70RSAT19Q00000013-Combined_Synopsis-Solicitation.pdf

Request for Quote: 70RSAT19Q00000013

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PART I – PURCHASE ORDER CLAUSES

I.1. Federal Acquisition Regulation (FAR) 52.252-2, Clauses Incorporated by Reference

(FEB 1998)

This purchase order incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the contracting officer will make their full text available. The full text of a FAR clause may be accessed electronically at:

• https://www.acquisition.gov/far/

• http://farsite.hill.af.mil/vffara.htm

The following FAR clause is incorporated by reference:

FAR

Clause

Title Date

52.212-4 Contract Terms and Conditions—Commercial Items OCT 2018

I.2. Addendum to FAR 52.212-4

The following is an addendum to FAR 52.212-4, paragraph (g), Invoice:

Invoices shall be submitted to the email box InvoicesSAT.consolidation@ice.dhs.gov , and copy brannan.villee@hq.dhs.gov; catherine.collins@hq.dhs.gov and roberto.aguirre@hq.dhs.gov .

I.3 FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws

108-77, 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] https://www.acquisition.gov/far/ http://farsite.hill.af.mil/vffara.htm mailto:InvoicesSAT.consolidation@ice.dhs.gov mailto:brannan.villee@hq.dhs.gov mailto:catherine.collins@hq.dhs.gov mailto:roberto.aguirre@hq.dhs.gov

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___ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

_X_(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015)

(41 U.S.C. 3509).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards

(Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) [Reserved]

___ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts

(Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

___ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).

___ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(Jul 2013) (41 U.S.C. 2313).

___ (10) [Reserved]

___ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15

U.S.C. 657a).

___ (ii) Alternate I (Nov 2011) of 52.219-3.

___ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (ii) Alternate I (Jan 2011) of 52.219-4.

___ (13) [Reserved]

___ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

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___ (iii) Alternate II (Nov 2011).

___ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

___ (17) (i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637 (d)(4)).

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (Oct 2015) of 52.219-9.

___ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

___ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

(Nov 2011) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Representation (Jul 2013)

(15 U.S.C. 632(a)(2)).

___ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small

Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

___ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns

Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_X_ (26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014)

(E.O. 13126).

_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (28) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

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___ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014)

(29 U.S.C. 793).

___ (31) 52.222-37, Employment Reports on Veterans (Oct 2015) (38 U.S.C. 4212).

___ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010) (E.O. 13496).

_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and

E.O. 13627).

___ (ii) Alternate I (Mar 2015) of 52.222-50, (22 U.S.C. chapter 78 and E.O. 13627).

___ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-

Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (36) (i) 52.223-13, Acquisition of EPEAT® -Registered Imaging Equipment (Jun 2014)

(E.O.s 13423 and 13514

___ (ii) Alternate I (Oct 2015) of 52.223-13.

___ (37) (i) 52.223-14, Acquisition of EPEAT® -Registered Television (Jun 2014) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-14.

___ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007)

(42 U.S.C. 8259b).

_X_(39) (i) 52.223-16, Acquisition of EPEAT® -Registered Personal Computer Products

(Oct 2015) (E.O.s 13423 and 13514).

___ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving

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(Aug 2011) (E.O. 13513).

___ (41) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).

___ (42) (i) 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C.

4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110- 138, 112-41, 112-42, and 112-43).

___ (ii) Alternate I (May 2014) of 52.225-3.

___ (iii) Alternate II (May 2014) of 52.225-3.

___ (iv) Alternate III (May 2014) of 52.225-3.

___ (43) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

___ (44) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (45) 52.225-26, Contractors Performing Private Security Functions Outside the United

States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

___ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

___ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov

2007) (42 U.S.C. 5150).

___ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41

U.S.C. 4505), 10 U.S.C. 2307(f)).

___ (49) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10

U.S.C. 2307(f)).

_X_(50) 52.232-33, Payment by Electronic Funds Transfer— System for Award Management

(Jul 2013) (31 U.S.C. 3332).

___ (51) 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award

Management (Jul 2013) (31 U.S.C. 3332).

___ (52) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

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___ (53) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (54) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb

2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495)

_X_(2) 52.222-41, Service Contract Labor Standards (May 2014) (41 U.S.C. chapter 67.).

___ (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards -- Price

Adjustment (Multiple Year and Option Contracts) (May 2014) (29 U.S.C.206 and 41 U.S.C. chapter 67).

___ (5) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards -- Price

Adjustment (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

___ (6) 52.222-51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (7) 52.222-53, Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services--Requirements (May 2014) (41 U.S.C. chapter 67).

___ (8) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O. 13658).

___ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42

U.S.C. 1792).

___ (10) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

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(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41

U.S.C. 3509).

(ii) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities.

If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) 52.222-17, Nondisplacement of Qualified Workers (May 2014) (E.O. 13495).

Flow down required in accordance with paragraph (1) of FAR clause 52.222-17.

(iv) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(v) 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246).

(vi) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

(vii) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

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(viii) 52.222-37, Employment Reports on Veterans (Oct 2015) (38 U.S.C. 4212).

(ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(x) 52.222-41, Service Contract Labor Standards (May 2014), (41 U.S.C. chapter 67).

(xi) ____ (A) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C.

chapter 78 and E.O. 13627).

___ (B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 E.O. 13627).

(xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-- Requirements (May 2014) (41 U.S.C. chapter 67.)

(xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Requirements (May 2014) (41 U.S.C.

chapter 67)

(xiv) 52.222-54, Employment Eligibility Verification (Oct 2015) (E. O. 12989).

(xv) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2014) (E.O.

13658).

(xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

(xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (May 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xviii) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause)

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I.4 Homeland Security Acquisition Regulation (HSAR) Clauses by Reference

The full text of the HSAR may be accessed electronically at http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf .

The following HSAR clauses are incorporated in this purchase order by reference.

HSAR

Clause

Title Date

3052.242-72 Contracting Officer’s Representative DEC 2003

I.5 HSAR Clauses Included in Full Text

3052.209-70 Prohibition on Contracts with Corporate Expatriates (JUN 2006)

Note: Paragraph (f) to be completed at award based on submission of completed Attachment I

(a) Prohibitions.

Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity.

The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security.

(b) Definitions. As used in this clause:

Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears.

Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986.

Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)—

(1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership;

(2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held— http://www.dhs.gov/xlibrary/assets/opnbiz/hsar.pdf

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(i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or

(ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and

(3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group.

Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and

(5) of section 7701(a) of the Internal Revenue Code of 1986, respectively.

(c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation.

(1) Certain Stock Disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership:

(i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or

(ii) stock of such entity which is sold in a public offering related to the acquisition described in subsection (b)(1) of Section 835 of the Homeland Security Act, 6 U.S.C. 395(b)(1).

(2) Plan Deemed In Certain Cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan.

(3) Certain Transfers Disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section.

(d) Special Rule for Related Partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership.

(e) Treatment of Certain Rights.

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(1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows:

(i) warrants;

(ii) options;

(iii) contracts to acquire stock;

(iv) convertible debt instruments; and

(v) others similar interests.

(2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835.

(f) Disclosure. The offeror under this solicitation represents that [Check one]:

__ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73;

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it has submitted a request for waiver pursuant to 3009.104-74, which has not been denied; or

__ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.104-70 through 3009.104-73, but it plans to submit a request for waiver pursuant to 3009.104-74.

(g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal.

(End of clause)

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PART II - STATEMENT OF WORK

U.S. Department of Homeland Security Science and Technology Directorate

Office of Communications and Outreach

2019-2024 DHS S&T All Hands Meetings

I. Introduction

This is a Statement of Work (SOW) for the Department of Homeland Security (DHS) Science and Technology Directorate (S&T) Office of Communications and Outreach Division (COD) 2019-2024 series of S&T All Hands meetings.

The DHS S&T All Hands meeting series will be held 12-16 times [4 for S&T, 4 for the Office of Enterprise Services (OES), 4 for the Office of Science & Engineering (OSE) and an optional 4 for the Office of Mission & Capability Support (MCS)] in 2019-2023 within a quarter of a mile to the S&T Office at 1120 Vermont Avenue NW, Washington, DC.

This SOW is for the rental of meeting facility space and the provision of related supplies and services, listed in Section III Scope, only. The requirement does not include meeting planning services.

II. Background

DHS is committed to using cutting-edge technologies and scientific talent in its quest to make America safer. DHS S&T is tasked with researching and organizing the scientific, engineering, and technological resources of the United States and leveraging these existing resources into technological tools to help protect the homeland.

The purpose of the 2019-2024 series of S&T All Hands meetings is to provide an important forum and unique opportunity for leadership from S&T, OES, OSE, and MCS to communicate their vision and priorities, recognize staff accomplishments, and report on direction, funding status, and upcoming activities, in person, to the S&T workforce.

Meeting objectives include team building; boosting staff morale; fostering effective leadership-employee communications, situational awareness and understanding; and showing appreciation for the workforce. A portion of each meeting is dedicated to welcoming new staff members, recognizing employees for reaching benchmarks in federal service, and presenting awards to top performers. An intended “deliverable” of the All Hands meeting is for leadership to go beyond “delivering the news” to connect with and communicate that they value each member of the workforce and their contributions.

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III. Scope

Meeting Facility Location:

The facility where the meetings will take place MUST be conducted and MUST be located within half a mile or fifteen minute walk of the DHS S&T Office location, at 1120 Vermont Avenue NW, Washington DC.

Meeting Dates:

The contractor shall provide meeting space for twelve defined meetings annually and four surge/optional meetings to be determined at later dates and times. Available meeting dates must include Tuesday, Wednesday and Thursday. The Government will provide the contractor a minimum number of ten (10) days notice prior to scheduling a meeting.

DHS S&T reserves the right to reschedule one or more of the negotiated dates, provided that contractor agrees to accommodate such a request, and provided that a substitute date can be mutually agreed upon.

CLIN 0001: Inclusive of 12 Definite Meetings for the following offices: Office of Science and Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2019 to February 29, 2020)

Option Contract Line Items (CLINs)

a. CLIN 0002: Optional CLIN. Inclusive of 4 Surge Meetings for the following offices: Mission &

Capability Support and Office of Integration & Collaboration. (March 1, 2019 to February 29, 2020) The contractor shall provide all services and related incidental expenses for each meeting.

b. CLIN 1001: Inclusive of 12 Definite Meetings for the following offices: Office of Science and Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2020 to February 28, 2021)

c. CLIN 1002: Optional CLIN. Inclusive of 4 Surge Meetings for the following offices: Mission &

Capability Support and Office of Integration & Collaboration. (March 1, 2020 to February 28, 2021) The contractor shall provide all services and related incidental expenses for each meeting

d. CLIN 2001: Inclusive of 6 Definite Meetings for the following offices: Office of Science and Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2021 to August 31, 2021)

e. CLIN 2002: Optional CLIN. Inclusive of 2 Surge Meetings for the following offices: Mission & Capability Support and Office of Integration & Collaboration. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2021 to August 31, 2021)

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f. CLIN 3001: Inclusive of 6 Definite Meetings for the following offices: Office of Science and Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (September 1, 2021 to February 28, 2022)

g. CLIN 3002: Optional CLIN. Inclusive of 2 Surge Meetings for the following offices: Mission & Capability Support and Office of Integration & Collaboration. The contractor shall provide all services and related incidental expenses for each meeting (September 1, 2021 to February 28, 2022)

h. CLIN 4001: Inclusive of 6 Definite Meetings for the following offices: Office of Science and

Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2022 to August 31,2022)

i. CLIN 4002: Optional CLIN. Inclusive of 2 Surge Meetings for the following offices: Mission &

Capability Support and Office of Integration & Collaboration. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2022 to August 31, 2022)

j. CLIN 5001: Inclusive of 6 Definite Meetings for the following offices: Office of Science and

Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (September 1, 2022 to February 28, 2023)

k. CLIN 5002: Optional CLIN. Inclusive of 2 Surge Meetings for the following offices: Mission & Capability Support and Office of Integration & Collaboration. The contractor shall provide all services and related incidental expenses for each meeting (September 1, 2022 to February 28, 2023).

l. CLIN 6001 Inclusive of 6 Definite Meetings for the following offices: Office of Science and Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2023 to August 31, 2023)

m. CLIN 6002 Optional CLIN. Inclusive of 2 Surge Meetings for the following offices: Mission & Capability Support and Office of Integration & Collaboration. The contractor shall provide all services and related incidental expenses for each meeting (March 1, 2023 to August 31, 2023)

n. CLIN 7001 Inclusive of 6 Definite Meetings for the following offices: Office of Science and

Technology, Office of Enterprise Services, and Office of Science & Engineering. The contractor shall provide all services and related incidental expenses for each meeting (September 1, 2023 to February 29, 2024)

o. CLIN 7002 Optional CLIN. Inclusive of 2 Surge Meetings for the following offices: Mission &

Capability Support and Office of Integration & Collaboration. The contractor shall provide all services and related incidental expenses for each meeting (September 1, 2023 to February 29, 2024)

For each meeting, the contractor shall provide all the labor, equipment, and material identified in Tasks 1 through 6 below.

TASK 1: The contractor shall provide the following space:

• One general session room to accommodate 400 participants set theater style.

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The general session room will be provided for the meeting for one hour and two hours prior to the meeting time for set-up.

TASK 2: The contractor shall provide, set up, tear down, and audio visual equipment.

Below is a list of required equipment for the 2019-2024 S&T All Hands Meeting series.

The contractor shall have technicians onsite and available as necessary for the duration of the event to assist with troubleshooting.

Function A/V Required

General Session Per

2019-2024 S&T All Hands Meeting

• LCD Projector and Screen large enough to accommodate the audience to ensure all attendees can easily view presentations

• Small Stage, or elevated platform – to fit a podium

• (1) Podium with Microphone

• (1) Lavaliere Microphone for the presenter

• (2) Wireless Q&A Microphones with Stands

• Sound System

• Extension cords to power S&T’s laptop and video camera as needed

• Polycom phone that will allow participants calling into the meeting to hear the speaker and any questions asked in the room over the microphone.

• All cables and adapters to connect the laptop to the projector

• Extension cords and surge protectors to power equipment and connect to A/V equipment

• (1) Audio out cable

TASK 3: The contractor shall provide a meeting facility coordinator to assist the government personnel who are organizing the meeting. Contractor-provided assistance will include, but is not limited to, securing the meeting room, obtaining and setting up audio visual equipment.

TASK 4: The contractor shall permit federal personnel to bring and set up their own laptop computer equipment to be used in conjunction with the contractor-provided audio visual equipment. The contractor shall permit DHS to connect their computers and other equipment to the contractor’s electrical outlets and other facility hookups at no additional cost to the government. (As used in this document, “at no additional cost to the government means the price of the referenced supply or service shall be included in the contractor’s firm-fixed price, and the contractor shall make no additional charges to the government for the referenced supply or service above the proposed firm-fixed price.)

TASK 5: The contractor shall provide two (2) hard wired internet lines during each

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2019-2024 S&T All Hands Meeting.

TASK 6: The contractor shall provide three (3) easels for directional signage. The contractor shall permit the Government to place directional signs and meeting signage to direct guests to the meeting. The easels will remain the property of the contractor.

IV. Deliverables

The deliverable is the provision of meeting facility space and the related supplies and services as outlined in Section III above.

V. Other

a. Period of Performance.

Base Period Option Period 1 Option Period 2 March 1, 2019- February 29, 2020

March 1, 2020 – February 28, 2021

March 1, 2021- August 31, Option Period 3 Option Period 4 Option Period 5 September 1, 2021

– February 28, 2021

March 1, 2022- August 31, 2022

September 1, 2022 to February 28, 2023

Option Period 6 Option Period 7

March 1, 2023 – August 31, 2023

September 1, 2023 – February 29, 2024

The total duration of this Purchase Order should all options be exercised shall not exceed five (5) years.

b. Place of Performance. The contractor shall perform the work at its own facility.

c. Contracting Officer’s Representative.

(1) The Contracting Officer’s Representative (COR) for this contract is designated in accordance with Homeland Security Acquisition Regulation 3052.242-72 Contracting Officer’s Technical Representative (DEC 2003).

(2) The COR is: Margarita Wong

d. Contracting Officer.

(1) The Contracting Officer (CO) is the only person authorized to approve changes to any of the terms and conditions of this purchase order. In the event the contractor effects any changes at the direction of any person other than the CO, the changes will be considered to have been made without authority and no adjustment will be made in the contract price

25 | P a g e to cover any increase in costs incurred as a result thereof. The CO shall be the only individual authorized to accept nonconforming work, waive any requirement of the contract, or to modify any term or condition of the purchase order. The CO is the only individual who can legally obligate government funds. No cost chargeable to the proposed contract can be incurred before receipt of a fully executed purchase order, which includes any subsequent contract modifications or other specific written authorization from the CO.

(2) The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the CO, or is pursuant to specific authority otherwise included as a part of this contract. No order, statement, or conduct of government personnel, other than the CO, who visit the contractor’s facilities or in any other manner communicate with contractor personnel during the performance of this purchase order shall constitute a change under the Changes clause of this purchase order.

(3) The procuring and administering contracting officer for this purchase order is:

Michael Jones Science and Technology Acquisition Division Office of Procurement Operations U.S. Department of Homeland Security Phone: (202) 447-5893 Email: Michael.Jones@hq.dhs.gov

e. Government Point of Contact. The following is an additional government point of contact to assist with preparing and conducting the 2019-2023 S&T All Hands meetings:

S&T Technical Representative Elise Rand Office of Communications and Outreach Department of Homeland Security Science & Technology Directorate Washington, DC 20528 Elise.Rand@hq.dhs.gov

(202) 254-5608

Contracting Officer’s Representative Margarita Wong Administration & Support Division Department of Homeland Security Science & Technology Directorate Washington, DC 20528 Margarita.Wong@hq.dhs.gov

(202) 254-8657

f. Advertisements, Publicizing Awards, and News Releases. All press releases or mailto:Elise.Rand@hq.dhs.gov mailto:Michael.Grzesiak@hq.dhs.gov

26 | P a g e announcements about agency programs, projects, and contract awards need to be cleared by the COR and the CO. Under no circumstances shall the contractor, or anyone acting on behalf of the contractor, refer to the supplies, services, or equipment furnished pursuant to the provisions of this contract in any publicity news release or commercial advertising without first obtaining explicit written consent to do so from the COR and the CO. The contractor agrees not to refer to awards in commercial advertising in such a manner as to state or imply that the product or service provided is endorsed or preferred by the federal government or is considered by the government to be superior to other products or services.

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PART III SOLICITATION PROVISIONS

III.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

• https://www.acquisition.gov/far/

• http://farsite.hill.af.mil/vffara.htm

FAR

Provision

Title Date

52.212-1 Instructions to Offerors – Commercial Items OCT 2018

III.2 Addendum to FAR 52.212 -- Acquisition of Commercial Items Provisions and Clauses.

The following is an addendum to FAR 52.212-1:

a. This requirement is not for third party planners. Quotes from third party planners will not be considered. To facilitate timing and coordination this requirement is restricted to facilities that can only accommodate all requirements identified in Part II, Statement of Work, within one facility.

b. Submission of Quotes. Submit signed and dated quote using the SF1449 via email to roberto.aguirre@hq.dhs.gov at or before the exact time specified in this solicitation.

c. Use of the SF1449. Quotes must be submitted on the SF1449 and include the following completed blocks:

17a – Name of contractor 23 – Unit price for each CLIN 24 – Amount for each CLIN 30a – Signature of contractor 30b – Name and title of signer 30c – Date signed

d. Period for acceptance of quotes. The contractor agrees to hold the prices in its quote firm for 45 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

https://www.acquisition.gov/far/ http://farsite.hill.af.mil/vffara.htm mailto:roberto.aguirre@hq.dhs.gov

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e. System for Award Management. By submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the offeror does not become registered in the SAM database in the time prescribed by the contracting officer, the contracting officer will proceed to award to the next otherwise successful registered offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

f. Representation and Certification. The offeror agrees to review, complete, and submit with its quote the attached representation and certification:

(1) Attachment I - Certification for Prohibition on Contracts with Corporate Expatriates

(2) Attachment II - Representation by Corporations Regarding a Felony Criminal Violation under any Federal or State Law or Unpaid Federal Tax Liability

III.3 FAR 52.212-2 Evaluation – Commercial Items (OCT 2014)

a. The Government will award a firm fixed purchase order resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate quotes:

(1) Technical Factor: The Government will evaluate the extent to which the quote provides the facilities and associated services and supplies outlined in Part II, Statement of Work (SOW) as indicated by quoter’s completed Facilities Checklist (Attachment III). Higher ratings will be assigned for quotes that meet more of the requirements. SOW requirements identified in the Facilities Checklist (Attachment III) are listed in order of importance.

(2) Price Factor: The Government will evaluate the total price inclusive of all option periods. The total offered price shall include all facilities and associated services and supplies provided on the quoter’s completed Price Sheet (Attachment IV). Price will be evaluated for reasonableness.

b. The technical factor and the price factor are weighted equally relative to each other.

III.4 Submission Requirements.

a. Quotes consisting of the following information shall be submitted via email to michael.jones.jones@hq.dhs.gov and stephanie.dewitt@hq.dhs.gov by 12:00 PM Eastern on Thursday, February 28, 2019: All questions regarding this RFQ must be submitted no later than by 12:00 PM Eastern on Monday, February 25, 2019:

(1) The contractor shall provide a completed SF 1449 in accordance with Section III.2.c.

above.

https://www.acquisition.gov/ mailto:michael.jones.jones@hq.dhs.gov mailto:stephanie.dewitt@hq.dhs.gov

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(2) The contractor shall provide completed Attachments I and II.

(3) Response to the Technical Factor. The contractor shall provide a completed Facilities Checklist (Attachment III). The applicable boxes shall be checked and where required, the contractor shall fill in the text fields.

(4) Response to the Price Factor. The contractor shall provide a completed Price Sheet, Attachment IV.

(5) If the offeror does not have representations and certifications on file in the System for Award Management (SAM, formerly ORCA) https://www.sam.gov/portal/public/SAM/, the offeror shall complete and provide with its quote FAR 52.212-3, beginning below.

(End of Provision)

III.5 FAR 52.212-3 Offeror Representations and Certifications—Commercial Items (Oct 2018)

The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.acquisition.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

https://www.sam.gov/portal/public/SAM/ http://www.acquisition.gov/

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“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000- 9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

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(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government

32 | P a g e contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern, consistent with 13 CFR 124.1002,” means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and…