FY20_FCX_SOW.doc

SCOPE OF WORK

FOR

MONTHLY MAINTENANCE AND INSPECTION ON SOLID STATE FREQUENCY CONVERTERS

FOR

AIR STATION CLEARWATER

PART I

SECTION A

Work Statement

In the performance of this contract, the contractor shall provide the services of continuing maintenance to the solid state frequency converters.

The contact person for this contract is: EM1 Eric Trela Scope of Services

The contractor shall furnish trained, qualified personnel and any required special tools or equipment necessary to complete any work task which may be issued. Work tasks may be issued in the following general areas: Service calls and routine preventive maintenance.

TIER 2 MAINTENANCE:

LABOR, PARTS AND MATERIALS ARE INCLUDED AT NO ADDITIONAL COST.

SCHEDULED MAINTENANCE FOR 5 INSTALLED CONVERTER MODEL #'S: PFC032-V-40-

FM-12P WITH SN#'S 03032, 03033, 03034, CONVERTER MODEL# PFC060-V-40-FM-

12P WITH SN# 080028 AND CONVERTER MODEL# PFC096-V-FM-12P WITH SN# 080029.

ON SITE INSPECTION PERFORMED TWICE A YEAR BY A QUALIFIED FACTORY - TRAINED TECHNICIAN.

SCHEDULED MAINTENANCE TRIPS WILL INCLUDE THE

FOLLOWING SERVICES:

A. CLEANING AIR INTAKES, EXHAUST FILTERS, AND ACCUMULATION OF DUST ON

INTERIOR AND EXTERIOR SURFACES OF UNIT.

B. VISUAL INSPECTION OF THE UNIT TO ENSURE THERE ARE NO LOOSE

CONNECTIONS, PREMATURE WEAR, OR CAPACITOR LEAKS. LAMP TEST TO ENSURE ALL INDICATOR LIGHTS ARE WORKING.

C. SYSTEM CHECK TO ENSURE UNIT IS FUNCTIONING PROPERLY.

D. REPAIR OF ANY DEFICIENCIES/MALFUNCTIONS DETECTED DURING

INSPECTIONS.

Contractor Performance Requirements Services shall be available on a full time basis as follows: Monday through Friday excluding holidays.

(1) Factory trained technician dispatched within 48 hours after notification from the government of the requirement. All orders for services will be placed by telephone by the authorized government personnel.

(2) In addition, the contactor shall assign personnel in the USCG Building who are capable of receiving either oral or written instructions from the COR or shipping & receiving manager covering moves and related jobs.

(a) Providing all contractual employees with full identification of the company for which they work in the form of a shirt, hat, smock, jumpsuit, or other wearing apparels. This shall be worn when at work on any government-owned or leased facility during the term of this contact.

(b) Assigning employees to work under this contact who are:

(1). Trained, qualified personnel regularly engaged in work of a nature of a nature similar to that described in this contract.

(2). Capable of receiving instructions and following through on such instructions. Much time is spend walking, crouching, bending, standing, kneeling, and lifting up to sixty (60) pounds.

(3). Physically able to perform the assigned work.

(4). Free from any communicable disease, competent, physically fit, careful and cooperative.

(5). Competent in general MS Outlook operations.

(d) Obtaining at this own expenses all permits and licenses required by law in connection with the performance of this contract.

(e) Assuming the overall responsibility for compliance with direction for moves, and all provisions of this contact.

PART I

SECTION B

B.1 Authorized Ordering Officers Air Station Clearwater Supply Personnel are hereby authorized to place verbal and written work tickets as outlined in the scope of work of this contract.

B.2 Contracting Officer’s Representative (COR) The COR is identified below. The representative will insure that the government’s technical objectives are met. To this end, the COR will provide necessary information, direction, coordination, etc., within the contractual work description. The COR is not authorized to change any of the terms and conditions of this contract. Changes in the scope of work will be made by the Contracting Officer (KO) only by properly written modifications to the contract.

The COR, Jeffrey Timberlake 727-535-1437 x1572.

B.3 Submission of Invoices

The contractor shall be required to submit an original invoice monthly to the following address:

FINCEN Website invoice receipt form: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

Or Mailed to:

Commercial Invoices U.S. Coast Guard Finance Center 1430A Kristina Way Chesapeake, VA 23322

The following data must be included when submitting an invoice:

(1) Name of business concern and invoice date.

(2) Contract number, or other authorization for delivery of property or services.

(3) Payment terms.

(4) Name (where practicable), title, phone number, and complete mailing address of responsible official to whom payment is to be sent.

(5) Tax identification number, if the contractor is an individual proprietorship or a partnership.

(6) Billing period. Insert the beginning and ending dates (month, day, and year) of period in which costs were incurred and for which reimbursement is claimed. If there is any overlap with a previous billing period, explain.

B.4 Contract Administration The progress of the resultant contract shall be closely monitored by telephone calls, informal meetings, formal reviews, and information audits as may be required. The Contract Administrator (CA) for other than technical advice shall be the Contract Specialist (CS) designated by the CO.

PART I

SECTION C

SPECIAL CONTRACT REQUIREMENTS

C.1 Access to Government Property (on site contractors) The COR will make all necessary arrangements for access by contractor personnel to the work site(s). While on government property, the contractor personnel shall comply with all rules and regulations pertaining to health and safety, not only as they apply to themselves, but also to other personnel and property at the site. Contractor personnel shall comply with all regulations restricting the disclosure of information which may become know during the performance of this contract.

C.2 Permits and Licenses In the performance of work hereunder and with the price herein, the contractor shall obtain and maintain in effect all necessary permits and licenses required by Federal, State, or local government, or subdivisions thereof, or of any other duly constituted public authority. Further the contactor shall obey and abide by all applicable laws and ordinance.

C.3 Indemnification The contractor shall hold harmless and indemnify the government against any and all claims and costs of any kind and nature, for any loss or damage occurring in connection with the contractor’s acts or omissions incident to its performance under this contract. This indemnification includes the acts or omissions of the contractor, any subcontractor or any employee, agent, or representative of the contractor or subcontractor.

C.4 On-Site Contractor Performance During all operations on government premises, the contractor personnel shall comply with the rules, regulations and procedures governing the conduct of personnel and the operation of the facility, as expressed in DHS, US Coast Guard written and/or oral procedures. These procedures shall be furnished to the contractor within five (5) days after contract award.

C.5 Observance of Legal Holidays and Administrative Leave The government hereby provides NOTICE and contractor hereby acknowledges RECEIPT that government personnel observe the listed days as holidays, and subsequently the moving personnel will be compensated for the holiday as follows:

New Year’s Day Martin Luther King’s Birthday Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veteran’s Day Thanksgiving Day Christmas

In addition to the days designated as holidays, the government observes the following days:

Any other day designated by Federal Statute Any other day designated by Executive Order Any other day designated by the President’s Proclamation

It is understood and agreed between the government and the contractor that observance of such days by government personnel shall not be a reason for an additional period of performance, or entitlement of compensation except as set forth within the contract. In the event the contractor’s personnel work during the holiday, this provision does not preclude reimbursement for authorized overtime work if applicable to this contract.

When DHS grants administrative leave to its employees, assigned contractor personnel shall also be dismissed. The contractor agrees to continue to provide sufficient personnel to perform critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the KO or the COR. In each instance when administrative leave is granted to contractor personnel as a result of inclement weather, potentially hazardous conditions, and explosions and other special circumstances, etc., it will be without contract price reduction.

C.6 Safety and Health In order to provide safety controls for protection to the life and health of contractor personnel; for prevention of damage to property, materials, supplies and equipment, and for the avoidance of work interruptions in the performance of the contract, the contractor shall comply with the safety, health and fire protection policies and procedures as may be provided. The contractor shall maintain an accurate record, and shall report to the KO all incidents and accidents resulting in death, traumatic injury, and/or damage to property, materials, supplies and equipment incident to work performance under this contract. The contractor shall take or cause to be taken such additional safety measures as the KO may determine to be reasonably necessary.

The KO or the COR will notify the contractor of any noncompliance with the provisions of this section and corrective action to be taken. The contractor shall, after receipt of such notice, immediately take such corrective action. Such notice delivered to the contractor or COR at the site of work shall be deemed sufficient for this purpose. If the contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop work order shall be subject of claim or extension of time for costs or damages by the contractor.

Compliance with the provisions of this action by subcontractors will be the responsibility of the contractor.

C.7 Identification of Employees During the life of this contract, the rights of ingress and egress for contractor personnel shall be made available as required. In this regard, all contractor personnel whose duties under this contract require their presence on-site shall be clearly identifiable by a distinctive badge furnished by the government. The COR will assist the contractor in obtaining the badges for contractor personnel. It is the sole responsibility of the contractor to insure that each employee has proper identification at all times. All prescribed identification shall immediately be delivered to the security office for cancellation or disposition upon the termination of employment of any contractor personnel. Contract personnel must have this identification in their possession during on-site performance under this contract.

WORKMEN COMPENSATION: As required by law at the job site

Qualifications of Employees The KO may require dismissal from work of those employees which he/she deems incompetent, careless, insubordinate, unsuitable or otherwise objectionable, or whose continued employment he/she deems contrary to the public interest or inconsistent with the best interest of national security. The contractor shall fill out, and cause each of its employees in the contract work to fill out, for submission to the government, such forms as may be necessary for security or other reasons.

Upon request of the KO, the contractor’s employees shall be fingerprinted. Each employee of the contractor shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence as evidenced by Alien Registration Receipt Card Form I-151, or who presents other evidence from the Immigration and Naturalization Service that employment will not affect his/her immigration status.