISA at least 30 days before contract completion.

6.3.1.3. The O&M binders shall include the following:

a. Final redline/as-built drawings

b. Warranty Letter(s) with contact details,

c. OEM installation and O&M manual(s) for all installed equipment.

6.3.2. Subtask 2. Warranties

6.3.2.1. The project shall include a minimum one-year manufacturer’s warranty on all equipment and components included in the project and a minimum one-year labor warranty on all contractor installed components. The warranty period shall start upon substantial completion.

6.3.2.2. Warranty Letters shall include warranty contact information and expiration dates.

6.3.2.3. All components shall be installed per the manufacturer’s recommendations.

Deliverables:

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Technical POC and Site POC.

7. Performance Standards.

8. Incentives. None.

9. Place of Performance. Travel in and around the primary place of performance may be required throughout the period of performance. All travel will be in accordance with FAR Part 31.205-46.

Data Center Stuttgart – Site B Attn: Joshua Rocha – Building 2324 Patch Barracks, USAG Stuttgart, Germany Phone: +49 (0) 711 7077 8007

DSN: 324-555-8007

Email: joshua.j.rocha.civ@mail.mil

10. Period of Performance. The period of performance is 12 months upon the award.

All work will be completed during normal business hours (Monday – Friday, 7:00 AM – 5:00 PM, excluding US Federal Holidays). The Government will support additional work hours or works days if required to support the proposed installation schedule. The additional work hours or days must be coordinated with the Government a minimum of seven (7) days prior to scheduling additional hours or days.

11. Security Requirements.

This section supplements Block 13 of the Government provided DD Form 254, Contract Security Classification Specification. The following security requirements shall apply to this effort.

The contractor shall coordinate visits with site POCs providing at least a 72-hour notice prior to any site access. Contractor personnel without security clearances performing any task under this PWS must be escorted by cleared DISA personnel (civilian, military, or contractor).

All work is UNCLASSIFIED. All personnel working in the facility shall be escorted and must comply with facility security policies and guidelines. The work shall be performed escorting in a secure location, which will require additional time for access.

Personal electronic devices, including cell phones, removable media, and USB connections are not allowed in building 2324. All personnel must attend a security briefing on site prior to being accessing the facility. The primary point of contact for security and facility access issues is the site POC.

All information relating to the project must be protected against release to the general public. Hardcopies of documents, including CD’s, shall be shredded before disposal. The contractor shall comply with Security Requirements. Contractors will be required to apply for temporary access to the base to gain entrance through the gate and be able to drive to the work site. More information for base access will be provided during the site survey.

References:

1. DISA End User Access Agreement, 11 February 2021

1. DISA Policy Letter, Unauthorized Connections to Network Devices, 11 September 2013

1. DISA Instruction 240-110-8, Information Security

1. DISA Instruction 240-110-36, Personnel Security

1. DISA Instruction 240-110-38, Industrial Security

1. DISA Instruction 240-110-43, Insider Threat Program

1. DISA Instruction 630-230-19, Cybersecurity

1. DoD Manual 5200.01, Vol 1-3 Information Security Program, 24 February 2012

1. DoD Manual 5200.02, Procedures for the DoD Personnel Security Program, 3 April 2017

1. DoD Instruction 5200.48, Controlled Unclassified Information (CUI), 6 March 2020

1. 32 CFR Part 117, “National Industrial Security Program Operating Manual (NISPOM)”, 24 February 2021

11.1. Facility Security Clearance. Work performed under this contract/order is up to the UNCLASSIFIED. Therefore, the company does NOT require a Facility Clearance from the Defense Counterintelligence and Security Agency Facility Clearance Branch.

11.2. Security Clearance. All personnel performing on or supporting a DISA contract/order in any way shall be U.S. citizens. The personnel security requirements for this contract/order are UNCLASSIFIED. Escorts shall be provided by the facility.

11.3. Investigation Requirements. None.

11.4. Visit Authorization Letters (VAL). Visit requests shall be processed and verified through the DISS to Security Management Office (SMO) DKABAA10. Include other DISS SMO code DKAWCB for DISA Patch Barracks. DISS visits for contracts/orders are identified as “Other” or “TAD/TDY” and will include the Contract/Order Number of the contract/order in the Additional Information section. Contractors that do not have access to DISS may submit visit authorizations by e-mail in a password protected .pdf to the COR/ACOR specified in PWS Section 1.0.

If DISS is not available, the VAL must contain the following information on company letterhead

· Company name, address, telephone number, facility security clearance

· CAGE CODE

· Contract/Order Number

· Name, SSN, date and place of birth, and citizenship of the employee intending to visit

· Certification of personnel security clearance and any special access authorizations required for the visit (type of investigation & date, adjudication date & agency, and IT access level)

· Name of COR/Alt COR

· Dates or period the VAL is to be valid

11.5. Security Contacts. DISA Security Personnel can be contacted for Industrial or Personnel Security related issues at (301) 225-1235 or via mail at:

For Data Center Site B specific security related matters, contact the Site Security Manager at:

11.6. Information Security and other miscellaneous requirements.

11.6.1. Contractor personnel shall comply with all local security requirements including entry and exit control for personnel and property at the Government facility.

11.6.2. Contractor employees shall be required to comply with all Government security regulations and requirements. Initial and periodic safety and security training and briefings will be provided by Government security personnel. Failure to comply with Government security regulations and requirements shall require the company to provide the Government with a written remediation/corrective action plan; furthermore, failure to comply with such requirements can be cause for removal and the contractor will not be able to provide service on this contract/order.

11.6.3. Contractor employees with an incident report in DISS who have had their access to classified suspended will not be permitted to fill positions requiring access to classified information on a DISA contract/order.

11.6.4. The contractor shall not divulge any information, classified or unclassified, about DoD files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information. The Contractor shall observe and comply with the security provisions in effect at the DoD facility. Identification shall be worn and displayed as required.

11.6.5. The authority for the contractor personnel to regain access must be granted by DISA Chief of Security.

11.6.5.1. DISA retains the right to request removal of contractor personnel regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

11.6.5.2. DISA retains the right to revoke contractor personnel access to DISA facilities and networks, who violates one or more of Security Personnel Adjudicative guidelines, harassment or violence in the workplace while assigned to a contract clearly conflict with the interest of the Government.

11.6.5.3. If contractor employee is accused of violating state or federal laws and/or Government professional conduct policies or regulations, then the Government may require that such contractor employee be removed from Government premises and/or that such contractor employee be removed from supporting this contract, pending the duration and outcome of a Government investigation if the Contracting Officer finds that the conduct or violation alleged has the potential to negatively interfere with contract performance or operations at a Government facility. Only the Contracting Officer can make such a request on behalf of the Government. Removal of contractor employee shall not negatively impact contract performance.

11.6.6. Contractor personnel may generate or handle documents that contain Controlled Unclassified Information (CUI) at the Government and/or contractor facility. Contractor personnel will generate or handle documents that contain Proprietary, Contract Sensitive, or similarly designated information at the Government and/or contractor facility. All contractor deliverables shall be marked in accordance with DoDM 5200.01, Vol. 3, DoD Information Security Program: Protection of Classified Information; DoDI 5200.48, Controlled Unclassified Information (CUI); and DoDM 5400.07, Freedom of Information Act Program, unless otherwise directed by the Government. The contractor shall comply with the provisions of the DoD Industrial Security Manual for handling classified material and producing deliverables. The contractor shall comply with DISA Instruction 630-230-19, Cybersecurity.

11.6.7. The Contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases and personnel used in performance of the contract/order. Access shall be provided to the extent required to carry out a program of IT inspection (to .include vulnerability testing), investigation and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data or to the function of information technology systems operated on behalf of DISA or DoD, and to preserve evidence of computer crime.

Deliverable:

*Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer Representative; 1 copy of the transmittal letter with the deliverable to the Site POC.

12. Government Furnished Property (GFP)/Government-Furnished Equipment (GFE)/ Government-Furnished Information (GFI).

None

13. Other Pertinent Information or Special Considerations.

a. Identification of Possible Follow-on Work. Not Applicable

b. Identification of Potential Conflicts of Interest (COI). Not Applicable

c. Identification of Non-Disclosure Requirements. The contractor shall obtain and maintain NonDisclosure Agreements (NDA) for each employee assigned to the contract. Initial NDAs shall be signed within one week of contract award, and NDAs shall be kept current through the entirety of the period of performance as employee turnover occurs. The contractor shall ensure that all employees assigned to the contract have executed NDAs on file as of the date of the Monthly NDA Status Report, which shall include names and NDA status of all current employees assigned to the contract.

Deliverable:

*Standard Distribution: 1 copy of the transmittal letter with the deliverable to the Primary COR.

d. Packaging, Packing and Shipping Instructions. As provided by manufacturer. Outer packages shall not have special markings, other than standard information used in common business practice. The delivery information for US Postal Mail, or courier deliveries (ie, FedEx or UPS) is the place of performance defined in paragraph 9. For electronic submissions, documents shall be submitted in searchable (not scanned) Adobe Acrobat (.pdf), 2022 release or later. Shop Drawings shall be in AutoCAD®2021 (.dwg) format in addition to, not in lieu Adobe Acrobat (.pdf). All electronic files shall be scanned for viruses prior to submission. Email transmittal of electronic documents is acceptable, provided attached file size does not exceed 10Mb. Multiple files or the use of DoD Safe are acceptable to meet this requirement.

e. Inspection and Acceptance Criteria. Inspection shall be performed by visual observation by Government representatives. Successful system demonstration is required by the contractor prior to Government acceptance.

f. Property Accountability. Not Applicable

g. Transitioning. Not Applicable

h. Supply Chain Risk Management (SCRM). Not Applicable

i. Training. Contractor employee training is not required.

14. Section 508 Accessibility Standards. Not Applicable

15. Appendices.

Appendix A: Concept Drawings image1.emf

NonDisclosure Agreement for DISA Contractors v8 - 19 Sep 2017.docx

DEFENSE INFORMATION SYSTEMS AGENCY

NON-DISCLOSURE AGREEMENT FOR CONTRACTOR PERSONNEL

THIS CERTIFICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTICIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION UNDER TITLE 18, UNITED STATES CODE, SECTION 1001.

I, (print or type name), as an employee of

(insert employer name) (“the Company”), a contractor or subcontractor for the Defense Information Systems Agency/Defense Information Technology Contracting Organization (DITCO) or other relevant DoD entity, performing under Contract Number (insert contract number), understand that as a result of my assignment under this contract, I may have access to, become aware of, or possess information/data that is considered sensitive or proprietary and may be protected by law from unauthorized use or disclosure.

I agree not to disclose to any individual, business entity, organization, or anyone within or outside of the Company who has not signed a non-disclosure agreement for the purposes of performing this contract: (1) any planning, programming, and budgeting system information; (2) any contractor bid or proposal information or source selection information as defined in Federal Acquisition Regulation (FAR) 3.104-4; (3) any information exempt from disclosure under the Freedom of Information Act, 5 U.S.C. § 552(b), including any trade secrets, proprietary, or financial information protected under § 552(b)(4); (4) any personally-identifiable information or protected health information; and (5) any other sensitive information considered Confidential or For Official Use Only (FOUO). I also agree to use such information/data solely for the purposes of performing this contract, and not to use such information/data to obtain anything of value or to provide a financial benefit or a competitive advantage to any third party and/or my employer.

I continue to be bound by the obligations of this Agreement after my performance under the contract has ended, and after the contract has…