SOW Access Control 20250724.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SEVENTEENTH COAST GUARD DISTRICT

ACCESS CONTROL SYSTEM

STATEMENT OF WORK (SOW)

July 24, 2024

GENERAL.

1.0 INTRODUCTION

The United States Coast Guard (USCG) is procuring an indoor access control (badge reader) security system to include a control server, FIPs 201 compliant badge readers, software, hardware, installation, warranty and onsite training for users onboard USCG Seventeenth District. The facility is located at Hurff Saunders Federal Building in Juneau, AK.

2.0 SCOPE

2.1 Summary. The Contractor shall provide all labor, tools, materials, transportation, equipment, supervision and personnel to install access control security system, control centers, software, hardware warranty and onsite training for USCG Seventeenth District, Juneau Alaska. The Contractor shall execute activities and tasks consistent with the performance standards and specifications.

2.2 Hours of Operation. Normal working hours are between the hours of 8:00 AM to 4:00 PM Monday-Friday excluding Federal Holidays, unless otherwise approved by the Contracting Officer (KO) or his/her Contracting Officer’s Representative (COR).

2.3 Safety Requirement. All work shall be conducted in a safe manner and comply with applicable Federal, State and local safety standards and requirements. Work under this contract shall be performed in strict compliance with all applicable Occupational Safety and Health Act (OSHA) regulations and the job site shall be open to random OSHA inspections at all times work is being performed. The Contractor shall have a designated Safety Manager capable of enforcing applicable safety practices. The Government reserves the right to inspect for compliance with safety standards and requirements. The Contractor is responsible for obtaining all permits and licenses required in performance of this contract and shall provide copies to the KO and COR.

2.3.1 Personal Protective Equipment. The Contractor shall provide the appropriate Personal Protective Equipment (PPE) as required by Federal, State, and local laws and regulations. The Contractor shall ensure that personnel properly use required PPE. The Contractor shall train his personnel on the use and limitations of PPE. The Contractor is responsible to provide safety training mandated by OSHA or other referenced instructions pertaining to the safety program.

2.3.2 Safety Compliance. The Contractor Safety Manager shall perform oversight for compliance of the Safety Program and initiate corrective actions when required. The COR or designated representative may perform no-notice inspections of a Contractor worksite. The Contracting Officer, KO, or designated representative has the authority to issue a stop work order to the Contractor for imminent danger situations.

2.3.3 Safety Inspections. The Contractor shall ensure that work practices comply with applicable Federal and State OSHA standards.

2.3.4 Mishaps. The Contractor shall report accidents resulting in death, personal injury, trauma, or occupational disease, verbally to the COR or designated representative immediately after the occurrence and in writing, within 12 hours after the occurrence. The Contractor shall notify OSHA when one or more of their employees are seriously injured and shall be responsible for the costs associated with workman’s compensation programs, forms and reports.

2.3.5 Liability of Damages. The contractor shall be liable for all damages to Government equipment and property when such damage is due to the fault or negligence of the contractor. The contractor shall be responsible for all damages or injury to persons that occur as a result of the contractor’s fault or negligence. The contractor shall take proper safety and health precautions to protect the job site, their workers, the public and the property of others.

2.4 Security Requirements. Due to heightened security at USCG Facilities, all contractor employees performing task related to the scope of this work while onboard shall be vetted by the USCG Seventeenth District Command Security Officer Staff before entrance to Seventeenth District spaces are granted unless employee has a Common Access Card (CAC) or equivalent.

Contractors will need to go through federal building security and follow Federal Facility regulations to access the USCG Seventeen District work area. Time spent undergoing entrance to the USCG Seventeenth District will not be considered a government delay of work or differing site conditions. The work area is designated as a Restricted Area per Title 18 U.S.C. 1382 and requires escort by security staff while conducting work, contractors will need to coordinate with the USCG Seventeenth District Command Security Officer to ensure personnel are available for escort while performing work. All Personal Electronic Devices (i.e. Laptops, Cellphones, Cameras) must be approved by the Commanding Officer and inspected by the Command Security Officer prior to use inside the restricted area in accordance with Title 18 U.S.C. 1382.

3.0 QUALITY OF WORK

3.1 Quality Control. The nature of the work is unsupervised. The Contractor is responsible to monitor the performance and quality of the work.

3.2 Quality Assurance. All services rendered will be subject to Government inspection. The Contractor shall perform or re-perform work which was not performed in a satisfactory manner, as determined by the KO, at the Contractor’s expense. The Coast Guard will use a 100% quality assurance surveillance method. Inspection of work shall be performed periodically while work is being performed and prior to contractor leaving the site.

4.0 PERSONNEL REQUIREMENTS/QUALIFICATIONS

4.1 Supervisory Person. The Contractor shall provide to the Contracting Officer a Key Personnel Contact List, containing the name or names and contact information of the responsible supervisory person or persons authorized to act for the Contractor. The Contractor shall provide the list to the KO and shall include names, telephone numbers, DOB, Driver’s License Number (or state ID), and addresses of designated personnel. The Contractor shall provide an updated list no less than 7 calendar days before changes in key personnel or contract methods take effect. The Contractor shall provide verbal notification to the KO or COR in advance each time the designated person will be absent and an alternate person is performing the duties of the key personnel.

4.1.1. Personnel Roster. 14 days prior to the commencement of work, submit to the Contracting Officer a complete list of contact personnel including names, ages, drives license number and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists. For any additional personnel identified throughout the performance of this project, submit the above information a minimum of seven 7 days prior to the personnel arriving.

4.2 Authority. The Contractor’s supervisor or alternate(s) shall have full legal authority to act for the Contractor on performance matters pertaining to the daily performance of the contract.

4.3 Employee Conduct. The Contractor shall be responsible for, and shall maintain satisfactory standards of employee competency, conduct, appearance, and integrity. The Contractor’s employees shall observe and comply with all applicable local, State, and Federal laws and regulations. The Contractor shall take such disciplinary actions with respect to the employees(s) as may be necessary. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with these standards. The Contractor shall immediately replace such employee to maintain continuity of services at no additional cost to the Government. If Government property is broken or damaged by the Contractor employees, the property will be replaced in kind or repaired with final approval by the KO.

5.0 SPECIFIC TASKS

5.1 General: Replace current access control system, to include main circuit board and access badge readers, with a modern FIPS 201 compliant system and computer and/or software to manage it (if required). Utilize existing wiring and electronic door latches if able. Replace and secure wiring throughout system only if needed. Install any additional wiring as required.

Provide battery backup integral to the power supply. A rough layout for access badge reader locations will be provided on site if required. More information regarding GSA’s FIPS 201 evaluation program and compliant systems can be found at:

https://www.idmanagement.gov/approved-products-list-pacs-products/ Final layout will be determined on site by the contractor and District Security Manager. A rough layout for server location and badger readers is included as enclosure (1).

5.1.1 Remove current installed Avigilon system with Mercury Security Panels (LP1502C with MR-52-S3 and MR 50 modules) and five HID access badge readers and replace with a new FIPS 201 complaint system with the ability to read government employee CACs.

5.1.2 Connect all access badge readers with numeric keypads next to the specified entry/exit points.

5.1.2.a: Three badge readers with numeric keypads next to specified entry/exit points and badge enrollment workstation. Request readers with capability equal or better than HID pivCLASS RKCL40 readers.

5.1.2.b Two badge readers (no numeric keypad required) next to specified internal doors.

Request readers with capability equal or better than HID pivCLASS R40 readers.

5.1.3 Provide, install, and test software (if required) on a computer that will be provided by unit personnel, unless software system requires a specialized server computer to run.

5.1.4 Provide battery backup integral to the power supply and place the system on the unit’s UPS/backup generator power circuit.

5.1.5 Secure all loose wires.

5.1.6 Use existing conduit/wiring from the previous system as able.

5.1.7 Test and verify system function and performance in presence of POC or COR.

5.1.8 Provide user training upon completion of system install.

6.0 DELIVERABLES

6.1 Upon completion of the job, the Contractor shall submit the following deliverables:

6.1.1 Complete sets of Operations and Maintenance (O&M) manuals.

6.1.2 Training to USCG staff on operation of the system.

6.1.3 Warranty documentation.

7.0 POINTS OF CONTACT

7.1 All contracting questions shall be routed through Robbin Kessler during the performance of this contract.

7.1.1 Contracting Officer. The USCG’s KO is Robbin Kessler, (907) 487-5180 X6619, robbin.m.kessler@uscg.mil

7.1.2 Contracting Officer’s Representative. The USCG’s technical representative is CWO Kurt Kuppert, (907) 463-2991, kurt.m.kuppert@uscg.mil.

7.1.2 District 17 Security Staff. USCG Seventeenth District Command Security Officer (CSO) POC: OSC Geno Kludt, (907) 463-2285, geno.w.kludt@uscg.mil, USCG Seventeen District Security Manager: CWO2 Kurt Kupper, (907) 463-2991, kurt.m.kuppert@uscg.mil.