80MSFC23R0004-MLSS-II-Request for Proposal-Amendment-P0003.docx

80MSFC23R0004-P0003

i

ATTACHMENT A – RESPONSES TO INDUSTRY RFP QUESTIONS

In Amendment 2, Tab B has removed all the OH, G&A and Profit columns from this worksheet and blacks out Fringe from the Exempt positions.

How are Offerors to show fully burdened labor rates to populate into Tab C?

Offerors and subcontractors shall complete Tab B by manually inputting the direct labor rate and fully burdened labor rates for all labor categories. Tab C is to be completed by the prime offeror only. Tab C requires a manual input of the fully burdened labor rates for the prime offeror and subcontractors to develop a composite IDIQ FBLR.

The answer states that Offeror's are to use CBA Year 2 rates. However, CBA Year 2 rates are based on a PoP of Sept 1, 2023 - Aug 31, 2024. The anticipated contract start date is Sept. 1 2024 - Aug 31, 2025 which aligns fully to CBA Year 3 rates.

Please confirm that Offeror's should use CBA Year 3 rates for the Base year of this contract?

Confirmed. Year 3 union rates should be used on the anticipated effective MLSS II award date.

Can the Government clarify which columns are a subtotal of other columns?

Can the Government also clarify if the Total Hourly TCP Rate shall match anywhere else in the Cost Volume or Attachment L-1?

The Total Hourly Fringe Benefit Rate column is a subtotal of elements (1) through (6) and Other. The Total Hourly TCP Rate column is a subtotal of the Total Hourly Fringe Benefit Rate column and the Total Hourly Direct Labor Rate column.

The Total Hourly TCP Rate does not match anywhere else in the Price Volume or Attachment L-1. The Total Hourly TCP rate by labor category as reflected on Attachment L-4 is not reflected in the Volume II, Excel Pricing Model. However, the EPM does reflect, by labor category, the Total Hourly Direct Labor Rate and Total Hourly Fringe Benefit Rate.

Government’s response regarding the IUOE CBA wage rate. “The offeror should start with IUOE CBA Year 2, based on the anticipated effective MLSS II award date.”

IUOE CBA Effective Dates September 1, 2022 Until August 31, 2025.

Question: Based on the CBA effective date of 9/1/2022 and the anticipated full performance date of 09/01/2024, would Year 3 wages be applicable instead of Year 2? Would the government please clarify?

See Question #6.

RFP-P0002, section (B), page L-26

Line 71 states “Offerors may insert additional columns and formatting as necessary to account for various Overhead structures.” This requirement conflicts with Amendment 0002, which removed the requirement to include Overhead, G&A, and Fee from Tab B.

Question: Would the government please clarify whether Tab B is to include Fringe and no other indirect burdens?

Line 71 no longer applies. Tab B is to include direct labor rate, fringe and FBLR. The manual input for Fringe is required for SCLS and CBA labor categories.

Applicable Burden for the Non-Labor Operational Resources and Non-Labor Non-Operational Resources.

Question: Would the government please clarify if a Contractor can include fees in the Applicable Burden for the Non-Labor Operational and Non-Operational Resources?

Offerors are afforded discretion in determining the composition of the applicable burdens applied to the non-labor operational resources and non-labor non-operational resources.

The build-up of Subcontractor labor categories is considered proprietary; therefore, we assume the Offeror will only provide a build-up for Offeror labor categories.

Question: Would the government please confirm?

In accordance with provision Electronic Submission of Proposals – Proposal Marking and Delivery Through NASA’s EFSS Box, paragraph (a), major subcontractors may submit their required proposal information (i.e., Price volume to include all required total compensation plan information) separately using the instructions in this provision (i.e., directly to the Government) while ensuring that major subcontractor submissions are made no later than the date and time specified for proposal submission and comply with all solicitation instructions.

Question: Is this required for all subcontractors, including minor subcontractors with less than 15% WYEs?

This information is required for all proposed subcontractors.

Section I (c), items (1) Transmittal Letter, (2) Authorized Standard Form(s), (3) All contract sections and attachments with all offeror fill-ins completed.

Question: Please clarify if each item should be submitted as a separate file within the Volume IV folder.

It is recommended that Section I documents be submitted as a single document. However, if necessary, the SF1449 and transmittal letter may be submitted separately from the Sections B - J and Section K pages which shall be submitted as a single document as posted by the Government.

Section II (d) (1) Draft Work Control Program Plan, DRD 1807LS-004, Organization Conflict of Interest (OCI) Plan, DRD 1807MA-004, (2) A listing of all current NASA contracts, (3) Responsibility information, (4) Joint Venture (JV) Agreement (5) Mentor-Protégé Agreement, and (6) Table delineating any exceptions, deviations, and/or conditional assumptions.

Question: Please clarify if all items required in Section II of the Contract Volume IV can be put together in one file with no other information on the header/footer except the solicitation number and a page number.

Section II information may be submitted, if possible, as a single file within the Volume IV submission.

Header: Contract Year, Column 2, Residency Location (city/state)

Question 1 - We assume Attachment L-4 is only required for the Base Period. Would the government please confirm?

Question 2 - As a non-incumbent Offeror, we do not have the residency location for each labor category. Would the government please clarify if Offerors may use Huntsville, AL as the Residency Location?

Answer 1 - As indicated on the top of Attachment L-4, the form is required for all five contract years, with the offeror and major subcontractor(s) indicating the contract year to which each form applies.

Answer 2 - As indicated in clause MSFC 52.237-91, Place of Performance, the onsite performance location is the Marshall Space Flight Center located in Huntsville, Alabama.

Q: We assume that the Life Cycle Logistics Specialist job title should be added after the entry for the Main Room/General Clerk III as it was in the original Schedule C. Please confirm.

Amendment P0003 adds the Life Cycle Logistics Specialist labor category to Schedule C. This labor category was removed in error on Amendment P0002.

In Option Year 4, the Exempt Fringe cell is not shaded black in the same manner as the prior periods.

Q: We assume that we can change this cell to match the prior periods and that no Fringe for Exempt should be included there. Please confirm.

The Government does not note a difference in Tab B Option Year 4; however, all years should be consistent with the year prior to it.

Q: Did the Government intend to say that offerors may provide a statement that they intend to use the property listed at 1852.245-71(c)? Please clarify.

No. Offerors may simply state, if applicable, the intent to utilize the property delineated in Attachment J-5, Installation-Accountable Government Property, and Attachment J-6, Government-Furnished Property.

The formulas in the Option Periods are mixed, in that some of them round to whole dollars and others have no rounding such that labor rates have trailing pennies.

Section L states “(5) All dollar amounts provided shall be rounded to the nearest dollar. All labor rates shall be rounded to the nearest cent ($xx.xx). All indirect rates shall be expressed as percentages to the second decimal place (xx.xx%).”

Q: Please confirm that Offerors are to revise formulas as needed to ensure that labor rates round to the nearest cent (2 decimals).

It is the responsibility of the offeror to format the yellow highlighted cells in accordance with the type of entry noted in Section L.

Q: Because lease is listed as an option, will the Government consider adding FAR Clauses 52.251-1 and 52.251-2 so an Offeror will be authorized to consider an option of leasing GSA vehicles for its MLSS II use?

FAR Clauses 52.251-1 and 52.251-2 will not be added to the MLSS II solicitation. Offerors are not authorized the ability to lease GSA vehicles to fulfill PWS 8.1.14, Motor Vehicles.

Q: As the two different Parts Clerk base pay rates are not equal, does a Parts Clerk (IUOE) need to be added to the Excel Pricing Model? If so, it should also be added to Schedule C.

The Supply Technician should not be changed to the Parts Clerk-IUOE CBA title. Additionally, the Parts Clerk (IUOE) does not need to be added to the Excel Pricing Model or Schedule C.

The index tab states that Tab E is to be completed only by the Prime, but the instructions on the tab state that both Prime and Major Subcontractors must submit.

Q: Please confirm that only the Prime will complete Tab E for the Team approach to productive hours.

The index tab has been corrected to indicate that the prime offeror and major subcontractors must complete Tab E in order to confirm consistency with the CBA agreements and SCLS standards.

Attachment L-1 Excel Pricing Model, Tab C Composite IDIQ Rate Development: In the Responses to Questions, question #27 asked to confirm that "Offerors should not escalate CBA rates beyond what is shown in the provided agreements." The response to #27 was to "See Question #17." Question #17 related to the escalation of labor rates for all labor categories. The response to #17 plainly states that "rates for SCLS and CBA employees shall not be escalated". However, in Amendment 2, the formulas for the Escalated Composite IDIQ FBL Rates for Contract years 2-5 (columns O-R) were modified to escalate the IUOE CBA labor categories but not the SCLS and other CBA labor categories.

How do we reconcile these two instructions? Should CBA IUOE labor categories be escalated or not?

Please confirm that the escalation approach for the different Labor Type should be consistent in Tabs B & C (i.e. escalate in tab C if and only if escalated in Tab B).

Tab C, cells O36, O37, and O49 –53 were previously highlighted in light green to indicate that year one needed to be escalated. The Government confirmed that IUOE agreement year 3 should be the starting labor rate based on the anticipated period of performance, therefore the formula no longer applies. The EPM is modified to remove the escalation for the IUOE labor categories.

Attachment L-1 Excel Pricing Model, Tab C Composite IDIQ: On Tab C, columns O-R (Contract Years 2-5), the escalations entered into cells O13:R13 are applied to the Fully Burdened Labor (FBL) Rates. This calculation will almost certainly not be the same as escalations that are applied to Direct Labor (DL) rates that are subsequently burdened.

In the build up of FBL Rates, escalations are typically applied to unburdened DL Rates and subsequently burdened with indirect rates for each contract year. The escalation would apply only to the DL Rates and not to the Indirect Rates that are determined by cost estimating procedures. The formula in Tab C, columns O:R apply the escalation to the Indirect Rates too, effectively increasing the indirect costs by artificially escalating the indirect rates that are applied in Tab B. The Escalated Composite IDIQ FBL Rates (Tab C columns O:R) will be different than if the composite rate was calculated beginning with the FBL Rates found in Tab B. If the escalated Composite IDIQ FBL Rates for Contract years 2-5 were calculated the same way as Contract Year 1, beginning with Tab B FBL Rates, then the inconsistency and effective increase would not occur.

Would the Government modify the Cost Model to calculate the Tab C Escalated Composite IDIQ FBL Rates for Contract years 2-5 the same way as Contract Year 1?

The Government has confirmed that the escalation to the fully burdened rate does not result in a difference (See illustration below).

However, the offeror may overwrite the formulas in these cells to reflect a manual input. This input will be confirmed for accuracy and consistency with the escalation rates provided in the RFP.

Does the government require the entire original RFP, as well as the entire Amendment 0001, and Amendment 0002 all to be incorporated into Contract Volume IV with the size limitations. Amendment 0001 includes the entire original RFP with incorporated changes so do both need to be attached or only signature pages and sections A-K of the original or Amendment 0001? Please see below reference section.

"All contract sections and attachments with all offeror fill-ins complete as specified in the table below. The volume shall be submitted in its entirety, to include all Section A through J pages and attachments provided in the solicitation as well as Section K, Representations, Certifications, and Other Statements of Offerors."

Offerors are only required to provide the complete contract (i.e., SF1449 and all Section B through J pages, including attachments, and Section K, as well as the documentation required by Section II of provision Volume IV – Contract Instructions, as provided in Amendment P0003.

On Tab B FBLR of the EPM, the bidders are required to fill in all the yellow areas. Cell U7 of Tab B has an exempt fringe rate entry for Option Year 4, which is a yellow cell. All other exempt fringe rates are blacked out. Please clarify that bidders required to enter the exempt fringe rate for Option Year 4. If not, please clarify so that bidders can submit fully compliant proposals.

The EPM is revised to black out the fringe rate for Exempt employees.

Question #138, Answer #2, states that “The offeror will propose their own solution to dispatching services in accordance with PWS 8.2.23 Vehicle Dispatch.” However, nowhere in Section L does the government specifically request an approach to this PWS element. Could the Government please clarify where/in what section of the proposal our solution to dispatching services should be articulated?

The answer previously provided was unclear. The successful offeror will develop their own solution during Phase-In to perform the services delineated in PWS 8.2.23.

On Tab C Composite IDIQ, the new row for the SCLS Supply Technician is escalating in Contract Year by 3% which is incorrect.

On Tab D Labor Calculation, the SCLS Supply Technician and the CBA-IUOE Supply Technician are using the same rate since the formula is “matching” on the job title of Supply Technician.

Q: Since the proposal due date is rapidly approaching, please consider revising the RFP instructions to allow offerors to make these types of minor corrections without awaiting a revised EPM.

Amendment P0003 updates the EPM formula.

Attachment A-i

ATTACHMENT B – SUMMARY OF CHANGES

This attachment delineates changes made between Amendment P0002 and Amendment P0003. The changes are a result of comments and questions received from industry and internal reviews. These changes represent all significant changes, but are not intended to be all-inclusive. Grammatical, typographical, and other non-substantive changes have been corrected throughout the RFP.

Amendment P0003 adds the Life Cycle Logistics Specialist Labor Category to the Schedule C, FFP Fully Burdened Labor Rates table. This labor category was removed in error on Amendment P0002.

Update compliance matrix to add subfactor requirement for MCA-1(G).

Update section acronym from MA-4 to MCA-4.

Table L-2, Escalation Rates is replaced in its entirety.

Factor III – Past Performance Volume Instructions is updated to the August 14, 2023, version. This version adds Section II, paragraph (6) to address SBA requirements.

Tab B – Cell U6 updated to remove entry and black out cell. (Note: No price impact)

Cells O36, O37, and O49-53 (IUOE) escalation formula is removed. Further, the reference for year 1 is entered in Column M of the row. The green highlight is removed and replaced with light blue highlight. (Note: Price impact)

Tab B, Cell A33; Tab C, Cell A37, and Tab D, Cell A35 are updated to change the labor category name to “Supply Technician – SCLS” (Note: Price impact)

Attachment B-2

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

1852.216-78 FIRM FIXED PRICE (DEC 1988)

The total firm fixed price of this contract is $[TBP].

(End of clause)

MSFC 52.216-90 IDIQ CONTRACT VALUE BY PERIOD OF PERFORMANCE (MAY 2017)

The maximum potential not-to-exceed (NTE) value of this contract including options, is $96,300,000. This contract provides for performance of firm-fixed-price (FFP) and time and materials (T&M) indefinite-delivery, indefinite-quantity (IDIQ) task orders. The NTE value shall not be exceeded without the prior written approval of the Contracting Officer.

The values for each period of performance are set forth below:

(End of clause)

MSFC 52.216-91 SUPPLIES AND/OR SERVICES TO BE PROVIDED AND TYPE OF CONTRACT (JUN 2017)

(a) The contractor shall provide all resources (except as may be expressly stated in the contract as furnished by the Government) necessary to perform and/or deliver the services in accordance with Attachment J-1, Performance Work Statement (PWS).

(b) The effort will be performed utilizing an indefinite-delivery, indefinite-quantity (IDIQ) contract with firm-fixed-price (FFP) and time and materials (T&M) task orders (TO). Clauses delineated in this contract are applicable as appropriate specific to the type of TO awarded. Center-specific clauses delineated elsewhere in this contract will apply to TO efforts performed at the specified center.

(c) IDIQ ordering shall be performed in accordance with Federal Acquisition Regulation (FAR) Clause 52.216-18, Ordering, FAR Clause 52.216-19, Order Limitations, and NASA FAR Supplement (NFS) Clause 1852.216-80, Task Ordering Procedure - Alternate II. A listing of task orders awarded will be maintained as Attachment J-15, Summary of Task Order Awards.

(d) IDIQ Labor Categories and Labor Rates: Labor categories and associated fully burdened labor rates to be used in development of work packages and resulting IDIQ task orders are included in Attachment J-7, Rates Schedule and Labor Categories.

(e) Other Direct Costs (ODCs) (e.g., travel, training): All ODCs required to support this contract shall be authorized and accounted for within IDIQ TOs. TO ODC burden rates shall not exceed those rates included in Attachment J-7, Rates Schedule and Labor Categories. Profit shall not be applied to ODCs. Travel shall be performed in compliance with the Federal Travel Regulations (FTR). The Government will not pay for expenses that exceed FTRs.

(f) The Contractor shall provide a mix of vehicles to perform and fulfill the contract requirements utilizing a separate task order.

(g) The Contractor is authorized to use and operate government vehicles or specialized assets in the performance of the contract requirements when the government has provided the specialized asset as IAGP or GFP specifically to perform a contract requirement as per this PWS. Contractor use of Government vehicles shall be limited to specific functions (e.g., fuel truck operations, maintenance, maintenance support, maintenance operational checks, fault verification, fault identification, transport to/from maintenance facilities). Government vehicles shall not be used to fulfill contract obligations as measured by the performance requirements summary (PRS) metrics and PRS Attachment J-3.

MSFC 52.216-92 MATRIX OF CONTRACT LINE ITEMS (CLINs) (OCT 2017)

The current total contract value is as specified below. To separately track the components of the value, separate CLINs have been established as follows:

T&M Supplies and Services

(End of clause)

MSFC 52.227-91 DATA REQUIREMENTS (JUN 2017)

(a) The contractor shall furnish all data identified and described in the data requirements list (DRL) of the data procurement document (DPD) which is attached to this contract. All expenses associated therewith are included in the estimated cost or firm fixed price of this contract, or any associated task orders if applicable.

(b) The Government reserves the right to delay the delivery of any or all data requirements descriptions (DRDs) specified in the DRL and such right may be exercised at no increase to the estimated cost or firm fixed price of this contract or any associated task orders.

(c) Nothing contained in this clause shall relieve the contractor from delivering data that is not identified and described in the DRL/DPD, but required under another section of this contract.

(d) To the extent that data required to be delivered under a DRD is also required to be delivered under another section of the contract, the requirements established by both the DRD and such other contract section shall apply. In the event of a conflict between the data requirements of the DPD and another contract section, the specific contract section will take precedence.

(End of clause)

MSFC 52.237-92 DEDUCTIONS FOR FAILURE TO MEET ACCEPTABLE PERFORMANCE LEVELS (JUN 2017)

(a) The contractor’s performance will be evaluated on a monthly basis. The Government will apply deductions for failure to meet acceptable performance levels (APLs) utilizing the methodology and required performance levels specified elsewhere in this contract.

(b) The Government will hold recurring performance evaluation meetings (PEMs) with the contractor, based on a schedule determined by the Contracting Officer (CO), to discuss performance against the established standards and any associated deductions, if applicable. More frequent meetings may be held if determined necessary by the CO.

(c) The contractor shall apply any required deductions for failure to meet APLs on the next invoice/voucher submitted following the period being evaluated.

(d) Notwithstanding the foregoing of the Government’s rights under this clause to reduce fee or contract value for less-than-optimal performance is in addition to the rights of the Government prescribed in Clauses 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services, Alternate I.

B-1 B-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

MSFC 52.211-93 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK/PERFORMANCE WORK STATEMENT (MAY 2019)

The Performance Work Statement (PWS) is located at Section J, Attachment J-1.

(End of clause)

80MSFC23R0004-P0003

C-1

SECTION D - PACKAGING AND MARKING

1852.211-70 PACKAGING, HANDLING, AND TRANSPORTATION (SEP 2005)

1852.245-74 IDENTIFICATION AND MARKING OF GOVERNMENT EQUIPMENT (JAN 2011)

(a) The Contractor shall identify all equipment to be delivered to the Government using NASA Technical Handbook (NASA–HDBK) 6003, Application of Data Matrix Identification Symbols to Aerospace Parts Using Direct Part Marking Methods/Techniques, and NASA Standard (NASA–STD) 6002, Applying Data Matrix Identification Symbols on Aerospace Parts or through the use of commercial marking techniques that: (1) are sufficiently durable to remain intact through the typical lifespan of the property: and, (2) contain the data and data format required by the standards. This requirement includes deliverable equipment listed in the schedule and other equipment when no longer required for contract performance and NASA directs physical transfer to NASA or a third party. The Contractor shall identify property in both machine and human readable form unless the use of a machine readable-only format is approved by the NASA Industrial Property Officer.

(b) Equipment shall be marked in a location that will be human readable, without disassembly or movement of the equipment, when the items are placed in service unless such placement would have a deleterious effect on safety or on the item’s operation.

(c) Concurrent with equipment delivery or transfer, the Contractor shall provide the following data in an electronic spreadsheet format:

(1) Item Description.

(2) Unique Identification Number (License Tag).

(3) Unit Price.

(4) An explanation of the data used to make the unique identification number.

(d) For equipment no longer needed for contract performance and physically transferred under paragraph (a) of this clause, the following additional data is required:

(1) Date originally placed in service.

(2) Item condition.

(e) The data required in paragraphs (c) and (d) of this clause shall be delivered to the NASA center receiving activity listed below:

NASA/Marshall Space Flight Center Attn: AS41/Cynthia Davis Industrial Property Officer Central Receiving – Building 4631 Marshall Space Flight Center, AL 35812

(f) The contractor shall include the substance of this clause, including this paragraph (f), in all subcontracts that require delivery of equipment.

(End of clause)

80MSFC23R0004-P0003

D-1

SECTION E - INSPECTION AND ACCEPTANCE

1852.246-71 GOVERNMENT CONTRACT QUALITY ASSURANCE FUNCTIONS (OCT 1988)

In accordance with the inspection clause of this contract, the Government intends to perform the following functions at the locations indicated:

1852.246-72 MATERIAL INSPECTION AND RECEIVING REPORT (APR 2015)

(a) At the time of each delivery to the Government under this contract, the Contractor shall prepare and furnish a Material Inspection and Receiving Report (DD Form 250 series). The forms shall be prepared and distributed as follows: (1 copy to the Contracting Officer, 1 copy to the Contracting Officer’s Representative, and 1 copy to the Industrial Property Officer).

(b) The Contractor shall prepare the DD Form 250 in accordance with NASA FAR Supplement 1846.6. The Contractor shall enclose the copies of the DD Form 250 in the package or seal them in a waterproof envelope, which shall be securely attached to the exterior of the package in the most protected location.

(c) When more than one package is involved in a shipment, the Contractor shall list on the DD Form 250, as additional information, the quantity of packages and the package numbers. The Contractor shall forward the DD Form 250 with the lowest numbered package of the shipment and print the words "CONTAINS DD FORM 250" on the package.

80MSFC23R0004-P0003

E-1

SECTION F - DELIVERIES OR PERFORMANCE

52.242-15 STOP-WORK ORDER (AUG 1989)

52.242-17 GOVERNMENT DELAY OF WORK (APR 1984)

52.247-34 F.O.B. DESTINATION (NOV 1991)

MSFC 52.211-94 PERIOD OF PERFORMANCE (MAY 2017)

The period of performance for this contract is from August 1, 2024 - August 31, 2025.

(End of clause)

MSFC 52.237-91 PLACE OF PERFORMANCE (JUL 2018)

The contractor shall perform the work under this contract at Marshall Space Flight Center (MSFC), and at such other locations as may be approved in writing by the Contracting Officer.

(End of clause)

80MSFC23R0004-P0003

F-1

SECTION G - CONTRACT ADMINISTRATION DATA

1852.245-75 PROPERTY MANAGEMENT CHANGES (JAN 2011)

1852.245-78 PHYSICAL INVENTORY OF CAPITAL PERSONAL PROPERTY (AUG 2015)

1852.245-71 INSTALLATION—ACCOUNTABLE GOVERNMENT PROPERTY (JUN 2018)

(a) The Government property described in paragraph (c) to this clause may be made available to the contractor on a no-charge basis for use in performance of this contract. This property shall be utilized only within the physical confines of the NASA installation that provided the property unless authorized by the Contracting Officer under (b)(1)(iv). Under this clause, the Government retains accountability for, and title to, the property, and the contractor shall comply with the following:

NASA Procedural Requirements (NPR) 4100.1, NASA Supply Support and Material Management;

NASA Procedural Requirements (NPR) 4200.1, NASA Equipment Management Procedural Requirements;

NASA Procedural Requirement (NPR) 4300.1, NASA Personal Property Disposal Procedural Requirements;

User Responsibilities: The contractor shall retain responsibility for ensuring proper use, care, and protection (safeguarding) Installation Accountable Government Property (IAGP) under his/her custody and control. Individual shall be responsible for the following:

(1) ensuring IAGP is used only in the pursuit of approved programs, or as otherwise authorized;

(2) updating record locations in EQUIPMENT or notifying cognizant Property Custodian, of all equipment location changes;

(3) ensuring that any lost, damaged, destroyed, or stolen IAGP is officially reported to his/her supervisor, appropriate Property Custodian, and Protective Services Department;

(4) notifying Property Custodian of IAGP not being actively used;

(5) ensuring that IAGP is turned into Property Disposal Officer through Equipment or the Property Custodian when no longer needed; under no circumstances will the contractor dispose of IAGP, whether tagged or untagged; and

(6) notifying the Contracting Officer, cognizant Property Custodian, and the Center's Supply and Equipment Management Officer (SEMO) upon termination of employment.

Property not recorded in NASA property systems must be managed in accordance with the requirements of the clause at FAR 52.245-1, as incorporated in this contract.

The contractor shall establish and adhere to a system of written procedures to assure continued, effective management control and compliance with these user responsibilities. In accordance with FAR 52.245-1(h)(1) the contractor shall be liable for property lost, damaged, destroyed or stolen by the contractor or their employees when determined responsible by a NASA Property Survey Board, in accordance with the NASA guidance in this clause.

(b) (1) The official accountable recordkeeping, financial control, and reporting of the property subject to this clause shall be retained by the Government and accomplished within NASA management information systems prescribed by the installation SEMO and Financial Management Officer. If this contract provides for the contractor to acquire property, title to which will vest in the Government, the following additional procedures apply:

(i) The contractor’s purchase order shall require the vendor to deliver the property to the installation central receiving area.

(ii) The contractor shall furnish a copy of each purchase order, prior to delivery by the vendor, to the installation central receiving area.

(iii) The contractor shall establish a record for Government titled property as required by FAR 52.245-1, as incorporated in this contract, and shall maintain that record until accountability is accepted by the Government.

(iv) Contractor use of Government property at an off-site location and off-site subcontractor use requires advance approval of the Contracting Officer and notification to the Industrial Property Officer. The property shall be considered Government furnished and the contractor shall assume accountability and financial reporting responsibility. The contractor shall establish records and property control procedures and maintain the property in accordance with the requirements of FAR 52.245-1, Government Property (as incorporated in this contract), until its return to the installation. NASA Procedural Requirements related to property loans shall not apply to offsite use of property by contractors.

(2) After transfer of accountability to the Government, the contractor shall continue to maintain such internal records as are necessary to execute the user responsibilities identified in paragraph (a) of this clause and document the acquisition, billing, and disposition of the property. These records and supporting documentation shall be made available, upon request, to the SEMO and any other authorized representatives of the Contracting Officer.

(c) The following property and services are provided if checked:

[X] (1) Office space, work area space, and utilities. Government telephones are available for official purposes only.

[X] (2) Office furniture.

[X] (3) Property listed in Section J, Attachment J-6, Government Furnished Property.

(i) If the contractor acquires property, title to which vests in the Government pursuant to other provisions of this contract, this property also shall become accountable to the Government upon its entry into Government records.

(ii) The contractor shall not bring to the installation for use under this contract any property owned or leased by the contractor, or other property that the contractor is accountable for under any other Government contract, without the Contracting Officer’s prior written approval.

[ ] (4) Supplies from stores stock.

[ ] (5) Publications and blank forms stocked by the installation.

[X] (6) Safety and fire protection for contractor personnel and facilities.

[X] (7) Installation service facilities: Section J, Attachment J-5, Installation Accountable Government Property.

[X] (8) Medical treatment of a first-aid nature for contractor personnel injuries or illnesses sustained during on-site duty.

[X] (9) Cafeteria privileges for contractor employees during normal operating hours.

[X] (10) Building maintenance for facilities occupied by contractor personnel.

[X] (11) Moving and hauling for office moves, movement of large equipment, and delivery of supplies. Moving services may be provided on-site, as approved by the Contracting Officer.

1852.245-73 FINANCIAL REPORTING OF NASA PROPERTY IN THE CUSTODY OF CONTRACTORS (JAN 2017)

(a) The Contractor shall submit annually a NASA Form (NF) 1018, NASA Property in the Custody of Contractors, in accordance with this clause, the instructions on the form and NFS subpart 1845.71, and any supplemental instructions for the current reporting period issued by NASA.

(b)(1) Subcontractor use of NF 1018 is not required by this clause; however, the Contractor shall include data on property in the possession of subcontractors in the annual NF 1018.

(2) The Contractor shall mail the original signed NF 1018 directly to the cognizant NASA Center Industrial Property Officer and a copy to the cognizant NASA Center Deputy Chief Financial Officer, Finance, unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(3) One copy shall be submitted (through the Department of Defense (DOD) Property Administrator if contract administration has been delegated to DOD) to the following address: [Insert name and address of appropriate NASA Center office.], unless the Contractor uses the NF 1018 Electronic Submission System (NESS) for report preparation and submission.

(c)(1) The annual reporting period shall be from October 1 of each year through September 30 of the following year. The report shall be submitted in time to be received by October 31st. The information contained in these reports is entered into the NASA accounting system to reflect current asset values for agency financial statement purposes. Therefore, it is essential that required reports be received no later than October 31st.

(2) Some activity may be estimated for the month in which the report is submitted, if necessary, to ensure the NF 1018 is received when due. However, contractors’ procedures must document the process for developing these estimates based on planned activity such as planned purchases or NASA Form 533 (NF 533) Contractor Financial Management Report) cost estimates. It should be supported and documented by historical experience or other corroborating evidence, and be retained in accordance with FAR Subpart 4.7, Contractor Records Retention. Contractors shall validate the reasonableness of the estimates and associated methodology by comparing them to the actual activity once that data is available, and adjust them accordingly. In addition, differences between the estimated cost and actual cost must be adjusted during the next reporting period. Contractors shall have formal policies and procedures, which address the validation of NF 1018 data, including data from subcontractors, and the identification and timely reporting of errors. The objective of this validation is to ensure that information reported is accurate and in compliance with the NASA FAR Supplement. If errors are discovered on NF 1018 after submission, the contractor shall contact the cognizant NASA Center Industrial Property Officer (IPO) within 30 days after discovery of the error to discuss corrective action.

(3) In addition to an annual report, if at any time during performance of the contract, NASA-owned property in the custody of the Contractor has a value of $10 million or more, the Contractor shall also submit a report no later than the 21st of each month in accordance with the requirements of paragraph (c)(2) of this clause.

(4) The Contracting Officer may, in NASA’s interest, withhold payment until a reserve not exceeding $25,000 or 5 percent of the amount of the contract, whichever is less, has been set aside, if the Contractor fails to submit annual NF 1018 reports in accordance with NFS subpart 1845.71, any monthly report in accordance with (c)(3) of this clause, and any supplemental instructions for the current reporting period issued by NASA. Such reserve shall be withheld until the Contracting Officer has determined that NASA has received the required reports. The withholding of any amount or the subsequent payment thereof shall not be construed as a waiver of any Government right.

(d) A final report shall be submitted within 30 days after disposition of all property subject to reporting when the contract performance period is complete in accordance with paragraph (b)(1) through (3) of this clause.

(End of clause)

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