04. Attachment 4 - Budget Narrative Template.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- Supporting Citizen Journalists Federal grant opportunity
- Opportunity number
- SCAISB-20-AW-006-04012020
- Issued by
- Department of State US Embassy Islamabad
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04. Attachment 4 - Budget Narrative Template
View the file
Other files for this federal grant opportunity
| File | Type | Posted |
|---|---|---|
| PKG00260680-instructions.pdf | ||
| FY20 - DOS - Mission Pak - IO - NOFO - Supporting Citizen Journalists.pdf | ||
| FY20 - DOS - Mission Pak - IO - NOFO - Supporting Citizen Journalists.pdf | ||
| 05. Attachment 5.2 - SF-424B.pdf | ||
| 05. Attachment 5.1 - SF-424A.pdf | ||
| 05. Attachment 5 - SF-424.pdf | ||
| 03. Attachment 3.1 - M&E PMP - Instructions.docx | DOCX document | |
| 03. Attachment 3 - M&E PMP Template (insert applicant org name).docx | DOCX document | |
| 02. Attachment 2 - Applicant Organizational Information Sheet.docx | DOCX document | |
| 01. Attachment 1 - Application Summary Coversheet.docx | DOCX document |
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Budget Narrative Template Instructions: This Budget Narrative Sample Template should be filled out in its entirety. Any information that is included in blue text should be deleted prior to submitting this document as the "Budget Narrative" attachment. It is only included as guidance for sample text or suggested information. Costs listed in any category below should include an explanation of how the requested funds will be used to support the proposed project, whether it be federal or a non-federal/match cost. Please note that the response “Not Applicable,” or “N/A,” is generally not acceptable. Instead, a sufficient explanation should be provided in either the proposal narrative or within each field to explain why an item is not applicable.
Applicant Organization Name Period of Performance
1. Personnel Description: An employee of the organization whose work is tied to the proposed project.
Position Name of Employee Annual Salary/ Rate Level of Effort (%) Federal Share Non-Federal Share Total (Salary x LOE)
| Ex: Program Director | John Doe | $164,890 | 10.00% | $13,191.20 | $3,297.80 | $16,489 |
| Ex: Project Coordinator | TBD | $46,276 | 100.00% | $37,020.80 | $0.00 | $37,021 |
| 1. Personnel Sub-Total | $50,212.00 | $3,297.80 | $53,510 | |||
| Narrative Justification: Enter a description of the Personnel funds requested and how their use will support the purpose and goals of your proposal. Be sure to describe the role, responsibilities, and unique qualification of each position. Also, enter a description of Personnel Non-Federal Share provided (if any) and how their use will support the purpose and goals of your proposal. Be sure to describe how Non-Federal Share will help sustain and enhance your Federal budget request. Please adjust the formulas in Federal (column F) and Non-Federal Share (column G) to reflect accurate calculations in the Total column (column H). |
SF-424a Note: Enter the total cost of 1.a in Section B Column 1 line 6a of the form.
2. Fringe Benefits Description: May include contributions for social security, employee insurance, pension plans, etc. Only those benefits not included in an organizations indirect cost rate agreement (i.e., NICRA) may be shown as direct costs.
Component Wage Rate Federal Share Non-Federal Share Total (Wage x Rate)
| Ex: FICA | $53,510 | 7.65% | $2,675.49 | $1,418.01 | $4,093 |
| Ex: Workers Compensation | $53,510 | 2.50% | $1,070.20 | $0.00 | $1,070 |
| Ex: Health Benefits | $53,510 | 2.50% | $1,070.20 | $0.00 | $1,070 |
| 2. Fringe Benefits Sub-Total | $4,815.88 | $1,418.01 | $6,234 | ||
| Narrative Justification: Enter a description of the Fringe funds requested, how the rate was determined, and how their use will support the purpose and goals of this proposal. Also, enter a description of the Fringe Non-Federal Share provided (if any), how the rate was determined, and how their use will support the purpose and goals of the proposal. Be sure to describe how the Non-Federal Share will help sustain and enhance your Federal budget request. Please adjust the formulas in Federal (column F) and Non-Federal Share (column G) to reflect accurate calculations in the Total column (column H). |
SF-424a Note: Enter the total cost of 2.a in Section B Column 1 line 6b of the form.
3. Travel Description: Explain need for all travel. Must follow U.S. Government regulations. The lowest available commercial fares for coach or equivalent accommodations must be used. Local travel policies prevail.
Purpose of Travel Item Description Unit of Measure Cost Per Unit/Rate Number of Units Federal Share Non-Federal Share Total (Cost Per Unit x No. of Units)
| Ex: Leadership Training | Airfare--Origin: Egypt, Algeria, Tunisia, Morocco, Yemen, and/or Oman; Destination: Amman, Jordan | Roundtrip Airfare | $ 500.00 | 20 | $9,000.00 | $1,000.00 | $10,000 |
| Lodging in Amman for 20 participants for 3 days (U.S. Government allowable rate) | day | $ 183.00 | 60 | $10,980.00 | $0.00 | $10,980 | |
| Meals and Incidentals for 20 participants for 3 days (M&IE--U.S. Government allowable rate)) | day | $ 127.00 | 60 | $7,620.00 | $0.00 | $7,620 | |
| Ex: Local Travel | Local travel in Amman, Jordan for 20 participants for 3 days | day | $ 500.00 | 3 | $1,500.00 | $0.00 | $1,500 |
| 3. Travel Sub-Total | $29,100.00 | $1,000.00 | $30,100 | ||||
| Narrative Justification: Describe the Purpose of Travel and how costs were determined. Also, enter a description of the Travel Non-Federal Share (if any) provided and how their use will support the purpose and goals of this proposal. Be sure describe how the Non-Federal Share will help sustain and enhance your Federal budget request. Please adjust the formulas in Federal (column F) and Non-Federal Share (column G) to reflect accurate calculations in the Total column (column H). |
SF-424a Note: Enter the total cost of 3.a in Section B Column 1 line 6c of the form.
4. Equipment Description: Permanent equipment is defined as non-expendable personal property having a useful life of more than one year and an acquisition cost of $5,000 or more.
Item Description Unit of Measure Cost Per Unit Number of Units Federal Share Non-Federal Share Total (Cost Per Unit x No. of Units)
| None | $ 5,100.00 | 2 | $5,100.00 | $5,100.00 | $10,200.00 |
| 4. Equipment Sub-Total | $5,100.00 | $5,100.00 | $ 10,200.00 | ||
| Narrative Justification: Enter a description of the Equipment and how its purchase will support the purpose and goals of this proposal. Also, enter a description of the Equipment Non-Federal Share (if any) provided and how its purchase will support the purpose and goals of this proposal. Be sure to describe how the Non-Federal Share will help sustain and enhance your Federal budget request. Please adjust the formulas in Federal (column F) and Non-Federal Share (column G) to reflect accurate calculations in the Total column (column H). |
SF-424a Note: Enter the total cost of 4.a in Section B Column 1 line 6d of the form.
5. Supplies Description: Materials costing less than $5,000 per unit and often having one-time use.
Item Description Unit of Measure Cost Per Unit Number of Units Federal Share Non-Federal Share Total (Cost Per Unit x No. of Units)
| Ex: General Office Supplies | Month | $ 50.00 | 12 | $500.00 | $100.00 | $600 |
| Ex: Laptop | $ 900.00 | 1 | $900.00 | $0.00 | $900 | |
| 5. Supplies Sub-Total | $1,400.00 | $100.00 | $1,500 | |||
| Narrative Justification: Enter a description of the Supplies requested and how their purchase will support the purpose and goals of this proposal. Also, enter a description of the Supplies Non-Federal Share (if any) provided and how their purchase will support the purpose and goals of this proposal. Be sure to describe how your Non-Federal Share will help sustain and enhance your Federal budget request. Please adjust the formulas in Federal (column F) and Non-Federal Share (column G) to reflect accurate calculations in the Total column (column H). |
SF-424a Note: Enter the total cost of 5.a in Section B Column 1 line 6e of the form.
6. Contractual Description: The costs of project activities to be undertaken by a third-party contractor should be included in this category as a single line item charge. A complete itemization of the cost should be attached to the budget. If there is more than one contractor, each must be budgeted separately and must have an attached itemization.
Name/Item Description Unit of Measure Unit Cost Number of Units Federal Share Non-Federal Share Total (Cost Per Unit x No. of Units)
| Consultants | ||||||
| Ex: Jane Smith/Leadership Training Expert | Day | $350 | 12 | $3,500.00 | $700.00 | $4,200 |
| Ex: Jane Smith travel from Washington, DC to Amman, Jordan for training conference | Roundtrip Airfare | $1,200 | 1 | $1,200.00 | $0.00 | $1,200 |
| Ex: TBD/Monitoring and Evaluation Expert | Day | $275 | 12 | $3,300.00 | $0.00 | $3,300 |
| Ex: Monitoring and Evaluation Expert travel from Washington, DC to Amman, Jordan | Roundtrip Airfare | $1,200 | 1 | $1,200.00 | $0.00 | $1,200 |
| Contracts | ||||||
| Ex. Sub-Award to Jordanian NGO (budget and terms TBD) | Award Agreement | $10,000 | 1 | $10,000.00 | $0.00 | $10,000 |
| 6. Contractual Sub-Total | $19,200.00 | $700.00 | $19,900 | |||
| Narrative Justification: Explain the need for each agreement and how their use will support the purpose and goals of this proposal. For those contracts already arranged, please provide the proposed categorical budgets. For those subcontracts that have not been arranged, please provide the expected Statement of Work, Period of Performance and how the proposed costs were estimated and the type of contract (bid, sole source…etc). Also, explain the need for each Non-Federal Share contract agreement (if any) and how their use will support the purpose and goals of this proposal. Be sure to describe how the Non-Federal Share will help sustain and enhance your Federal budget request. Please adjust the formulas in Federal (column F) and Non-Federal Share (column G) to reflect accurate calculations in the Total column (column H). |
SF-424a Note: Enter the total cost of 6.a in Section B Column 1 line 6f of the form.
| 7. Construction: Not Allowable |
| SF-424a Note: Leave this section blank in Section B Column 1 & 2 line 6g of the form. |
| 8. Other Direct Costs |
Description: Expenses not covered in any of the previous budget categories.
Item Description Unit of Measure Cost Per Unit Number of Units Federal Share Non-Federal Share Total (Cost Per Unit x No. of Units)
| Ex: Office Telephone | Month | $100 | 12 | $1,000.00 | $200.00 | $1,200 |
| Ex: Amman hotel conference room rental for training | Day | $800 | 3 | $2,400.00 | $0.00 | $2,400 |
| 8.a Other Direct Costs Sub-Total | $3,400.00 | $200.00 | $3,600 | |||
| Narrative Justification: Explain the need for each item and how their use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested. Also, explain the need for each Non-Federal Share item (if any) and how their use will support the purpose and goals of this proposal. Be sure to break down costs into cost/unit and explain the use of each item requested. Be sure to describe how the Non-Federal Share will help sustain and enhance your Federal budget request. Please adjust the formulas in Federal (column F) and Non-Federal Share (column G) to reflect accurate calculations in the Total column (column H). |
SF-424a Note: Enter the total cost of 8.a in Section B Column 1 line 6h of the form.
| 9. Total Direct Costs | ||
| 9.a Federal Cost | ||
| SF-424a Note: Enter the total cost in Section B Column 1 line 6i of the form. | $113,228 | |
| 9.b Non-Federal Share | ||
| SF-424a Note: Enter the total cost in Section B Column 2 line 6i of the form. | $11,816 |
| 10. Indirect Costs (Must reflect a provisional or pre-determined Negotiated Indirect Cost Rate Agreement.) | |||
| 10.a Federal Cost | |||
| SF-424a Note: Enter the total cost of 10.a in Section B Column 1 line 6j of the form. | 0.00% | $0 | |
| 10.b Non-Federal Share | |||
| SF-424a Note: Enter the total cost of 10.b in Section B Column 2 line 6j of the form. | 0.00% | $0 |
| 11. Total Costs (Sum of the Total Direct and Indirect Costs) | ||
| 11.a Federal Cost | ||
| SF-424a Note: Enter the total cost in Section B Column 1 line 6k of the form. | $113,228 | |
| 11.b Non-Federal Share | ||
| SF-424a Note: Enter the total cost in Section B Column 2 line 6k of the form. | $11,816 |
| BUDGET SUMMARY | |||
| Budget Categories | Federal Share | Non-Federal Share | Total |
| 1. Personnel | $50,212 | $3,298 | $53,510 |
| 2. Fringe Benefits | $4,816 | $1,418 | $6,234 |
| 3. Travel | $29,100 | $1,000 | $30,100 |
| 4. Equipment | $5,100.00 | $5,100.00 | $10,200 |
| 5. Supplies | $1,400 | $100 | $1,500 |
| 6. Contractual | $19,200 | $700 | $19,900 |
| 7. Construction | $0 | $0 | $0 |
| 8. Other Direct Costs | $3,400 | $200 | $3,600 |
| 9. Total Direct Costs (lines 1-8) | $113,228 | $11,816 | $125,044 |
| 10. Indirect Costs (reflect provisional, pre-determined rate and allocation base) | $0 | $0 | $0 |
| 11. Total Costs (lines 9-10) | $113,228 | $11,816 | $125,044 |
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