ASR Pre-Proposal Bulletin.pdf

Johnson Space Center Advanced Spacesuit Regulator (ASR)

Pre-Proposal Bulletin

July 3, 2025

Procurement Overview

These slides are not to be interpreted as a comprehensive description of the procurement strategy or requirements in the Request For Proposal (RFP).

To the extent there are any inconsistencies between this briefing and the RFP, the RFP will govern.

The solicitation is released on the Government-wide Point of Entry (GPE), SAM.gov, as defined by Federal Acquisition Regulation (FAR) 2.101. Interested parties are responsible for monitoring this site for the release of any amendments. Potential offerors are responsible for downloading their own copy of the solicitation and amendments (if any).

Disclaimer

Purpose:

The purpose of this Preproposal Bulletin is to help industry understand the Government’s requirements and highlighting significant changes made since the Amended Draft RFP was posted.

Questions for Final RFP:

The Final RFP was released to SAM.gov on June 26, 2025, all questions from industry are due by July 10, 2025.

Responses to questions will be posted publicly on SAM.gov.

Purpose of Pre-Proposal Bulletin

Source Selection Authority Kelly Rubio, BL - Lunar & Planetary Exploration Procurement, Office Manager

Acquisition Team Carly A. Meginnis, EC - Crew and Thermal Systems Division Colin Campbell, EC - Crew and Thermal Systems Division Frank D. Cunningham II, BL - Lunar & Planetary Exploration Procurement Jose Sanchez, DE - EVA Development Kevin M. Wells, EC - Crew and Thermal Systems Division Patricia K. Parker, BL - Lunar & Planetary Exploration Procurement Ryan E. Ogilvie, EC - Crew and Thermal Systems Division Sean R. Miller, EC - Crew and Thermal Systems Division Stephanie M. Flint, DE - EVA Development

Source Selection Authority and Acquisition Team Members

Contracting Officer:

Patricia K. Parker patricia.k.parker@nasa.gov

Contract Specialist:

Frank D. Cunningham II frank.d.cunningham@nasa.gov

ASR Web Address:

https://www.nasa.gov/johnson/jsc-procurement/asr/ Please direct all questions to the Contracting Officer, with a courtesy copy to the Contract Specialist.

Points of Contact mailto:patricia.k.parker@nasa.gov mailto:frank.d.cunningham@nasa.gov https://www.nasa.gov/johnson/jsc-procurement/asr/

Office of Small Business Programs - JSC

Senior Small Business Specialist:

Robert Watts

Main Phone Number:

281-483-4512

Email: jsc-smallbusiness@mail.nasa.gov Please direct all correspondence for the JSC Office of Small

Business Programs to this email address.

Location: Building 1, Suite 453 Address: NASA Johnson Space Center, Industry Assistance Office Mail Code: BA 2101 NASA Parkway Houston, TX 77058-3696 mailto:jsc-smallbusiness@mail.nasa.gov

Ombudsman (NFS 1852.215-84): “…before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the Contracting Officer for resolution … If resolution cannot be made by the Contracting Officer, interested parties may contact the installation ombudsman whose name, address, telephone number, and email address may be found at:

https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf

Ombudsman https://www.hq.nasa.gov/office/procurement/regs/Procurement-Ombuds-Comp-Advocate-Listing.pdf

The System for Award Management (SAM) is a Federal Government owned and operated free web site that collects data from suppliers, validates and stores this data, and disseminates it to various government acquisition agencies.

Your company is required to create an account in SAM by proposal submittal.

The SAM website is located at: https://SAM.gov/SAM.

You are required to create an account in SAM.

Verify that your information in this database is current.

System for Award Management (SAM) https://sam.gov/SAM

The Small Business Administration’s new regulation changes the definition of a joint venture to exclude populated joint ventures.

Joint Ventures are defined in 13 C.F.R. 121.103(h).

All parties to the Joint Venture must sign the Model Contract.

Joint Ventures

General Information

The RFP and amendments take precedence over this bulletin.

Contract Type: Cost-Plus-Fixed-Fee (CPFF)

Competition: Full and Open

NAICS Code: 336419

Size Standard: 1,050 Employees

Period of Performance:

Basic Contract Period: Contract Award through OFI Option 1: OFI through OFI Option 2: OFI through June 30, 2027 Option 3: OFI through July 30, 2027

Small Business Goals

Small Business Categories

ASR Small Business

Subcontracting Goals

Offeror's Proposed Small

Business Subcontracting

Plan

Small Businesses (SB) 4.5% OFI%

Small Disadvantaged Business Concerns (SDB) 1.5% OFI%

Women Owned Small Business Concerns (WOSB) 1.0% OFI%

Historically Black Colleges and Universities/Minority Serving Institutions (HBCU/MI)

0.1% OFI%

HUBZone Small Business Concerns (HBZ) 0.1% OFI%

Veteran Owned Small Business Concerns (VOSB) 0.5% OFI%

Service-Disabled Veteran- Owned Small Business Concerns (SDVOSB)

0.2% OFI%

Model Contract

The Model Contract consists of SF-33 and Sections A–K of the RFP, and must be submitted in its entirety, including all sections, required fill-ins, and attachments.

The Evaluation Criteria, and Instructions are used for selection purposes only.

The Model Contract must be signed by an authorized individual and returned in full (not just filled-in pages).

Ensure Section B reflects your Cost and fee Volume rates and maintain consistency between your proposal and the Model Contract, which takes precedence and becomes the final contract.

Do not include Evaluation Criteria (Section M) and Instructions (Section L) in the Model Contract.

Errors or unresolved inconsistencies may lead to disqualification.

The Contracting Officer will sign the final version once issues are resolved, and the selection is made.

Acknowledge all RFP Amendments by submitting signed copies with your proposal.

ASR Draft RFP Changes Overview

The following list identifies some areas where changes or clarifications have been made from the Draft RFP to this final RFP that may not have been addressed in the Draft RFP questions and responses:

The Table of Contents is updated to reflect revised solicitation content.

The Solicitation Number of 80JSC025R7004 is added to the header.

The requirement for a quarterly NF533 has been removed.

The delivery date for Option 3 was changed to July 30, 2027.

Key Revisions from Draft to Final RFP

Additional clarifying information for the Critical Design Review (CDR) data package analyses and CAD file requirements was added to Sections 1.3.1 and 2.1.

The Hazard Analysis requirements were removed.

The compliance matrix was updated to match the finalized CTSD-

ADV-224.

In the compliance matrix, R.ASR.026, R.ASR.208, R.ASR.214, and R.ASR.218 were updated to be applicable to the Base Option.

Added language to compliance matrix and Section 1.3.1 to emphasize that the EDU developed under the base option should be designed for oxygen compatibility, but the requirement will not be verified until Option 1 (i.e. the EDU will not be tested with Oxygen, but NASA expects the Engineering Development Unit (EDU) delivered under the base option to be designed and assembled with oxygen compatibility features implemented).

SOW Changes

NFS 1852.209-71, LIMITATION OF FUTURE CONTRACTING

(OCT 1988) is removed.

ASR Small Business Subcontracting Goals were added to H.2,JSC

52.219-90 SMALL BUSINESS SUBCONTRACTING GOALS (JUN

2022).

H.10 USE OF GOVERNMENT RESOURCES has been added

Clause Changes

The Section J Table was added.

A Contract Data Requirements List was added at Attachment J-1.

The DRDs were renumbered, and updated to list the solicitation number, data type, date issued, and type of Data Requirements Descriptions (DRDs).

The requirement for a quarterly NF533 has been removed.

Attachment J-2 – Government Task Agreement (GTA) Request Form and Attachment J-3, Completed GTAs were added.

J Attachments Changes

In accordance with FAR 16.301-3(a)(3), a cost-reimbursable contract may only be used when the contractor’s accounting system is adequate for determining costs applicable to the contract or order. This requirement also extends to subcontractors performing under a cost-reimbursable subcontract.

Offerors should review Chapter 8 of the DCAA Audit Manual to determine if they are subject to full or modified Cost Accounting Standards (CAS) coverage and if they require an adequate Disclosure Statement prior to award.

The link is:

DCAA Contract Audit Manual

Additional Responsibility Requirements https://www.dcaa.mil/Guidance/CAM-Contract-Audit-Manual/

Offeror’s initial proposal should contain the best terms from a price and technical standpoint.

The Government intends to evaluate quotes and award without discussions with Offerors, but at its sole discretion, the Government reserves the right to conduct discussions.

The Government may elect to award a contract without discussions to the "Technically Acceptable" responsible offeror(s) who represents the best value to the Government.

The Government may also elect to establish a competitive range and hold discussions.

If discussions are held, the Offeror will:

Have the opportunity to address potentially acceptable items and;

Be requested to resubmit the SF33 with Final Proposal

Revisions (FPR) which will include clearly marked changes.

Discussions with Offerors

Volume I – Technical Acceptability Factor Subfactor A: Contract and Program Management Approach:

Contract and Program Management Plan, DRD ASR-PM-01 (Attachment J-1)

Subfactor B: Technical Approach: Technical Ability Assessment Questions (Attachment L-1) Government Task Agreements Form (Attachment J-2)

Volume II—Past Performance Volume III—Cost Factor Volume IV— Responsibility Considerations Volume V— Model Contract

SF33

Contract Clauses (Fill-ins required Sections B through I) Section J - Attachments Section K - Representations and Certifications

Proposal Outline

Instructions for proposal arrangement, page limitations, copies and the due date are specified in JPI 52.215-113 Proposal Formatting Instructions.

Offerors shall submit their proposals in accordance with those instructions.

Pages submitted in excess of the limitations specified in this provision will not be evaluated by the Government and will be returned to the offeror in accordance with NFS 1815.204-70(b).

• Minor informalities or irregularities in a proposal that can be adjusted, corrected, or waived without being prejudicial to other offerors may be accepted if it is immaterial to the acquisition.

• However, any pages contained in a page limited section of your proposal which do not comply with the RFP requirements may be returned by the Government and not evaluated.

Proposal Formatting

Proposal Formatting, Continued

Pay close attention to ensure that the number of pages, page margins, font type, font size, and page size are in conformance to Section L.12.

Please note page limitations apply to certain proposal volumes/ sections as specified in Table L-2: Overview of Proposal Volumes, Page Limitations, Copies, and Format:

Proposal information must be provided in the correct volume.

Proposal information in a page-limited volume or section should not be moved to another volume/section without such page limitations.

Having non-conforming pages returned may affect the government’s evaluation of a proposal, and how this proposal is ultimately rated.

Responsibility Considerations

The Contracting Officer makes the determination of responsibility per FAR 9.104.

Responsible means that the Offeror(s) has adequate organizational and financial controls, satisfactory business ethics, financial resources, the ability to successfully perform the work, is eligible, etc.

This determination is performed by the Contracting Officer and is separate from the selection decision.

If an Offeror is not responsible, then they are not eligible for award.

The Contracting Officer will also check the SAM.gov database, which includes records of the contractor’s previous contracts.

This determination is performed for successful Offeror(s) only.

Summary

All RFP questions must be submitted in writing via email to Patricia K.

Parker, Contracting Officer, at patricia.k.parker@mail.nasa.gov, with a courtesy copy to Frank D. Cunningham II, Contract Specialist, at frank.d.cunningham@nasa.gov, no later than 5:00 PM Central Daylight Time (CDT) on July 10, 2025.

Proposals are due no later than 1:00 PM CDT on August 11, 2025, and must be submitted via NASA’s EFSS Box:

https://nasagov.app.box.com/f/55435bc75801489497b308a0df84896

Review the “Electronic Proposal Delivery” instructions in the solicitation and confirm with your IT team for any firewall restrictions.

Offerors are encouraged to notify the CO and CS via email if they plan to submit a proposal.

Continue to monitor the NASA Procurement Website and SAM.gov.

mailto:patricia.k.parker@mail.nasa.gov mailto:frank.d.cunningham@nasa.gov https://www.nasa.gov/johnson/jsc-procurement/asr/ https://sam.gov/

Conclusion

This concludes the Johnson Space Center

Preproposal Bulletin for the Advance Spacesuit Regulator (ASR)