03. Attachment 3.1 - M&E PMP - Instructions.docx
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- Attached to
- Supporting Citizen Journalists Federal grant opportunity
- Opportunity number
- SCAISB-20-AW-006-04012020
- Issued by
- Department of State US Embassy Islamabad
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03. Attachment 3.1 - M&E PMP - Instructions
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| File | Type | Posted |
|---|---|---|
| PKG00260680-instructions.pdf | ||
| FY20 - DOS - Mission Pak - IO - NOFO - Supporting Citizen Journalists.pdf | ||
| FY20 - DOS - Mission Pak - IO - NOFO - Supporting Citizen Journalists.pdf | ||
| 05. Attachment 5.2 - SF-424B.pdf | ||
| 05. Attachment 5.1 - SF-424A.pdf | ||
| 05. Attachment 5 - SF-424.pdf | ||
| 04. Attachment 4 - Budget Narrative Template.xlsx | XLSX spreadsheet | |
| 03. Attachment 3 - M&E PMP Template (insert applicant org name).docx | DOCX document | |
| 02. Attachment 2 - Applicant Organizational Information Sheet.docx | DOCX document | |
| 01. Attachment 1 - Application Summary Coversheet.docx | DOCX document |
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Attachment 3.1 PAS M&E performance monitoring plan (PMP): instructions
Recommendation: Keep your PMPs transparent, concise and as simple as possible.
Key Terms:
| Goal |
| The higher-order objective to which a project or program is intended to contribute. A goal should be lofty in nature and not resource-dependent. Many projects can contribute to the same goal. |
| Objective |
| A statement of the condition or state one expects to achieve. Objectives should be concrete, time-bound, and measureable and viewed as targets. Follow SMART criteria (see below). |
| Outcomes |
| The result or effect that is caused by or attributable to program or activity. Outcomes may be short‐term or long-term, intended or unintended, positive or negative, direct or indirect. |
| Activities |
| The actions you intend to conduct (training, workshops, screenings, campaigns, etc.) in order to reach your objectives and goals. |
| Outputs |
| Outputs are the products, goods, and services which result from activities. Ex: # of workshops, training hours, pamphlets, social media groups/posts, etc. |
| Indicator |
| A particular characteristic or dimension used to measure intended changes. Indicators are used to observe progress and measure actual results compared to expected results (targets). Indicators answer “how” or “whether” a project is progressing toward associated objectives. Indicators should be expressed quantitatively and should be objective and measureable (e.g. numeric value, percentages, indices). Examples of indicators include: number of gender-based violence survivors provided social support services; percent change in knowledge about investigative journalism; % of participants who feel the training is relevant to their career; 100% of milestone 4 achieved. |
| Target |
| An expected value or level for an indicator, at a specified point in time in the future. The target shows the level of achievement that is expected in order for results to occur. Targets are compared against actual results. A target is defined for each indicator as part of the M&E PMP. Related terms: Benchmark, Milestone |
| Method |
| Methods, sometimes called tools, are the processes one uses to collect data that is used to inform indicators. They can include both qualitative and quantitative processes, however indicators themselves must be in quantitative form. For example, one may hold focus groups, a qualitative methodology, to determine perceptions of a countering violent extremism program, however the data extracted may show that 50% of the focus group participants discussed negative perceptions of the programming: Your indicator is “perception of CVE” and your actual result is 50%. A method is used to collect evidence to show you’ve achieved your PMP’s targets. |
GOAL: 1
AUDIENCE:
PROBLEM STATEMENT:
OBJECTIVE 1:
| Activity |
| Indicator |
| Data Collection Method |
| Justification |
| Q? |
Month-Month Q?
Month-Month Q?
Month-Month Q?
Month-Month
| Total of target |
| % of target achieved |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
| Target |
| Actual |
Outcome 1.1:
Output 1.1.1:
Output 1.1.2:
Outcome 1.2:3
| Output 1.2.1: |
| 4 |
Output 1.2.2:
Outcome 1.3:
Output 1.3.1:
Output 1.3.2:
M&E PMP Datasheet Instructions
The goal, audience, problem statement and objectives should be identical to the narrative in your proposal. Continuity across all documents is critical.
Not all programs have 3 objectives; some have less or more. Ensure that each objective has its own M&E chart as above.
Activities should be the same as those activities discussed in your proposal. Only include one activity per box, aligning the activity with your outcome and output indicators.
An indicator “indicates” process or change.
An output indicator is typically a simple count: # of hours, trainings, students, social media shares or likes, etc. These indicators are used as a basic accounting as to what has happened.
An outcome indicator shows change over time and can be both qualitative or quantitative. These indicators may include percentage change (in understanding, perception, capacity, either increase or decrease), milestones, etc.
SEE INDICATOR REFERENCE BELOW
Data Collection Methods vary. Some common data collection methods include:
Surveys:
Key Informant Interviews Baseline/2nd Survey Polling Community interviews
Focus Groups
Pre/Post Test designs.
Social Media Analysis Count of likes, shares, etc.
Sentiment Analysis.
Social Network Analysis
Basic counts.
Case studies
Stakeholder meetings
Field observation visits
Organizational Capacity Assessments
Document/Film/Image review
Most Significant Change
Mobile/Technology Solutions
CHOICE OF METHOD WILL BE BASED ON INDICATOR. There are several online resources on how to conduct the above.
Justification for the indicators you choose should follow the SMART criteria:
Specific: Clearly defined, objective, not subjective.
Measurable: Change can be demonstrated, quantifiable using available tools and methods.
Achievable: Fits within your capacity, budget and other resources.
Relevant: Tied to intended outputs & outcomes.
Time-Bound: Start and end point clearly defined.
Please formulate your justification in a simple, single statement.
Targets/Actuals:
This document will be updated every quarterly report with this information.
Input the Quarter of first reporting and the month range. Quarters and months are as follows:
Q1: Oct-Dec Q2: Jan-March Q3: April-June Q4: July-September
If your program is more than a year, cut and paste the entire chart to a new page.
Target: An estimation is the intended results, as defined by the indicator. Ex. 75% increase from pre-to post-test; 65% of respondents agree further work is needed to ease tensions on the border; 10 workshops were conducted.
Actual: This column is for reporting what occurred.
How the total of targets is calculated will be determined by the variable. Leave these blank for your GOR to calculate.
INDICATOR REFERENCE SHEET:
The below is an abbreviated guide; you are encouraged to design new indicators. This list is not exhaustive.
| Activity |
| Outputs (Immediate Effects) |
| Data Collection Methods |
| Outcomes (Intermediate Effects) |
| Data Collection Methods |
| Impacts (Long-term Effects |
| Data Collection Methods |
Workshops Training Mentoring Campaigns Videos Social Media Exhibitions Conferences Manuals Flyers Posters Small grants
# of …
Workshops Mentoring Sessions/Hours Conferences Manuals Flyers Etc.
What you choose to “count” your outputs will be determined by activity and requires evidence.
Ex.
Attendance sheets Manuals Active social media platforms Flyers
Outcomes show change over time. Some examples include:
% increase in knowledge
% increase/decrease in perceptions of US
Milestones achieved
Increase in social media network size (measures vary based on social media platform)
% increase in women’s/minorities participation
% of participants agree the training assisted in their career Data methods will be tied to the indicator. Some examples include:
Pre/Post Test
Baseline/2nd Survey
Clearly defined milestones
Social Media Analysis
Clearly defined observation criteria / Focus Groups
Key Informant Interviews (KII)
| Looking at impact is difficult considering the duration of your program. To design indicators for impacts, one typically looks at the long-term goals and objectives, and tries to demonstrate causality. |
| There are many methods. See here. |
| PROCESS/PERFORMANCE DATA |
| OBJECTIVE-LEVEL DATA |
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