USAID RFP#7200AA20R00003 MSP .pdf

RFP#7200AA20R00003

Feed the Future Market Systems & Partnerships (MSP)

TABLE OF CONTENTS

SECTION B - SUPPLIES OR SERVICES AND COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

B.4 BUDGET

B.5 GRANTS UNDER CONTRACT (GUCs)

B.6 COSTS REIMBURSABLE

B.7 PAYMENT OF FIXED FEE

B.8 INDIRECT COSTS

B.9 SMALL BUSINESS SUBCONTRACTING PLAN

SECTION C – PERFORMANCE BASED WORK STATEMENT (PWS)

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2 BRANDING POLICY

D.3 GRANTS UNDER CONTRACT

D.4 PREPRODUCTION REVIEW

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERFORMANCE PERIOD

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED WORK DAY/WEEK

F.5 STANDARD OF CONDUCT

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

F.7 PERFORMANCE STANDARDS

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT EXPERIENCE

DOCUMENTS (SEP 2013)

F.9 KEY PERSONNEL

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.4 PAYING OFFICE AND INVOICES PROCEDURES

G.5 INVOICE FREQUENCY

G.6 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.7 ACCOUNTING AND APPROPRIATION DATA

G.8 CONTRACTOR'S PAYMENT ADDRESS

SECTION H – SPECIAL CONTRACTING REQUIREMENTS

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

752.252-1 AIDAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

H.2 AUTHORIZED GEOGRAPHIC CODE

H.3 ETHICS

H.4 EXECUTIVE ORDER ON TERRORISM FINANCING

H.5 DEFENSE BASE ACT (DBA) INSURANCE FOR 2015-2020

H.6 AIDAR 752.7007 PERSONNEL COMPENSATION (JULY 2007)

H.7 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004) (AAPD 04-17)

H.8 USAID IMPLEMENTATION OF SECTION 508 OF THE REHABILITATION ACT OF 1973 AND

FEDERAL ACQUISITION CIRCULAR (FAC) 97-27 “ELECTRONIC AND INFORMATION

TECHNOLOGY ACCESSIBILITY

H.9 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.10 DISCLOSURE OF INFORMATION

H.11 HANDLING OF DATA

H.12 HOMELAND SECURITY PRESIDENTIAL DIRECTIVE (HSPD-12) (SEPTEMBER 2006)

H.13 INTERNATIONAL TRAVEL APPROVAL AND NOTIFICATION REQUIREMENTS (JAN 1990)

AIDAR 752.7032

H.14 LANGUAGE REQUIREMENT

H.15 MEDICAL EVACUATION (MEDEVAC) SERVICES (July 2007)

H.16 NONDISCRIMINATION

H.17 NON-PERSONAL SERVICES

H.18 OBSERVANCE OF LEGAL HOLIDAYS AND EXCUSED ABSENCE

H.19 ORGANIZATIONAL CONFLICT OF INTEREST

H.20 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM FURNISHING CERTAIN

SERVICES AND RESTRICTION ON USE OF INFORMATION (EVALUATION)

H.21 ORGANIZATIONAL CONFLICTS OF INTEREST: PRECLUSION FROM

IMPLEMENTATION CONTRACT (DESIGN SERVICES)

H.22 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JULY 2007)

H.23 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS

H.25 REPORTING OF FOREIGN TAXES (July 2007)

H.26 REPORTING WASTE, FRAUD, ABUSE AND THEFT

H.27 SUBCONTRACTING CONSENT

H.28 USAID IMPLEMENTING PARTNER NOTICES (IPN) PORTAL FOR ACQUISITION (JULY 2014) ..

H.29 752.204-72 ACCESS TO USAID FACILITIES AND USAID'S INFORMATION SYSTEMS (MAY

2016)

H.30 RESTRICTIONS AGAINST DISCLOSURE (MAY 2016)

H.31 SOFTWARE LICENSE ADDENDUM (MAY 2016)

H.32 ELECTRONIC AND INFORMATION TECHNOLOGY ACCESSIBILITY (MAY 2016)

H.33 USE OF INFORMATION TECHNOLOGY NOTIFICATION (MAY 2016) (DEVIATION NO.

M/OAA-DEV-FAR-16-1C) (A)

H.34 MEDIA AND INFORMATION HANDLING AND PROTECTION (MAY 2016)

H.35 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS INCIDENT REPORTING

(MAY 2016)

H.36 SKILLS AND CERTIFICATION REQUIREMENTS FOR PRIVACY AND SECURITY STAFF (MAY

2016)

H.37 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY

RESOURCES (MAY 2016)

H.38 CLOUD COMPUTING (MAY 2016)

SECTION I – CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUN 2016)

I.3 FAR 52.217-5 EVALUATION OF OPTIONS (JULY 1990)

I.4 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

I.5 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

I.6 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (MAR 2015)

I.7 AIDAR 752.7025 APPROVALS (APR 1984)

I.8 AIDAR 752.7028 DIFFERENTIALS AND ALLOWANCES (JULY 1996)

I.9 AIDAR 752.7008 USE OF GOVERNMENT FACILITIES OR PERSONNEL (APR 1984)

I.10 AIDAR 752.7038 NONDISCRIMINATION AGAINST END-USERS OF SUPPLIES OR SERVICES

(OCT 2016)

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS

K.1 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

K.3 INSURANCE - IMMUNITY FROM TORT LIABILITY

K.4 FAR 52.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.5 FAR 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS—REPRESENTATION (NOV 2015)

K.6 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

K.7 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.8 FAR 52.209-11 REPRESENTATIONS BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.9 FAR 52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016)

K.10 FAR 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS –

CERTIFICATION (JUN 2018)

K.11 FAR 52.222-56 CERTIFICATION REGARDING TRAFFICKING IN PERSONS

COMPLIANCE PLAN (MAR 2015)

K.12 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (OCT 2015)..

K.13 FAR 52.230-7 PROPOSAL DISCLOSURE--COST ACCOUNTING PRACTICE CHANGES (APR

2005)

K.14 FAR 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

L.1 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

L.2 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.3 GENERAL INFORMATION

L.4 DELIVERY INSTRUCTIONS

L.5 INSTRUCTIONS FOR THE PREPARATION OF THE TECHNICAL VOLUME

L.6 INSTRUCTIONS FOR THE PREPARATION OF THE COST VOLUME

L.7 INSTRUCTIONS RELATED TO ORAL PRESENTATIONS IF IN THE COMPETITIVE RANGE ... 88

SECTION M – EVALUATION METHODOLOGY

M.1 GENERAL INFORMATION

M.2 TECHNICAL VOLUME EVALUATION CRITERIA

M.4 SOURCE SELECTION

M.5 CONTRACTING WITH SMALL BUSINESS CONCERNS AND DISADVANTAGED

ENTERPRISES

M.6 DETERMINATION OF THE COMPETITIVE RANGE

SECTION B - SUPPLIES OR SERVICES AND COSTS

B.1 PURPOSE

The purpose of the Feed the Future Market Systems & Partnerships (MSP) Activity is to provide

USAID/Washington, USAID Missions, and other U.S Government (USG) operating units and their implementing partners, international and local, with the evidence, capacity, tools, technical assistance, and/or services required to design, implement, monitor, and/or evaluate market systems and private sector engagement activities that lead to inclusive and resilient agricultural-led economic growth, improved food security and nutrition, and/or increased incomes for the poor. MSP seeks to improve the effectiveness of

Feed the Future, USAID, and other USG programs, leading to sustained development outcomes at scale.

MSP activities shall support the Feed the Future initiative in alignment with the U.S Government Global

Food Security Strategy (GFSS) and the USAID Private Sector Engagement Policy.

B.2 CONTRACT TYPE

This is a Performance-Based Cost-Plus-Fixed Fee (CPFF) Completion contract with a three-year base period and one two-year Option. For the consideration set forth below, the Contractor will provide the performance objectives or outputs described in Section C and Section F.

B.3 ESTIMATED COST, FIXED FEE AND OBLIGATED AMOUNT

a) The Total Estimated Cost (TEC) for the performance of the work required hereunder, exclusive of fixed fee, if any, is $TBD. The fixed fee, if any, is $TBD. The estimated cost-plus fixed fee, if any, is

$TBD.

b) Within the total estimated cost-plus fixed fee (if any) specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor

(and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount in accordance with FAR 52.232-22, Limitation of Funds Clause.

B.4 BUDGET

The budget for this contract is as follows:

COST CATEGORIES YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 TOTAL AMOUNT

Salaries & Wages $ $ $ $ $ $

Fringe Benefits $ $ $ $ $ $

Travel, Transportation & Per

Diem $ $ $ $ $ $ 2,100,000.00

Subcontracts & Consultants $ $ $ $ $ $

Other Direct Costs $ $ $ $ $ $ 5,565,000.000

Indirect Costs $ $ $ $ $ $

Total Estimated Costs $ $ $ $ $ $

Fixed Fee $ $ $ $ $ $

Grants Under Contracts $ $ $ $ $ $ 30,000,000.00

Total Estimated Cost Plus

Fixed Fee https://www.usaid.gov/what-we-do/agriculture-and-food-security/us-government-global-food-security-strategy https://www.usaid.gov/what-we-do/agriculture-and-food-security/us-government-global-food-security-strategy https://www.usaid.gov/work-usaid/private-sector-engagement/policy

The inclusion of any costs in the above budget does not obviate the requirement for prior approval by the Contracting Officer (CO) of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR § 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability by the

Contracting Officer of any item of cost, unless specifically stated elsewhere in this contract. Also, these amounts may not be adjusted without a written modification signed by the CO.

The Contractor will not bill any amounts against this contract in excess of the amounts specified for each line item.

The Contractor agrees to furnish data that the Contracting Officer may request on costs expended or accrued under this contract in support of the budget information provided herein.

B.5 GRANTS UNDER CONTRACT (GUCs)

USAID has authorized up to $30 million under MSP mechanism in grants under contract (GUC) to non-governmental organizations (NGOs) including both non-profit and for-profit entities for the entirety of the period of performance. In addition, USAID has received a deviation for this award to increase the threshold for grants under contracts for U.S.-based nongovernment organizations, both non-profit and for-profit, from $100,000.00 to $500,000.00. The deviation is designed to assist Feed the Future develop strong partnerships with U.S.-based organizations to get innovative and new technologies in the hands of farmers. The Contractor must solicit, negotiate, award and administer grants with the approval of

USAID. These grants will be a component of the overall work performed under the contract. The contractor must coordinate with the Contracting Officer’s Representative (COR) on all grants management tasks related to each phase of the award process. Including but not limited to:

Pre-Solicitation Phase: Develop the solicitation;

Solicitation Phase: Issue/advertise opportunity, hold solicitation conferences;

Evaluation Phase: Screen potential grantee partners, evaluate proposals consistent with USAID policies at ADS 303 and procedures and document the proposed awardee selection. The

Contracting Officer must first approve grants unless otherwise stated;

Award Phase: Establish grants in accordance with USAID policies; and

Post-Award Phase: Monitor implementation and deliverables and grant close-out as directed.

B.6 COSTS REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR § 52.216-7, “Allowable Cost and Payment,” FAR § 52.216-8, “Fixed Fee,” FAR §

52.232-20, “Limitation of Cost,” and FAR § 52-232-22, “Limitation of Funds,” if applicable, and AIDAR

752.7003, “Documentation for Payment.”

B.7 PAYMENT OF FIXED FEE

USAID will pay a proportion of the contractor’s fixed fee pursuant to FAR § 52.216-8, “Fixed Fee,” upon the receipt of an invoice deemed proper.

B.8 INDIRECT COSTS

Pending establishment of revised provisional or final indirect cost rates, allowable indirect costs will be reimbursed on the basis of the following negotiated provisional or predetermined rates and the appropriate bases:

Description Rate Base Type Period

TBD TBD TBD TBD TBD

Base of Application: TBD

Note: The Contractor is allowed to recover allowable and applicable indirect costs (i.e., overhead, G&A, etc.) consistent with FAR Part 31 and its approved Negotiated Indirect Cost Rate Agreement (NICRA).

B.9 SMALL BUSINESS SUBCONTRACTING PLAN

The Contractor must submit periodic reports which show compliance with their subcontracting plan. The

Contractor must submit its report via the electronic SubcontractingReporting System (eSRS) in accordance with the instructions on the website. The Contractor must ensure that their Subcontractors agree to submit its report via the eSRS when applicable. The annual Subcontracting Report and the final

Summary Subcontracting Report (SSR) are available online at http://www.esrs.gov.

The work of the small businesses identified in the Subcontracting Plan must be tracked against the

Prime‘s proposed goals.

The Contractor must submit the Subcontracting Report electronically via the eSRS within 30 calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st, through

March 31st; and (2) October 30th, for the period April 1st, through September 30th. Each semi-annual

SSR reflects cumulative task order subcontracting accomplishments from the inception of the contract through the relevant SSR reporting period.

When failure to meet the goals of the small business subcontracting plan, the Contractor must state in the report (either remarks field or separate letter) what good faith effort has been made to meet the goals;

and/or future plan on how to improve small business opportunities.

[END OF SECTION B]

http://www.esrs.gov/

SECTION C – PERFORMANCE BASED WORK STATEMENT (PWS)

Refer to Section J to observe the attached Statement of Objectives (SOO) for this Request for Proposal

(RFP). The Contractor’s Performance Work Statement will be incorporated into the Contract at the time of award.

[END OF SECTION C]

SECTION D – PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

a. It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number.

As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

b. Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

c. Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

d. A copy of any specific marking instructions or waivers from marking requirements is to be sent to the contracting officer; the original should be retained by the contractor.

D.2 BRANDING POLICY

The Contractor shall develop a Branding and Marking Plan in compliance with USAID Automated

Directive System (ADS) 320.3.2 and USAID’s Feed the Future. Adherence to this manual is compulsory for all Agency employees and Contractors producing communications and program materials funded by

USAID. The Branding Implementation Plan shall describe how the activity will be promoted to beneficiaries.

The branding strategy will be in accordance with ADS 320. It will also be subject to Feed the Future branding guidance from USAID.

Name of the Activity: Feed the Future Market Systems and Partnerships (MSP)

How materials and communications will be positioned:

MSP will use full branding—USAID and Feed the Future—on all materials and communications. Any revisions to this standard branding plan will only be considered on a case-by-case basis as considered appropriate by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Desired level of visibility:

The Contractor will ensure that the activity, as well as the fact that it is made possible by USAID “with support from the American people” as part of “Feed the Future: The U.S. Government’s Global Hunger and Food Security Initiative”, receives broad visibility amongst its beneficiaries and their communities, counterparts, and the general public. The Contractor may identify additional groups/sub-groups of target audiences for public communications, in consultation with USAID.

Exceptions:

Exceptions and waivers to USAID marking requirements may be granted in accordance with ADS

320.3.2.5 Exceptions to Contract Marking Requirements and ADS 320.3.2.6 waivers to Contract Marking

Requirements.

Other organizations to be acknowledged:

Where appropriate and applicable, the branding may acknowledge the cooperation and participation of other organizations deemed as partners of an event or deliverable.

D.3 GRANTS UNDER CONTRACT

Grants under contract, when authorized in accordance with ADS 302, “USAID Direct Contracting” must be branded and marked like grants. The policy directives and required procedures for branding and marking of assistance awards in ADS Section 320.3.3 and 22 CFR 226.91 applies. The Contractor is responsible for including branding and marking requirements for these grants in its Branding

Implementation Plan and Marking Plan, as part of its overall responsibility for managing grants under its contract.

D.4 PREPRODUCTION REVIEW

USAID reserves the right to request preproduction review of USAID-funded public communications and program material for compliance with USAID and Feed the Future graphic standards and the approved

Marking Plan.

[END OF SECTION D]

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with the clause at “FAR 52.252-2 CLAUSES INCORPORATED

BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

Federal Acquisition Regulation (48 CFR Chapter 1)

52.246-3 Inspection of Supplies—Cost Reimbursement MAY 2001

52.246-5 Inspection of Services—Cost Reimbursement APR 1984

52.246-16 Responsibility for Supplies APR 1984

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

(a) USAID inspection and acceptance of services, reports and other required deliverables or outputs must take place at USAID/Washington or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The Contracting Officer Representative

(COR) identified in Section G has been delegated authority to inspect and accept all services, reports, and deliverables required by the contract.

(b) A Contracting Officer’s Representative (COR) will be designated for inspection and acceptance of services, reports and other required deliverables or outputs. Pursuant to FAR 52.246-5 - Inspection of

Services – Cost Reimbursement and FAR 52.246-4 - Inspection of Services – Fixed-Price, inspection of results or other deliverables required by the contract issued hereunder must be made by the cognizant COR. Acceptance of goods/services and reports or other deliverables by the cognizant

COR will form the basis for payments to the Contractor, and will form the basis of the Contractor‘s permanent performance record with regard to this contract.

E.3 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP shall be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP may require modification and/or updates after selection for award to reflect the Contractor’s known strengths and weaknesses. The QASP is a “living” monitoring process that must be discussed, reviewed and updated regularly but no less than on an annual basis. It is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate. It is the Contractor’s responsibility to follow up with the Contracting Officer’s

Representative (COR) to ensure the QASP monitoring process is implemented and updated.

http://acquisition.gov/far/index.html

A variety of mechanisms including but not limited to the following may be utilized by the Contractor and

COR to monitor the progress/success of the activity and the contractor’s performance:

a. Weekly contract mobilization meetings including minutes (minutes may address issues, actionable items, steps for address and solve any issues/actions as well as POCs for each issue/action item) during the first three months of contract implementation;

b. Monthly progress review meetings, including similar protocols as above, with the implementation teams;

c. Review and proposed feedback and/or edits, if any, to the contractor’s scheduled reports;

d. Feedback in the form of action memos, emails or other forms of communication agreed upon by the parties and collaborating partners utilized to inform and improve program performance;

e. Site visits as needed or directed by USAID personnel organized by the Contractor;

f. Quarterly reviews of work plan with performance milestones and proposed feedback and/or edits, if any, to the contractor’s work plan and performance milestones incorporated/addressed;

g. Periodic impact evaluations as required by the contract and/or determined as necessary by the

COR during contract administration; and

h. Review of Milestone Achievement Reports and proposed feedback and/or edits, if any, to the

Contractor’s work plan and performance milestones incorporated/addressed.

[END OF SECTION E]

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation

Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED

BY REFERENCE" in Section I of this contract. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

Federal Acquisition Regulation (48 CFR Chapter 1)

52.217-8 Option to Extend Services NOV 1999

52.217-9 Option to Extend the Term of the Contract MAR 2000

52.242-15 Stop-Work Order AUG 1989

52.242-15 Stop-Work Order Alternate APR 1984

F.2 PERFORMANCE PERIOD

The contract period of performance for this contract will consist of a three-year base period and one two-year option period, as described below, for a total possible period of performance of five (5) years. The option years will be exercised at USAID’s discretion and subject to the availability of funds.

Three-Year Base: TBD 2020 – TBD 2023

Option Period: TBD 2023 – TBD 2025

For planning and budgeting purposes, this contract is expected to commence prior to July 2020.

F.3 PLACE OF PERFORMANCE

The primary place of performance for this contract is Washington, D.C, with work to be performed at the

Contractor’s offices. Additional work will take place at USAID Mission(s) as described in Section C and as directed by USAID.

F.4 AUTHORIZED WORK DAY/WEEK

Work will be performed approximately 40 hours per week during normal business hours, Monday through Friday, excluding Federal holidays. USAID does not anticipate overtime or premium pay under this award; however, a six-day work week may be authorized when and if necessary, with the written approval of the Contracting Officer’s Representative (COR).

F.5 STANDARD OF CONDUCT

The Contractor must be responsible for maintaining satisfactory standards of employee competency, conduct appearance and integrity, and must be responsible for taking such disciplinary action with respect to employees as may be necessary. The Contractor is also responsible for ensuring that his/her employees do not use Government resources except as authorized by the Government.

F.6 REPORTS AND DELIVERABLES OR OUTPUTS

In addition to the requirements set forth for submission of reports in section C, and in the AIDAR http://acquisition.gov/far/index.html clause 752.242-70, Periodic Progress Reports, the Contractor must submit required deliverables or outputs as further described below to the COR:

a. All required deliverables or outputs shall be presented in English, unless otherwise specified by the COR.

b. The due dates for deliverables are in working days. If a due date falls on a non-working day, the deliverable is due on the first work day on which normal Government processes resume.

Deliverable Frequency/Due Date Due to

Kick-off Meeting Within 20 days of award; COR

Annual Work Plan(s) Within 60 days of award, 30 days prior to the start of each fiscal year thereafter;

COR

MEL Plan:

Final

Within 75 days of award;

COR

Quarterly Financial Reports Within 15 calendar days of the end of each fiscal year quarter;

COR

Collaborating, Learning and

Adapting (CLA) Plan Within 60 Days of Award COR

Semi- Annual Progress Reports Within 15 calendar days after the end of March and

September of each year;

COR

Branding and Marking Plan: Within 60 days of award; COR

Final Report Due by close-out COR

Quality Assurance Surveillance

Plan (QASP)

Within 60 days of award, 30 days prior to the start of each fiscal year thereafter; COR

1. Kick-Off Meeting: The Contractor will organize a kick-off meeting with the COR within 20 days of award. The agenda of the meeting along with attendees list will be decided in consultation with the

COR.

2. Annual Work Plan(s): The Work Plan is intended to be a flexible working document for the use of the Contractor and USAID staff. The scope and format of the Annual Work Plan will be finalized in collaboration with the COR and may be revisited as needed. The Work Plan must include an activity timeline, description, and level of effort at a minimum. Sufficient detail should be provided to break down the planned activities by contract task(s). The Contractor will work closely with the corresponding Activity Manager(s) under the technical direction of the COR for each task area in the development of each annual work plan. The first Annual Work Plan will be submitted within 60 days of award. The Contractor will be responsible for updating and seeking timely USAID approval for all work plans. Annual Work Plans for subsequent years shall be submitted no later than 30 days prior to the start of the fiscal year. The Contractor and USAID may determine to hold annual pause and reflect workshops.

3. Monitoring, Evaluation & Learning (MEL) Plan: The MEL Plan should address how tasks and activities under MSP will be monitored from start to completion and ensure adequate information is available for activity management and that data collection is consistent with data and learning needs.

Further, the Plan should describe the process for monitoring, evaluating, and learning from implementation to adapt and achieve results. Also, it should demonstrate the Contractor’s institutional knowledge management needs and offer streamlined institutional arrangements or low-cost/low-effort activities to promote awareness among activity staff and clients of the breadth of activities provided under the contract. The MEL Plan will cover one year of programming and be reviewed, updated, and expanded each year as annual work plans are developed.

The contents of the MEL Plan will be proposed by the Contractor in collaboration with the COR and

Activity Managers. The COR and Activity Managers will have authority to determine the appropriate format of the MEL Plan and the Contractor must coordinate with the COR and Activity Managers prior to drafting the MEL Plan. If revisions to the MEL Plan are necessary or desirable within a fiscal year, the Contractor must report any suggested significant MEL Plan changes or revisions to the COR and Activity Managers and must obtain the USAID COR’s approval prior to implementing or undertaking such changes or revisions. MEL Plans should not be submitted to USAID’s DEC.Once approved, the MEL Plan should be updated as necessary throughout the life of MSP.

4. Collaborating, Learning and Adapting (CLA) Plan: The CLA Plan should address how the contractor will establish and promote a culture of CLA both internally and amongst stakeholders and clients. The CLA plan shall be submitted to the COR at the same time as the annual work plan. The

CLA plan should also include a stakeholder-specific strategy for encouraging engagement and use of evidence and learning products that incorporates best practice.

5. Quarterly Financial Reports: Quarterly Financial Reports will be due within 15 calendar days after the end of each fiscal year quarter. The report must provide expended costs to date by line item per the approved budget (level of effort for staff (disaggregated by consortium member), travel, other direct costs, etc.). Financial reporting must be segregated by contract’s buy-in and operating unit.

The format of the quarterly financial report will be proposed by the Contractor and approved by the

COR.

6. Semi-Annual Progress Reports: The Contractor shall submit a semi-annual report within 15 calendar days after the end of September and March of every year. The semi-annual report will compile data from preceding reports and will detail the status of progress, and the achievement of results and indicators as agreed in the MEL Plan. The format of the semi-annual report will be proposed by the Contractor and approved by the COR.

7. Branding and Marking Plan: The Contractor shall develop a Branding and Marking Plan in compliance with USAID Automated Directive System (ADS) 320.3.2 and the USAID “USAID

Graphic Standards Manual and Partner Co-Branding Guide”. It will also comply with Feed the Future branding requirements. The Plan will be due within 60 days of award.

8. Final Report: The Contractor shall submit a final report documenting and summarizing all activity accomplishments, challenges, results, recommendations and lessons learned by activity close-out. The format of the final report will be proposed by the Contractor and approved by the COR.

9. Quality Assurance Surveillance Plan (QASP): The Contractor shall develop a QASP to be submitted with the Annual Work Plan. The QASP is to be used a management tool with the intent of encouraging maximum performance, efficiencies, and cost effectiveness; while serving as a “livinf document” during implementation.

10. Additional reports and deliverables may be proposed by the Contractor. In consultation with the

COR, The Contractor and COR will define and agree upon reports and deliverables in annual work-plans and other applicable documents.

https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf https://www.usaid.gov/sites/default/files/documents/1869/USAID%20Graphics%20Standards%20Manual%20and%20Partner%20Co%20Branding%20Guide%20February%202016.pdf

F.7 PERFORMANCE STANDARDS

Evaluation of the contractor's performance must be conducted for this contract in accordance with the performance standards set forth in Section C and provision of deliverables in Section F of the contract, and the Contractor's compliance with all other terms and conditions of the contract. Each evaluation will be conducted jointly by the COR and the CO and must form the basis of the contractor's permanent performance record with regard to this Contract as required in FAR Part 42.15 and AIDAR 742.15. The

Contractor’s performance will be evaluated annually and at contract completion, utilizing at minimum, the following factors to form the basis of the evaluation for the Contractor Performance Assessment

Report (CPAR):

1. Quality of Product and Service

The Contractor’s conformance to contract requirements, specifications, and standards of good workmanship (e.g., commonly accepted technical, professional, environmental, or safety and health standards) will be evaluated. Examples include:

1) Are reports/data accurate?

2) Does the product or service provided meet the specifications of the contract/order?

3) Does the contractor’s work measure up to commonly accepted technical or professional standards?

4) What degree of Government technical direction was required to solve problems that arise during performance?

2. Schedule

The Contractor’s timeliness against the completion of the contract, delivery schedules, and administrative requirements (e.g., efforts that contribute to or affect the schedule variance) will be evaluated. Examples

Include:

1) Did the contractor adequately schedule the work?

2) Has the contractor met administrative milestone dates?

3) Has the contractor met physical milestone dates specified by contract or agreed to in the activity schedule?

4) If the schedule has slipped through the contractor’s fault or negligence, has it taken appropriate corrective action of its own volition?

5) Has the contractor furnished all required deliverables on or ahead of schedule?

6) Has the contract furnished updated activity schedules on a timely basis?

3. Cost Control/Effectiveness

The Contractor’s effectiveness in forecasting, managing, and controlling Contract cost will be evaluated.

Examples include:

1) Does the contractor keep within the total estimated cost (what is the relationship of the negotiated costs and budgeted costs to actuals)?

2) Did the contractor do anything innovative that resulted in cost savings?

3) Were billings current, accurate and complete?

4) Are the contractor’s budgetary internal controls adequate?

4. Management

The Contractor’s performance in selecting, retaining, supporting and replacing key personnel, when necessary, will be evaluated. Examples include:

1) How well did the contractor match the qualifications of the key position, as described in the contract/order, with the person who filled the key position?

2) Did the contractor support key personnel so they were able to work effectively?

3) If a key person did not perform well, what action was taken by the contractor to correct this?

4) If a replacement of a key person was necessary, did the replacement meet or exceed the qualifications of the position as described in the contract/order schedule?

5. Regulatory Compliance

The Contractor’s compliance with all terms and conditions in the contract/order relating to applicable regulations and codes will be evaluated. Examples include:

1) Has the contractor complied with all contract clause requirements?

2) Has the contractor complied with the reporting requirements of the contract?

3) Has the contractor complied with specifications or other contractual requirements in the contract such as FAPIIS reporting, CAS reporting, safety requirements, environmental reporting, and standard and unique contract requirements specific to that contract?

6. Other (as applicable)

As applicable in those instances where an aspect of the contractor's performance does not fit into any of the other criteria, e.g., late or nonpayment to subcontractors, trafficking violations, tax delinquency, failure to report in accordance with contract terms and conditions, defective cost or pricing data, terminations, suspension and debarments).

F.8 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEP 2013)

(a) Contract Reports and Information/Intellectual Products.

(1) Within thirty (30) calendar days of obtaining the contracting officer representative's approval, the contractor must submit to USAID's Development Experience Clearinghouse (DEC) one copy each of reports and information products which describe, communicate or organize program/project development assistance activities, methods, technologies, management, research, results and experience. These reports include: Assessments, evaluations, studies, technical and periodic reports, annual and final reports, and development experience documents (defined as documents that: (i) Describe the planning, design, implementation, evaluation, and results of development assistance; and (ii) Are generated during the life cycle of development assistance programs or activities.) The contractor must also submit copies of information products including training materials, publications, videos and other intellectual deliverable materials required under the Contract Schedule. The following information is not to be submitted:

(A) Time-sensitive materials such as newsletters, brochures or bulletins.

(B) The contractor's information that is incidental to award administration, such as financial, administrative, cost or pricing, or management information.

(2) Within thirty (30) calendar days after completion of the contract, the contractor must submit to the

DEC any reports that have not been previously submitted and an index of all reports and information/intellectual products referenced in paragraph (a)(1) of this clause.

(b) Submission requirements. The contractor must review the DEC Web site for the most up-to-date submission instructions, including the DEC address for paper submissions, the document formatting and the types of documents to be submitted. The submission instructions can be found at:

https://dec.usaid.gov.

(1) Standards.

(i) Material must not include financially sensitive information or personally identifiable information (PII) such as social security numbers, home addresses and dates of birth. Such information must be removed prior to submission.

(ii) All submissions must conform to current USAID branding requirements.

(iii) Contract reports and information/intellectual products can be submitted in either electronic

(preferred) or paper form. Electronic documentation must comply with Section 508 of the

Rehabilitation Act of 1973.

https://dec.usaid.gov/

(iv) The electronic submissions must consist of only one electronic file, which comprises the complete and final equivalent of the paper copy. (v) Electronic documents must be in one of the National Archives and Records Administration (NARA)-approved formats as described in NARA guidelines related to the transfer of permanent E-records. (See http://www.archives.gov/recordsmgmt/initiatives/transfer-to-nara.html).

(2) Essential bibliographic information. Descriptive information is required for all contractor products submitted. The title page of all reports and information products must include the contract number(s), contractor name(s), name of the USAID contracting officer's representative, the publication or issuance date of the document, document title, (if non-English, provide an English translation of the title), author name(s), and development objective or activity title (if non-

English, provide a translation) and associated number, and language of the document (if non-

English). In addition, all hard copy materials submitted in accordance with this clause must have, attached as a separate cover sheet, the name, organization, address, telephone number, fax number, and internet address of the submitting party.

F.9 KEY PERSONNEL

The Contractor will propose a personnel configuration to implement the activity based on the approach provided. The Contractor will clearly designate the role and responsibilities of each proposed Key

Personnel (see ADS 302.3.5.4). Key Personnel are considered essential to the work being performed under this contract. The Contractor must remain responsible for providing Key Personnel for performance for the term of this contract unless otherwise agreed to by the Contracting Officer (CO).The Key

Personnel composition must seek to optimize the complementarity of diverse skill sets. The team must, as a whole, possess the following skills:

1. Demonstrated experience in managing international development programs including experience in agricultural market and food system development in emerging markets.

2. Proven private sector expertise including product development, marketing, financing, partnership development, and investment promotion;

3. Demonstrated expertise with the market systems approach including field research and implementation, provision of advisory services, and/or guidance development.

4. Strong leadership, administrative, management, presentation, reporting, and communication skills;

and

5. Ability to perform at a high level and apply diplomacy skills with a wide range of stakeholders (i.e., donors; other national, provincial, district and local government officials; private sector; NGOs; and other FTF stakeholders).

Additional skills may include:

1. Experience integrating gender equality and women’s empowerment issues within agriculture and food system activities; and

2. Familiarity with the Feed the Future Innovation Lab portfolio as well as with the U.S.

Government’s Global Food Security Research Strategy.

Failure to provide Key Personnel may be considered non-performance unless such failure is beyond the control, and through no fault or negligence, of the Contractor. The Contractor must immediately notify the CO and Contracting Officer’s Representative (COR) of any Key Personnel’s departure and the reasons therefore. The Contractor must take steps to immediately rectify this situation and must propose a substitute candidate for each vacated position along with a budget impact statement in sufficient detail to permit evaluation of the impact on the program. Substitute candidates must meet the minimum qualifications. The Contractor must not replace any of the Key Personnel without the prior written concurrence of the COR and written approval of the CO.

[END OF SECTION F]

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 CONTRACTING OFFICER’S AUTHORITY

The Contracting Officer is the only person authorized to make or approve any changes in the requirements of this contract and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change must be considered to have been made without authority and no adjustment must be made in the contract terms and conditions, including price. The Contracting Officer is:

Paul Burford

Supervisory Contracting Officer, M/OAA/BFS

U.S. Agency for International Development (USAID)

1300 Pennsylvania Avenue, NW, Washington, D.C 20532-1000

Email: pburford@usaid.gov

G.2 CONTRACTING OFFICER’S REPRESENTATIVE (COR)

The Contracting Officer (CO) may designate Government personnel to act as the COR to perform functions under this contract. The CO will provide a written notice of such designation to the Contractor within 5 calendar days after contract award. The designation letter will set forth the authorities and limitations of the COR under the contract.

The Contracting Officer’s Representative’s information is noted as follows: TBD

G.3 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

(i) Technical Direction is delegated to the Contracting Officer’s Representative and is defined to include:

1) Written directions to the Contractor which fill in details, suggest possible lines of inquiry, or otherwise facilitate completion of work;

2) Provision of written information to the Contractor which assists in the interpretation of drawings, specifications, or technical portions of the work statement;

3) Review and, where required, provide written approval of technical reports, drawings, specifications, or technical information to be delivered. Technical directions must be in writing, and must be within the scope of the work as detailed in Section C.

(ii) The COR is authorized by designation to take any or all action with respect to the following which could lawfully be taken by the Contracting Officer, except any action specifically prohibited by the terms of this Contract:

1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents must be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

5) Monitor the Contractor's production or performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction.

mailto:pburford@usaid.gov

6) Record and report to the Contracting Officer incidents of faulty or nonconforming work, delays or problems. This includes compliance with USAID and host countries’ environmental regulations.

7) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

8) Coordinate with Contractor all grants management tasks related to each phase of Grants Under

Contracts (GUCs) components.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the

Government. The COR may not take any action which may impact on the contract schedule, funds, scope or rate of utilization of level of effort (LOE). All contractual agreements, commitments, or modifications which involve prices, quantities, quality, and schedules must be made only by the Contracting Officer.

(iii) In the separately-issued COR designation letter, the Contracting Officer designates an alternate COR to act in the absence of the designated COR, in accordance with the terms of the letter.

(iv) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. Federal

Acquisition Regulation and Agency for International Development Acquisition Regulation). The

Contractor and the COR must bring all contracting problems to the immediate attention of the Contracting

Officer. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting

Officer will be responsible for resolving legal issues, determining contract scope and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. These changes include, but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions. In the event the Contractor effects any changes at the direction of any other person other than the Contracting Officer, the change will be considered to have been made without authority.

(v) Failure by the Contractor to report to the Administrative Contracting Office, any action by the

Government considered to be a change, within the specified number of days contained in FAR 52.243-7

(Notification of Changes), waives the Contractor's right to any claims for equitable adjustments.

(vi) In case of a conflict between this contract and the COR designation letter, the contract prevails.

G.4 PAYING OFFICE AND INVOICES PROCEDURES

Electronic invoices are to be submitted electronically to: ei@usaid.gov. One copy of the voucher and the invoice shall also be submitted to the COR. The Contractor may invoice for costs incurred at the time of invoice. The Contractor must complete each invoice on a SF1034, “Public Voucher for Purchases and

Services Other Than Personal”. The SF1034 must be signed and it must be submitted along with the invoice and any other documentation in Adobe format (PDF).

NOTE: Electronic invoices are required and must be submitted to the email address above.

G.5 INVOICE FREQUENCY

Contractor may invoice no more than once monthly for allowable and allocable expenses incurred under this contract for work confirmed and not to exceed the remaining un-liquidated obligated amount of this contract.

mailto:ei@usaid.gov

G.6 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The COR is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-

1034--Public Voucher for Purchases and Services Other Than Personal. Each voucher must be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

TOTAL EXPENDITURES (Document Number: XXX-X-XX-XXXX-XX)

Line item

No.

Description

Amt. Vouchered…