75H70124Q00047-A00001.pdf

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

4. REQUISITION/PURCHASE REQ. NO.

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED 16C. DATE SIGNED

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

2. AMENDMENT/MODIFICATION NO.

A00001

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

DFPC Technical Writing Services, Amendment A00001.

1. The purpose of this amendment is to provide the following: Government responses to the contractor's questions received-in to the solicitation (pages 2-4) as well as a generic sample DFPC Handbook Outline (pages 5-7).

2. The solicitation's proposal date remains unchanged at November 1, 2024 @ Noon CST.

3. All other terms and conditions remain unchanged and in full effect.

Indian Health Services (IHS) Division of Engineering Services (DES) - Dallas 1301 Young Street, Suite 106-840 Dallas, TX 75202-5433

Indian Health Services (IHS) Division of Engineering Services (DES) - Dallas 1301 Young Street, Suite 106-840 Dallas, TX 75202-5433

10A. MODIFICATION OF CONTRACT/ORDER NO.

5. PROJECT NO. (If applicable)

PAGE OF PAGES

10B. DATED (SEE ITEM 13)

3. EFFECTIVE DATE

10-7-2024

75H701-24-Q-00047

10/3/2024 is not extended.

One (1)

X

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

X X

ROBERT S. MILLER

romiller Cross-Out

DFPC Technical Writing Services Solicitation No.: 75H70124Q00047 A00001

Contractor Questions and Government Responses, Dated 7 October 2024, DFPC Technical Writing

Services:

Q: RFI 1 - Although Section C, Description/Work Statement (p. 5) states that the period of performance is just over 6 months, it is not clear if this requirement is for 1 full-time equivalent (FTE) or if this is a part-time requirement, which is necessary for pricing. Typically, in order for offerors to be able to develop their technical approach and price proposal, either the Government provides some workload measures

(e.g., approximate number of pages in the handbook; number of expected graphics including figures and tables; list of handbook special features such as glossaries, cross-references, indices, etc.; total number of cycles of Federal staff review required; and number of meetings and staff interviews required beyond the

12-13 bimonthly meetings) or the Government provides an estimated Level of Effort (LOE) (i.e., number of labor hours expected).

A: RFI 1 – One (1) FTE would be ideal to keep continuity on the requirement.

The Government has a rough outline. We are unsure how many pages this may take. Roughly 100-

150 pages. We don’t anticipate this being very labor intensive. Maybe 2 to 3 meetings a month for a time frame of 30 mins to an hour. We don’t anticipate many graphics, figures and tables as most of the information will be narrative with some screen shots of some of our folders and IT systems. The staff working on this will only be DFPC staff and maybe slight input from OEHE staff. No more than

5 to 6 reviewers. Most of the handbook will be reviewed by two. The DFPC director and the deputy.

Q: RFI 2– Can the Government provide either workload measures or LOE estimate, or both?

A: RFI 2 – Reference the Attached basic outline. As for the LOE. This is a firm-fixed-price contract.

Contractor shall make their own assumptions on the LOE that will be required based on the RFQ and amendments, and propose accordingly

Q: RFI 3 - Is this a pre-solicitation notice or a solicitation? Both the pre-solicitation and solicitation documents are included, and the pre-solicitation notice mentions that the Government anticipates releasing the solicitation on or about October 7, 2024. Please clarify.

A: RFI 3 – This is a combo Pre-Solicit and Solicitation. Yes, solicitation was released a couple days early. All documents (solicitation + attachments) provided within SAM.gov website. Bids are due

November 1.

Q: RFI 4 – Would you kindly confirm if this is an entirely new effort or is there an incumbent currently providing these services? If so, would you please provide the incumbent contract details?

A: RFI 4 – This is a new effort – although the incumbent contractor, The Conscious Press LLC, previously accomplished requirement using a much smaller and simplified scope back in April 2021 timeframe in the amount of $3,744.00. This prior effort was awarded under a different Contracting

Office at IHS (Headquarters) using a Government Purchase Card.

Q: RFI 5 – See Below.

• Is there an approximate page number the handbook needs to be? No. Refer to RFI 1 for rough estimate.

• What is the current page count of the following pieces?

o Technical Handbook The handbook is many chapters with page numbers that vary.

Review chapters on page 13 (https://www.ihs.gov/oehe/handbook/volume2/) o Drafted process flow documents Government has drafted two thus far and they are

5-10 pages apiece.

o Drafted standard operating procedure for planning a new facility project Fourteen (14) pages.

• Approximately how many DFPC staff will we be interviewing for this project? IHS

Headquarters has a staff of five (5).

• Is there a budget for this effort? Yes, however that cannot be shared on a contract of this nature.

Please see revised Section L4(d), and M.1 below:

• L.4(d)-

Technical Approach- We need to tell them what we want to see. Need to define minimum criteria to address in order to be considered Acceptable.

Education/ Experience Factor is fine but could be cleaned up (e.g. what certifications are we looking for).

Past Performance- We should pull in the standard reference to say we will pull their

CPARS, but they have the option to submit J-03.

• M.1. Award Determination

Further Award will be made to the technically acceptable proposal that offers the lowest price. In order to determine if the proposal is technically acceptable, the Government will evaluate their technical approach, relevant education and work experience of the offerors proposed key personnel, and past performance on an Acceptable/Unacceptable basis in accordance with the submission criteria stated in Section L.4.

• Are there any goals for working with tribal entities? No.

A: RFI 5 – Embedded above.

Q: RFI 6 – See Below.

https://www.ihs.gov/oehe/handbook/volume2/

- In file B01 75H701-24-Q-00047 (the solicitation), on page 39, paragraph L.4. Quote Submission

Documentation, you note 4 items to be submitted in subparagraphs (a), (b), (c), and (d). Do you want those submitted as separate files or as one file? One File.

- In file B01++75H701-24-Q-00047 (the solicitation), on page 39, paragraph L.4. Quote

Submission Documentation, subparagraph (d) 3. you note past performance Attachment J-03. The instructions on this form note that the reviewer submits the completed form directly to you. Do you want a copy of the form sent for completion included? Yes.

A: RFI 6 Embedded above.

Q: RFI 7– See Below.

- Does this opportunity require a security clearance to write the handbook? No.

- And do they need security clearance before they are chosen for the job or is this once we are awarded the solicitation? No.

- Do you know how many people will be involved in the day to day process? One maybe two.

This up to the contractor to decide. Headquarters just needs the requirement accomplished.

- Do you have an idea of the work flow? Please provide the rough outline.

A: RFI 7 Embedded above.

*As stated within the solicitation, inquiries must be received no later than Noon CST on 25 October

2024 to allow time for response(s). Therefore, no further questions are guaranteed to be answered*

NOTICE TO OFFERORS: Offerors must acknowledge receipt of any and all amendments by number and date on their cover letter in their offer or by submitting a signed copy of the SF30. All other terms and conditions remain unchanged.

DFPC Handbook Outline

Introduction:

• Why draft a handbook?

• Who is the intended reader?

• Overall goal of the handbook?

Mission

State the mission of DFPC

Vison

State the vision of DFPC

Organization and Staffing

• Director o GS Level/CO Billet o Supervisory o Primary Duties o Ancillary Duties o Supervised By?

• Deputy Director o GS Level/ CO Billet o Non-Supervisory o Primary Duties o Ancillary Duties

• General Engineer o GS level/ CO Billet o Primary Duties o Ancillary Duties

• General Engineer o GS level/ CO Billet o Primary Duties o Ancillary Duties

• General Engineer o GS level/ CO Billet o Primary Duties o Ancillary Duties

• Planner?

Programs and Process flow/Management

• Healthcare facilities construction

• New Priority System

• Joint Venture o Get approval from Assistant Secretary for financial resources

• Quarters

• Non-Reoccurring Expense Funds

• Green Infrastructure o Energy tax credits

• Small Ambulatory Program o Grant solutions

• Post Occupancy Evaluation

• Seismic

• YRTC & Dental (retired programs)

Explanation of Duties

• Submittal of documents for review

• How to review a PJD/POR

• FPAA

• PDRI

• Area Support

• 5 year Plan

• Budget Formulation

• Payments o How to make payments

• Area Reviews

• Reports to Congress

• Floating Positions

• Master Plans

• Office budget o BAPs o CANs o UFMS numbers

Ancillary Programs vital to DFPC

• Health Systems Planning (HSP) o Planning Committee o Criteria Development o User population o Service population

• Supportable Space Validation o Maximum Supportable Space

• GIS initiatives

• Technical Handbook

• FAAB

• HFAC

• Federal Facilities Council

• Urban

• Sustainability committee

• JR & SR COSTEP program

Operational

• Travel request

• Training Request

• Weekly meetings

• Project Management o DPRS/FPMS

• DFPC Website

• Acquisitions o DAP o DES o IBC

• File Organization

• MS Teams

• SharePoint