8-Host Site Locations-Bid Sheet (2).xlsx

This is a bid sheet attachment for the City of Detroit General Services Department, Recreation Division, seeking multiple vendors to provide host site locations for a summer camp program. The program will operate from June 22, 2026 through August 14, 2026, Monday through Friday, from 8:00 AM to 6:00 PM, for eight consecutive weeks. Summer camp programming will be led by youth development organizations awarded through a separate RFP. Each host site location vendor may accommodate a minimum of thirty campers and a maximum of fifty campers per session.

Vendors will receive compensation at a rate of $500 per camper, with a maximum award amount of $25,000 per vendor when operating at full capacity of fifty campers. The bid sheet requires vendors to detail administrative costs by staff position and hourly rate, including positions such as custodial services, on-site monitors, and administrative supervisors, as well as material costs that directly contribute to improving indoor or outdoor spaces utilized for camp programming. Material costs may include items such as facility improvements, equipment, supplies, insurance increases, and maintenance. The example bid sheet provided demonstrates a vendor with total expenses of $25,000, comprised of $15,040 in administrative costs and $9,960 in material costs for facility enhancements including painting, cleaning supplies, maintenance, fencing, furniture, and outdoor equipment.