RFP_72061718R00009_.pdf

U.S. Agency for International Development US Mission Compound – South Wing 1577 Ggaba Road, Nsambya P.O. Box 7856 Kampala, Uganda

Tel: (256 - 414) 306-001 Fax: (256 - 414) 306-661 http://uganda.usaid.gov

International Address:

USAID/Uganda DOS/USAID, 2190 Kampala Place Washington DC 20521-2190 Tel: 202-216-6234

Issuance Date: April 5, 2018

Closing Date for submission of questions: April 19, 2018 Closing Time for submission of questions: 5:00 p.m. (EDT) Washington, D.C.

Closing Date for submission of proposals: May 18, 2018 Closing Time for submission of proposals: 5:00 p.m. (EDT) Washington, D.C.

Subject: Request for Proposal (RFP) Number: 72061718R00009:

Uganda Health Systems Strengthening Activity

Dear Sir/Madam:

The U.S. Agency for International Development Mission to Uganda (USAID/Uganda) is seeking proposals from qualified organizations interested in providing services to strengthen Uganda’s health system through technical assistance that will improve leadership and accountability for results in public and private health sectors at national, sub national and community levels;

implement innovative interventions that increase efficient use, governance, and management of key health system resources including human resources for health, finance, equipment/infrastructure;

and, strengthen state and non-state community health systems that are critical for improved and quality health service.

This procurement will be conducted under full and open competition under which any type of organization (U.S. and Non U.S. commercial for profit firms, educational institutions, and non-profit organizations) is eligible to compete. The procedures set forth in Federal Acquisition Regulation (FAR) Part 15 apply.

USAID anticipates awarding a five-year performance-based completion type Cost-Plus-Fixed-Fee (CPFF) contract with a total estimated range of $37,000,000 to $40,000,000 for the implementation of this activity. The purpose of providing an estimated range for the contract is to help Offerors develop their proposals. Offerors will provide the lowest possible cost corresponding with their technical approach.

The RFP and any amendments to this solicitation will be issued and posted on the FBO website at https://www.fbo.gov. It is the Offeror’s responsibility to check the website periodically for official updates and amendments to the solicitation. It is the responsibility of the recipient of this solicitation document to ensure that it has been received from the internet in its entirety and USAID bears no responsibility for data errors resulting from transmission or conversion processes.

https://www.fbo.gov/

OFFICE OF ACQUISITION AND ASSISTANCE

USAID/UGANDA

PLOT 1577 GGABA ROAD

KAMPALA, UGANDA

Email: KampalaUSAIDSolicita@USAID.gov

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF

3 of

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED

SEE COVER PAGE

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE 617 8. ADDRESS OFFER TO

(If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and Electronic only copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in n/a until (see Cover Letter and section L.7 for date and time).

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE

+256-414

NUMBER

306-001

EXT.

6628 KampalaUSAIDSolicita@USAID.gov

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES

X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE

X F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA X L INSTR., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

X K

REPRESENTATIONS, CERTIFICATIONS AND OTHER 69

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within __250______ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS

OF OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM REF SECTION G.5 (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY

CODE

CODE

26. NAME OF CONTRACTING OFFICER (Type or print)

Jennifer L. Crow Yang

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

Carol Ssekandi

11. TABLE OF CONTENTS

STANDARD FORM 33

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

N/A

72061718R00009 REQ-617-17-000086

X

1 copy, Refer to Section G.5 mailto:KampalaUSAIDSolicita@USAID.gov mailto:KampalaUSAIDSolicita@USAID.gov

RFP No: 72061718R00009

RFP Page 4

TABLE OF CONTENTS

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 BUDGET

B.5 INDIRECT COSTS

B.6 COST REIMBURSABLE

B.7 PAYMENT OF FIXED FEE

B.8 MULTI-YEAR CONTRACT

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

SECTION D - PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

D.2 BRANDING AND MARKING POLICY

D.3 BRANDING STRATEGY

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 REPORTS AND PERFORMANCE OBJECTIVES OR OUTPUTS

F.5 DELIVERY SCHEDULE FOR REPORTS/ PERFORMANCE OBJECTIVES

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICE

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.5 PAYING OFFICE

G.6 ACCOUNTING AND APPROPRIATION DATA

G.7 INVOICING INSTRUCTIONS

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES (JAN 2002)

H.2 DEFENSE BASE ACT (DBA) INSURANCE FOR 2015-2020

H.3 AUTHORIZED GEOGRAPHIC CODE

H.4 LOGISTIC SUPPORT

H.5 CONSENT TO SUBCONTRACT

H.6 GRANTS UNDER CONTRACT

H.7 ADDITIONAL REQUIREMENTS FOR PERSONNEL COMPENSATION

H.8 INFORMATION TECHNOLOGY REQUIREMENT

H.9 MANAGEMENT OF INFORMATION TECHNOLOGY RESOURCES

H.10 ACCESS TO USAID FACILITIES AND USAID'S INFORMATION SYSTEMS (MAY 2016)

H.11 NONEXPENDABLE PROPERTY AND INFORMATION TECHNOLOGY RESOURCES

H.12 LANGUAGE REQUIREMENTS

H.13 EMPLOYMENT COSTS OF THIRD COUNTRY NATIONALS AND COOPERATING COUNTRY

NATIONALS

H.14 ENVIRONMENTAL COMPLIANCE AND MANAGEMENT

H.15 ELECTRONIC PAYMENTS SYSTEM

H.16 BUSINESS CLASS TRAVEL

RFP Page 5

H.17 USAID-FINANCED THIRD-PARTY WEB SITES (AUG 2013)

H.18 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA LIBRARY (DDL) (OCT 2014)

H.19 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2016)

H.20 USE OF INFORMATION TECHNOLOGY NOTIFICATION (MAY 2016) (DEVIATION NO. M/OAA-DEV-FAR- 16- 1C) 39

H.21 CLOUD COMPUTING (MAY 2016)

H.22 ADS 302.3.5.16(A)(3) CONDOMS (ACQUISITION)

H.23 ADS 302.3.5.16(A)(4) PROHIBITION ON THE PROMOTION OR ADVOCACY OF THE LEGALIZATION OR

PRACTICE OF PROSTITUTION OR SEX TRAFFICKING (SEP 2014)

H.24 ADS 302.3.5.16(A)(2) CONSCIENCE CLAUSE IMPLEMENTATION (FEB 2012)

H.25 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 52.203-13 CONTRACTOR CODE OF BUSINESSES AND CONDUCT (OCT 2015)

I.3 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR

STATEMENTS (JAN 2017)

I.4 52.216-24 LIMITATION OF GOVERNMENT LIABILITY (APR 1984)

I.5 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

I.6 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

I.7 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007)

I.8 AIDAR 752.242-70 PERIODIC PROGRESS REPORTS (OCT 2007)

I.9 AIDAR 752.245-70 GOVERNMENT PROPERTY—USAID REPORTING REQUIREMENTS JULY 1997

SECTION J - LIST OF ATTACHMENTS INCLUDED AND REFERENCED BY LINK

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS ... 66

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2017)

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.4 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.5 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS—

REPRESENTATION (NOV 2015)

K.6 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.7 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.8 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2015)

K.9 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR 2005)

K.10 52.222-38 COMPLIANCE WITH VETERANS EMPLOYMENT REPORTING REQUIREMENTS (FEB 2016)..76 K.11 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A

FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.12 52.203-98, PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS -REPRESENTATION (APR 2015)

K.13 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.14 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS COMPLIANCE PLAN (MAR 2015)

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.2 302.3.5.16(A)(1) CONSCIENCE CLAUSE IMPLEMENTATION (ACQUISITION) – SOLICITATION PROVISION

(FEB 2012)

L.3 52.216-1 TYPE OF CONTRACT (APR 1984)

L.4 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.5 GENERAL INSTRUCTIONS TO OFFERORS

L.6 SUBMISSION/DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL PROPOSAL

L.8 COST PROPOSAL INSTRUCTIONS

L.9 INSTRUCTIONS FOR THE PREPARATION OF BRANDING AND MARKING PLANS

SECTION M - EVALUATION FACTORS FOR AWARD

RFP Page 6

M.1 GENERAL INFORMATION

M.2 EVALUATION CRITERIA

M.3 COST PROPOSAL EVALUATION

M.4 DETERMINATION OF THE COMPETITIVE RANGE AND CONTRACT AWARD

M.5 SOURCE SELECTION

M.6 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED ENTERPRISES

ATTACHMENTS

RFP Page 7

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to strengthen Uganda’s health system through technical assistance that will improve leadership and accountability for results in public and private health sectors at national, sub national and community levels; implement innovative interventions that increase efficient use, governance, and management of key health system resources including human resources for health, finance, equipment/infrastructure; and strengthen state and non-state community health systems that are critical for improved and quality health services.

B.2 CONTRACT TYPE

This is a performance-based completion-type Cost-Plus-Fixed-Fee (CPFF) contract. For the consideration set for the below, the Contractor will provide the performance objectives or outputs described in Section C and F, in accordance with performance standards specified in Section E.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

(a) The estimated cost for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost plus fixed fee, if any, is $TBD.

(b) Within the estimated cost plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with the Limitation of Funds Clause, FAR 52.232.22.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET

CLIN Item Total ($)

001 Direct Costs (not including grants, indirect costs or fixed fee) TBD 002 Indirect Costs TBD Total Estimated Cost TBD 003 Fixed Fee TBD 004 Grants Under Contract (GUCs)* [ up to

$8,000,000] Total Estimated Cost Plus Fixed Fee TBD

* The amount of up to $8M is a lump sum exclusively reserved for GUCs. This amount does not include any relevant management or administrative expenses incurred by the Contractor.

RFP Page 8

B.5 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD Type of Rate: TBD Period: TBD Source: TBD

B.6 COST REIMBURSABLE

The costs allowable will be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment (June 2013), FAR 52.216-8, Fixed Fee (June 2011), and AIDAR 752.7003, Documentation for Payment.

B.7 PAYMENT OF FIXED FEE

Payment of fixed fee will in accordance with FAR 52.216-8 and 16.306(d)(2). Payment of fixed fee will be in accordance with the agreed upon payment schedule.

B.8 MULTI-YEAR CONTRACT

All contract CLINs under this award are considered non-severable and constitute a multi-year contract as defined in FAR 17.103. Therefore, this contract is subject to the requirements of FAR

17.106. In the event that the Government cancels requirements for services in subsequent program years under this contract, the following conditions will apply: [Amount and dates to be filled in at time of award]

Cancellation Dates:

Contract Year 2: DATE TBD, 2019 Amount: $TBD Contract Year 3: DATE TBD, 2020 Amount: $TBD Contract Year 4: DATE TBD, 2021 Amount: $TBD Contract Year 5: DATE TBD, 2022 Amount: $TBD

Cancellation Ceiling:

This is a CPFF type contract where the Contractor is authorized to be reimbursed for all costs which are allowable in accordance with FAR 52.216-7, “Allowable Costs and Payment (June 2013).”

Therefore, the Contractor will not incur any costs which would have been amortized over the life of the contract should the contract be cancelled in accordance with FAR 52.217-2, “Cancellation under Multiyear Contracts (October 1997).” Therefore, the cancellation ceiling for each cancellation date is provided above.

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[END OF SECTION B]

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK

STATEMENT

[USAID will insert the Contractor’s Performance Work Statement (PWS) at award; see Section J.1 for the Statement of Objectives that informs the development of Section C.]

[END OF SECTION C]

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SECTION D - PACKAGING AND MARKING

D.1 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number.

As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements must be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original will be retained by the Contractor.

D.2 BRANDING AND MARKING POLICY

Branding Strategy Implementation and Markings under this contract must comply with the “USAID Graphics Standards Manual” available at http://www.usaid.gov/branding or any successor branding policy, as detailed in ADS Chapter 320.

D.3 BRANDING STRATEGY

In accordance with ADS 320 Branding and Marking, and USAID’s overall policy, all assistance delivered through this program must be clearly credited to the American People. This Branding Strategy (BS) outlines the framework in which materials and communications use to promote the program deliver the message that the assistance is from the American People, as well as to ensure appropriate use of the USAID identity markings. The branding strategy for this contract, as specified in USAID ADS 320.3.2.1, is as follows:

Program Name: Uganda Health Systems Strengthening Activity [Until such time as a name is agreed upon with the Contractor].

Positioning: The branding must incorporate the message: The assistance is “from the

American people jointly sponsored by USAID and the Government of Uganda.”

Level of Visibility: USAID identity must be prominently displayed in: commodities or equipment; audio, visual or electronic public communications; studies, http://www.usaid.gov/branding

RFP Page 11 reports, publications, web sites, and all promotional and informational products; and events.

[END OF SECTION D]

RFP Page 12

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See http://acquisition.gov/ far/index.html for electronic access to the full text of a clause

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.246-5 Inspection of Services—Cost Reimbursement APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required performance objectives or outputs will take place at:

USAID/Uganda US Mission Compound South Wing Plot 1577 Ggaba Road Kampala, Uganda

Or at any other location where the services are performed and reports and performance objectives or outputs are produced or submitted. The Contracting Officer’s Representative (COR) listed in Section G has been delegated authority to inspect and accept all services, reports and required performance objectives or outputs.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiencies, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP shall be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the Contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that should be discussed, reviewed and updated regular but no less than on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor’s responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

http://acquisition.gov/far/index.html

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A variety of mechanisms included but not limited to the following may be utilized by the Contractor and COR to monitor the progress/success of the activity and the Contractor’s performance:

a. Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps to address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation;

b. Monthly progress review meetings, including similar protocols as above, with the implementation teams;

c. Review and proposed feedback and/or edits, if any, to the Contractor’s scheduled reports (see Section F);

d. Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties from GoU and collaborating partners utilized to inform and improve program performance;

e. Site visits as needed or directed by USAID personnel organized by the Contractor;

f. Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the Contractor’s work plan and performance milestones incorporated/addressed;

g. Periodic impact evaluations as required by the contract and/or determined as necessary by the COR during contract administration; and

h. Review of Milestone Achievement Reports and proposed feedback and/or edits, if any, to the Contractor’s work plan and performance milestones incorporated/addressed.

[END OF SECTION E]

RFP Page 14

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract with the same force and effect as if they were given in full text. See http://acquisition.gov/far/index.html for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE 1 APR 1984

752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS SEP 2013

F.2 PERIOD OF PERFORMANCE

The period of performance of this contract is five (5) years from the date of award.

F.3 PLACE OF PERFORMANCE

Performance of this contract will be in Uganda.

F.4 REPORTS AND PERFORMANCE OBJECTIVES OR OUTPUTS

In addition to the requirements set forth for submission of reports in Sections I and in the AIDAR clause 752.242-70, Periodic Progress Reports, the Contractor must e-mail the following deliverables to USAID. All reports must be written in English. Unless otherwise noted below, narrative reports must be submitted in Microsoft Word or PDF and budgets in Excel. A description of the required reports is as follows, and due dates are noted in the table below:

1. Grants Manual - The Grants Manual must detail the process for identifying, evaluating, vetting, awarding, and monitoring grant activities. The Grants Manual will be approved by the Contracting Officer (CO).

2. Annual Work Plans (AWP) - The AWP will be reviewed and approved by the Contracting Officer’s Representative (COR) within two weeks of submission. AWPs will include a narrative describing the strategies, activities and interventions required to meet the award outputs as well as a log frame or Gantt chart outlining specific activities, the timetable and responsible persons.

Activities on the Gantt Chart must be fully costed. Furthermore, annual budgets must accompany the AWP. The AWP must incorporate the Contractor’s annual gender and youth action plan informed by the Gender, Youth and Social Inclusion Analysis.

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3. Activity Monitoring, Evaluation and Learning Plan (AMELP) - The Contractor will develop an AMELP that describes how USAID and the Contractor will monitor progress towards the results and use the information to make mid-course adjustments. At a minimum, the AMELP will identify appropriate activity indicators for each level of the results framework, show data sources, and describe how data will be collected/collated/acquired, analyzed, and presented to regularly inform performance. The plan will identify core indicators for every result and intermediate result/outcome and provide preliminary five-year performance indicator targets for these core indicators. The AMELP will effectively track activities’ inputs and outputs and achievement of performance outcomes over the contract’s life.

The COR and Health Office Strategic Information Unit will provide guidance for completion of a detailed AMELP to ensure that it meets program monitoring and reporting needs in line with the Mission’s CDCS as well as reporting needs and requirements under PEPFAR, PMI, GHI, FtF, and other Agency programs and funding authorities. The Contractor will also consult with relevant IPs and MOH Technical Working Groups in developing the final AMELP.

The Contractor will work closely with the Mission Contractor responsible for the collection and analysis of USAID data and submit an AMELP for the life of the contract that derives from the activities outlined in the PWS. The COR will request any modifications required within ten (10) days of receipt. The Contractor will commence implementation within ten (10) days following receipt of the COR’s approval. The AMELP is a living document. The Contractor will make revisions to it in response to changing conditions and emerging lessons in consultation with the

COR.

4. Baseline Report - The Contractor is responsible for conducting a baseline status report on indicators - disaggregated by gender and geography, agreed to with USAID in the activity’s AMELP. Based on the baseline report, the Offeror will validate the baseline data and targets described in the SOO and finalize key performance indicators and targets in consultation with USAID/Uganda. The baseline will also inform the revision of year one work plan and development of subsequent annual work plans and AMELP. USAID will have substantial involvement in the writing of the baseline’s scope of work and monitor progress of data collection.

5. Gender, Youth and Social Inclusion Analysis - In accordance with USAID’s recognition of the importance of gender issues in development, this contract will address gender issues with regard to women and children. The Contractor will follow recommendations made in the 2012 USAID/Uganda gender assessment as well as the USAID Gender Equality and Female Empowerment Policy of March 2012. The Contractor will implement approaches for increasing access to quality health services by women, girls and children, while also addressing the low uptake of health services by men, either for themselves or on behalf of their families and partners. This analysis should map out how best to reach these key sub-populations and integrate the findings into work plans and interventions.

6. Geographic Information Systems (GIS) and Activity Location Data - To accompany the Quarterly Performance Report, the Contractor will submit project and activity location data.

Recording a discrete location for project and activity locations is essential in establishing an effective method of managing, analyzing, and communicating project and activity information. The

RFP Page 16

Contractor will work closely with the COR to determine necessary information to collect, which may include:

• Type of activity

• Photograph of activity

• Location of activity, Point features (latitude, longitude)

• Location, including name of the village

• District name for activity location

• Facility type (home, school, health facilities, etc.)

The Geographic Data must be projected to the Geographic Coordinate System World Geodetic System 1984 (GCS WGS 1984). All data must use the World Geodetic System 1984 (WGS 1984) datum.

The location and activity specific data will be recorded and managed by the Contractor. It will be submitted to the COR and GIS Specialist in any of the following formats: .CSV file, MS Excel spreadsheet, MS Access database, or GIS-ready shapefile (.shp)/geodatabase.

Utilizing GIS technology, geographic data and analysis is integral to geographically targeting aid investments, monitoring & evaluating overall aid effectiveness, and upholding the Agency’s open data and transparency goals. Geospatial analysis is a top priority of the USAID/Uganda to be incorporated into the learning agenda and M&E work to build resilience. In alignment with the US Government commitment to transparency and open data, as well as with USAID Data Policy (ADS 579), geographical data collected and the resulting maps produced as part of this program will be shared with the affected communities, district local governments, and the general public. All efforts will be made to protect Personally Identifiable Information (PII).

7. Quarterly Performance Report (QPR) - The Contractor will submit a QPR to the COR. It will contain the following information: 1) quantitative and qualitative analysis of progress against objectives and results; 2) summary of key activities for next quarter; 3) discussion of lessons learned, good practices and success stories; 4) challenges which impact implementation; 5) summary table of indicators and results to date; 6) updates regarding construction activities; 7) updates regarding plans for or implementation of any environmental mitigation measures; and 8) financials for the quarter and projections for the next two quarters. The Contractor must budget and report expenditures and results for each funding source (e.g. PEPFAR, PMI, etc.) while providing an integrated package of high impact services. Further, notification must be given in the case of problems, delays or adverse conditions which materially impair the ability to meet the objectives of the award. These notifications must include a statement of the action taken or contemplated and any assistance needed to resolve the situation. Following receipt of the report, a “quarterly review” meeting with the COR and other relevant Mission staff will be held to discuss results, challenges and the way forward.

8. Annual Reports - The Contractor will submit the Annual Report, inclusive of the final QPR for that year, which reflects the progress of the program activities over the last year against the Annual Work Plan. The report must indicate the outputs and impact the program is having on the beneficiaries. Annual and cumulative to date data must be included. Anecdotal stories and case studies, pictures and any other information that gives insight into the success of the program will also be included.

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9. President’s Emergency Plan for AIDS Relief (PEPFAR) Program Expenditures - Contractors implementing projects funded out of PEPFAR funds must report annually on program expenditures. Specifically, Contractors must use the form PEPFAR Program Expenditures (DS- 4213 OMB 1405-0208) as a part of completing the PEPFAR Annual Progress Report at the end of each USG fiscal year (September 30).

10. Submission of Data Sets to Data Development Library (DDL). Thirty days after the Dataset is first used the Contractor shall submit to DDL in accordance with Section H.18 Part 2 (b).

11. Quarterly VAT Reports: Pursuant to bilateral agreements with the Government of Uganda (GOU), all imports and expenditures under this contract by the Contractor and by non-local Subcontractors (as defined below) are exempt from Value-Added Tax (VAT) and Customs Duties imposed by the GOU.

The GOU does not permit tax exemption at the point of sale. Therefore, Contractor must bill USAID for expenses inclusive of 18% VAT.

The Contractor must submit original VAT tax invoices/receipts, original certified summary (using a format provided by USAID) and one copy of all documents to USAID by the 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25.

USAID will seek a VAT refund from the Government of Uganda. The refund will not be returned to the Contractor.

The Contractor is responsible for ensuring that Subcontractors and grantees comply with this requirement. All VAT claims, for the Contractor, Subcontractors and grantees, must be submitted to USAID through the prime Contractor.

The USAID point of contact for submission of quarterly VAT information is kampalavatusaid@usaid.gov Office of Financial Management, USAID/Uganda.

12. Reporting of Foreign Taxes: The Contractor will submit the Reporting of Foreign Taxes in accordance with AIDAR 752.229-71.

13. Technical Deliverables: The Contractor will propose technical deliverables that will be reviewed and negotiated before award.

14. Close-Out and Disposition Plan- The plan must include, but is not limited to:

• Dates for final delivery of all goods and services;

• A property disposition plan for the Contractor, Subcontractors and grantees

• Review of subcontract and/or grant files for audit purposes and final billing to USAID/Uganda;

• A schedule to address office leases, bank accounts, utilities, cell phones, personnel notification, health insurance, outstanding travel, social payments, household shipments, severance for local staff (if appropriate), vehicle leases/disposition and phone subscriptions;

• Report on compliance with all local labor laws, tax clearances, etc.

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15. Final Report - The Final Report will include an executive summary of the Contractor’s accomplishments in achieving results and conclusions about areas in need of future assistance; an overall description of the Contractor’s activities and attainment of results by district, as appropriate during the life of contract an assessment of the progress made toward accomplishing the objective and expected results significance of these activities; important research findings, comments and recommendations, and a fiscal report that describes how the Contractor’s funds were used. The report must also indicate the contextual opportunities remaining that could easily be harnessed to sustain the results of the program.

16. Other Reports - The Contractor will prepare and disseminate, as directed in the Annual Work Plan and by the COR, other reports and performance objectives needed to accomplish the purpose of this contract, such as assessments, including but not limited to studies, and other analytical products. These reports will include activity reports; technical reports; data quality assessment reports, portfolio review and performance plan and report analytical products, evaluation, review and other operational research reports. The reports required and the number of copies will be determined at the time of the Annual Work Plan.

F.5 DELIVERY SCHEDULE FOR REPORTS/ PERFORMANCE OBJECTIVES

All due dates are in calendar days. If the due date falls on a weekend or holiday, the report is due the next business day. References to fiscal year are USAID’s fiscal year which begins on October 1 and ends on September 30.

Year One: Performance Objectives and Reports Schedule

Title Due Date Approver Grants Manual Draft due 60 days after award. Final due 90 days after award.

CO

Annual Work Plan 75 days after award COR AMELP 90 days after award COR Baseline Report 180 days after award COR Gender, Youth & Social Inclusion Analysis

180 days after award COR

GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

QPR 30 days after the end of the fiscal quarter COR Annual Report Draft due 30 days before the end of the fiscal year

Final due 60 days after receipt of USAID comments to the draft

COR

PEPFAR Program Expenditures

September 30 COR

Submission of Data Sets to DDL

30 days after the Dataset is first used (Reference Section H.18 Part 2 (b))

CO & COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25.

COR

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(Reference H.10) Reporting of Foreign Taxes

April 16 (Reference 752.229-71) COR & Controller

Technical Deliverables TBD COR Annual Report of Government Property in Contractor’s Custody

Last day of contract Year 1 (Reference AIDAR 752.245-71)

COR

QASP To be updated annually COR Year Two: Performance Objectives and Reports Schedule Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

QPR 30 days after the end of the fiscal quarter COR Annual Report Draft due 30 days before the end of the fiscal year. Final due 60 days after receipt of USAID comments to the draft.

COR

PEPFAR Program Expenditures

September 30 COR

Submission of Data Sets to DDL

30 days after the Dataset is first used (Reference Section H.18 Part 2 (b))

CO & COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25.

(Reference H.10)

COR

Reporting of Foreign Taxes

April 16 (Reference 752.229-71) COR & Controller

Technical Deliverables TBD COR Annual Report of Government Property in Contractor’s Custody

Last day of contract Year 2 (Reference AIDAR 752.245-71)

COR

QASP To be updated annually COR Year Three: Performance Objectives and Reports Schedule

Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

QPR 30 days after the end of the fiscal quarter COR Annual Report Draft due 30 days before the end of the fiscal year. Final due 60 days after receipt of USAID comments to the draft.

COR

PEPFAR Program Expenditures

September 30 COR

Submission of Data Sets to DDL

30 days after the Dataset is first used (Reference Section H.18 Part 2 (b))

CO & COR

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Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25.

(Reference H.10)

COR

Reporting of Foreign Taxes

April 16 (Reference 752.229-71) COR & Controller

Technical Deliverables TBD COR Annual Report of Government Property in Contractor’s Custody

Last day of contract Year 3 (Reference AIDAR 752.245-71)

COR

QASP To be updated annually COR Year Four: Performance Objectives and Reports Schedule

Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

QPR 30 days after the end of the fiscal quarter COR Annual Report Draft due 30 days before the end of the fiscal year. Final due 60 days after receipt of USAID comments to the draft.

COR

PEPFAR Program Expenditures

September 30 COR

Submission of Data Sets to DDL

30 days after the Dataset is first used (Reference Section H.18 Part 2 (b))

CO & COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25.

(Reference H.10)

COR

Reporting of Foreign Taxes

April 16 (Reference 752.229-71) COR & Controller

Technical Deliverables TBD COR Annual Report of Government Property in Contractor’s Custody

Last day of contract Year 4 (Reference AIDAR 752.245-71)

COR

QASP To be updated annually COR Year Five: Performance Objectives and Reports Schedule

Title Due Date Approver Annual Work Plan 30 days before the start of the fiscal year COR GIS & Activity Location Data

30 days after the end of the fiscal quarter COR

QPR 30 days after the end of the fiscal quarter COR Annual Report Draft due 30 days before the end of the fiscal year. Final due 60 days after receipt of USAID comments to the draft.

COR

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PEPFAR Program Expenditures

September 30 COR

Submission of Data Sets to DDL

30 days after the Dataset is first used (Reference Section H.18 Part 2 (b))

CO & COR

Quarterly VAT Reports 25th of the month after the calendar year quarter end. For example, taxes and receipts for the period January to March are due April 25.

(Reference H.10)

COR

Reporting of Foreign Taxes

April 16 (Reference 752.229-71) COR & Controller

Technical Deliverables TBD COR QASP 60 days prior to the end of the contract. COR to provide comments within 2 weeks. Final Report due not later than contract end date.

COR

Annual Report of Government Property in Contractor’s Custody

Last day of contract Year 5 (Reference AIDAR 752.245-71)

COR

Final Report Draft due 60 days prior to the end of the contract.

COR to provide comments within 2 weeks. Final Report due not later than contract end date.

COR & CO

Property Report 6 months prior to the end of the contract (Reference AIDAR 752.245-71)

COR & CO

Close out & Disposition Plan

Draft due six (6) months prior to the contract end date. Final due four months prior to contract end date.

COR & CO

[END OF SECTION F]

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SECTION G - CONTRACT ADMINISTRATION DATA

G.1 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The Contracting Officer’s Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034--Public Voucher for Purchases and Services Other Than Personal. Each voucher must be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES

(Document Number: XXX-X-XX-XXXX-XX) Line Item No.

Description Amt. Vouchered To Date

Amt. Vouchered this Period

0001 Product/Service Desc. for Line Item

$XXXX.XX $XXXX.XX

0002 Product/Service Desc. for Line Item

$XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX

(2) The fiscal report must include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, must be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID must be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ______________________________________________________

TITLE: ______________________________________________________

DATE: ______________________________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency must be provided to

RFP Page 23 the Contractor in accordance with written instructions provided by the Mission Director. The written instructions must also include accounting, vouchering, and reporting procedures. A copy of the instructions must be provided to the Contractor's Chief of Party and to the Contracting Officer.

The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government must promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government shall make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract must be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled "Audit and Records--Negotiation".

G.2 CONTRACTING OFFICE

The Contracting Office is:

Local Address International Address Contracting Officer Contracting Officer

USAID/Uganda USAID/Uganda - OAA Office of Acquisition and Assistance 2190 Kampala Place US Mission Compound, South Wing Washington D.C. 20521-2190 Plot 1577 Ggaba Road Kampala, Uganda

Telephone: 256-414-306001

G.3 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer’s Representative is [TBD NAME and ADDRESS]. A separate Administrative letter issued by the Contracting Officer at the time of contract award will designate the COR. The Contracting Officer will provide a copy of the COR designation letter to the Contractor.

G.4 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

a. Technical Directions is defined to include:

1. Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

2. Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

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3. Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the PWS as detailed in Section C.

b. The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

1. Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

2. Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

3. Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents will be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

4. Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

5. Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems.

6. Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of LOE.

All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules must be made only by the Contracting Officer.

c. The COR is required to meet quarterly/semi-annually/annually with the Contractor and the

Contracting Officer concerning performance of items delivered under this contract and any other administration or technical issues. Telephonic reports may be made if no problems are being experienced. Problem areas must be brought to the immediate attention of the Contracting Officer.

d. Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e.

Federal Acquisition Regulation and Agency for International Development Acquisition Regulation). The Contractor and the COR must bring all contracting problems to the immediate attention of the Contracting Officer. Only the Contracting Officer is authorized to formally resolve such problems.