70T02018Q7NOTD440_-_Canine_Trailers_RFQ.pdf

70T02018Q7NOTD440

TRANSPORTATION SECURITY ADMINISTRATION

CANINE TRAILERS

Table of Contents

SECTION 1 - SCHEDULES OF SUPPLIES/SERVICES

SECTION 2 – STATEMENT OF WORK

SECTION 3 – TSA CLAUSES

SECTION 4 – FAR CLAUSES and PROVISIONS

SECTION 5 – QUOTE SUBMISSION INSTRUCTIONS

SECTION 6 - EVALUATION OF QUOTES:

APPENDIX A – LEGISLATION AND REGULATIONS PERTAINING TO THE MANUFACUTRE OF MOTOR

VEHICLES

APPENDIX B – NHTSA TRAILER REQUIREMENTS

SECTION 1 - SCHEDULES OF SUPPLIES/SERVICES

1.1 General

The Transportation Security Administration (TSA), Training & Development (T&D), Canine Training Center (CTC) at San Antonio, TX seeks to purchase 12-stall trailers and an 18-stall trailer to provide the necessary canine transport as identified in the pricing table below and the Section 2 Statement of Work. This will be a firm-fixed price Purchase Order.

1.2 Contract Line Item Numbers (CLINs)

All items are FOB Destination. Shipping/Freight costs are included in the purchase price.

Clin No. Item Quantity Unit of Issue Unit Price Amount

12-Stall Canine Trailer in accordance with the Statement of Work 10 EA $ $

18-Stall Canine Trailer in accordance with the Statement of Work 1 EA $ $

TOTAL $

** The TSA is exempt from sales tax. TSA’s FEIN# 80-0038533.

SECTION 2 – STATEMENT OF WORK

2.1 Requiring Organization

TSA T&D CTC at San Antonio, TX.

2.2 Product, Service or Outcome Needed

The TSA has a requirement to procure ten (10) 12-stall trailers and one (1) 18-stall trailer to provide the necessary canine transport for its ever increasing training program demands. CTC requires trailers of adequate size and durability to insure safe canine transport for its growing mandates in the training program.

2.3 Scope of the Product, Service, or Outcome:

The TSA requires the procurement of 12-stall trailers and an 18-stall trailer. CTC requires trailers of adequate size and durability to insure safe canine transport for its growing mandates in the training program. Trailer design and specifications must meet all requirements of the FMVSS, Federal DOT and NHTSA.

The canine transport trailers must be capable of sustaining consistent climate controlled environments to promote a healthier environment for the canines before and after training.

2.4 Technical Requirements/Tasks/Outcomes

2.4.1 12-Stall Trailer Specifications

Trailer(s) design, specifications must meet all requirements of the FMVSS, Federal DOT and NATM. Trailer(s) must have an individual 17-digit serial number in accordance with the FMVSS (Appendices A & B).

The trailer (12-stall) must have the spaciousness to accommodate twelve (12) canines, large size, and average weight 70-80 lbs. within individual stalls.

Body size will be of adequate width and length to safely transport twelve (12) canines and not exceed 69” in height to increase stability by lowering the center of gravity.

Each individual canine stall floor will be no higher than 26” from the ground to ensure canines are not subject to injury or undue strain when entering or exiting.

Each individual canine stall will have a minimum inside measurement of 30” wide x 40” deep and 36” tall. Stall door opening will be a minimum of 21” wide x 27” tall.

Each individual canine stall shall have a dual door system to improve the safety of both the canine and the instructor along with their trainers during the loading, unloading, and staging of the canines.

Rear of trailer frame will be high enough to prevent the tail end of the trailer from dragging on the ground on an uneven terrain.

Large stall option is required for climate control option on each individual canine stall.

The stall must provide the necessary room so canines can move freely. The wide body option is required because it significantly reduces the trailer length and improves mobility of the trailer while driving on uneven terrain and navigating around obstacles. Stall doors will open outward.

Extended storage area will be located over the axles (two each). The storage will have two (2) drain holes opposite corners to allow for proper drainage during cleaning. It will contain generator control compartment with a starting/storage battery and 35 amp converter charger. Storage area will have interior lighting and have two (2) additional 120 volt outlets to power additional accessories.

Under frame will be of steel with welded spring hangers along with a fully welded adjustable height cast iron hitch 2” ball coupler. A 7,000-pound drop leg jack is required and must be welded to the steel tongue of adequate capacity.

Tongue mounted front storage box and tongue mounted safety breakaway electric brake controller with cable lanyard to activate the electric trailer brakes in the event of a separation from the tow vehicle. Trailer will include an 18-gallon aluminum fuel tank with easy access to re-fuel the trailer. Water tank is not required.

Mainframe will be aluminum alloy and fully welded. It will have 6,000 lbs. tandem axles with spring suspension.

Cross members shall be welded to reinforce frame structure of trailer.

Sub floor shall be treated plywood and inside the perimeter frame resting on the cross members and secured with stainless steel screws to each cross member. The treated plywood floor will be covered with a stainless steel floor and secured on all sides without any seams in the individual stall floors. The floor is flush to the edge of the trailer frame to allow for easy wash out of the individual canine stalls. Each stall will have two (2) drain holes on opposite corners to allow for proper drainage during cleaning. Heavy duty rubber floor mats in the stalls are not required. Each stall will have welded inner stall divider walls.

The outer walls will be fully framed with alloy aluminum. The inner liner will be stainless steel with adequate gauge on all edges rolled for the protection of the canines and people. Must be secured to the aluminum framework with adhesive and stainless steel screws. The stainless steel screws shall be self-drilling. Screws will provide adequate spacing from the centers.

Polyisocyanurate insulation or equivalent will line the inner and outer stainless steel skin.

Stalls will not have spray on bed liners.

The outer stainless steel skin will be of sufficient gauge and secured with adhesive same stainless steel screws as the inner skin and provide adequate spacing from the centers. All stainless steel edges will be rolled for the protection of the canines and people. This includes the entry of every stall so canines will not be harmed from sharp edges. A metal strip substitute may be installed.

The roof will be framed of aluminum alloy tube and fully welded. The stainless steel ceiling will be sturdy. The overall body, roof and construction shall be adequate to hold up in the event of a collision.

Four aluminum pop-up roof vents are required with exterior access to open and close.

The vents must be located on the roof to force air into the trailer during transport in mild weather.

The welded interior divider walls will be fully framed. All stainless edges will be rolled for the protection of the canines and people. The top of the divider walls will have expanded metal or an equivalent pre-approved design to prevent canine appendages from protruding into adjoining stalls. Additionally, the divider walls will be fully welded with mid braces to allow for full air flow from front to rear and side to side inside the trailer. The walls shall be secured to the floor and sides of the trailer with stainless steel screws fully sealed to the floor and walls with dual layer sealant or equivalent to prevent moisture from migrating between the stalls and aid in washing out the trailer.

The outer doors will be framed with aluminum tube and fully welded. The inner and outer skins will be stainless steel skin and attached with adhesive and stainless steel screws. The door shall be fully insulated with polyisocyanurate or equivalent. The door latches shall be stainless steel with adequate door type latches for either a safety snap or padlock.

The door shall have safety snap and lanyard to prevent loss of the safety snap. Each stall door will have a fully adjustable vent. The vent can be opened and closed from outside of the trailer. All outer doors will have a low-force gas charged strut that pushes and holds the door open.

The welded inner safety doors will be all aluminum and fully welded with vertical vent bars spaced adequately to allow for ventilation and safety of the canine and handler. The doors shall have an easily operated slam latch for easy access. The inner doors will have stainless steel full length hinge as the outer doors or equivalent. The doors will not have spray on bed liners. Must install a metal strip at the base of each entrance to conceal the sharp sheet metal edge or roll of the stainless steel so no sharp edges are exposed.

All wiring will be routed to prevent any access by the canines both inside and outside the trailer.

All exterior lighting, tail lights, turn signals, brake lights, rear mounted flood light and marker lights will be LED, and wired with a minimum of 16-gauge wire. Mid-ship LED marker lights shall be installed as prescribed by law because of the body size.

A superfan exhaust fan system will be installed and mounted on the roof with an additional weather cover to allow for operation when raining. The fan shall be powered by the vehicle power system and possess proper amperage draw.

The trailer requires a 7,000-watt commercial generator which will be built into an aluminum, insulated generator closet toward or over the rear axle. The closet will be constructed of aluminum sheet, framed with aluminum tube fully insulated and sealed from the trailer body to prevent the infiltration of fumes. The exhaust will be routed under the trailer. The tail pipe will extend past the rear of the trailer body.

The generator will be a commercial duty gasoline powered unit designed for continuous operation under harsh conditions. Fuel will be supplied from an adequate 18 gallon aluminum fuel tank with easy access to re-fuel the trailer. No water tank is required.

A generator control closet will contain the generator with a remote electric stop/start switch, hour meter, master disconnect/kill switch, and interior lighting and thermostat controls for the two roof mount air conditioners. The trailer will have analog or digital thermostats as appropriate. Air conditioners will each have ducted air handler with climate control capabilities. The generator will have two separate 30 amp circuits for each air conditioner. Install the generator wiring in such a way to prevent crimping to alleviate power issues from the generator to the AC units.

The trailer will have a 50 foot, 10-gauge shore line/extension cords (with two 120 adapters) for each AC/Heater(s) in the control closet. A cord hatch through the outer wall is required that permits use of the shore line while the trailer is secured. The access door will be fully framed and insulated.

The trailer will have two 13.5K BTU commercial air conditioners with 5.6K BTU heaters mounted on the roof of the trailer. The air conditioners will be operated separately or together from the control closet and feed into the central duct system. The ducted air conditioning system will be constructed of stainless steel and runs the full length of the trailer. It will have separate adjustable multi-louver vents in each stall with a common air return.

The running gear (tandem axle) will include lube hubs. Multi leaf springs will be rated adequate for each axle and attached with a cast iron equalizer for a smooth ride. The tires will be properly rated 8 ply radial tires with a matching spare tire mounted in an inconspicuous place. Steel mod style wheels will be installed for superior strength and durability. Torsion ride or air ride suspensions are not acceptable.

All outer doors will use the same stainless steel hinges and stainless steel latches.

2.4.2 18-Stall Trailer Specifications

The trailer (18-stall) must have the spaciousness to accommodate eighteen (18) canines, large size, and average weight 70-80 lbs. within individual stalls.

Body size will be of adequate width and length to safely transport eighteen (18) canines and not exceed 69” in height to increase stability by lowering the center of gravity.

Each individual canine stall floor will be no higher than 26” from the ground to ensure canines are not subject to injury or undue strain when entering or exiting.

Each individual canine stall will have a minimum inside measurement of 30” wide x 40” deep and 36” tall. Stall door opening will be a minimum of 21” wide x 27” tall.

Each individual canine stall shall have a dual door system to improve the safety of both the canine and the instructor along with their trainers during the loading, unloading, and staging of the canines.

Rear of trailer frame will be high enough to prevent the tail end of the trailer from dragging on the ground on an uneven terrain.

Large stall option is required for climate control option on each individual canine stall.

The stall must provide the necessary room so canines can move freely. The wide body option is required because it significantly reduces the trailer length and improves mobility of the trailer while driving on uneven terrain and navigating around obstacles. Stall doors will open outward.

Extended storage area will be located over the axles (two each). The storage will have two (2) drain holes opposite corners to allow for proper drainage during cleaning. It will contain generator control compartment with a starting/storage battery and 35 amp converter charger. Storage area will have interior lighting and have two (2) additional 120 volt outlets to power additional accessories.

Under frame will be of steel with welded spring hangers along with a fully welded adjustable height cast iron hitch 2” ball coupler. A 7,000-pound drop leg jack is required and must be welded to the steel tongue of adequate capacity.

Tongue mounted front storage box and tongue mounted safety breakaway electric brake controller with cable lanyard to activate the electric trailer brakes in the event of a separation from the tow vehicle. Trailer will include an 18-gallon aluminum fuel tank with easy access to re-fuel the trailer. Water tank is not required.

Mainframe will be aluminum alloy and fully welded. It will have 6,000 lbs. tandem axles with spring suspension.

Cross members shall be welded to reinforce frame structure of trailer.

Sub floor shall be treated plywood and inside the perimeter frame resting on the cross members and secured with stainless steel screws to each cross member. The treated plywood floor will be covered with a stainless steel floor and secured on all sides without any seams in the individual stall floors. The floor is flush to the edge of the trailer frame to allow for easy wash out of the individual canine stalls. Each stall will have two (2) drain holes on opposite corners to allow for proper drainage during cleaning. Heavy duty rubber floor mats in the stalls are not required. Each stall will have welded inner stall divider walls.

The outer walls will be fully framed with alloy aluminum. The inner liner will be stainless steel with adequate gauge on all edges rolled for the protection of the canines and people. Must be secured to the aluminum framework with adhesive and stainless steel screws. The stainless steel screws shall be self-drilling. Screws will provide adequate spacing from the centers.

Polyisocyanurate insulation or equivalent will line the inner and outer stainless steel skin.

Stalls will not have spray on bed liners.

The outer stainless steel skin will be of sufficient gauge and secured with adhesive same stainless steel screws as the inner skin and provide adequate spacing from the centers. All stainless steel edges will be rolled for the protection of the canines and people. This includes the entry of every stall so canines will not be harmed from sharp edges. A metal strip substitute may be installed.

The roof will be framed of aluminum alloy tube and fully welded. The stainless steel ceiling will be sturdy. The overall body, roof and construction shall be adequate to hold up in the event of a collision.

Four aluminum pop-up roof vents are required with exterior access to open and close.

The vents must be located on the roof to force air into the trailer during transport in mild weather.

The welded interior divider walls will be fully framed. All stainless edges will be rolled for the protection of the canines and people. The top of the divider walls will have expanded metal or an equivalent pre-approved design to prevent canine appendages from protruding into adjoining stalls. Additionally, the divider walls will be fully welded with mid braces to allow for full air flow from front to rear and side to side inside the trailer. The walls shall be secured to the floor and sides of the trailer with stainless steel screws fully sealed to the floor and walls with dual layer sealant or equivalent to prevent moisture from migrating between the stalls and aid in washing out the trailer.

The outer doors will be framed with aluminum tube and fully welded. The inner and outer skins will be stainless steel skin and attached with adhesive and stainless steel screws. The door shall be fully insulated with polyisocyanurate or equivalent. The door latches shall be stainless steel with adequate door type latches for either a safety snap or padlock.

The door shall have safety snap and lanyard to prevent loss of the safety snap. Each stall door will have a fully adjustable vent. The vent can be opened and closed from outside of the trailer. All outer doors will have a low-force gas charged strut that pushes and holds the door open.

The welded inner safety doors will be all aluminum and fully welded with vertical vent bars spaced adequately to allow for ventilation and safety of the canine and handler. The doors shall have an easily operated slam latch for easy access. The inner doors will have stainless steel full length hinge as the outer doors or equivalent. The doors will not have spray on bed liners. Must install a metal strip at the base of each entrance to conceal the sharp sheet metal edge or roll of the stainless steel so no sharp edges are exposed.

All wiring will be routed to prevent any access by the canines both inside and outside the trailer.

All exterior lighting, tail lights, turn signals, brake lights, rear mounted flood light and marker lights will be LED, and wired with a minimum of 16-gauge wire. Mid-ship LED marker lights shall be installed as prescribed by law because of the body size.

A superfan exhaust fan system will be installed and mounted on the roof with an additional weather cover to allow for operation when raining. The fan shall be powered by the vehicle power system and possess proper amperage draw.

The trailer requires a 7,000-watt commercial generator which will be built into an aluminum, insulated generator closet toward or over the rear axle. The closet will be constructed of aluminum sheet, framed with aluminum tube fully insulated and sealed from the trailer body to prevent the infiltration of fumes. The exhaust will be routed under the trailer. The tail pipe will extend past the rear of the trailer body.

The generator will be a commercial duty gasoline powered unit designed for continuous operation under harsh conditions. Fuel will be supplied from an adequate 18 gallon aluminum fuel tank with easy access to re-fuel the trailer. No water tank is required.

A generator control closet will contain the generator with a remote electric stop/start switch, hour meter, master disconnect/kill switch, and interior lighting and thermostat controls for the two roof mount air conditioners. The trailer will have analog or digital thermostats as appropriate. Air conditioners will each have ducted air handler with climate control capabilities. The generator will have two separate 30 amp circuits for each air conditioner. Install the generator wiring in such a way to prevent crimping to alleviate power issues from the generator to the AC units.

The trailer will have a 50 foot, 10-gauge shore line/extension cords (with two 120 adapters) for each AC/Heater(s) in the control closet. A cord hatch through the outer wall is required that permits use of the shore line while the trailer is secured. The access door will be fully framed and insulated.

The trailer will have two 13.5K BTU commercial air conditioners with 5.6K BTU heaters mounted on the roof of the trailer. The air conditioners will be operated separately or together from the control closet and feed into the central duct system. The ducted air conditioning system will be constructed of stainless steel and runs the full length of the trailer. It will have separate adjustable multi-louver vents in each stall with a common air return.

The running gear (tandem axle) will include lube hubs. Multi leaf springs will be rated adequate for each axle and attached with a cast iron equalizer for a smooth ride. The tires will be properly rated 8 ply radial tires with a matching spare tire mounted in an inconspicuous place. Steel mod style wheels will be installed for superior strength and durability. Torsion ride or air ride suspensions are not acceptable.

All outer doors will use the same stainless steel hinges and stainless steel latches.

2.4.2 Special Delivery Instructions

Contact Anthony Moreno, 210-396-4419 or 210-304-9459 at least 72 hours in advance of delivery.

TSA Canine Training Center will receive deliveries from 7am to 12pm unless prior arrangements are made.

Delivery persons will:

• Be escorted by primary or alternate point of contact onto Lackland AFB to the delivery.

• Notify the primary point of contact prior to delivery per the Statement of Work

(SOW).

• Provide unloading services of the trailers

• Provide subcontractors with these same instructions.

Entry into Lackland Air Force Base is through the commercial gate entrance on Growden Avenue.

The shipper will need the following:

• Copy of their contract (Bill of Lading) and supporting documentation.

• Valid driver’s licenses for driver and anyone accompanying the driver.

• Proof of vehicle insurance and registration.

Note: The vehicle will be inspected prior to entry. Inspection time will depend on the time of day and amount of other vendors trying to gain access. It could take from 30 minutes to 3 hours to gain base access.

Maps can be provided for ease in finding the commercial gate entrance especially for Vendors not familiar with San Antonio, Texas area.

2.4.3 Performance/Delivery Period:

The vendor shall deliver the specified items no later than (NLT) 120 days from the date of contract award.

2.4.4 Place/Location of Performance/ Delivery:

The vendor shall ship and deliver ten (10) 12-Stall trailers and one (1) 18-Stall trailer to:

TSA Canine Training Center

2700 Craw Avenue, Building 7337 Lackland AFB, TX 78236

2.4.5 Special Requirements:

As of September 15, 2016, access to Lackland Air Force Base has changed. Due to the REAL ID ACT, a great number of state driver licenses are non-compliant and secondary documentation will be needed in order to obtain a base pass. To make things easier, we ask that whether or not your state is compliant, to bring some secondary documentation for base access. The following is a list of approved secondary documentation:

o U.S. Passport o U.S Passport Card o SSN Card o DD Form 214 o Vehicle Registration o Birth Certificate (original or certified) o Vehicle Insurance policy o Marriage Certificate or License o Permanent Resident Card/Alien Registration Receipt Card (Form I-551) o A foreign passport with a temporary (I-551) stamp or temporary (I-551) printed notation on a machine readable immigrant visa o An employment authorization document that contains a photograph (Form I- 766) o Identification card issued by Federal, State, or local government agencies, provided it contains a photograph and biographic information such as name, date of birth, gender height, eye color, and address o U.S. Coast Guard Merchant Mariner Cards/Credentials o PIV or Federally-Issued PIV-1 Cards (Personal Identification Verification) issued by the Federal Government o PIV-I card (Personal identification Verification-Interoperable Issued by Non-

Federal Government entities) o DHS “Trusted Traveler Cards” (Global entry, NEXUS, SENTRI, FAST) o Merchant Mariner card issued by DHS/ United States Coast Guard o (USCG)Border Crossing Card (Form DSP-150); U.S. Certificate of

Naturalization or Certificate of Citizenship (Form N-550) and U.S. Permanent Resident Card (Form I-551)

For updated lists of compliant and non-compliant states or territories, please see https://www.dhs.gov/real-id-enforcement-brief https://www.dhs.gov/real-id-enforcement-brief

SECTION 3 – TSA CLAUSES

G. 5200.243.001 CONTRACTING OFFICER (CO) (JUL 2015)

The Contracting Officer is the only person authorized to make any changes, approve any changes in the requirements of this contract, issue orders, obligate funds and authorize the expenditure of funds, and notwithstanding any term contained elsewhere in this contract, such authority remains vested solely in the Contracting Officer. (For further information, the Contracting Officer is a federal government employee who is specifically authorized and appointed in writing under specified agency procedures and granted the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.) In the event, the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

The following Primary Contracting Officer is assigned to this contract. Alternate Contracting Officers may be assigned:

TSA Contracting Officer:

(End of clause)

G.5200. 242.001 CONTRACTING OFFICER’S REPRESENTATIVE (COR) AND

TECHNICAL MONITORS (JUL 2015)

1. The principle role of the COR is to support the Contracting Officer in managing the contract.

This is done through furnishing technical direction within the confines of the contract, monitoring performance, ensuring requirements are met within the terms of the contract, and maintaining a strong relationship with the Contracting Officer. As a team the Contracting Officer and COR must ensure that program requirements are clearly communicated and that the agreement is performed to meet them. The principle role of the Technical Monitor (TM) is to support the COR on all work orders, tasks, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

2. The Contracting Officer hereby designates the individual(s) named below as the Technical Monitor(s). Such designations(s) shall specify the scope and limitations of the authority so delegated.

Name: Kurt Allen Phone: 571-459-3858 Email: Kurt.Allen@tsa.dhs.gov

TSA Technical Monitor:

Name: Anthony Moreno Phone: 210-396-4419 Email: Anthony.G.Moreno@tsa.dhs.gov

3. The COR(s) and TM(s) may be changed at any time by the Government without prior notice to the Contractor, but notification of the change, including the name and phone number of the successor COR, will be promptly provided to the Contractor by the Contracting Officer in writing.

4. The responsibilities and limitations of the COR are as follows:

The COR is responsible for the technical aspects of the project and technical liaison with the Contractor. The COR is also responsible for the final inspection and acceptance of all reports and such other responsibilities as may be specified in the contract.

The COR may designate assistant COR(s) to act for him/her by naming such assistant in writing and transmitting a copy of such designation through the Contracting Officer to the Contractor.

The COR will maintain communications with the Contractor and the Contracting Officer.

The COR must report any observed fraud, waste, or opportunities to improve performance of cost efficiency to the Contracting Officer.

The COR will immediately alert the Contracting Officer to any possible Contractor deficiencies or questionable practices so that corrections can be made before the problems become significant.

The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract’s price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

The COR is not authorized to make any commitments or otherwise obligate the Government or authorize any changes which affect the contract’s price, terms or conditions. Any Contractor request for changes shall be referred to the Contracting Officer directly or through the COR. No such changes shall be made without the expressed prior authorization of the Contracting Officer.

The COR is not authorized to direct the Contractor on how to perform the work.

The COR is not authorized to issue stop-work orders. The COR may recommend the authorization by the Contracting Officer to issue a stop work order, but the Contracting Officer is the only official authorized to issue such order.

mailto:Anthony.G.Moreno@tsa.dhs.gov

The COR is not authorized to discuss new proposed efforts or encourage the Contractor to perform additional efforts on an existing contract or order.

5. The responsibilities and limitations of the TM are as follows:

Coordinating with the COR on all work orders, task, deliverables and actions that require immediate attention relating to the approved scope and obligated funding of the contract action.

Monitoring the Contractor’s performance in relation to the technical requirements of the assigned functional area of the contract to ensure that the Contractor’s performance is strictly within the contract’s scope and obligated funding.

Ensuring that all recommended changes in any work under the contract are coordinated and submitted in writing to the COR for consideration.

Informing the COR if the Contractor is not meeting performance, cost, schedule milestones.

Performing technical reviews of the Contractor’s proposals as directed by the COR.

Performing acceptance of the Contractor’s deliverables as directed by the COR.

Reporting any threats to the health and safety of persons or potential for damage to Government property or critical national infrastructure which may result from the Contractor’s performance or failure to perform the contract’s requirements.

(End of term)

G.5200.242.003 SUBMISSION OF INVOICES (JUL 2015)

(a) Background: The Transportation Security Administration (TSA) partners with the United

States Coast Guard Finance Center for financial services in support of TSA operations, including the payment of contractor invoices. Therefore, all contractor invoices must be submitted to, and will be paid by, the U.S. Coast Guard Finance Center (FinCen).

(b) Invoice Submission Method: Invoices may be submitted via facsimile, U.S. Mail, or email (preferred method). Contractors shall utilize ONLY ONE method per invoice submission. The submission information for each of the methods is as follows in order of preference:

1) Facsimile number is: 757-413-7314

The facsimile number listed above shall be used by contractors for ORIGINAL invoice submission only. If facsimile submission is utilized, contractors shall not submit hard copies of invoices via the U.S. mail. It is the responsibility of the contractor to verify that invoices are received, regardless of the method of submission used. Contractors may inquire regarding the receipt of invoices by contacting the U.S. Coast Guard Finance Center via the methods listed in subparagraph (d) of this clause.

2) Mail:

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

3) Email (preferred method)

FIN-SMB-TSAInvoices@uscg.mil

(c) Invoice Process: Upon receipt of contractor invoices, FinCen will electronically route invoices to the appropriate TSA Contracting Officer’s Representative and/or Contracting Officer for review and approval. Upon approval, the TSA will electronically route the invoices back to FinCen. Upon receipt of certified invoices from an Authorized Certifying Official, FinCen will initiate payment of the invoices.

Note for discounts offered:

Discounts on invoices. If desired, the Contractor should offer discounts directly upon the invoice submitted, clearly specifying the terms of the discount. Contractors can structure discounted amounts for payment for any time period less than the usual thirty-day payment period specified under Prompt Payment requirements; however the Contractor should not structure terms for payment of net amounts invoiced any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

Discounts offered after invoice submission. If the Contractor should wish to offer a discount on a specific invoice after its submission for payment, the Contractor should submit a letter to the Finance Center identifying the specific invoice for which a discount is offered and specify the exact terms of the discount offered and what time period the Government should make payment by in order to receive the discount. The Contractor should clearly indicate the contract number, invoice number and date, and the specific terms of the discount offered. Contractors should not structure terms for net amount payments any sooner than the standard period required under FAR Subpart 32.9 regarding prompt payments for the specified deliverables under contract.

(d) Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

Via the internet: https://www.fincen.uscg.mil mailto:FIN-SMB-TSAInvoices@uscg.mil https://www.fincen.uscg.mil/

Contacting the FinCen Customer Service Section via telephone at 1-800-564-5504 or

(757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

Via the Payment Inquiry Form: https://www.fincen.uscg.mil/secure/payment.htm

(e) Invoice Elements: Invoices will automatically be rejected if the information required in subparagraph (a)(2) of the Prompt Payment Clause, contained in this Section of the Contract, including EFT banking information, Taxpayer Identification Number (TIN), and DUNS number are not included in the invoice. All invoices must clearly correlate invoiced amounts to the corresponding contract line item number and funding citation.

The Contractor shall work with the Government to mutually refine the format, content and method of delivery for all invoice submissions during the performance of the Contract.

(f) Supplemental Invoice Documentation: Contractors shall submit all supplemental invoice documentation (e.g. copies of subcontractor invoices, travel vouchers, etc) necessary to approve an invoice along with the original invoice. The Contractor invoice must contain the information stated in the Prompt Payment Clause in order to be received and processed by FinCen.

Supplemental invoice documentation required for review and approval of invoices may, at the written direction of the Contracting Officer, be submitted directly to either the Contracting Officer, or the Contracting Officer’s Representative. Note for “time-and-material” type contracts: The Contractor must submit the following statement with each invoice for labor hours invoiced under a “time-and-materials” type contract, order, or contract line item: “The Contractor hereby certifies in accordance with paragraph (c) of FAR 52.232-7, that each labor hour has been performed by an employee (prime or subcontractor) who meets the contract’s specified requirements for the labor category invoiced.”

(g) Additional Invoice Preparation Instructions for Software Development and/or Hardware.

The Contractor shall clearly include a separate breakdown (by CLIN) for any software development activities (labor costs, subcontractor costs, etc) in accordance with Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards Number 10 (Preliminary design costs, Development costs and Post implementation costs) and cite payment terms. The contractor shall provide make and model descriptions as well as serial numbers for purchases of hardware and software (where applicable.)

(h) Frequency of Invoice Submission: Upon delivery and acceptance of all CANINE

TRAILERS.

H.5200.204.001 MAJOR BREACH OF SAFETY OR SECURITY (DEC 2015)

(a) Safety is the freedom from those conditions that can cause death, injury, occupational illness, damage to or loss of equipment or property, or damage to the environment. Safety is essential to TSA and compliance with safety standards and practices is a material part of this contract. A major breach of safety may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of safety must be related directly to the work on the agreement. A major breach of safety is an act or omission of the Contractor that consists of an accident, incident, or exposure resulting in a fatality, serious injury, or mission failure; or in damage to equipment or property equal to or greater than $1 million; or in any "willful" or "repeat" violation cited by the Occupational Safety and Health Administration (OSHA) or by a state agency operating under an OSHA approved plan.

(b) Security is the condition of safeguarding against espionage, sabotage, crime (including computer crime), or attack. A major breach of security may constitute a breach of contract that entitles the Government to exercise any of its rights and remedies applicable to material parts of this agreement, including termination for default. A major breach of security may occur on or off Government installations, but must be related directly to the work on the agreement. A major breach of security is an act or omission by the Contractor that results in compromise of classified information or sensitive security information or sensitive but unclassified information, including contractor proprietary information, illegal technology transfer, workplace violence resulting in criminal conviction, sabotage, compromise or denial of information technology services, equipment or property damage from vandalism greater than $250,000, or theft greater than $250,000.

NOTE: Breach of Security for the purposes of this definition should not be confused with breach of security in screening operations.

(c) In the event of a major breach of safety or security, the Contractor shall report the breach to the Contracting Officer. If directed by the Contracting Officer, the Contractor shall conduct its own investigation and report the results to the Government. The Contractor shall cooperate with the Government investigation, if conducted.

(End of term)

H.5200.204.007 TSA HEADQUARTERS LOCATION CONSOLIDATION (APRIL 2018)

The new Transportation Security Administration (TSA) headquarters locations will be near the Franconia-Springfield Metro Station at 6595 Springfield Center Drive in Springfield, Virginia.

TSA will be consolidating and physically moving its headquarters locations over a staggered period within calendar years 2020 and 2021, as currently planned. The consolidation will include existing TSA locations at:

• 6354 Walker Lane, Springfield, VA

• 1900 Oracle Way, Reston, VA

• 601/701 South 12th St., Arlington, VA

Moving expenses for contractors and/or contractor employees now assigned by their employers to perform under contract at any of these present TSA locations will not be considered or paid under contract, and plans for company employees’ and their company equipment or property to these new locations will be the responsibility of the company.

Additional instructions under existing contracts for facility access instructions for contractors, visitors, and mail/parcel and other deliveries will be added to each affected contract as necessary.

(End of Term)

H.5200.205.001 PUBLICITY AND DISSEMINATION OF CONTRACT INFORMATION

(OCTOBER 2017)

The Contractor shall not publish, permit to be published, or distribute for public consumption, any information, oral or written, concerning the results or conclusions made pursuant to the performance of this contract without the prior written consent of the Contracting Officer. The Contractor shall submit any request for public release at least ten (10) business days in advance of the planned release. Under no circumstances shall the Contractor release any requested submittal prior to TSA approval.

Any material proposed to be published or distributed shall be submitted via email to the Contracting Officer. The Contracting Officer will follow the procedures in Management Directives 1700.3 and 1700.4. The Office of the Administrator retains the authority to deny publication authorization. Any conditions on the approval for release will be clearly described.

Notice of disapproval will be accompanied by an explanation of the basis or bases for disapproval.

H.5200.224.001 DISCLOSURE OF INFORMATION (JUL 2015)

Information furnished by the Contractor under this contract may be subject to disclosure under the Freedom of Information Act (FOIA). Therefore, all items that are confidential to business, or contain trade secrets, proprietary, or personally-identifiable information must be clearly marked.

Any information made available to the Contractor by the Government must be used only for the purpose of carrying out the requirements of this contract and must not be divulged or made known in any manner to any person except as may be necessary in the performance of the contract.

In performance of this contract, the Contractor assumes responsibility for protection of the confidentiality of Government records and information and must ensure that all work performed by its Subcontractor(s) shall be under the supervision of the Contractor or the Contractor’s employees.

H.5200.212.001 COMMERCIAL APPLICABILITY (JUL 2015)

This contract is/ is not (CO shall select) for commercial item, as defined by FAR 2.1.

H.5200.245.002 REQUIRED CONTRACTOR PROPERTY DELIVERY REPORTING

(DEC 2015)

When the Contractor purchases property ultimately intended for Government use and title of ownership, or otherwise delivers equipment to the Government as required under this contract, the Contractor shall provide the completed TSA Form 251 “Vendor Shipping and Receiving Report” and the TSA Form 251-1 “Vendor Shipping and Receiving Report Extension” for each delivery of equipment under discrete Contract Line Item Numbers when applicable, to the Product Contracting Officer’s Representative and to the TSA Office of Property Management using this email address at TSA-Property@dhs.gov. Expendable and/or consumable items delivered by the Contractor (items consumed in use or which are an integral part of another system, office supplies, paper, printer cartridges, etc.,) should not be submitted via these forms.

All items having an acquisition value of $5,000 or more, all electronics or Information Technology equipment having a data storage capability (i.e., computers, servers, routers, switches, BlackBerrys, Personal Digital Assistants), and all firearms must be submitted by the Contractor via these forms within 24 hours of the equipment being shipped to TSA or other designated site.

L. 5200.225.001 NOTICE TO OFFERORS/CONTRACTORS CONCERNING TRADE

AGREEMENTS TERMS APPLICABILITY TO THE TRANSPORTATION SECURITY

ADMINISTRATION (DEC 2015)

With respect to the following Federal Acquisition Regulation (FAR) provisions and clauses listed directly below:

FAR 52.225-1 “Buy American Act—Supplies,” FAR 52.225-2 “Buy American Act-Certificate,” FAR 52.225-5 “Trade Agreements,”

FAR 52.225-6 “Trade Agreements Certificate,” FAR 52.225-9 “Buy American Act—Construction Materials,”

FAR 52.225-10 “Notice of Buy American Act Requirement-Construction Materials,” FAR 52.225-11 “Buy American Act—Construction Materials under Trade Agreements,” and FAR 52.225-12, “Notice of Buy American Act Requirement—Construction Materials under

Trade Agreements”

Offerors are hereby notified that the TSA is subject to theWorld Trade Organization Government Procurement Agreement and the countries it includes as presently defined in FAR 25.003.

Otherwise, the only other trade agreements that presently cover the TSA are the North American Free Trade Agreement and the U.S.-Chile Free Trade Agreement. Offerors must analyze their intended proposals and provide information in response to the required provisions accordingly.

The European Union participation is as defined at http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm

(End of provision)

L. 5200.233.001 AVAILABILITY OF INTERNAL APPEAL PROCESS PER FAR 33.103

(JUNE 2017)

In the event of receipt of the Contracting Officer’s final decision of an agency-level protest in accordance with Federal Acquisition Regulation 33.103, the offeror is hereby advised that an appeal process is available from within the agency. The Assistant Administrator of the Office of Contracting and Procurement in the Transportation Security Administration is the independent appeal authority. All appeals must be submitted in writing and signed by a company official who is authorized to commit the company and contain the same elements required in FAR 33.103(d) as well as an explanation of the Contracting Officer’s decision (and copy of such decision). Appeals must be sent either in writing or via email to Transportation Security Administration, ATTN: APPEAL OF AGENCY PROTEST, Office of Contracting and Procurement, 601 S. 12th Street, Arlington, VA 20598-6025, or via email to TSAProcurementPolicy@tsa.dhs.gov. The subject line for the email should clearly indicate

“APPEAL OF AGENCY PROTEST”.

(End of provision)

SECTION 4 – FAR CLAUSES and PROVISIONS

Clauses and provisions from the Federal Acquisition Regulation (FAR) and Homeland Security Acquisition Regulation (HSAR) are incorporated in this document and resultant Task Orders by reference and in full text. Those incorporated by reference have the same force and effect as if they were given in full text.

http://www.wto.org/english/thewto_e/countries_e/european_communities_e.htm

CLAUSES and PROVISIONS INCORPORATED BY REFERENCE

The full text of all FAR and HSAR clauses and provisions may be accessed electronically at this address: http://farsite.hill.af.mil/.

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items (Jul 2018)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov2015).

(3) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(4) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108- 77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L.

CLAUSE TITLE DATE

52.204-7 System for Award Management OCT 2016 52.204-16 Commercial and Government Entity Code Reporting JUL 2016 52.204-18 Commercial and Government Entity Code Maintenance JUL 2016 52.204-19 Incorporation by Reference of Representations and Certifications. DEC 2014 52.212-1 Instructions to Offerors - Commercial Items. JAN 2017 52.212-4 Contract Terms and Conditions--Commercial Items. JAN 2017 52.247-34 F.O.B. Destination NOV 1991

HSAR:

3052.247-72 F.O.B. Destination Only DEC 2003 https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1158787 https://www.acquisition.gov/sites/default/files/current/far/html/52_207_211.html#wp1146366 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113329 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_233_240.html#wp1113344 http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1137622 http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/sites/default/files/current/far/html/52_200_206.html#wp1141983 http://uscode.house.gov/ http://uscode.