75N95020Q00053_Response_Instructions.pdf

Response Instructions Solicitation No.: 75N95020Q00053 Title: Baltimore Longitudinal Study of Aging (BLSA) Image Processing Services

RESPONSE INSTRUCTIONS

A. Proposal Format

1. The offeror must submit its technical proposal in Microsoft Word or PDF format in a font size of 10 point and font type of Times New Roman. Margins must be 1-inch wide (top, bottom, left, and right). The technical proposal must not exceed 20 pages in length and the pages must be sequentially numbered regardless of the section or part (e.g., 1 of 25, 2 of 25, 3 of 25, etc.,) and must contain a header or footer to include the name of the offeror and the solicitation number (75N95020Q00053). Pages in excess of the specified page limit will not be considered or evaluated. Resumes (no more than 2 pages each), Letters of Commitment, and Executive Summary (no more than 2 pages), are not included in the page count for the technical proposal.

2. The offeror must submit its price quotation in Microsoft Excel, Microsoft Word or PDF format. There are no page limits for the price quotation. The pages must be sequentially numbered (e.g., 1 of 10, 2 of 10, 3 of 10, etc.,) and must contain a header or footer to include the name of the offeror and the solicitation number (75N95020Q00053). The price quotation must be submitted for each year of the period of performance, including a summary of the costs for the entire period of performance.

3. The response to this solicitation must be submitted in two separate sections and shall include only those ‘parts’ applicable to the requirement. (Please reference attachment titled “75N95020Q00053_BLSA_Imaging_Services_TEC”)

Section I – Technical Proposal

Part I – Professional Experience Part II – Key Personnel Qualifications Part III – Past Performance

Section II –Price Quotation

4. The proposal must include a statement to the effect that the offer is firm for a period of at least thirty (30) days from the date of receipt by the Government.

B. Technical Proposal Instructions

1. The technical proposal is the most important item in the evaluation of your capability to perform the desired services. Therefore, your proposal must present sufficient information to reflect a thorough understanding of the work requirements and a detailed technical approach for achieving project objectives as set forth in the Statement of Work.

C. Price Quotation Instructions

1. The period of performance (as stated on page 2 of the Statement of Work), shall consist of a twelve (12) month base period followed by four (4) consecutive twelve (12) month option periods. A Time-and-Materials (T&M) type task order is anticipated for the base award period and the first option period. The remaining option periods will be Firm- Fixed-Price (FFP). The price quotation shall be based on the level of effort outlined in the Statement of Work (SOW). The price quotation is submitted separately from the technical proposal. The price quotation shall include pricing for each year of the period of performance, and option periods, including a summary of the costs for the entire period of performance. The price quotation shall be submitted in the format below. The price quotation shall indicate the proposed labor categories, the estimated number of labor hours, the hourly rates, and the ceiling amount if T&M or total amount if FFP.

Labor Category Estimated Number of Labor Hours

Unit Price (Hourly Rate)

Total Ceiling

Amount (T&M) or Total Amount (FFP)

Total

Other Direct Costs

Total Other Direct Costs

Total Estimated or Total Price for

Period of Performance

2. The T&M price quotation must list all other direct costs associated with a specific labor category in the performance of the SOW, i.e., materials and other operating expenses.

A complete explanation detailing the rationale for each item of other direct costs must be included in the quotation. In addition, the rationale should be sufficient to determine that the other direct costs are fair and reasonable.

3. The price quotation should contain all information necessary to allow for a comprehensive evaluation of the prices including an accompanying narrative that fully describes all assumptions made by the offeror.

4. The price quotation should contain sufficient information to determine the reasonableness of services proposed and to evaluate whether the proposed prices are consistent with the technical proposal.