Amendment-0001_70Z02321RPGC00100.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1

1. CONTRACT ID CODE

I

PA

E OF PAGES

I

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER

5. PROJECT NUMBER (If applicable)

07/16/2021 2121231PGC001 70Z02321RPGC00100

2. AMENDMENT/MODIFICATION NUMBER

A00001

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE I USCG Headquarters USCG Headquarters Office of Contract Operations (CG-9121) Office of Contract Operations (CG-9121) 1430a Kristina Way 1430a Kristina Way Chesapeake VA 23326 Chesapeake VA 23326

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) SA. AMENDMENT OF SOLICITATION NUMBER

70202321RPGC00100

SB. DATED (SEE ITEM 11)

07/16/2021

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE I FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

� The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers D is extended. � is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning _____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor Dis not Dis required to sign this document and return ____ _ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 0001 to RFP 70Z02321RPGC00100 makes administrative changes to the solicitation (see citations below) and required additions to attachments as derived from the Q&A's.

Only changes are highlighted and included in this amendment. See attachments for full versions.

/I/Continued on Continuation Sheet //

Except as provided herein, all terms and conditions of the document referenced in Item SA or 1 OA, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

(Signature of person authorized to sign)

Previous edition unusable

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Clenton Shanks

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of Contracting Officer) 7/16/2021

STANDARD FORM 30 (REV.11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

CONTRACT MODIFICATION

STANDARD FORM 30

CONTINUATION SHEET

CONTRACT MODIFICATION NUMBER PAGE OF PAGES

2 172

NAME OF THE CONTRACTOR

Continued from block 14.

- KS email corrected; PH II due date clarified; Quality Assurance change to Quality Control;

Format corrections on font type/size, and page numbers

Attachment 1-Schedule of Prices

- Amended to include 8760 vs 8736 annual hours

Attachment 4 – Past Performance Questionnaire (PPQ)

- Added to solicitation

Technical Exhibit 6 – Deliverables

- Corrects administrative errors and typos; Updated submit to section; Update due date/frequency section

Question&Answers.v1

Question Question Answer

What does 'reserved" mean on the Schedule of Prices? Is it set aside for a specific company or reserved for another reason? Reserved simply means the CLIN isn't used at that point in the schedule. Transition CLINs occur in the Base Year and not the Option Years. Other Reserved CLINs are not to be priced initially, but are listed to show that they will be priced in later option years providing the USCG with an opportunity to scale at pre-determined rates, as more installations elect to take part in the

IDIQ.

Since there will be 8 individual awards can we give the Contracting Officer a bid on the Base they would like to provide security for.

Offerors can submit quotes on one or multiple regions that they are interested in, and are not obligated to submit for the entire portion, but must submit quotes for a complete region to include all options for that region.

Will the bid be bundled or can we just bid for Boston.? Offerors can submit quotes on one or multiple regions that they are interested in, and are not obligated to submit for the entire portion, but must submit quotes for a complete region to include all options for that region.

Do you know when the RFP will be released or can you email me a copy? I understand that it might be released tomorrow 6/30.

RFP was released on 02JUL21. Sam.gov remains the portal the USCG uses to communicate to vendors.

In the RFP, Section D, Page 42 / Can two affiliate companies, owned by the same corporate parent, each submit proposals so long as they are for different regions.

Offers will be arranged according to their SAM registration (DUNS & CAGE Codes). This is how we will confirm 8(a) status and issue/award any contracts. If two affiliate companies are able to submit as independent, then they will be received as such. As stated in the pre-proposal conference, ensure that your best proposal is submitted that best represents your company, and that any team or partnership be clearly depicted in the proposal.

In the RFP, Section D, Page 42 / In Phase II, can an offeror use sister or parent company past performance provided that the proposal demonstrates that the resources of the parent or affiliated company-its workforce, management, facilities or other resources-will be provided or relied upon for contract performance such that the parent or affiliate will have meaningful involvement in contract performance.

Offers will be arranged according to their SAM registration (DUNS & CAGE Codes). This is how we will confirm 8(a) status and issue/award any contracts. If the decision is made to have the affiliate propose individually, then they alone must use their corporate past performance, as only that company is being put forward. If intention is to use the parent company, then the parent company must submit to be considered. As stated in the pre-proposal conference, ensure that your best proposal is submitted that best represents your company, and that any team or partnership be clearly depicted in the proposal.

In ENCL 1a, NSGC Regions / In the sam.gov posting and the document titled ‘Enclosure 1a NSGC Regions’, the government provided an alignment of installations with their respective regions. However, this alignment did not occur for the 35 installations listed under the statement ‘The installations listed below are presently excluded from the current contract’ in the document titled ‘Enclosure 1 List of Installations’, Will the government align these locations to their respective regions?

To clarify, ENCL 1a NSGC Regions depicts the regions and some installations in that area. ENCL 1 List of Installations, list the installations and shows the additional 35 installations that may be scaled and included in the contract. The intent is to provide locations of the installations. Follow ATTACHMENT+I+-+Schedule+of+Prices and price accordingly, as each installation is grouped by region on the price list, and provides the alignment requested.

In ENCL 1a, NSGC Regions / Are the 8 regions present in this document and their installation/state alignment consistent with USCG District Areas of Responsibility?

Installations are grouped by the 8 contracted regions as outlined in the price list and the aforementioned ENCL 1a NSGC Regions. As mentioned during the pre-proposal conference, some deviations to USCG Districts Areas of Responsibility. Regions are firmly delineated in attachment+-+Schedule+of+Prices.

Multiple email address conflicts for Mr. Harned. One reads jamision.w.harned@uscg.mil and another reads jamison.w.harned@uscg.mil. Question: Would the USCG please clarify which email is the correct one?

Correct email is jamison.w.harned@uscg.mil.

Section ADDENDUM to 52.212-1 -- Instructions to Offerors-Commercial Items (MAR 2020), Section b. Administrative Information / Question: Is the Administrative Information a separate submission or is it to be included in the Technical Approach?

Administrative Information is required summary information that is required to be submitted for each proposal (PH I & PH II).

Administrative information does not count against your Technical Approach page count, and is a separate set of information.

Technical Approach factors and requirements remain unchanged.

Section ADDENDUM to 52.212-1 -- Instructions to Offerors-Commercial Items (MAR 2020), Section b. Administrative Information / Question: Whether a separate submission or included in the Technical Approach, is the Administrative Information excluded from the Page Limits?

Administrative Information is required summary information that is required to be submitted for each proposal (PH I & PH II).

Administrative information does not count against your Technical Approach page count, and is a separate set of information.

Technical Approach factors and requirements remain unchanged.

There are sites listed and included in the Wage Determinations for sites not listed under the regions. For example, only Kodiak is listed under the Alaska Region, but the pricing sheet lists several others with no productive hours in the pricing spreadsheet.

Question: Can the Government clarify the sites we are to bid to?

Refer back to the sam.gov solicitation posting. SCA Rates for Sitka, Anchorage, Kodiak, Ketchikan Gateway, and Juneau are listed. SCA Rates will continue to be updated to reflect WDOL updates via amendment, as some have already been amended since the solicitation was posted. Vendors can, and are encouraged to search WDOL on sam.gov for current SCA rate information for each location.

A 24/7 post is 8,760 productive hours per year. The government spreadsheet is based on 8,736 hours. Question: Is there a reason 24 hours have been removed from the year, and the can the Government clarify how they arrived at their productive hours in the spreadsheet?

Hours are adjusted via amendment. See corrected Attachment 1 Schedule of Prices.v2

Phase II – Past Performance. Question: Is there any limit to the number of past performance references an offeror can submit?

Offerors shall submit past performance based on recent, within the past five years, and relevant projects of comparable size, scope and complexity. These are the only constraints.

During the Pre-Proposal Conference, Mr. Shanks mentioned that offerors must provide the names of the Site Question: Which proposal document does the Government require this information? Please clarify if this information should be provided in the Phase I Technical Approach, Phase II Management Approach or Phase II Price?

At the Pre-proposal conference the HSAR clause 3052.215-70, Key Personnel or Facilities (DEC 2003) was noted to be included in the solicitation and that the Site Supervisor/Lead is the only position designated as Key Personnel. Address as part of the Management Approach factor.

Question: Are there any CBAs in place at the USCG sites? If so, request the USCG provide a copy of all current CBAs by location so we can price our submission accurately.

The WDOL wage determinations that will be used are provided in the solicitation on sam.gov, and are available to be reviewed on sam.gov as well.

FAR 52.212-1 Instructions to Offerors – Commercial Items Will the Government please confirm that representations and certifications should be included with “Administrative Information”?

Responses to provisions listed in the solicitation that are in addition to those listed in SAM.gov can be submitted with the administrative information.

Instructions a. Questions Will there be a questions and answers period for Phase II? Yes. Q&A will be made available for PH II. Time for Q&A will be established with due date for PH II proposals are established.

Instructions b. Administrative Information Will the Government please confirm that “Administrative Information” is outside of page count/limitations?

Yes. Admin info is not included in page count.

Instructions b. Administrative Information Will the Government please clarify if “Administrative Information” can be its own electronic file?

Yes.

Instructions b. Administrative Information Will the Government please clarify if "Administrative Information" should be submitted with Phase I or Phase II?

Administrative Information is required summary information that is required to be submitted for each proposal (PH I & PH II).

Administrative information does not count against your Technical Approach page count, and is a separate set of information.

Instructions c. Font Size and Page Limitations Will the Government allow for a three (3) page introduction in the Phase II Past Performance Section?

This is not required.

Instructions c. Font Size and Page Limitations Will the Government allow additional page allocations per Phase II Past Performance reference?

two pages should suffice. PP Questionnaire has been included in this amendment.

Instructions c. Font Size and Page Limitations Is the 3-page cover letter for Price intended to serve as the pricing narrative? Yes.

Instructions c. Font Size and Page Limitations Will the Government please allow a cross-reference matrix to be excluded from page count?

The Table of Contents is excluded from the page count.

Section G. Training G-1.1.1 The Government states “The training plan outlining how all training requirement shall be met should be provided by the contractor with proposal.” Will the Government please confirm that this Training Plan is to be submitted with Phase II Management Approach?

This Training Plan is to be submitted with Phase II Management Approach

Attention to Offeror;

H. Contract Award and Administration H-1.2.1 Phase-In The RFP defines the period of performance as 12-month performance periods beginning 1 April 2022. However, the Transition Phase-In Period dates are not provided. Please clarify whether the Phase-In Period falls within the 12-month Base Year or precedes the Base Year’s planned 1 April 2022 start date.

The 30-day transition period will occur in the 30 days leading up to full performance on 1 April 2022.

CLINs Attachment I provides CLINs for Labor, Equipment (Vehicles), and Equipment (Radios). Under what CLINs should offerors capture other non-labor costs such as uniforms, weapons, and gear?

These items should be covered in overhead.

Reference Attachment I Schedule of Prices. Attachment I uses derivatives of 8,736 hours to represent 24 hours per day post coverage. However, 8736 does not account for all hours, as it uses 24 hours per day x 7 days per week x 52 weeks per year, when the number of weeks per year is not exactly 52. Therefore, 8760 is a more exact calculation of annual hours, because it accounts for coverage of 24 hours per day x 365 days per year rather than using 52 weeks per year.

Correct. 8760 is a more correct calculation. Hours provided are to provide a general guideline to show government initial estimated requirments. Hours will be adjusted via amendment to reflect 8760, but those remain estimates. Government intent remains that positions be year round as indicated in Technical Exhibit 3, and Attachment 2 Schedule of Prices.v2 where indicated.

The RFP states, “An advisory down-select process will be utilized to evaluate proposals.”

Please explain what an Advisory Down Select process is.

Explanation provided during Pre-Proposal conference. In short, the government will review PH I proposals, and provide a recommendation to the vendor on a government assessent, based solely on PH I proposals, as to the competitiveness of a vendors proposal. This is to provide vendors with a descision point on weather the vendor will continue to PH II or not. This decision to continue is 100% the vendor's, and government recommendation is NOT a determination of a competivie range.

Recommendations made to aid SB time management, expectations, and proposal costs.

The RFP states: “The Government will assess its level of confidence using the following ratings. A confidence rating will be assigned to each non-price evaluation factor.”

Which confidence rating must the offer receive for the Technical Approach evaluation to be down selected in Phase I?

There is no minimum confidence rating to obtain in order to advance. Recommendation is only a governement recommendation based soley what was provided in PH I. Decision to advance remains 100% with the vendor regardless of government recommendation.

Past Performance requirements How many past performance references are allowed or required per offeror?

No limit established. See requirements for submission in ADDENDUM to 52.212-1--Instructions to Offerors-Commercial Items (MAR 2020), specifically section for Past Performance paragraph c, under PH II.

The PWS states, “Contractor shall provide security guards with at least one (1) less-lethal weapons option while on duty. Less-lethal weapon options under this contract are Oleoresin Capsicum (OC) spray and/or expandable Baton. However, Technical Exhibit 5 states both OC Spray and Baton and Holder are required per person.”

Please confirm if one or both less-lethal (less than lethal) items are required for each security officer.

Government confirms the PWS, and the use of one or less than lethal weapon option.

The RFP states, “Past performance may consist of determining the contractors past performance by obtaining a current CPARS report, as well as reviewing supplemental information provided by the contractor in the form of past performance questionnaires in the past 5 years.”

Since questionnaires were not provided with the solicitation, please confirm past performance questionnaires are not required if CPARS are available for the referenced past performance contracts.

Past Performance Questionnaire will be provided via this amendment.

Past Performance section states, “Ability to manage contract award amount threshold.”

Please provide the contract award amount threshold in order to ensure offerors understand what value we will be evaluated against.

Vendors are encouraged to provide past performance that equates to the magnitude of the proposed contract.

In reference to RFP Technical Approach instructions: “(1) quality assurance plan…” Please provide the evaluation criteria for the required quality assurance plan.

Quality Assurance is a government requirement. This has been amended to Quality Control, which is a vendor requirement.

This comes organically from the vendor and should display a vendor's plan/ability to control quality on the proposed service.

It appears the Government has calculated 8,736 hours for each 24/7 position.

For years where there are 365 days, would the Government consider revising the hours for one 24/7 position to 8,760 (365 days times 24 hours per day)? For years where there are 366 days, would the Government consider revising the hours for one 24/7 position to 8,784 (366 days times 24 hours per day)?

Correct. 8760 is a more correct calculation. Hours provided are to provide a general guideline to show government initial estimated requirments. Hours will be adjusted via amendment to reflect 8760, but those remain estimates. Government intent remains that positions be year round as indicated in Technical Exhibit 3, and Attachment 2 Schedule of Prices.v2 where indicated.

While wage determinations for each location were provided as Attachment III, we did not see any CBAs included. It is our understanding there are CBAs on the existing contract.

Please provide a copy of all existing CBAs for this contract.

There are no CBA's on this contract, only Wage Determinations (WDs). Those are included in the solicitation and are available on sam.gov by searching the WDOL rate for each location.

Will the government provide the estimated time between submission of Phase I proposals, and notification to proceed with Phase II?

Guidance clarified in RFP via amendment 0001.

“b. Administrative Information: The Offeror shall submit the following documents with its proposal…” Should the Administrative Information be provided with the Phase 1 or Phase 2 submission, or both?

Administrative Information is required summary information that is required to be submitted for each proposal (PH I & PH II).

Administrative information does not count against your Technical Approach page count, and is a separate set of information.

Techn

0045 Will the government provide historical information regarding annual mileage per vehicle per location? Government does not possess that data.

Labor Category hours provided, column D Will the government please provide a post exhibit to break down the days per week and hours per day required for each labor category?

Refer vendors to TE 3 and supporting documentation.

Juneteenth Holiday Will the Contractor need to include Juneteenth as a holiday in addition to the standard ten federal holidays?

Juneteenth is considered the 11th federal holiday, and should be accounted as such.

0048 PWS Page 7/21 Are Alarm Monitors required to be armed/uniformed? Yes

PWS Page 7/21 Are the Site Leads a non-assigned overhead position? Site leads are determined by the vendor and will be delineated by the vendor in their technical and management approaches, but will not hold a priced line item on the contract.

PWS Page 7/21 Site Leads are required to be scheduled into the regular shift rotation. Can the USCG provide an approved example of a rotating shift schedule for Site Leads?

Schedule is up to the vendor in their proposal. Government provided a performance standard on which the vendor is to propose on how they plan to attain or exceed that stated standard.

PWS Page 8/21 Can USCG provide historical data (Prior 3 years) of all surge staffing hours? No. Estimated hours on surge staffing provided in Attachment I -Schedule of Prices. Due to the nature of the requirement for surge staffing, it is impossible to predict/estimate accurately.

PWS Page 17/21 USCG requires all Armed Security Officers to be trained to the State level. As all States vary in training requirements does USCG have a minimum amount of training hours required or minimum expected?

No. See State/Local requirements and conform to standards as needed. Ensure you depict this in your propsoals.

Gen. question Is backfill required for all posts when the officer is on vacation, sick, etc. Yes. Contract is performance based meaning there is an acceptable performance standard. It is the responsibility of the vendor to attain this performance standard and manage their personnel accordingly.

Gen. question What are the historical average mileage requirements for locations requiring contractor vehicles? Unknown. Government does not have that data.

0081 Gen. question Will the government provide an itemized list and required quantity for uniform apparel? See PWS-Section F, and Technical Exhibit 5

Gen. question Does each region require a Contract Manager? If so, is this a non billable cost allocated over all region hours? Technical and managerial decisions are the responsibility of the vendor and should be communicated in the vendor's proposal.

Attachment 1; schedule of prices and Tech Exhibit 3 Site Leads are not included in the Schedule of Prices. Will the government provide an Updated Schedule to include Site Lead hours by location?

No

Gen. question Does each location or Region require a Training Manager? If so, is this a non billable cost? Technical and managerial decisions are the responsibility of the vendor and should be communicated in the vendors proposal.

Tech. Exhibit 4; Background Investigation Is any employee testing required – background, medicals, drug screens, random drug testing? If yes, what is the requirements and frequency for each?

0090 Gen. question Are cell phones required? Cell phones are not identified in the soliciation.

Attachment 1; schedule of prices and Tech Exhibit 3 For 24 hours a day posts, 7 day a week: A standard year (365 days x 24 hours = 8,760 annual hours. A leap year (366 days x 24 hours = 8,784 annual hours. The Price Schedule annual hours appear to be based on a 364-day year (364 x 24 =8,736). Are the facilities closed and not staffed one day a year?

Correct. 8760 is a more correct calculation. Hours provided are to provide a general guideline to show government initial estimated requirments. Hours will be adjusted via amendment to reflect 8760, but those remain estimates. Government intent remains that positions be year round as indicated in Technical Exhibit 3, and Attachment 2 Schedule of Prices.v2 where indicated.

Attachment 1 schedule of prices and Tech Ex 3 The Posts and Hours on the Schedule of Prices and Tech Exhibit 3 do not match. Will the government please provide updates with matching posts and hours?

Hours are estimates, and are intended to provide a level of magnitude that is currently being fielded. The nature of the IDIQ is to allow flexiblity via Task Order to address that variance. Some items have been updated, but hours depicted in the price list and Technical Exibit 3 shall not be construed as a guarantee or firm requirement.

ALC Elizabeth City The calculation for ALC Elizabeth City:

Armed Gate Guard: 1*7*24*52 weeks = 8736 Armed Mobile Rover: 1*5*12*52 weeks = 3120 Armed Mobile Rover: 1*2*24*52 weeks = 2496 Alarm Monitor: 0 Total hours = 14352 Exhibit 3 hours = 14392 Exhibit 3 over by 40 hours

Question: Would the USCG please clarify the hours calculations and provide the hours that should be used for bidding proposes?

Correct. 8760 is a more correct calculation. Hours provided are to provide a general guideline to show government initial estimated requirments. Hours will be adjusted via amendment to reflect 8760, but those remain estimates. Government intent remains that positions be year round as indicated in Technical Exhibit 3, and Attachment 2 Schedule of Prices.v2 where indicated.

Base Cape Cod The calculation for the Base Cape Cod:

Armed Gate Guard: 1*7*24*52 = 8736 Armed Mobile Rover: 1*7*14*52 = 5096 Alarm Monitor: 1*5*9*52 = 2340 Total Hours = 16172 Exhibit 3 hours = 19812 Exhibit 3 over by 3640 hours

Question: Would the USCG please clarify the hours calculations and provide the hours that should be used for bidding proposes?

Correct. 8760 is a more correct calculation. Hours provided are to provide a general guideline to show government initial estimated requirments. Hours will be adjusted via amendment to reflect 8760, but those remain estimates. Government intent remains that positions be year round as indicated in Technical Exhibit 3, and Attachment 2 Schedule of Prices.v2 where indicated.

Battery Bldg. NYC The calculation for Battery Bldg. NYC:

Armed Gate Guard: 1*5*8 = 2080 Armed Mobile Rover: 0 Alarm Monitor: 0 Total Hours = 2080 Exhibit 3 hours = 2120 Exhibit 3 over by 40 hours

Question: Would the USCG please clarify the hours calculations and provide the hours that should be used for bidding proposes?

Correct. 8760 is a more correct calculation. Hours provided are to provide a general guideline to show government initial estimated requirments. Hours will be adjusted via amendment to reflect 8760, but those remain estimates. Government intent remains that positions be year round as indicated in Technical Exhibit 3, and Attachment 2 Schedule of Prices.v2 where indicated.

USCG Yard The calculation for USCG Yard:

Armed Gate Guard: 0 Armed Mobile Rover: 1*7*12*52=4368 Alarm Monitor: 0 Total Hours = 4368 Exhibit 3 hours = 4436 Exhibit 3 over by 68 hours

Question: Would the USCG please clarify the hours calculations and provide the hours that should be used for bidding proposes?

Correct. 8760 is a more correct calculation. Hours provided are to provide a general guideline to show government initial estimated requirments. Hours will be adjusted via amendment to reflect 8760, but those remain estimates. Government intent remains that positions be year round as indicated in Technical Exhibit 3, and Attachment 2 Schedule of Prices.v2 where indicated.

In reviewing WDs, we have found many of the WDs are not the most current WD revision. We have provided a list of the most current WDs within our email as a courtesy should the Government wish to update and send to bidders.

Wage determinations will be updated on a regular basis leading up to award. Amendment 0001 will update WD, but will continue to be updated up to award.

0110 Will the government provide a seniority roster by location? No 0112 Does the government anticipate adding Juneteenth as an additional Federal Holiday? Holiday will be added as the 11th Federal holiday. Service is still rendered on federal holidays.

0113 Will the government extend the Technical due date until after questions are answered? All questions will be responded to prior to proposal due date.

E-3.4 Weapons states, "All sites identified in Technical Exhibit 1 (TE-1) require armed personnel." Would the Government please confirm that the Exhibit reference should be Technical Exhibit 3 (TE-3)?

Technical Exhibit 1 does list the installations. All installtions are further identified in Attachment I-Schedule Of Prices.

Attachment III – Department of Labor Wage Determinations The wage determinations provided have a revision date of 12/21/20. The latest revision date published is 4/22/21.

Will the Government please provide the updated wage determinations?

Wage determinations will be updated on a regular basis leading up to award. Amendment 0001 will update WD, but will continue to be updated up to award.

Attachment III – Department of Labor Wage Determinations Sector Columbia River is in Warrenton, OR in the county of Clatsop.

Can the Government please provide the wage determination for Clatsop county in OR?

Wage determinations will be updated on a regular basis leading up to award. Amendment 0001 will update WD, but will continue to be updated up to award.

Attachment III – Department of Labor Wage Determinations Sector Ohio Valley is in Louisville, KY in the county of Jefferson.

Can the Government please provide the wage determination for Jefferson county in KY?

Wage determinations will be updated on a regular basis leading up to award. Amendment 0001 will update WD, but will continue to be updated up to award.

Attachment III – Department of Labor Wage Determinations Sector Upper Mississippi is in St. Louis, MO.

Can the Government please provide the wage determination for St. Louis, MO?

Wage determinations will be updated on a regular basis leading up to award. Amendment 0001 will update WD, but will continue to be updated up to award.

Solicitation Section 52.212-2 Evaluation-Commercial Items, Page 45 paragraph (a) The Solicitation states, “The Government will award up to eight (8), single award Indefinite Delivery Indefinite Quantity (IDIQ) regional contracts…” Will multiple, regional awards to the same vendor be awarded as a single contract to that vendor?

Multiple awards are authorized under this soliciation. Decision to issue multiple awards will be based on evaluation of the submitted proposals. If an offeror proposes on more than one region and that proposal is determined to offer the best value for those regions, a contract for those regions may be awarded to that offeror.

Pre-Proposal Conference discussion; HSAR Clause 3052.215-70 Key Personnel or Facilities (DEC 2003) During the pre-proposal conference, it was mentioned that vendors should provide the names of their proposed Site Leads in the proposal. There is no requirement for this in the Solicitation instructions.

It is the government’s intent to see names of every Site Lead (Key Personnel) for every proposed location in our proposal (up to 62), or is it acceptable for the vendor to provide names and resumes during transition, prior to contract start?

Every name is not required per location during proposal submission, but site leads will be a tracked entity through contract administration and government quality assurance.

PWS, Section G.

There is no requirement in the solicitation instructions to provide a training plan, but the PWS states, “The training plan outlining how all training requirement shall be met should be provided by the contractor with proposal."

Please verify if a training plan is in fact required, where it should be included, and what information is requested?

The PWS is a part of the solicitation. The government can confirm that a training plan should be submitted with the vendor's proposal. Training is defined in the PWS. As stated in the pre-proposal conference, it is incumbant upon the vendor to outline how they plan to meet the government's stated requirements as this is a performance based contact.

How many locations will be required to provide services to? Technical Exhibit 3 indicates the current installations and potential future requirements and potential future locations where service is provided. Locations will vary based on the year of the IDIQ, and availability of funds along with command decisions.

Prices must be submitted as outlined in Attachment 1 - Schedule of Prices.

Will the support requirement for locations be addressed in subsequent task orders? Yes

Is there a bonding requirement for all guards? No

There is ambiguity concerning the submission dates between the original notice and the updated notice. What is the final date and time for this submission?

The original notice was the pre-solicitation notice, which included a response date of 15 AUG 21. The solicitation posted on 2 JUL 21 included information on Phase I, due 22 JUL 21, the administrative down-select process, and submission of Phase II proposals which will occur subsequently, approximately mid-August. Guidance is updated in this amendment 0001.

Will the Government make a transcript of the Question and Answer session that occurred during the Pre-proposal Conference available to the bidders?

US Coast Guard National Security Guard Services (NSGC)

ATTENTION TO OFFEROR

U.S. Coast Guard (USCG) Office of Procurement and Contracting Formal Contracts Division (CG-9121) invites you to submit a proposal via the Acquisition of Commercial Items (Federal Acquisition Regulation [FAR] Part 12), to provide Security Guard Services for USCG facilities as outlined in herein.

This requirement is issued as a competitive 8(a) set-aside IAW FAR SUBPART 19.8.

NAICS Code: 561612; Size standard: $22M

The Solicitation no. 70Z023 21 R PGC00100 is being issued as a Request for Proposal (RFP).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-05. The North American Industry Classification System (NAICS) code that applies to this Request for Proposal (RFP) is 561612 (Security Guards and Patrol Services) and its size standard is $22M.

DESCRIPTION: The USCG has a requirement for security guard services to be performed at up to 62 various USCG installations, units, bases and facilities within the United States (CONUS), and outside the United States (OCONUS) and U.S. territories.

The requirement is further described in Attachment II – Performance Work Statement.

The various installations are divided into eight (8) regions. The USCG intends to award up to eight (8), single award Indefinite Delivery Indefinite Quantity (IDIQ) regional contracts. It is anticipated that task orders will be awarded as Firm Fixed Priced orders.

The contract minimum value for each IDIQ contract is $25,000.00. The contract maximum value for each IDIQ contract will be determined at time of award.

The period of performance will be for a base period of 12 months plus four 1-year option periods. The planned start date is 1 April 2022. The price proposal shall be submitted based on the CLIN structure in the Attachment I – Schedule of Prices.

These services are being solicited under RFP Number 70Z023 21 R PGC00100 Any and all questions regarding this solicitation shall be submitted in writing via email to the Contract Specialist, Jamison Harned at jamison.w.harned@ucgc.mil and the Contracting Officer, Clenton A. Shanks at clenton.a.shanks@uscg.mil.

PLEASE CAREFULLY READ AND COMPLETE THE ENTIRE SOLICITATION

DOCUMENT. The following information is highlighted for your attention:

1. Be sure to complete the SF1449 first page of offer, including appropriate signature.

2. Be sure to complete all required prices set forth in the Schedule of Prices, Unit Price and Total Amount information required.

3. Be sure to read FAR Provisions 52.212-1 Instructions to Offerors -- Commercial

Items.

4. Be sure that your offer reaches this office by the time and date specified in Block #8 of the SF1449, and/or any amendments thereto.

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PRE-PROPOSAL CONFERENCE:

A pre-proposal conference for this requirement is scheduled for Wednesday, 14 July 2021 at 10:00 AM ET. Please email a list of attendees to the Contract Specialist, Jamison Harned at jamison.w.harned@uscg.mil AND the Contracting Officer, Clenton Shanks at clenton.a.shanks@uscg.mil by 2:00 PM ET, Thursday, 8 July 2021. Conference will be held virtually but the Offeror is limited to three (3) attendees as defined as three (3) call in/log in numbers. The Government is not responsible for associated costs.

QUESTIONS:

Questions will only accepted until 2:00 PM ET, Friday, 16 July 2021 via email to the Contract Specialist, Jamison Harned at jamison.w.harned@uscg.mil AND the Contract Officer, Clenton Shanks at clenton.a.shanks@uscg.mil. Telephone questions will not be accepted.

DUE DATE:

Responses for Phase I submissions shall be submitted by 4:00 PM ET Thursday, 22 July 2021 via email to Jamison Harned at jamison.w.harned@ucgc.mil and Clenton Shanks at Clenton.a.shanks@uscg.mil. Facsimile submission is not authorized under this announcement.

Offers for Phase II shall be submitted proposals NLT close of business (1600 hrs), 14 calendar days from the date the vendors issue their notice of intent to proceed on to PH II from PH I. Responses shall be submitted via email to Jamison Harned at Jamison.w.harned@ucgc.mil and Clenton Shanks at Clenton.A.Shanks@uscg.mil.

FAILURE TO COMPLETE THE SOLICITATION DOCUMENTS AND

AMENDMENTS AS REQUIRED MAY RESULT IN DELAY OF AWARD OR

DETERMINATION THAT YOUR OFFER IS NOT RESPONSIVE.

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RFP 70Z023 21 R PGC00100 Page 39 of 76

CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

ATTACHMENTS

Attachment I - Schedule of Supplies/Services and Pricing Attachment II - Performance Work Statement for National Security Guard Services (PWS) Attachment III – Department of Labor Wage Determinations (WDOL) Attachment IV – Past Performance Questionnaire (PPQ)

ENCLOSURES

Enclosure 1: List of Installations Enclosure 2: Contract Discrepancy Report Enclosure 3: SF85 Questionnaire for Non-Sensitive Positions Enclosure 4: DD2760 Qualifications to Possess Firearms or Ammunitions

TECHNICAL EXHIBITS

Technical Exhibit 1 Standards of Conduct Technical Exhibit 2 Performance Tasks Technical Exhibit 3 Installation Detail Requirements Technical Exhibit 4 Employment Suitability Technical Exhibit 5 Safety Equipment Technical Exhibit 6 Deliverables

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RFP 70Z023 21 R PGC00100 Page 46 of 76

The following factors shall be used to evaluate offers:

Phase I Technical Approach - Offerors shall submit a technical approach that demonstrates in their proposal their ability to perform the work considering the complexity, magnitude, location, duration, and geographical challenges presented within the PWS. The Technical Approach section shall consist of at a minimum a the following four sections, (1) quality control plan, (2) staffing plan that details the contractor retention, recruiting, managing attrition, and scaling plans, (3) licenses & certification plans and (4) a proven ability and plan to perform services across differing state and regulatory regions and districts and how risks were mitigated under those specific contracts.

Phase II Management Approach - Offerors shall submit a management approach that demonstrates in their proposal, their capability to perform and provide an understanding of the administration of this contract to include, at a minimum, managing subcontractors, responding to government concerns, and supervision/managing contractor employees. Offerors must display how they will manage the scope and depth of the potential award considering complexity, magnitude, location, duration, and geographical challenges. The Management Approach section shall consist of at a minimum an organizational plan, management plan, and transition plan that explains the structure of the company to include a prime-subcontract and/or joint venture relationships. Offerors shall provide a transition plan that demonstrates a capability and understanding of what is needed to transition services being provided under the existing contract to this contract within 30 days with minimal disruption. The transition plan shall include a schedule and milestones.

Phase II Past Performance - Offerors shall submit Past Performance that demonstrates in their proposal how well the company has performed on similar work considering the scope, scale (price), magnitude, and geographical challenges.

Past performance may consist of determining the contractors past performance by obtaining a current CPARS report, as well as reviewing supplemental information provided by the contractor in the form of past performance questionnaires in the past 5 years.

Past performance based upon recent, within the past five years, and relevant past performance on projects of comparable size, scope and complexity in the areas of quality, schedule, cost control, management, and regulatory compliance.

Ability to manage contract award amount threshold. References will first be evaluated for relevance. If found to be relevant, references will be evaluated using the factors and ratings identified in FAR 42.1503, “Procedures”, which are the same ratings and factors as used in PPIRS. An Offeror without a record of past performance or for whom information is not available; the Offeror will be rated as Neutral. A rating of Neutral does not provide the Offeror with an advantage or disadvantage.

RFP 70Z023 21 R PGC00100-ATCH_IV Page 1 of 5

Past Performance Questionnaire

U.S. DEPARTMENT OF HOMELAND SECURITY

U.S. COAST GUARD

HQ-CG-9121

1430a KRISTINA WAY

CHESAPEAKE, VA 23326

PAST PERFORMANCE QUESTIONNAIRE (PPQ)

I. INSTRUCTIONS

The company (i.e., contractor) that sent you this questionnaire intends to submit an offer in response to a U.S. Coast Guard solicitation and has identified you as a reference to validate their performance. This PPQ must be completed by the person most familiar with the contractors’ performance on a present or previous contract and then submitted directly to the U.S. Coast Guard by the person completing the PPQ. Please DO NOT send the completed PPQ to the contractor being evaluated. In addition to this questionnaire, you may receive a follow-up phone call to confirm or clarify information. We are thanking you in advance for your time, effort, and cooperation in responding to this questionnaire.

Please submit the completed form to the Point of Contact via one of the following methods: (1) E-mail to Jamison.W.Harned@uscg.mil and (2) Clenton.A.Shanks@uscg.mil

The completed PPQ is due on or before the “Offer Due Date/Local Time”, unless the due date is extended via a Solicitation Amendment.

II. GENERAL INFORMATION

A. PAST PERFORMANCE EVALUATOR & ORGANIZATION/COMPANY

INFORMATION

1 Your Name:

2 Your Title:

Your Organization/ Company Name:

4 Address

5 Your Phone Number:

6 Your Fax Number:

7 Your E-mail Address:

8 Date:

9 Your Signature:

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B. CONTRACTOR NAME & CONTRACT IDENTIFICATION

1 Name of Contractor being evaluated:

Type of Instrument (e.g., Contract, Purchase Order, Task Order, Other):

3 Pricing Type (e.g., Fixed Price, Time & Material, Cost Reimbursement, Other):

4 Contract or Reference Number:

5 Subcontract Number (if applicable):

6 Order Number (if applicable):

Role of Contractor (Prime or Sub) (if sub, also provide name of prime)

8 Description of Service/Supply:

9 Competitive (Y/N):

10 Follow-On (Y/N):

11 Date of Award:

Initial Contract Dollar Value (w/Options):

13 Final Contract Dollar Value (w/Options):

14 Period of Performance:

15 Place(s) of Performance:

Complexity of Work (e.g., difficult, routine):

17 If applicable , type and extent of subcontracting:

RFP 70Z023 21 R PGC00100-ATCH_IV Page 3 of 5

III. GENERAL GUIDANCE

Please use the following ratings to score the performance elements below (assessments should reflect only contractor-liable performance):

RATING DESCRIPTION

Satisfactory Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the evaluation area being assessed contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

IV. EVALUATION: Rate the contractor in each of the following Evaluation Areas.

A. Quality of Product or Service. Assess the contractor’s conformance to contract requirements, specifications and standards of good workmanship (e.g., specified technical, professional, environmental, or safety and health standards). List and assess any sub-elements to indicate different efforts where appropriate. For example: Are reports/data accurate? Does the service provided meet the specifications of the contract? Does the contractor’s work measure up to commonly accepted technical or professional standards? Assess the degree of direction given by your organization to solve problems that arise during performance.

Quality of Product or Service RATING Satisfactory Unsatisfactory N/A

Check

Comment(s):

B. Schedule. Assess the timeliness of the contractor against the completion of the contract, task orders, milestones, delivery schedules, and administrative requirements (e.g., efforts that contribute to or effect the schedule variance). This assessment of the contractor’s adherence to the required delivery schedule should include the contractor’s efforts during the assessment period that contributes to or effect the schedule variance. This element applies to contract closeout activities as well as contract performance.

Instances of adverse actions such as the assessment of liquidated damages, or issuance of Cure Notices, Show Cause Notices, and Delinquency Notices are indicators of problems which may have resulted in variance to the contract schedule and should therefore be noted in the evaluation.

Schedule

RFP 70Z023 21 R PGC00100-ATCH_IV Page 4 of 5

C. Cost Control. Assess the contractor’s effectiveness in forecasting, managing, and controlling contract cost. For example, does the contractor keep within the total estimated cost (what is the relationship of the negotiated costs and budgeted costs to actuals)? Did the contractor do anything innovative that resulted in cost savings? Were billings current, accurate and complete? Are the contractor’s budgetary internal controls adequate?

Cost Control

D. Business Relations. Assess the integration and coordination of all activity needed to execute the contract, specifically the timeliness, completeness and quality of problem identification, corrective action plans, proposal submittals, the contractor’s history of reasonable and cooperative behavior (to include timely identification and resolution of issues in controversy), and customer satisfaction. Is the contractor oriented toward the customer? Is interaction between the contractor and your organization satisfactory, or does it need improvement? Also, in making the assessment, include the adequacy of the contractor’s accounting, billing, and estimating systems; and the contractor’s management of, if a substantial amount of property has been provided to the contractor under the contract.

Business Relations

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E. Management of Key Personnel. Assess the contractor’s performance in selecting, retaining, supporting, and replacing, when necessary, key personnel. For example, how well did the contractor match the qualifications of the key position, as described in the contract, with the person who filled the key position? Did the contractor support key personnel so they were able to work effectively? If a key person did not perform well, what action was taken by the contractor to correct this? If a replacement of a key person was necessary, did the replacement meet or exceed the qualifications of the position as described in the contract schedule?

Management of Key Personnel

V. SUMMARY

Would your organization/company award another contract to this Contractor (or use the services of the Contractor again)? Yes / No

In summary, if you care to, please give your overall assessment of this Contractor.

Do you have any additional comments to add?

TECHNICAL EXHIBIT 6

DELIVERABLES

DELIVERIES OR PERFORMANCE

Reference Item QTY Submit by Submit to Due Date/Frequency

B-1.1.1 List of…