77396_PD____.pdf

PURCHASE DESCRIPTION

FOR

Portable Industrial X-Ray NDT Imaging System – SPX 160-NX

12 NOV 2024

1.0. DESCRIPTION. The Contractor shall provide all labor, tools, materials, parts, and equipment, and fabrication as necessary to provide a Portable Industrial X-Ray NDT Imaging System which includes quantity of one (1) each new LORAD “SPX Series” (Model# SPX 160-NX) transportable unit and associated accessories. This system will be utilized in support of the 402d Commodities Maintenance Group (CMXG) at Robins AFB, Georgia.

1.1. The X-Ray imaging system shall include but not limited to the following:

Item MFR Model# Description QTY

Spellman High

Voltage Electronics

Corp.

LORAD SPX

Series/ SPX

160-NX

Portable Industrial X-Ray NDT Imaging System

{Includes associated components/accessories, documentation, marking/labeling, technical support, calibration certificate, 12-month warranty, and FOB destination shipping.}

1 ea.

All items shall be delivered via FOB Destination Shipping to Robins AFB within 210 calendar days after date of contract award.

1.2. Products. The Contractor shall provide quantity of one (1) each new Portable Industrial

X-Ray NDT Imaging System “SPX Series” (SPX 160-NX) with the associated components/accessories (as listed in para. 1.0 and 1.1 table) to the Government Representative(s) at Robins AFB in accordance with safety specifications within 210 calendar days after contract award. These products shall meet or exceed the Government’s safety and performance requirements:

1.2.1. The Contractor shall ensure that all items shall be the authentic products relative to any applicable features/specifications and sourced by the Contractor directly from the manufacturer. Also, the said items shall meet the following requirements:

1.2.2. The Contractor shall not provide any refurbished/recertified and/or substituted products without the approval of the Government Representative(s) listed in para. 2.1.1.

1.2.3. All products shall be authentic and conforms to the required levels of product reliability and quality to meet or exceed the Government’s performance and safety requirements.

1.2.4. Meets or exceeds applicable environmental and safety certifications.

1.2.4.1. Certifications. The Contractor shall have Quality Management System (QMS) EN ISO 13485:2016 with scope in Design and development, manufacture, distribution, installation and service of X-ray generators and Environmental Management System (EMS) certification(s) or equivalent for the International Organization for Standardization (ISO) 14001:2015 with a scope in the environmental activities and supporting processes associated with the design and manufacture of high voltage power supplies, x-ray generators and telecommunication equipment that meets or exceeds the aerospace specifications.

1.2.4.2. The Contractor shall have the necessary competence and impartiality to perform specific technical activities such as testing, calibration with certification, and inspection as listed in para. 1.1 table relative to certification for the X-Ray NDT Imaging System.

1.2.4.3. All testing laboratories must be accredited to ISO 17025.

1.2.4.4. Contractor shall have the necessary certification(s) prior to contract award date which shall remain valid throughout the duration of the Contractor’s performance of services listed in para.1.0 and 1.2 that meets or exceeds the local, state federal environmental/health/safety standards, as applicable.

1.2.4.5. Calibration Certificate/Data. The Contractor shall provide a completed/signed Certificate of Calibration via electronic email with .pdf format within 48 hours after verifying successful calibration of the X-Ray NDT Imaging System with associated calibration data evaluating the measured product’s performance prior to and after adjustments have been made. The Calibration Certificate shall state the machine serial number, date of calibration, national standards used (NIST), and calibration equipment used with trace numbers as applicable. (CDRL A001, DI-QCIC-80798C/T, Calibration Certificate)

1.2.5. Specifications. The Contractor shall provide quantity one (1) each Portable Industrial X-Ray NDT Imaging System which includes quantity of one (1) each new LORAD “SPX Series” (Model# SPX 160-NX) transportable unit and associated accessories that shall include but not limited to the following specifications:

1.2.5.1. Input Line requirements include:

a. Automatically adapts to input line voltage

b. 100-130Vac, 50/60Hz, 20 Amperes maximum

c. 200-250Vac, 50/60Hz, 10 Amperes maximum (May also be portable-generator powered)

1.2.5.2. X-Ray Output include:

a. 20 to 160kV, 5.0mA (800 watts max.)

b. Effective Focal Spot - 1.5mm x 1.5mm (0.06in x 0.06in)

EN12543

1.2.5.3. X-Ray Tube Window – Beryllium 0.8mm (directional)

1.2.5.4. Radiation includes:

a. Coverage - 40° x 60° directional

b. Output - 14R/min at 50cm filtered with 0.5 inches (12.7mm) aluminum at 160kV, 5mA

c. Leakage - Less than 100m Roentgens per hour at 1 meter from the X-Ray tube target

1.2.5.5. Effective Focal Spot - 1.5mm x 1.5mm (0.06in x 0.06in) EN12543

1.2.5.6. Duty Cycle - 100%

1.2.5.7. Ambient Temp - 100% duty cycle @ 120°F (49°C)

1.2.5.8. Operational Temp - 32°F to 120°F (0°C to 49°C)

1.2.5.9. Anode Cooling - Forced air cooling

1.2.5.10. X-Ray Control Unit (1 ea.) include:

a. Digital Interface microcomputer based with local control, RS-

232 and Ethernet

b. Dimensions (approx.):

Front view: .58 in., 16.63 in., .58 in. W x 10.36 in. H

Side view: 15.25 in.

c. Weight (approx.) – 35lbs. (15.88kg)

1.2.5.11. Safety Devices include:

a. Tubehead specs include:

SPX 160: Liquid Cooled (approx.) – 29lbs. (13. 15kg.)

Pressure Relief Valve

Thermal Cut-Out

Pressure Gauge

Low Pressure Cut-Out @ 25 psi (1.72 Bar)

Dimensions (approx.):

o Front View: Height - 33.48 in. / Width – 7.50 in.

Weight: 40lbs. (18.14kg)

b. Control Unit Safety Keyswitch

c. Self-Diagnostics

d. Continuous Exposure Parameter Display

1.2.5.12. Standard Accessories include:

a. Operation manual (also see para. 1.2.7)

b. Carrying case(s) (as applicable) – hard exterior – shall accommodate all components

c. Cables include - with 1/4 turn quick disconnect with strain relief:

Tube Head Cable – 2 x 50 ft.

Power Cable – 10 ft. (1 ea.) and 50 ft. (1 ea.)

d. Lead Plug

e. Extra Controller key (1 ea.) - for Control Unit Safety Lock

1.2.5.13. The Contractor shall ensure that all components satisfy operational and safety requirements prior to shipping as listed in para. 1.2.4.

1.2.6. Technical Support. The Contractor shall provide the necessary technical support via electronic mail (email) and via telephone from 8:00 am to 4:00 pm Eastern Time (EST) on weekdays, Monday through Friday whereas the Government will have the option to utilize said support to accomplish proper utilization of the new X-ray imaging system components/accessories and implementing worker’s operational performance testing of said components.

1.2.7. Documentation and Manuals. Documentation and manuals provided with any associated components (as applicable) listed in para. 1.1 table which shall include the following:

1.2.7.1. Product/Users Manuals

1.2.7.2. Detailed Bill of Materials or equivalent

1.2.7.3. Technical Data. The Contractor shall provide Government Representative with one (1) electronic copy within 48 hours after delivery via email of any applicable manuals/technical data for the delivered part(s)/material(s) and any associated items. The data shall include applicable technical information, specifications, operational instructions, equipment maintenance instructions, a recommended spare parts list, and/or any other applicable information such as test certificates. All copies shall be legible and written in English.

(CDRL A002, DI-TMSS-81815/T, Technical Data/Manuals)

1.2.8. Place of Performance. The Contractor shall ensure that all items (listed in para. 1.0 and 1.1 table) are manufactured at the Contractor’s authorized facility.

1.2.9. ACCEPTANCE. The Government Representative(s) will accomplish inspection and acceptance of the X-Ray imaging system whereas all associated components are operating and performing properly according to the manufacturer specifications and NDT safety requirements as listed in para. 1.2.4.1.

1.3. Deliverables.

CDRL A001, DI-QCIC-80798C/T, Calibration Certificate (para.1.2.4.5) CDRL A002, DI-TMSS-81815/T, Technical Data/Manuals (para. 1.2.7.3) CDRL A003, DI-MGMT-80995A/T, Maintenance Report (para. 2.5.1)

2.0 Service Support. None

2.1 Delivery.

2.1.1 Government Representatives. The following individuals will serve as the Primary and Alternate Government Representatives as the points of contact through which all contractor-provided services will be requested and accomplished for CMXG.

Government Representatives will not supervise the Contractor, and they are not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The following individuals will serve as Government Representatives for CMXG:

Primary Government Representative Alternate Government Representative

Name: Robert Gutierrez Name: Mike Decker

Unit: 402 CMMXSS/MXDEP Unit: 402 CMXG/MXDEM

Phone: (478)327-8820 Phone: (478) 327-3578

Email: robert.gutierrez.6@us.af.mil Email: michael.decker.12@us.af.mil

2.2 Shipping/Delivery/Period of Performance. The Contractor shall deliver quantity of one (1) ea. new Portable Industrial X-Ray NDT Imaging System which includes quantity of one (1) each new LORAD “SPX Series” (Model# SPX 160-NX) transportable unit and associated accessories whereas the system shall be delivered within 210 calendar days after contract award date. All items as listed in para. 1.0 and 1.1 table shall be delivered to the following address at Robins AFB via FOB Destination shipping:

2.3 Ship To Address:

Ship To:

Delivery Address:

Attention: Dylan Adriano {Mobile: (609) 922-5881 / Commercial: (478) 222-2913} Unit: 402nd MXDEP

DODAAC: F3QCCM

Address: 1821 Avondale Mill Road. (Deliver to this address) Macon GA 31216

2.3.1 The Contractor shall notify the Government Representative and/or

Alternate on the date of shipment that all items have shipped or provide feedback relative to any issues that may delay the shipping of said items via email within one (1) day of knowledge.

2.3.2 Installation. The Government will accomplish the install of the system and any associated components.

2.4 Incidental Services. None.

2.5 Warranty. The Contractor shall provide a twelve (12) month manufacturer’s warranty coverage for all parts/labor (as applicable) which shall be free of defects in material and workmanship to include repair and/or replacement of any defective part(s) from the date of inspection/acceptance and/or for the term specified by the components manufacturer or twelve (12) months, whichever is greater whereas all items shall be operational in accordance with manufacturer’s specifications.

2.5.1 Report. Upon completion of the warrantied repair(s) for applicable part(s)/material(s) under the warranty coverage, the Contractor shall provide a copy of the Maintenance Report to the Government Representative withing 48 hours via email to include all repair(s) and/or modification(s) under the contract. (CDRL A003, DI-MGMT-80995A/T, Maintenance Report)

2.6 Options. None.

3.0 Government Furnished Equipment and Services or Government Furnished Property (GFP) and services. None.

4.0 GENERAL INFORMATION.

4.1 Supply Chain Risk Management. The Contractor shall implement risk management procedures to ensure that system, equipment, components, software, maintenance equipment, and supplies do not incorporate counterfeit parts, malicious code, or other elements that would allow adversaries to gain access to data and critical program information and disrupt operations. Contractor risk management procedures shall comply with:

DoDI5000.83 DAFI 63-113, Program Protection Planning for Life Cycle Management, SAE Aerospace Standard AS5553D, Counterfeit Electrical, Electronic, and Electromechanical (EEE) Parts; Avoidance, Detection, Mitigation and Disposition, National Institute of Standards and Technology (NIST) Special Publication 800-53 Rev 5, Security and Privacy Controls for Information Systems and Organizations.

4.2 Agency Affirmative Procurement Program). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

4.2.1.1 In accordance with FAR 23.107-1, the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio based products. In accordance with the Robins Air Force Base, Georgia / Affirmative Procurement Program (formerly Green Procurement Program (GPP)) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

4.3 Inspection of Services/Inspection of Supply: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

4.4 Invoice/Payment and Receipt/Acceptance: In accordance with DFARS clause

252.232-7003, Electronic submission of Payment Requests and Receiving Reports, the Contractor shall submit/process payment requests (invoices, Receiving Reports or combos) and receipt/acceptance documents via Procurement Integrated Enterprise Environment (PIEE) through module Wide Area Workflow (WAWF). Access at the following site: https://piee.eb.mil/

4.5 Marking Requirement: Unique Item Identification (UID) is required for all items to be delivered to the Department of defense (DoD) that meet the criteria established by the DFARS Clause 252.211-7003.

4.5.1 Markings/Labels. The Contractor shall ensure the components listed in para. 1.1 table are labeled (as applicable) which shall have the required item unique identification (IUID), labeling, and/or tag as necessary that meet standards and specifications for the applicable title and marking requirements to include, but not limited to the applicable part number and the manufacturer’s name and certification that meets the manufacturer’s “aerospace” specifications and marking requirements and the following:

4.5.1.1 The Contractor shall coordinate with the Government Representative with any concerns and/or issues relative to the IUID markings within five (5) calendar days after contract award.

5.0 APPENDICES. N/A.