SF424A-Budget Instructions.pdf

OMB Number: 4040-0016 1 OMB Expiration Date: 01/31/2019

Federal Agency Form Instructions Form Identifiers Information

Agency Owner Grants.gov

Form Name Budget Information for Non-Construction Programs (SF-424A)

Form Version 1.0

OMB Number 4040-0006

OMB Expiration Date 01/31/2019

Form Field Instructions Field Number

Field Name Required or Optional

Information

- SECTION A –

BUDGET

SUMMARY

1. Budget Summary Lines 1-4 Columns (a) and (b)

At least one row is required.

For applications pertaining to a single federal grant program (Catalog of Federal Domestic Assistance number) and not requiring a functional or activity breakdown, enter on Line 1 under Column (a) the Catalog program title and the Catalog number in Column (b). The Catalog number will be in the format ##.### (e.g., 93.061 for Catalog program title “Innovations in Applied Public Health Research”).

1-a. Grant Program Function or Activity (a)

At least one is required

Enter the name of the activity or function.

1-b. Catalog of Federal Domestic Assistance Number (b)

At least one is required

Enter the Catalog of Federal Domestic Assistance Number.

OMB Number: 4040-0016 2

Field Number

Field Name Required or Optional

Information

1-c. Estimated Unobligated Federal Funds (c)

Conditionally Required.

Please read the detailed information provided.

For new applications, leave Column (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year).

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should not equal the sum of the amounts in Columns

(e) and (f).

OMB Number: 4040-0016 3

Field Number

Field Name Required or Optional

Information

1-d. Estimated Unobligated Non-Federal Funds (d)

Conditionally Required.

Please read the detailed information provided.

For new applications, leave Column (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year).

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should

OMB Number: 4040-0016 4

Field Number

Field Name Required or Optional

Information

1-e. New or Revised Budget Federal Funds (e)

Conditionally Required.

Please read the detailed information provided.

For new applications, leave Column (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year).

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should

OMB Number: 4040-0016 5

Field Number

Field Name Required or Optional

Information

1-f. New or Revised Budget Non- Federal Funds (f)

Conditionally Required.

Please read the detailed information provided.

For new applications, leave Column (c) and (d) blank. For each line entry in Columns (a) and (b), enter in Columns (e), (f), and (g) the appropriate amounts of funds needed to support the project for the first funding period (usually a year).

For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the estimated amounts of funds which will remain unobligated at the end of the grant funding period only if the federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns (e) and

(f) the amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of the amounts in Columns

(e) and (f).

For supplemental grants and changes to existing grants, do not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of federal funds and enter in Column

(f) the amount of the increase or decrease of non-federal funds. In Column (g) enter the new total budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f). The amount(s) in Column (go) should not equal the sum of the amounts in Columns

(e) and (f).

1-g. Total (g) Required Total for Row 1a – 1f. If using electronic form, these numbers are auto-calculated.

5. Totals Required Totals for each column. If using electronic form, these numbers are auto-calculated.

- SECTION B -

BUDGET

CATEGORIES

6. Object Class Categories

OMB Number: 4040-0016 6

Field Number

Field Name Required or Optional

Information

6-1. thru 6-4.

Grant Program, Function or Activity

Required In the column headings (1) through (4), enter the titles of the same programs, functions, and activities shown on Lines 1-4, column (a), Section A. When additional sheets are prepared for Section A, provide similar column headings on each sheet. For each Grant Program, Function or Activity, fill in the total requirements for funds (both federal and non-federal) by object class categories. If using the Budget Information form through Grants.gov, the Grant Program, Function, or Activity is pre-populated by the Grant Program Function or Activity from column (A) in Section A – Budget Summary.

6-a. Personnel Optional Enter funds required for personnel from the selected program. If not applicable, leave blank.

6-b. Fringe Benefits Optional Enter funds required for fringe benefits from the selected program. If not applicable, leave blank.

6-c. Travel Optional Enter funds required for travel from the selected program. If not applicable, leave blank.

6-d. Equipment Optional Enter funds required for equipment from the selected program. If not applicable, leave blank.

6-e. Supplies Optional Enter funds required for supplies from the selected program. If not applicable, leave blank.

6-f. Contractual Optional Enter funds required for contractual costs from the selected program. If not applicable, leave blank.

6-g. Construction Optional Enter funds required for construction from the selected program. If not applicable, leave blank.

6-h. Other Optional Enter funds required for other costs from the selected program. If not applicable, leave blank.

6-i. Total Direct Charges (sum of 6a – 6h)

Required Sum of 6a – 6h. If using electronic form, these numbers are auto-calculated.

6-j. Indirect Charges Optional Enter the amount of indirect cost. If not applicable, leave blank.

OMB Number: 4040-0016 7

Field Number

Field Name Required or Optional

Information

6-k. TOTALS (sum of 6i and 6j)

Required Enter the total of amounts on Lines 6i and 6j.

(This amount is auto-calculated if using Grants.gov.) For all applications for new grants and continuation grants, the total amount in column (5), Line 6k, should be the same as the total amount shown in Section A, Column (g), Line 5. For supplemental grants and changes to grants, the total amount of the increase or decrease as shown in Columns (1)-(4), Line 6k should be the same as the sum of the amounts in Section A, Columns (e) and (f) on Line 5. If using electronic form, these numbers are auto-calculated.

7. Program Income Optional Enter the estimated amount of total income, if any, expected to be generated from this project.

If not applicable, leave blank.

- SECTION C –

NON-FEDERAL

RESOURCES

8-a. (a) Grant Program

Required Name of the grant program from which funds will be derived. Defaults to the corresponding program name in section A, but may be overwritten if called for by the instructions for this funding opportunity.

8-b. (b) Applicant Contribution for Non-Federal Resources

Optional Enter resources provided by the applicant for the selected program. If not applicable, leave blank.

8-c. (c) State Contribution for Non-Federal Resources

Optional Enter resources provided by one or more states for the selected program. If not applicable, leave blank.

8-d. (d) Other Sources of Contribution for Non-Federal Resources

Optional Enter resources provided by the other sources (e.g. donors) for the selected program. If not applicable, leave blank.

OMB Number: 4040-0016 8

Field Number

Field Name Required or Optional

Information

8-e. (e) Total of Non- Federal Resources for Grant Program sum of line (a) through (d)

Required Total Sum of 8(b) – 8(d)

12-b. thru 12-e.

Total (sum of lines 8-11)

Required Total for each column. If using electronic form, these numbers are auto-calculated.

- SECTION D –

FORECASTED

CAST NEEDS

13. Federal Total for 1st Year

Required Sum of Federal 1st Quarter – 4th Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Federal Forecasted Cash Needs for 1st Quarter

Optional Enter the forecasted cash needs from federal sources for the first quarter of the first program year. If not applicable, leave blank.

Federal Forecasted Cash Needs for 2nd Quarter

Optional Enter the forecasted cash needs from federal sources for the second quarter of the first program year. If not applicable, leave blank.

Federal Forecasted Cash Needs for 3rd Quarter

Optional Enter the forecasted cash needs from federal sources for the third quarter of the first program year. If not applicable, leave blank.

Federal Forecasted Cash Needs for 4th Quarter

Optional Enter the forecasted cash needs from federal sources for the fourth quarter of the first program year. If not applicable, leave blank.

14. Federal Total for 1st Year

Required Sum of Federal 1st Quarter – 4th Quarter Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Non-Federal Forecasted Cash Needs for 1st Quarter

Optional Enter the forecasted cash needs from federal sources for the first quarter of the first program year. If not applicable, leave blank.

Non-Federal Forecasted Cash Needs for 2nd Quarter

Optional Enter the forecasted cash needs from federal sources for the second quarter of the first

OMB Number: 4040-0016 9

Field Number

Field Name Required or Optional

Information

Non-Federal Forecasted Cash Needs for 3rd Quarter

Optional Enter the forecasted cash needs from federal sources for the third quarter of the first program year. If not applicable, leave blank.

Non-Federal Forecasted Cash Needs for 4th Quarter

Optional Enter the forecasted cash needs from federal sources for the fourth quarter of the first

15.

TOTAL (sum of lines 13 and 14)

Required Total for each column. If using electronic form, these numbers are auto-calculated.

Total Forecasted 1st Year

Required Total Sum of 1st Year Federal and Non-Federal Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted 1st Quarter

Optional Total 1st Quarter Federal and Non-Federal Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted 2nd Quarter

Optional Total 2nd Quarter Federal and Non-Federal Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted 3rd Quarter

Optional Total 3rd Quarter Federal and Non-Federal Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

Total Forecasted 4th Quarter

Optional Total 4th Quarter Federal and Non-Federal Forecasted Cash Needs. If using electronic form, these numbers are auto-calculated.

- SECTION E –

BUDGET

ESTIMATES OF

FEDERAL FUNDS

NEEDED FOR

BALANCE OF

THE PROJECT

16-a.

(16-19)

(a) Grant Program

Required Name of the grant program from which funds will be derived. Defaults to the corresponding program name in section A, but may be overwritten if called for by the instructions for this funding opportunity.

- FUTURE

FUNDING

PERIODS

(YEARS)

OMB Number: 4040-0016 10

Field Number

Field Name Required or Optional

Information

16-b. (b) First Future Funding Period (year)

Optional Enter the estimated federal funds that will be required in the first funding year for the selected program.

16-c. (c) Second Future Funding Period (year)

Optional Enter the estimated federal funds that will be required in the second funding year for the selected program.

16-d. (d) Third Future Funding Period (year)

Optional Enter the estimated federal funds that will be required in the third funding year for the selected program.

16-e. (e) Forth Future Funding Period (year)

Optional Enter the estimated federal funds that will be required in the fourth funding year for the selected program.

20. Total (sum of lines 16 – 19)

Required Total Sum of Estimated Federal Funds needed for balance of project per year. Auto-calculated.

- SECTION F –

OTHER BUDGET

INFORMATION

21. Direct Charges Optional Use this space to explain amounts for individual direct object class cost categories that may appear to be out of the ordinary or to explain the details as required by the Federal grantor agency.

22. Indirect Charges Optional Enter the type of indirect rate (provisional, predetermined, final or fixed) that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense.

23. Remarks Optional Provide any other explanations or comments deemed necessary.