737329-event.pdf

Awarded To: Lyme Green Heat Inc.

PSU Wood Pellet Supply & Delivery USNH representing Plymouth State University Physical Plant (PSU), is requesting proposals for supply and delivery wood pellet fuel to the ALLWell North facility in Holderness, NH.

Open 4/8/2019 12:00 AM EDT Type Request for Bid

Close 4/24/2019 2:00 PM EDT Number 19201977 Currency US Dollar

Sealed Until 4/24/2019 2:00 PM EDT

Contacts

Deb O'Neil Debbie.oneil@usnh.edu

Commodity Codes

None Added

Description

Request for Solicitation. This is not an order.

This is a Request for Solicitation. Attachments and addenda are posted separately in Buyer Attachments as issued. Questions and answers will be submitted on the Q&A Board under Tools. It is the firm’s responsibility to ensure that the entire solicitation package and links are reviewed prior to submittal of a response. Firms are encouraged to check the eSource tool frequently for any changes prior to the due date and time.

The University of New Hampshire (USNH or Owner) reserves the right to reject any or all proposals and to waive any formalities in the solicitation process.

Campus Information

USNH is comprised of four distinct institutions, the Granite State College, Keene State College, Plymouth State University and the University of New Hampshire. It is the expectation of USNH, that the pricing provided in any proposal and the resulting agreement is applicable to all institutions of the University System of New Hampshire.

Please visit the following links for detailed information relative to all University System of New Hampshire institutions:

University System of New Hampshire

Granite State College

Keene State College

Plymouth State University

University of New Hampshire

New Hampshire College and University Council

30 May 201930 May 2019 mailto:Debbie.oneil@usnh.edu mailto:Debbie.oneil@usnh.edu mailto:Debbie.oneil@usnh.edu https://www.usnh.edu/ https://www.granite.edu/ https://www.keene.edu/ https://www.plymouth.edu/ https://www.unh.edu/ http://www.nhcuc.org http://www.unh.edu/purchasing/bid-results.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.keene.edu

USNH is a member of the New Hampshire College and University Council (NHCUC) http://www.nhcuc.org As part of the NHCUC strategic mission to advance public and private higher education in the state through collaborative efforts between member colleges and universities, USNH desires that the pricing of any agreement resulting from this solicitation be accessible to all member institutions of the NHCU.

Public Records: Applicability of the New Hampshire Right to Know Law, RSA 91-A

• Subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, prior to the issuance of an award the evaluation committee shall treat all proposals received as confidential. After the issuance of an award all proposals shall be public records. If no award is issued and the solicitation is cancelled without intention of reissuance, all proposals shall be public at the time of cancellation. If no award is issued and USNH intends to reissue the solicitation, all proposals shall be confidential until the award is issued or the subsequent solicitation is cancelled without intention of reissuance.

• Also subject to the provisions of the New Hampshire Right to Know Law, RSA 91-A, the working papers and any other records of the discussions or deliberations of the evaluation committee or any of its members shall be treated as confidential and entitled to either or both of the specific exemptions from public access provided for in RSA 91-A:5, VIII and IX.

• Applying labels to documents such as “confidential” will not keep them from becoming public records as described in the preceding paragraphs or otherwise affect the application and operation of the New Hampshire Right to Know Law, RSA 91-A.

Confidentiality

The content of the evaluation committee’s working papers and discussions relating to proposals will be considered confidential.

Sustainability Statement

USNH strives to conduct business in a sustainable manner that balances economic priorities with environmental health and social impact and prefers do business with companies that share our commitment to sustainability and will partner with us to further sustainability objectives. USNH endeavors to minimize the adverse life cycle effects of the products and services it utilizes, preferring to purchase items with recognized certifications and/or attributes, e.g. Energy Star™, FSC, Safer Choice and Fair Trade. Please include as part of your proposal, pertinent information in reference to any sustainable practices and products.

These programs or policies can be, but are not limited to, reducing, reusing and recycling resources, disposal of organic and other solid waste, conservation efforts in regards to transportation, energy and water, disposal of hazardous waste, and/or giving back to the community.

General Instructions

• In order to participate in the Sourcing Event, suppliers must create an account and login credentials. Successful bidders will be invited to provide full company and tax profile information in order to complete the registration process, using the login credentials previously established.

• Communication regarding this solicitation between firms and USNH personnel and/or evaluation committee members is prohibited, unless previously authorized by the Owner’s Agent or designee. Failure to comply may result in disqualification.

• Oral information provided by the evaluation committee or any other USNH personnel will not alter or change this solicitation. Changes to the solicitation will be documented by addendum.

◦ Revisions, Amendments, and Cancellation: The university/college may extend the deadline date for submissions if, in the university’s/college’s opinion, any revisions or amendments to this solicitation make this necessary.

The university/college may also cancel this solicitation, in whole or in part, or reject all submissions when this action is deemed to be in the best interest of the university/college.

◦ Responses shall be transmitted electronically through Jaggaer. The Event will close automatically at the due date and time. Each respondent is solely responsible for the timely submission of its response. Late submittals will not be accepted.

◦ The university/college reserves the right to accept or reject any or all submissions received as a result of this solicitation, to waive minor irregularities, or to negotiate with any respondent, in any manner necessary, to serve the best interests of the university/college.

◦ USNH reserves the right to request clarification of any aspect of materials received or to request further information as might be required to adequately evaluate credentials and qualifications.

◦ The cost for developing a response shall be absorbed by the Firm.

◦ USNH considers all terms and conditions, and insurance requirements, to be accepted unconditionally by a Firm unless written exceptions are made to specific clauses of this solicitation when submitting a response. Such exceptions may, however, be used as a basis for rejection of a response.30 May 201930 May 2019 https://www.usnh.edu/ https://www.granite.edu/ https://www.keene.edu/ https://www.plymouth.edu/ https://www.unh.edu/ http://www.nhcuc.org http://www.unh.edu/purchasing/bid-results.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html

◦ Each submission will be reviewed to determine its completeness prior to actual evaluation. Failure to provide or adequately address all categories of information requested, may result in rejection of the Firm’s response.

Pre-Proposal Meetings The solicitation process may include a pre-proposal meeting (see Event Time Line in the Description section for requirement).

If a mandatory site inspection or meeting is required, proposals from Firms that did not attend will not be considered.

Respondent’s Inquiries

Questions and inquiries concerning this solicitation shall be submitted through the Jaggaer eSource Event Q&A Board.

Addenda

All addenda will be posted in Jaggaer under Buyer Attachments. It is the responsibility of the firm to check Jaggaer prior to the due date to verify receipt of all information and required documentation.

Bid Opening

Bid responses will be opened by USNH Procurement Services at the time and date indicated above.

Any bid may be withdrawn prior to the time established for the opening of bids by withdrawing through Jaggaer. The Owner will not accept any written requests to withdraw.

All bids shall remain in full force and effect for a bid acceptance period of not less than thirty (30) calendar days following the date for opening of bids. Any bid withdrawn during the bid acceptance period shall result in forfeiture of the respective Bidder’s bid security.

Respondents List or Summary of Solicitation Results

Respondents list or bid summary are available on the USNH Procurement Services web page: Bid Results. Results are generally made available within three (3) business days after the due date. Time frame may vary depending on the complexity and number of responses. Participants in the solicitation will also be able to track the status of the solicitation in the Jaggaer eSource tool.

USNH Terms and Conditions

Terms and conditions are available on the USNH Procurement Services web page: USNH Terms and Conditions. Supplier understands that payments under any resulting Agreement may be subject to the withholding requirements of Section 3402(t) of the Internal Revenue Code.

Insurance Requirements

USNH insurance requirements are available on the USNH Procurement Services web page: USNH Insurance RequirementsWithin ten (10) business days after the Owner delivers a Notice of Acceptance, Agreement or Purchase Order, or prior to beginning work on campus, whichever is sooner, the successful Firm shall deliver to the Owner the Certificate of Insurance as specified in the USNH Insurance Requirements.

Inclement Weather Policy:

It is at individual campus discretion to declare curtailed operations when the most severe weather conditions are expected or experienced. Any events, including site walks and bid openings, scheduled for a day and time when curtailed operations are declared will be postponed until the next business day, at the same time as originally scheduled, or as otherwise indicated by Amendment. Contractors working in occupied buildings on any USNH campus will be required to observe curtailed operations when declared. Projects which are separated from campus operations by fencing and where the contractor’s, and sub-contractors’ work force are within the fencing (i.e., the contractor “owns” the job site) will be exempt from this requirement.

30 May 201930 May 2019 https://www.usnh.edu/ https://www.granite.edu/ https://www.keene.edu/ https://www.plymouth.edu/ https://www.unh.edu/ http://www.nhcuc.org http://www.unh.edu/purchasing/bid-results.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html

This policy will be in effect for campus events and those scheduled to occur at the University System of New Hampshire (5 Chenell Drive, Suite 301, Concord, NH 03301-8503).

Curtailed operations status information is available as follows:

GSC/USNHLocal television and radio stations KSC www.keene.edu PSU Alert/Storm line (603)535-3535 UNH Storm Hotline (603)862-0000

END OF DOCUMENT

Event Timeline (subject to change) Solicitation Release 04/08/2019 Deadline for Written Questions 04/15/2019 at 12:00 p.m.

Response to Questions by 04/17/2019 Submittals Due 04/24/2019 at 2:00 p.m.

Award Decision by 04/26/2019 Contract Effective 07/01/2019

Required to View Event

Prerequisites Required to Enter Bid

1. Firms must respond to the vendor debarment status to participate in the solicitation.

2. Firms must acknowledge review and acceptance of terms & conditions.

3. Firm must confirm she/he has reviewed and will comply with the USNH insurance requirements.

4. Firms must acknowledge willingness to comply with requests for financial statements if requested.

5. Firms must respond to this declaration prior to submitting a bid/proposal.

Buyer Attachments

1. RFP Document

2. Attachment 1 - Boiler Manual

3. Attachment 2 - Drawings

4. Appendix A - Statement of Qualifications

5. Appendix B - Wood Pellet Fuel Details

Questions Required Questions

There are no Questions added to this event.

30 May 201930 May 2019 https://www.usnh.edu/ https://www.granite.edu/ https://www.keene.edu/ https://www.plymouth.edu/ https://www.unh.edu/ http://www.nhcuc.org http://www.unh.edu/purchasing/bid-results.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.unh.edu/purchasing/forms.html http://www.keene.edu https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784856772RFP%20Document.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=WE2suMjCf%2Br%2BEN5u9vhvDMiF344%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784856772RFP%20Document.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=WE2suMjCf%2Br%2BEN5u9vhvDMiF344%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784859289Attachment%2001%20-%20Boiler%20Manual.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=SYypU2zfqryGVFCOb6q3qVieqRs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784859289Attachment%2001%20-%20Boiler%20Manual.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=SYypU2zfqryGVFCOb6q3qVieqRs%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784860015Attachment%2002%20-%20Drawings.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=OBrLsW%2BC%2FSK%2BuSjVLwo9erZ1nEc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784860015Attachment%2002%20-%20Drawings.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=OBrLsW%2BC%2FSK%2BuSjVLwo9erZ1nEc%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784857726Appendix%20A%20-%20Statement%20of%20Qualifications.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=70Okyyj7s%2BkkwU0RTwMJpRBdorM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784857726Appendix%20A%20-%20Statement%20of%20Qualifications.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=70Okyyj7s%2BkkwU0RTwMJpRBdorM%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784864054Appendix%20B%20-%20Wood%20Pellet%20Fuel%20Details.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=u9z2nLo4pxqy5otAxJz0nZMOUa8%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/737329-784864054Appendix%20B%20-%20Wood%20Pellet%20Fuel%20Details.pdf?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1622309224&Signature=u9z2nLo4pxqy5otAxJz0nZMOUa8%3D

Product Line Items Product Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Delivery

P1 Wood Pellet Price Per Ton (include all delivery costs) 1 TN - Ton

Service Line Items Service Line Items

There are no Items added to this event.

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