75N95023R00034_Amendment 01.pdf

NSN 7540 - 01 - 152 – 8070 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48CFR) 53.243

OMB No. 0990-0115

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

1 4

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

01 See Block 16C

6. ISSUED BY CODE JTL 7. ADMINISTERED BY (If other than Item 6) CODE

NIDA Section, Contracts Management Branch Red Office of Acquisition, NIDA c/o NIH Mail Center

NIDA 3WFN MSC 6023

16071 Industrial Drive – Dock 11 Gaithersburg, MD 20877

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

To All Potential Offerors

9A. AMENDMENT OF SOLICITATION NO.

75N95023R00034

9B. DATED (SEE ITEM 11)

August 16, 2023

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Item 8 and 15, and returning 1 copies of the amendment; (b) acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED COULD RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hours and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PURPOSE: To respond to formal questions submitted in response to the solicitation. All other terms and conditions of the RFP remain unchanged.

PROPOSAL DUE DATE: September 29, 2023, 12:00 P.M. (Eastern Time) (UNCHANGED)

Note: The offeror should acknowledge on the cover page or first page of its business and technical proposals receipt of the RFP and this Amendment.

ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Joshua Lazarus, Contracting Officer, NIDA Section

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY

(Signature of Contracting Officer) 09/26/2023

Request for Proposal Amendment No. 01 75N95023R00034 Page 2 of 4

Response to Questions

1) Is there an incumbent? If so, who is it? What is the current contract number and contract value?

a. The current contract number is 75N95019C00017 with the Regents of The University Of

Michigan. As stated in Federal Procurement Data System (FPDS) the contract value of

75N95019C00017 is $5,250,124.00.

2) Where is the NAHDAP system being hosted?

a. The National Addiction & HIV Data Archive Program is currently located https://www.icpsr.umich.edu/web/pages/NAHDAP/data/index.html.

3) The solicitation doesn’t indicate a set‐aside category. Could the Government set it aside for

Small Disadvantaged Businesses or 8 (a) Small Businesses?

a. This opportunity is not set‐aside for small business. This requirement is being competed using full and open competitive procedures.

4) ARTICLE F.3: What are the anticipated labor categories?

a. Offerors should identify and propose the labor categories and effort required, given their understanding of the project and the proposed technical approach. Please refer to

Section L.1.d. Estimate of Effort.

5) ARTICLE F.3: What is the anticipated level of effort in terms of full‐time employees (FTE) or number of hours?

a. Please refer to the response to question 4 above.

6) As stated in Attachment 3 – Statement of Work (SOW), “the datasets archived in NAHDAP could come from a variety of funding sources”, is there a mandate or requirement for institutions and researchers that are funded by NIDA, other NIH institutes and centers, and HHS to contribute data to NAHDAP? In other words, does data contribution mainly come from outreach and marketing strategy to recruit potential data depositors?

a. Please refer to Task 3. Outreach, Expansion, and Tracking of the Statement of Work. As stated on page 10 of 20, “The Contractor shall expand holdings of the NAHDAP data archive, by including new public‐ use and restricted‐use data files.” It is possible for the

NIH Notice of Funding Opportunities to encourage or require NAHDAP as a repository.

However, there is no general requirement or mandate for institutions and researchers that are funded by NIDA, NIH, and HHS to contribute data to NAHDAP.

7) As stated in the SOW, Task 1.3: “Notify the COR when applications to archive data are received.

The Contractor shall obtain COR approval of the data archive requests.” Does the COR need to vet and approve each user request for getting access to NAHDAP, contributing data, and obtaining data? Is that the task of the contractor?

a. The COR needs to vet and approve each data deposition request to NAHDAP. The COR does not vet and approve each data access and use.

8) As described in the SOW, Task 2. Data Archive Access: Should the contractor migrate the current

NAHDAP dataset to the newly developed system? If so, what’s the current size of the database?

What’s the annual growth rate of the dataset? Does the Government expect new data fields to be added or solely the existing fields for the new system?

a. Offerors are expected to provide a system to transition the current NAHDAP dataset and for this system to be operational at the initiation of the contract. As indicated in Task 2, 75N95023R00034 Page 3 of 4 please assume 500 studies already made available through NAHDAP and up to 50 additional studies to be deposited each year. Offerors may propose adding new data fields as needed for a new system.

9) What’s the current database management system (DBMS)? Is the Government open to changing the current DBMS? Is open source encouraged?

a. The Offeror should identify and propose the DBMS as part of its Technical Proposal. It is important to note that any system proposed must comply with the Security and Privacy

Requirements for Information and IT Procurements as detailed in Article H.13 and

L.2.a.18 of the Request for Proposal (RFP). The Government does not have a preference for a database management system as long as it complies with the Security and Privacy

Requirements and the SOW requirements and is operational at the time of the contract award.

10) As described in the SOW, Task 3. Outreach, Expansion, and Tracking: Assuming 2 participants, for conference participation, marketing, outreach, and site visits, how many trips are expected per year, assuming 2 participants?

a. As described in Task 3, please anticipate between two and five professional conferences per year and please provide a list of proposed conferences for the base contract year that best meets the Governments’ requirements.

11) Does the Government encourage contributions from international contributors? If so, is international travel acceptable?

a. NAHDAP should be made available to all data depositors regardless of the country of origin, as long as it meets the scope of NAHDAP’s data deposition requirement. There are no restrictions on proposing international travel. Please provide a list of proposed conferences for the base contract year that best meets the Governments’ requirements.

12) Does NIDA require offerors to submit proposals for the whole 8,555 hours?

a. Please refer to Section L.1.d of the Solicitation. The Government estimates that the

Contractor shall provide approximately 8,754 direct labor hours (for the Base Period). If all Option Periods of this contract are exercised, the Contractor shall provide 43,770 labor hours. This estimate is not inclusive of any Options for Increased Quantity as described in the table within that section. Options for Increased Quantities should be proposed separately based on the estimates identified in the table and in consideration of the Offerors proposed approach.

13) Please provide clarification on what is being asked for regarding the wage determination example. Are we required to submit anything specifically for this requirement?

a. Wage determination are established by Federal Law and vary based on locality and position type. Wage determination by locality can be found at SAM.gov. Offerors should ensure that the minimum wage rate is greater than or equal to the minimum wage rates established by federal law for their locality.

14) Are we expected to submit the small business contracting plan using the system (SBCX) linked in the RFP? Do we need to include the small business contracting plan into the business proposal?

Does the submission of the small business contracting plan have to occur before the 9/29 deadline?

a. SECTION L ‐ INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS, subsection

L.2.c.6. Small Business Subcontracting Plan, subpart a. is superseded as follows:

75N95023R00034 Page 4 of 4

a. An offeror's subcontracting plan must be determined to be acceptable, by the

Contracting Officer, prior to the contract award. An offeror is to submit their respective subcontracting plan electronically using the U.S. Department of Health and Human Services (HHS) Small Business Customer Experience (SBCX) system at https://osdbu.hhs.gov/subcontracting/409eb89d‐2a15‐418e‐9ef4‐afd8edffc35b.

The offeror must follow the instructions outlined in the SBCX Industry Guide instructions outlined in the SBCX Industry Guide at:

https://oamp.od.nih.gov/sites/default/files/DGS/SBCX%20Industry%20Subcontracti ng%20Guide.pdf to successfully submit their subcontracting plan by the proposal submission deadline.

The Offeror should also include a copy of the Small Business Subcontracting Plan as an attachment to the Business Proposal.