11 - CRITICAL INFORMATION SPECIFIC TO SCHEDULE 84

7FCI-L3-030084-B – REFRESH 36 Critical Information Specific to Schedule 84 Page 1 of 7

Critical Information Specific to Schedule 84 Notice: The GSA Multiple Award Schedule (MAS) program has recently experienced a tremendous increase in new offers. Due to the large number of new offers currently in process, it could take up to 12 months before your offer is evaluated.

GSA's practice is to evaluate offers in the order in which they are received. However, GSA may give priority to processing certain offers when circumstances dictate, such as when a federal agency Contracting Officer specifically requests an expedited offer review in order to meet a pending requirement that will be procured under the MAS program, or when there is a need for GSA to bring strategically critical new products or services to market in order to meet federal customer needs

The information provided in this document is specific to Schedule 84. Before submitting your offer, please ensure you have met all of the requirements outlined in this document that are applicable to the products and/or services you are offering, as well as any other applicable general requirements listed in the solicitation and attachments (e.g. ‘SCP’ clauses, Summary of Offer, etc.).

1. Any offer submitted after July 24, 2019 MUST be submitted with attachments from the Solicitation dated June 24, 2019 (Refresh 36). Offers received after July 24, 2019 that are submitted with attachments on versions prior to Refresh 36 will be rejected as non-responsive.

2. If you are offering services under any of the ‘246’ Special Items Numbers, please see the attachment titled Schedule 84 – FSC Group 63 – Technical Requirements for critical information pertaining to the submission of these services in addition to the requirements in clauses SCP-FSS-001-N and SCP-FSS-002.

3. If you are offering services under any Special Item Number other than those listed in #2 above, please see clause SCP-FSS-002 for Technical Requirements for service offers.

4. Vendors offering drug test kits under Special Item Number 426-4M are required to provide the FDA 510K certification clearance documents for the specific kits proposed for contract award.

5. Firearm lubricants proposed for contract award are subject to Executive Order 13693 (https://www.fedcenter.gov/programs/eo13693/#regs), which requires that 95% of all new contract actions are designated for “green” products and/or services through certification guidelines established by governmental agencies. In order to begin implementation of that order, GSA has designated that one SIN on Schedule 84 will require “green” certification. For SIN 426-4G (Attachment 5), firearm lubricants must be certified as Biopreferred by obtaining certification from the U. S. Department of Agriculture at www.biopreferred.gov. The offeror must make an affirmative statement that the products offered are compliant with the applicable standard and the products are listed on the USDA website. If not listed, the Contracting Officer reserves the right to ask for copies of the certification.

6. If your current Commercial Price List (CPL) does not cover the majority of the period for your past sales reported in paragraph one (1) of the Commercial Sales Practices Format (CSP-1), you must provide a copy of the CPL that was in effect during that period.

7. Submit copies (screen shots) of digital certificates for any authorized negotiators that have them. Please note, that authorized negotiators’ names and email addresses must be entered exactly as they appear on the digital certificate, including punctuation. It is highly recommended that at least two (2) authorized negotiators possess digital certificates.

8. An individual product (item) may be offered only under one SIN even though it may have multiple applications.

9. If you are not the manufacturer of offered products and are providing a Letter of Supply from a distributor rather than the manufacturer, the letter must specify the manufacturers/brands the distributor is committing to supply. Please note, the letter should not list individual products, unless the supplier intends to limit supply to particular individual items.

10. Agent Authorization letters must be dated no more than 12 months prior to the offer submission date.

11. FOB terms offered for Schedule 84 should be the same FOB terms offered to your commercial customers, as disclosed on the Commercial Sales Practices, contained elsewhere within this solicitation package.

Clause 52.247-32 – FOB Origin, Freight Prepaid will be included in any resultant award if your commercial customers are offered FOB Origin freight terms (see basic solicitation document for clause in full text).

Clause 52.247-34 – FOB Destination will be included in any resultant award if your commercial customers are offered FOB Destination freight terms (see Incorporated by Reference document for clause in full text).

12. In accordance with clause 52.222-46 – Evaluation of Compensation for Professional Employees, vendors offering professional services must provide a copy the company’s Professional Employee Compensation Plan. Also, a copy of the company’s policy addressing uncompensated overtime must be provided in accordance with clause 52.237-10 – Identification of Uncompensated Overtime.

13. If you are offering products and/or services under more than one (1) attachment (e.g. Marine Craft and Special Purpose Clothing), you must provide a separate CSP for each attachment. In addition, if you are offering more than one (1) SIN, please provide a breakdown by SIN of the past commercial sales reported in paragraph (1) of the CSP. This may be provided on a separate document attached to the CSP or uploaded separately under the ‘Supporting Documentation’ file label.

14. Notice to offerors with State and Local Government customers: Please be aware that orders placed under state-awarded/administered contracts, such as State Multiple Award Schedule (MAS) contracts (for example: TXMAS, CMAS, LAMAS), are NOT considered placed under the GSA Schedule contract. Those orders WILL be subject to the terms and conditions of the Price Reductions clause of the GSA Contract, even if the state contract references the GSA Schedule contract or requires a GSA Schedule contract as a prerequisite for the State (MAS) contract.

15. General Requirements for Price Proposals applicable to Services offered under ALL Schedule 84 Special Item Numbers:

Applies specifically to offers made under the following Attachment/SINs. This information may also be requested for offers under other SINs covered by the Solicitation at the discretion of the Contracting Officer.

Attachment 01:

260-14 – Harbor/Waterfront Security Products and Services and Professional Marine Security Services 260-1000 – Ancillary Supplies and/or Services

Attachment 02:

465-1000 – Ancillary Supplies and/or Services

Attachment 03:

246-01 – Smart Buildings Systems Integrator 246-51 – Installation Requiring Construction 246-52 – Professional Security Services 246-53 – Facility Management and Energy Solutions and Leasing 246-54 – Protective Service Occupations – Guard Services 246-60-1 – Security Systems Integration, Design, Management, and Life Cycle Support 246-60-5 – Security System Integration, Design Management, and Life Cycle Support 246-1000 – Ancillary Supplies and/or Services

Attachment 04:

633-1000 – Ancillary Supplies and/or Services

Attachment 05:

426-2A – Canine Training and Handling Equipment, Canine Search and Detection 426-4F – Emergency Preparedness and first Responder (Services Only) 426-6 – Law Enforcement and Security Training 426-7 – Professional Law Enforcement Services 426-1000 – Ancillary Supplies and/or Services

a. The Contractor shall provide all qualified personnel, materials, equipment, facilities and services as specified herein and as required by individual orders to perform these services. Services specified in an order may be performed at the contractor’s facility, the ordering agency’s facility or other sites, as designated in the order, as appropriate.

b. The Contractor shall maintain current and adequate insurance and bond coverage and in sufficient amounts as may be required by applicable Local, State and Federal regulations and/or laws for the duration of contract performance.

c. The Contractor shall have a current certification, accreditation or license to provide the services as described and maintain certification, accreditation or license requirements for the duration of contract performance as required by applicable federal statutes, regulations, and/or other laws.

d. The Contractor shall provide all safety equipment and processes required in performance of the contract. All work shall be conducted in a safe manner and shall comply with all applicable Occupational Safety and Health Administration (OSHA) requirements and other applicable Local, State and Federal regulations and/or laws. The Contractor shall demonstrate the required safety practices on a continual basis throughout the contract period.

e. Travel costs shall be negotiated individually on an as needed basis. Prices for services in this contract will not include the cost of travel or reimbursement of travel expenses. Ref. Clause C-FSS-370.

f. Davis Bacon wage rates, when applicable, will be incorporated at the task order level. Additional costs incurred due to unique Government requirements not priced on this contract will be addressed at the task order level as open market items. These items must be identified as “Open Market Items” in all quotes, orders and invoices.

g. Any Ancillary services offered must be related to and ordered in conjunction with products purchased under your schedule contract. No stand alone services will be awarded under Ancillary Supply and/or Service SINs or 246-51.

h. All Ancillary Supplies and/or Service SINs exclude construction as defined under FAR 2.101. All Installation Requiring Construction SINs exclude architectural or engineering services as defined by the Brooks Architect-Engineer Act under FAR 36. Stand alone services applicable to the Service Contract Act are excluded from all service SINs, except 246-54.

i. In accordance with FAR 8.404(d) supplies offered on schedule are listed at fixed prices. Services offered on schedule are priced either at hourly rates or at a fixed price for performance of a specific task, i.e. installation of a product.

j. Pricing submitted should be in accordance with commercial practices (e.g., labor rates or fixed unit prices). If pricing is based on labor rates, the contractor shall supply and clearly define each labor category provided in this section. Each labor category definition must include experience, minimum training, level of education, and certifications/licenses, if applicable. If pricing is based on fixed unit prices then provide a detailed breakdown of what functions are within the fixed unit price.

SPECIAL INSTRUCTIONS FOR PRICING SERVICES

I. Pricing for Services must be substantiated by one of the following methods:

· Established commercial catalog prices (published and dated pricelists); if the firm does not have a published and dated price list, the firm may utilize data in the form of internal business memorandums, quote sheets, market rate sheets, etc.

· Prices should be provided on a per-person, per-hour basis for each proposed location. Overtime rates may be offered. The preferred method of purchase under this solicitation is firm fixed price. The firm fixed price shall be based on the hourly rates offered in the schedule contract or the hourly rates negotiated by the ordering agency. All material must be covered under this contract, with teaming arrangements, or any other Federal Supply Schedule contract.

· Commercial pricing for Professional Services shall be submitted for the initial period only and will be awarded based on a commercial pricelist.

· For services not on a commercial price list, the offeror may propose pricing for each individual year of the five year base period, but the Government reserves the right to award the pricing for the initial period only.

· Price adjustments for Service Contract Act labor categories will be in accordance with the Fair Labor Standards Act.

· Price adjustments for Professional Services listed on a commercial pricelist will be in accordance with Clause 552-216-70 – Economic Price Adjustment – FSS Multiple Award Schedule Contracts (see Basic Solicitation).

· Price adjustments for Professional Services not listed on a commercial pricelist will be in accordance with an index mutually agreed upon at the time of award and clause I-FSS-969 – Economic Price Adjustment – FSS Multiple Award Schedule, which will be incorporated as appropriate.

II. Offerors are required to include the prevailing Industrial Funding Fee (IFF) in the prices submitted with their offer (See Clause 552.238-74 in the Incorporated by Reference document). The IFF is a separate collection mechanism and should be added to the Net GSA Price offered and will be reflected in the total amount charged to ordering activities. See the solicitation document Price Proposal Template.

16. MAINTENANCE AGREEMENTS - If offering Maintenance Agreements, see the following terms and conditions:

a. The Government may obtain maintenance from the Contractor. When maintenance is to be performed by the Contractor, the payments, terms and conditions will be as stated in this contract and are separate from the leasing arrangement/cost. Maintenance payments and terms and conditions during subsequent renewal periods of this lease/rental will be those of the prevailing GSA Schedule contract in effect. The Contractor shall honor orders for maintenance for the duration of the contract period. Maintenance service shall commence on a mutually agreed upon date, which will be written into the maintenance order. Maintenance may be discontinued by the Government on thirty (30) calendar days written notice, or shorter notice when agreed to by the Contractor; such notice to become effective thirty (30) calendar days from the date on the notification. However, the Government may extend the original discontinuance date upon written notice to the Contractor, provided that such notice is furnished at least ten (10) calendar days prior to the original discontinuance date.

b. ANNUAL FUNDING

When annually appropriated funds are cited on a maintenance order, the period of maintenance shall automatically expire on September 30th of the contract period, or at the end of the contract period, whichever occurs first. Renewal of a maintenance order citing the new appropriation shall be required, if maintenance is to continue during any remainder of the contact period.

c. CROSS-YEAR FUNDING WITHIN CONTRACT PERIOD Where an ordering office’s specific appropriation authority provides for funds in excess of a 12-month fiscal year period, the ordering office may place an order under this schedule contract for a period up to the expiration of the contract period, notwithstanding the intervening fiscal years.

d. TERMINATION Ordering offices should notify the Contractor in writing thirty (30) calendar days prior to the expiration of maintenance service, if maintenance is to be terminated at that time. Orders for continued maintenance would be required if maintenance is to be continued during the subsequent period.

e. RESPONSIBILITIES OF THE GOVERNMENT

i. Government will be responsible for normal needs of the equipment. Government personnel shall not perform maintenance or attempt repairs to equipment while such equipment is under the purview of a maintenance order, unless agreed to by the Contractor.

ii. The Government will operate and permit operation of the equipment only within its intended use. No equipment alterations will be performed without contractor’s written consent. The Government will prohibit and will prevent anyone who is not trained or authorized from making any repairs or adjustment to the equipment.

f. RESPONSIBILITIES OF THE CONTRACTOR The Contractor shall bear all costs of maintenance, including labor, parts, and such other expenses as are necessary to keep the equipment in good operating condition, provided that the required repairs are not occasioned by fault or negligence of the Government.

g. INVOICES AND PAYMENTS

i. Invoices for maintenance services shall be submitted by the Contractor on a quarterly or monthly basis, after the completion of such period. Maintenance charges must be paid in arrears. Prompt payment discount, if applicable, shall be shown on the invoice.

ii. Payment for maintenance service of less than one month’s duration shall be prorated as 1/30th of the monthly rate for each calendar day.

Contact Information:

Oral or written requests for explanation of information regarding the Schedule 84 solicitation may be directed to:

Daniel Stafford, 817-850-8278, daniel.stafford@gsa.gov

Attachment 1, Marine Craft & Equipment:

Tracie Crowder, 817-850-8218, tracie.crowder@gsa.gov Diane Russell, 817-850-8118, diane.russell@gsa.gov

Attachment 2, Firefighting and Rescue:

Ralph Hunter, 817-850-8149, ralph.hunter@gsa.gov Lloyd Nelson, 817-850-8111, lloyd.nelson@gsa.gov

Attachment 3, Alarm & Security:

Jonathan Woodcock, 817-850-8373, jonathan.woodcock@gsa.gov Joe L. Moore, 817-850-5559, joe.moore@gsa.gov Tiffany Jolly, 817-585-2714, tiffany.jolly@gsa.gov Sharon Hair, 817-850-8119, sharon.hair@gsa.gov Loren Kolba, 817-850-5558, loren.kolba@gsa.gov Rocky Miller, 817-978-0337, rocky.miller@gsa.gov

Attachment 4, Special Purpose Clothing:

Gena Brown, 817-850-8117, gena.brown@gsa.gov Lloyd Nelson, 817-850-8111, lloyd.nelson@gsa.gov

Attachment 5, Law Enforcement:

Cheryl Applewhite, 817-850-8144, cheryl.applewhite@gsa.gov Loren Kolba, 817-850-5558, loren.kolba@gsa.gov Drue Norman, 817-850-8387, drue.norman@gsa.gov James Watkins, 817-850-8194, james.watkins@gsa.gov Jared Bush, 817-344-7124, jared.bush@gsa.gov