70RFP223REC000010 Amendment 0002.pdf

(x)

70RFP223REC000010

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19106 Attn: Josh Clemens

OPO/FPS/EACCG/R11/B

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/East CCG/Region 11/Group B

Philadelphia PA 19106 701 Market Street, Suite 3200

70RFP2

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 2 ACQ DIV(70RFP2)

10/23/20230002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/04/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. This amendment extends the proposal due date and time to October 27, 2023, at 10AM ET.

B. The Solicitation Provisions MAC attachment has been deleted in its entirety and replaced with the attached Solicitations Provisions MAC. Please note that the changes are highlighted within the document which include:

- Proposal Submission Requirements. Specifies the e-mail size limit for submissions (Page

4).

- Proposal Submission Requirements. Specifies that zip files shall not utilized (Page 4).

- Price Proposal. Indicates 1 Full Time Equivalent for each of the non-PSO positions (Page

9).

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP223REC000010/0002

- Price Proposal. Indicates that weapons/ammunition are not stored onsite (Page

10).

C. This amendment incorporates the attached industry questions and associated answers for informational purposes only and do not themselves constitute a change. Any changes to the terms and conditions of the solicitation are expressly and separately indicated as such. If there is a conflict between the solicitation and the information provided in the answers to the questions, the solicitation governs.

D. After you download this amendment from the sam.gov website, please review the entire amendment thoroughly and completely, including

ALL ATTACHMENTS that are attached within the paperclip icon on the left side of this PDF document.

E. All other terms and conditions remain unchanged.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Question # QUESTION ANSWER

The Statement of Work in Section 5.3.5 states: “Once a completed personnel security package has been received, the standard processing time is generally up to twenty‐one (21) calendar days, so long as there are no derogatory issues.” For planning purposes, what is the true average processing time for clearances in the last twelve (12) months? If processing time consistently exceeds sixty (60) days, will the Government consider allowing entry on duty with Quick‐Checks?

The average processing time for fitness determinations, in the last 12‐months is within 60 days.

No, the Government will not routinely consider entry on duty with Quick Checks as such checks are reserved for real world events such as hurricanes, etc. and require pre‐approval. However, this information is not relevant to proposal preparation as processing of fitness determinations would be required at the task order level.

Must every incumbent undergo then submit to the Government the results of an updated medical examination? Must medical examinations be complete prior to the end of the transition period?

See SOW section 5.2.2.1; however, this is not pertinent to putting together a proposal for this requirement as these requirements and transition would be at the task order level.

3 Are all PSO credentials currently resident in TAMS?

This information will be identified at the task order level. It is anticipated that not all incumbent efforts will have PSO personnel files in TAMS.

Is PTS active on all Task Orders anticipated for this procurement? If not, does the Government intend to include PTS for all contracts?

No. It is likely PTS will be required on most task orders; however, there may be requirements that do not have PTS (which would be identified at the task order level).

Are the Contract Manager, Training Instructor and Quality Control Monitor positions full time or part time? Are one of each position required for the MAC contract and separately for each awarded Task Order?

In relation to contract performance, that would be at the discretion of the offeror. Task order requirements may require additional key personnel support as key personnel on the contract may not be sufficient in the vendor's estimation or key personnel may be dedicated and/or onsite based on the Government's requirements at the task order level. In relation to proposal submission, please refer to Amendment 0002, Block 14, paragraph B.

6 Is onsite storage for weapons and ammunition expected to be available?

Please see SOW section 4.3.2. Onsite storage would be identified at the task order level. In relation to proposal preparation, please refer to Amendment 0002, Block 14, paragraph B.

Will all PSOs and Supervisors on each Task order already be fully trained and qualified in accordance with the FPS 2019 V1 SOW in this solicitation?

Unknown. The Government can't forecast what requirements will be competed off this contract vehicle. It is noted that this contract vehicle may also be used to compete non‐FPS requirements at the discretion of the ordering Contracting Officer.

8 Would the Government identify which Task Orders that the ESS SOW will apply to? Unknown, that requirement would be identified at the task order level, if applicable.

Will the Government allow tiered pricing for the MAC RFQ where if the Government procures only small, short term requirements the rate will be significantly higher than large long term TOs?

No, the contract is merely establishing a maximum rate. Pricing will be established for each task order under this contract vehicle based on actual requirements competed at the task order level where fixed prices will be established for that particular effort. Also, see the answer to question #13.

The DHS website for Mentor‐Protege programs indicates that the MPP has been suspended. Will DHS please remove this requirement to ensure a fair evaluation for all bidders?

No. HSAR 3019.708‐70 (b) still requires the evaluation of prime contractor participation in the DHS mentor protégé program (MPP). See Amendment 0001 which revised the Management Approach factor regarding DHS MPP.

11 Would the Government provide the list of Attendees for the PreProposal Conference? No.

12 Is an armed SPO license required for all Task Orders in Region 11 National Capitol Region (NCR)? No.

Would the Government confirm that the Pricing submission for the MAC RFP is only an example to confirm the pricing awareness methodology and the rate will not be utilized for ordering? Each Task Order pricing will be determined independently from the initial RFP submission.

While the pricing submission is used to confirm pricing awareness methodology, it also is setting the maximum rate that could be charged under any resultant task order. Actual requirements will be competed at the task order level where fixed prices will be established for that particular effort. Please refer to the ordering procedures outlined in the SF1449 which state: "Contractors are permitted to quote rates lower than those originally proposed and awarded in their contracts although contractors cannot exceed its hourly rates in their contract unless authorized by the Contracting Officer in the RFQ. Discounted labor rates will only apply to the respective task order and will not change the fixed rates established in the contract."

Since the DHS MP program is paused, would the Government confirm that demonstrating prior participation in the program qualifies for credit, i.e., provision of an expired letter? Yes. See Amendment 0001, Block 14, paragraph C.

How does the Government define "Posts Manned" vs "Facilities Manned" for questions 10 and 11 in the Past Project Forms?

Posts manned = # of total posts staffed under this contract with the hours identified in 9b.

Facilities Manned= # of total facilities/buildings requiring protective security officer services under this contract with the hours identified in 9b. See Attachment 3, Past Project Form, Instructions for Completing the Past Project Form.

Is there a file size limit for these submissions? Or a limit on incoming email size that we should be aware of? Yes. Please see Amendment 0002, Block 14, paragraph B.

The instructions state allowance for a continuation page. Does the government require that continuation page be appended after the end of the form? Or shall we simply extend the box for item 15?

It is recommended that the box for #15 be extended; however, offerors may include continuation page (s).

Please confirm that a current SAM record is sufficient for this requirement and that no additional submission is required.

As long as the FAR representations and certification information required in the RFP are up to date on the sam.gov website then this would be sufficient. Please note that any required HSAR representations and certifications would need to be included with your proposal submission.

Instruction #1 states that there are four worksheets entitled “Model for Price Realism”, “Breaks & Lunches”, “Non‐PSO Positions”, and “FTEs, Nonproductive Hrs.”. However, the Price Element Breakdown templates do not include a "Breaks & Lunches" worksheet. Please confirm that this omission is intentional. See Amendment 0001, Block 14, paragraph E.

The Model for Price Realism tabs include line items with costs that are specific to the state in which services are provided, e.g. SUTA, Workers' Compensation Insurance, and Guard License Fees. How should Offerors factor in these costs for IDIQ‐level pricing? See Amendment 0001, Block 14, paragraph D.

The Price Proposal section states that 'For purposes of developing the contract rates, please base your pricing on 100 Full Time PSOs (new hires) and 10 Full Time Supervisory PSOs (new hires)...hours are 180,000 PSO hours & 18,000 Supervisory PSO hours.'. It further states that 'Once an hourly rate is established, offerors will multiple that rate by the number of hours contained within the schedule on the SF1449'. The 180,000 hours and 18,000 hours do not match the hours in the SF1449 which are differentiated by Track #1 and Track #2. Please confirm that the differences are intentional.

Confirmed. The 180,000 hours and 18,000 are used solely to develop the contract maximum rate but once the rate is calculated, it should be multiplied by the hours that match the CLINS for the Track(s) on which the offeror is proposing to establish the total contract value/proposed price.

The solicitation states: "Proposals shall be comprised of TWO (2) separate electronic files", and then describes the contents. Please confirm that the 2 separate submission files may be ZIP files that contain the individual documents comprising the volume. Zip files shall not be used. See Amendment 0002, Block 14, paragraph B.

Please confirm that offerors do not need to submit blank and unsigned versions of their PPQs with their Volume 1 submission. Confirmed.

The solicitation states: "In order to receive credit for the past performance of an affiliate, a separate narrative shall be submitted as part of the proposal clearly demonstrating that the affiliate will be meaningfully involved in performance of the solicited contract." Does the government expect for these to be completely separate documents, each unto itself?

No. If an offeror utilizes past performance of an affiliate in its proposal then it must also include a separate narrative within the proposal as required by the RFP in order to receive credit.

The solicitation makes some references to page limitations, but no limitations seem to be present.

Please clarify. See Amendment 0001, Block 14, paragraph C.

Reference 1449, Section C.3. ‐ Can FPS please confirm that Track #1 awardees will not be obligated to submit quotations for every RFQ that is issued under the MAC contract?

Confirmed. Please note that the ordering procedures (SF1449) indicate: "If a contract holder does not submit a quotation for a requirement, a detailed explanation on why a quote was not submitted must be received within 24 hours of the RFQ closing time/date."

Please specify the number of cell phone devices required per Exhibit 10 Contractor‐Provided Equipment.

For purposes of developing the contract rates, use 30 cell phones for communications equipment; See Amendment 0001, Block 14 paragraph C. At the task order level, the number of cell phones required will be based on the number of posts.

Can the government confirm that a Management Approach/Staffing Plan will not be required in the Technical (Non‐Price) Proposal? Confirmed.

Please confirm that in Volume 1, Technical (non‐Price) only the first page of the SF1449 should be included. Confirmed.

Please advise re: Disclosure (HSAR 3052.209.76), found on Attachment 7‐ Proposal Checklist, where is this provided for completion? Please see pages 51‐55 of the attachment "A. Contract Clauses MAC"

What is the historic average for temporary additional and emergency services (TAS / EAS) for this program?

Information on historical TAS/ESS can not be provided as this information differs by requirement and the Government can't forecast which requirements will be placed on this contract vehicle.

Information related to historical TAS/ESS may be provided at the task order level.

5.7 Security Clearance: 5.7.2; Will the Government consider a current DOE “Q” clearance for sponsorship to the required “TS” clearance?

Yes. Please note that it would be the vendor's responsibility to work with the Defense Counterintelligence and Security Agency (DCSA) in the event of an award.

5.8; 5.8.4(a) and (b), notwithstanding the prior question, can the Government confirm the information included in 5.8.4; specifically, that “Government will sponsor the contractor for a facility clearance…”?

Confirmed. Please note that it would be the vendor's responsibility to work with the Defense Counterintelligence and Security Agency (DCSA) in the event of an award.

SOW 12.2.2 – Reserve Forces: what percentage or ratio does the Government consider as “appropriate number” for reserves.

Based on the information (e.g., historical TAS) provided at the task order level, the contractor will make the determination in relation to the required reserve force.

We assume that the government's direction to offerors not to include these costs is based on the premise that these costs are Task Order specific and cannot reasonably be estimated by the offerors until a Task Order RFQ is issued. If our assumption is correct, should the offerors exclude the following costs from our proposals since they are also Task Order specific and cannot be estimated until a Task Order RFQ is received? 1. Transition Costs such as labor, travel, per diem associated with phasing in a new contract\Task Order; 2. Vehicle related costs such as lease, depreciation, fuel, insurance, maintenance; 3. Travel related costs such as per diem, airfare, rental cars, mileage, etc.;

4. Office\Training space costs such as lease\rental, utilities, insurance, phone, maintenance, etc.

Please only provide the information requested in the RFP in relation to the price proposal (see Pages 9‐10 of the solicitation provisions‐ refer to Amendment 0002, Block 14, paragraph B) with the details of the pricing provided on Attachment 5 ‐ J. Price Element Breakdown PSO and L.

Price Element Breakdown Supervisory as well as Attachment 5A Instructions for Price Element Breakdown; revised versions were provided with Amendment 0001 .

This section states that Track #1 is issued under full and open competition while Track # 2 is set‐aside 100% for small business concerns.

Is it permissible for a SBA certified Small Business to bid Track 1? Yes.

If a contractor is bidding Track #1 and Track #2, are two separate Technical and Price proposals, one for each Track, required?

No, unless there is different technical information (e.g., different past project forms) being submitted by the offeror.

Attachment 1A‐ ESS SOW. Section 5 States “concurrent with submission of offers, Contractor shall submit documentation to confirm that it has obtained all required licenses, permits, bonds…”

Question: Are copies of State & local licenses required with submission of the proposal, or is this applicable to specific Task Orders?

No, any state or local licenses would be required at the task order level.

There is no separate rate on the CLIN sheet for ESS support; should offerors consider the impact of ESS related activities in their PSO CLIN rate (i.e. use of Law Enforcement Officers, travel, temporary lodging, potentially greater overtime usage, etc.?) – or – will FPS establish a separate CLIN for ESS services?

No. Further, there will be no separate CLIN for ESS on this contract vehicle. If ESS is required at the task order level then a CLIN will be established for these services on the task order.

We are currently enrolled in the DHS Mentor Protégé Program with two companies. Can we submit both companies, and the respective DHS approval letters for both Protégé’s, in our proposal for Track #1?

Yes. Please note that providing a 2nd letter will not enhance your evaluation under the DHS Mentor Protégé Program Participation technical evaluation factor.

Can the Government confirm there are no page limitations for the Relevant Past Performance and DHS Mentor‐Protégé Program Participation?

Confirmed. That said, please only include information requested in the RFP as information not required by the RFP will not be evaluated.

The requirement under DHS Mentor Protégé Program Participation states, “If the offeror currently participates in the DHS Mentor‐Protégé program, the offeror must provide a signed letter of mentor‐ protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU).” The DHS Mentor‐Protégé Program (MPP) is now codified through the National Defense Authorization Act of 2023. Effective March 1, 2023, the OSDBU has not been accepting new applications until further notice. Because of this reason, will the Government accept if an Offeror has a signed letter of mentor‐protégé agreement approval that has recently expired understanding the renewal application is pending approval by OSDBU? Yes. Please also see answer to Question #14.

If an Offeror is including a copy of a mentor‐protégé agreement approval letter, is the Government requiring a teaming agreement to be in place with the protégé company? Or, will the mentor‐ protégé agreement letter be sufficient?

No, a teaming agreement is not required to be in place with the protégé; however, see important notes for Relevant Past Performance in the event a teaming arrangement is proposed.

Sheet1

RFP 70RFP222REC000010, PSO Services Multiple Award Contract

July 2023 Version

SOLICITATION PROVISIONS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS -

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

The US Department of Homeland Security (DHS), Office of Procurement Operations, Federal Protective Service (FPS) is issuing this competitive request for proposals (RFP) to solicit offers for the purpose of awarding multiple contracts to provide the services described herein. DHS/OPO/FPS (the Government) will conduct this acquisition using the procedures of Part 12 of the Federal Acquisition Regulations.

As indicated in block 9 of the SF1449 Proposals are due no later than 10:00am Eastern Time, October 27, 2023 unless extended via an amendment to this RFP. Submissions shall be made via email to: Corey.Parkes@fps.dhs.gov and Josh.B.Clemens@fps.dhs.gov.

Any proposal received after the exact time for receipt of proposals specified above will be deemed “late” and will be considered only in accordance with the provisions set forth under FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, paragraph (f).

By submitting a proposal, the Contractor agrees to comply with all terms and conditions set forth in this RFP, including the Statement of Work (SOW).

Track #1:

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021) (Tailored)

(a) The Government will award contracts resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation are considered most advantageous to the Government, price and other factors considered. In addition to price, the following technical evaluation factors shall be used to evaluate offers and are listed in descending order of importance.

Relevant Past Performance

DHS Mentor Protégé Program Participation

The technical evaluation factors, when combined, are more important than price.

In considering the relevance of an offeror’s past performance, the Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance mailto:Corey.Parkes@fps.dhs.gov mailto:Josh.B.Clemens@fps.dhs.gov and will do so consistently across all evaluated offers. If subcontractor past performance is provided, the subcontractor past performance will be given weight proportional to the scope, magnitude and complexity of the aspects of the work under the solicitation for which the subcontractor is proposed. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance. However, the proposal of an offeror with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous proposal to the Government. The Government will consider the quality of an offeror’s past performance. This consideration is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s relevant past performance will be used as a means of evaluating the relative capability of the offeror and other competitors to successfully meet the requirements of the RFP. In determining the rating for the Past Performance evaluation factor, the Government will give greater weight to the contracts or efforts which are determined to have greater relevance to the RFP. An offeror whose past performance demonstrates either a low expectation or no expectation that the offeror will be able to successfully perform the required effort may not present the best value to the Government.

The Government reserves the right to award the contract to other than the lowest priced offeror.

(b) Options. N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Track #2:

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021) (Tailored)

(a) The Government will award contracts resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation are considered most advantageous to the Government, price and other factors considered. In addition to price, the following technical evaluation factor shall be used to evaluate offers.

Relevant Past Performance

The technical evaluation factor of Relevant Past Performance is considered more important than price.

In considering the relevance of an offeror’s past performance, the Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. If subcontractor past performance is provided, the subcontractor past performance will be given weight proportional to the scope, magnitude and complexity of the aspects of the work under the solicitation for which the subcontractor is proposed. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance. However, the proposal of an offeror with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous proposal to the Government. The Government will consider the quality of an offeror’s past performance. This consideration is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s relevant past performance will be used as a means of evaluating the relative capability of the offeror and other competitors to successfully meet the requirements of the RFP. In determining the rating for the Past Performance evaluation factor, the Government will give greater weight to the contracts or efforts which are determined to have greater relevance to the RFP. An offeror whose past performance demonstrates either a low expectation or no expectation that the offeror will be able to successfully perform the required effort may not present the best value to the Government.

The Government reserves the right to award the contract to other than the lowest priced offeror.

(b) Options. N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Proposal Submission Requirements

1. The resulting contract requires access to classified information. Offerors shall possess a Top-Secret facility clearance by the time and date established for submission of offers.

Offerors shall provide a certified statement of current Top-Secret Facility Clearance which will be verified by the Contracting Officer prior to award. Applicable to Track 1 Only

2. Standard Form 1449, Solicitation/Contract/Order for Commercial Items – When responding to this RFP the Contractor must use the Standard Form 1449 as a cover page to the proposal. All pages of the SF1449 must be completed to include the Pricing Schedule, which details all CLINs, quantities, unit prices and extended prices. Offerors shall only fill out the pricing schedule CLINS for the track(s) they are submitting a proposal (Track 1 Unrestricted complete CLINS 0001 and 0002; Track 2 Small Business Set Aside CLINS 0003 and 0004).

3. Proposals shall be comprised of TWO (2) separate electronic files. The first file shall contain one (1) copy of the technical (non-price) submission. The second file shall contain one copy of the pricing submission and all other documents required by the solicitation (e.g. the SF 1449, Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.). Both of these files should clearly identify the RFP for which it is being submitted. The Price Element Breakdowns shall be submitted in Excel Format. Vendors are reminded to submit files one and two via email to Josh.B.Clemens@fps.dhs.gov and Corey.Parkes@fps.dhs.gov.

Proposal submissions containing links to SharePoint or similar sites will not be accepted.

The e-mail size limit for submissions is no greater than 20MB. Zip files shall not be used.

4. The technical submission shall include the following: Cover page, Table of contents, past performance project forms (attachment 3), teaming agreement, teaming narrative or narrative demonstrating an affiliate’s meaningful involvement (if applicable). In addition, Track #1 proposals submitted by large businesses shall indicate participation in the DHS Mentor Protégé Program including the signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization. There shall not be any additional information provided as part of the technical proposal submission.

5. Contractors are informed that it is the Government’s desire to make award on initial proposals when deemed possible by the Contracting Officer, however the Government reserves the right to communicate and/or negotiate with offerors if later determined necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

6. Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 120 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer.

7. Applicable to Track #1 Only. Offerors, other than small businesses, shall prepare and submit with their proposal an Individual Small Business Subcontracting Plan.

a. Offerors should thoroughly review the requirements set forth in FAR 19.704, Subcontracting plan requirements, and FAR Clause 52.219-9, Small Business Subcontracting Plan, before submitting their Plans.

b. Subcontracting plans must be consistent with the provisions of the above Clause and are subject to negotiations along with the terms and conditions of any contract resulting from this solicitation. The successful offeror’s subcontracting plan must be approved by the Contracting Officer prior to award and shall be incorporated into the resultant contract. The Contracting Officer will monitor, evaluate and document contractor performance in adhering to 52.219-9 and meeting its subcontracting goals as set forth in its approved plan.

c. The current DHS subcontracting goals are listed below and shall be utilized for developing a subcontracting plan in response to this solicitation.

Percentage of Total Subcontracting Dollars SB Subcontracts 43% SDB Subcontracts 5.0%

WOSB

Subcontracts 5.0% HUBZone Subcontracts 3.0%

SDVOSB

Subcontracts 3.0%

Technical Proposal (Non-price factor) – The Contractor is required to submit the following technical (non-price) information:

1. Relevant Past Performance:

The Contractor is provided an opportunity to demonstrate relevant past performance on contracts currently being performed or performed within the past three (3) years. The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to the instant requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will consider the quality of the Contractor’s relevant past performance. The Government reserves the right to use any and all of the information available to include the contractor’s proposal, the past project forms submitted with the proposal, the past performance questionnaires submitted on behalf of the contractor, CPARS assessments, close at hand information and any other source to determine relevancy of projects and quality of performance by the offeror.

Reference Contracts:

a. The Contractor may submit up to a maximum of three (3) contracts for evaluation. The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government reserves the right to utilize any and all information on the Past Project Form including but not limited to hours, dollars, number of posts, number of PSOs as well as the Past Performance Questionnaires and CPARS Assessments to determine magnitude.

b. If a teaming arrangement is being proposed, refer to Notes #1 and 2 below for additional proposal submission requirements.

c. The Contractor may submit reference contracts performed by an affiliate. In order to receive credit for the past performance of an affiliate, the contractor must clearly demonstrate in its proposal that the affiliate will have meaningful involvement in the solicited requirement.

Refer to Note #3 below for additional proposal submission requirements.

Past Project Form. The Contractor shall complete a Past Project Form (Attachment 3) for each reference contract submitted.

Past Performance Questionnaires.

a. Past Performance Questionnaires (Attachment 4) may be submitted for each reference contract.

b. If the Contractor chooses to submit a Past Performance Questionnaire (Attachment 4) for any of its reference contracts, it shall forward the Past Performance Questionnaire to a cognizant representative of the customer organization that purchased the services from your company to provide feedback (e.g. Project Manager, Contracting Officer’s Representative). The Contractor shall instruct the customer representative to complete the questionnaire and return it, by the RFP submission due date, directly to Josh Clemens and Corey Parkes by email at Josh.B.Clemens@fps.dhs.gov and Corey.Parkes@fps.dhs.gov. The Contractor is responsible for ensuring its customer reference returns the questionnaire to the Agency if it wishes the Agency to consider the questionnaire in its evaluation. The Agency is not obligated to follow-up with references to locate questionnaires that have not been received from customers other than FPS.

The Agency may decline to reach out to FPS customers who have not returned a questionnaire if an assessment for the most recently completed performance period is resident in the Contractor Performance Assessment Reporting System (CPARS) for the reference contract.

*Important Notes for Relevant Past Performance:

1. Where a teaming arrangement (as defined at FAR Subpart 9.6) is proposed, an additional maximum of up to three (3) projects for partner(s)/subcontractor(s) may be submitted. Thus, a maximum of no more than six (6) projects (3 for the prime and 3 for the subs or other partners) may be submitted in total. (Note for Joint Ventures: For Joint Ventures, a maximum of up to 6 projects may be submitted in total from the JV and JV partners (no more than 3 projects may be submitted for any one entity, JV or JV partner)).

2.Where a teaming arrangement is proposed, a narrative and/or the actual Teaming Agreement, if one exists, shall be submitted as part of the proposal by the managing partner of the joint venture or the prime contractor. The Government is interested in the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement and this narrative may enhance the Government’s understanding of your proposal. If subcontractor experience is provided, the subcontractor experience will be given weight relative to the scope, magnitude and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform. Therefore, the offeror’s proposal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. It is the offeror’s responsibility to adequately explain the relevance of a reference provided for a subcontractor’s past performance to the effort that the subcontractor is proposed to perform under the solicitation. Be sure to consider the portion of effort proposed to be performed by partners or subcontractors in determining the most relevant references to submit.

If the Contractor fails to submit a narrative and/or the actual Teaming Agreement or if it lacks sufficient detail, the Agency, at its discretion, may decline to consider the past performance record of the teaming partner in the past performance evaluation.

3. In order to receive credit for the past performance of an affiliate, a separate narrative shall be submitted as part of the proposal clearly demonstrating that the affiliate will be meaningfully involved in performance of the solicited contract. That is, the resources of the affiliate, (e.g., workforce, management, facilities, or other resources that demonstrably contributed to the affiliate’s performance on the submitted project(s)) will be provided or relied upon by the Contractor for contract performance on the solicited requirement to an extent that warrants attribution of the affiliate’s past performance to the offeror. While there may be multiple ways to demonstrate meaningful involvement, generally reach back capability to the affiliate’s or common parent’s resources alone does not establish meaningful involvement. The Agency will not consider an affiliate's record where that record does not bear on the likelihood of successful performance by the offeror. The narrative must also describe in detail, and with specificity, the relationship between the offeror and the affiliate as well as the current status of the affiliate as a going concern. If the offeror purchased or merged with the affiliate, state the date of purchase/ merger and the affiliate’s personnel and resources that were retained by the offeror after the purchase/merger. The Agency will assess the narrative to determine whether, and to what degree, to attribute the affiliate’s past performance to the offeror. If the contractor fails to submit a narrative or if the narrative lacks sufficient detail to establish meaningful involvement by the affiliate, the Agency, at its discretion, may decline to consider the past performance of the affiliate in the evaluation. Notwithstanding, because the meaningful involvement of an affiliate goes to the relevance of the affiliate’s past performance projects to the evaluation, the Agency reserves the right, at its sole discretion, to conduct exchanges with an offeror or offerors, as necessary and appropriate, pursuant to FAR 15.306, concerning its relationship with the affiliate or the affiliates proposed involvement in the solicited requirement.

Note: This section does not apply to any entity identified in the proposal as a teaming partner, subcontractor, joint venture member, etc., in accordance with Past Performance section 1(b).

The roles of such entities must be described in accordance with Note 2 above. Further, Note 1 does not apply to entities described in this section. That is, this section does not increase the number of past performance projects that may be submitted by the offeror. Additionally, where meaningful involvement of the affiliate(s) has not been established, the Agency has no obligation to evaluate the past performance of affiliates, other than the affiliate project(s) submitted as part of the proposal.

2. DHS Mentor Protégé Program Participation (Track #1 Only):

a. Large Business Concerns shall address Prime Contractor Participation in the DHS Mentor Protégé Program (MPP). In order to receive credit, the offeror shall provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU). Expired MPP agreements will not be renewed by OSDBU but can still be used to validate DHS MPP participation. Agreements approved by other agencies will not be considered.

b. Large Businesses may be given additional credit for participating in the DHS Mentor Protégé Program. Additional credit will only be applied when comparing the offer of one large business to the offer of another large business. A large business will not be given credit for this factor when comparing the offer of a large business concern to the offer of a small business concern.

c. Minimum Submission Requirements DHS Mentor-Protégé Program Participation: Large Business Concerns shall submit as a minimum the following to demonstrate the above:

• Large Business Concerns shall address whether they currently participate in the DHS Mentor-Protégé Program, have submitted an application to the OSDBU but have not yet received final approval from OSDBU or whether they do not participate in the DHS Mentor Protégé Program.

• If the offeror currently participates in the DHS Mentor-Protégé program, the offeror must provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU). Expired MPP agreements will not be renewed but can still be used to validate DHS MPP participation.

Price Proposal

1. Using the Pricing Schedule, the Contractor must submit unit prices and extended prices (i.e.

Unit Price x Estimated Quantity) for every line item listed under each potential ordering period that the offeror is submitting a proposal under (i.e., Track #1 and/or Track #2). Contractors submitting partial pricing information shall be ineligible for award. The unit price prevails if a discrepancy exists between the unit price and the extended price.

2. Offerors shall price out all the requirements in the SOW as well as the following minimum wage rates and fringe benefits (for both PSO and Supervisory PSO CLINS) applicable to this contract as outlined below which will establish the maximum rates in the contract:

Wages

$65.00/hour

Health and Welfare* $5.00/hour

Pension*

Sick

$1.00/hour

8 days/PSO/year

Vacation 12 days/PSO/year (average)

Holidays 11 days/PSO/year

*All Hours Paid

In addition, offerors shall price out the following 3 non-PSO positions (burdened into the PSO Services CLIN):

1 Contract Manager (1 Full Time Equivalent (FTE))

1 Training Instructor (1 Full Time Equivalent (FTE))

1 Quality Control Monitor (1 Full Time Equivalent (FTE))

For purposes of developing the contract rates, please base your pricing on 100 Full Time PSOs (new hires) and 10 Full Time Supervisory PSOs (new hires) to be fully trained, equipped and uniformed in accordance with the SOW. Annual hours are 180,000 PSO hours & 18,000 Supervisory PSO hours. Please do not include any pricing regarding overtime, breaks or guard mount. No screening posts. No costs for PTS tablets. For purposes of pricing out communications equipment, 30 cell phones are required. Weapons/ammunition are not stored onsite.

Once an hourly rate is established, offerors will multiple that rate by the number of hours contained within the schedule on the SF1449.

Actual applicable wage determinations/collective bargaining agreements will be incorporated into the resulting task orders issued under this contract vehicle once actual requirements are established and awarded at the task order level. For purposes of the Service Contract Labor Standards and FAR 52.222-43, the anniversary date of the task orders govern-not the anniversary dates of the contract.

In accordance with FAR 16.505, the Multiple Award ID/IQ contracts will establish contract prices for services to be ordered under this contract vehicle. In response to Requests for Quotation that will lead to the award of task orders, the holders of the ID/IQ contracts will be permitted to quote rates lower than the contract prices based on actual requirements and applicable wage determination (s).

3. The Contractor shall also provide a detailed breakdown of its proposed unit prices for each contract line item.

A. At a minimum the breakdown should clearly and adequately identify:

(1) Elements in the proposed unit prices that are associated with the level of supervision, staffing, quality control, transition.

(2) Price elements which may be subject to escalation under FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts). Examples of such elements would include, but are not limited to:

• Anticipated hourly wage rates to be paid

• Health and welfare costs

• Vacation and holiday pay

• Unemployment insurance

(3) Price elements associated with providing the services described in the Statement of Work including, but not limited to: supervision (if not separately priced), PSO relief, uniforms, weapons, ammunition, training, drug testing, licensing and permits, taxes, range practice, overhead and general and administrative costs, etc.

B. To ensure the submission of an adequate price element breakdown for purposes of this RFP, the Government suggests that the Contractor complete the attached worksheet, “Price Element Breakdown” (Attachment 5). Attachment (5A) provides instructions for completion of the worksheet. The worksheet serves as a proforma for the expected format of the price element breakdown.

C. The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

5. The Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described herein.

6. Prices will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the RFP and as proposed in the technical submission.

7. The Government shall not be responsible for compensating the Contractor for any costs tied to solicitation requirements but not factored into the proposed prices, either by the Contractor’s intention or by mistake.

8. Prior to award the Contractor may be required to furnish the following information to establish the company’s financial responsibility in accordance with FAR 9.104-1:

A. The last three years of audited financial statements (includes balance sheet, income statement, and statement of cash flows). Unaudited financial statements may be requested if audited do not exist. The Contractor may be requested to provide written confirmation that the provided financial statements include disclosure of all off-balance sheet arrangements and related party transactions as defined as follows:

• Off-balance sheet arrangements may involve, but are not limited to, unconsolidated, non-independent, limited purpose entities, often referred to as structured finance or special purpose entities. These entities may be in the form of corporations, partnerships, limited liability companies, trusts, structured finance entities or other types of agreements, relationships or understandings. These entities may be used to provide financing, liquidity, market risk or credit support, or involve leasing, hedging, and/or research and development services.

• Related party transactions are defined in Statement of Financial Accounting Standards No. 57, Related Party Disclosures, and include, but are not limited to, transactions between any organizations, divisions, subdivisions, or affiliates under common control.

B. The last two quarters of filed payroll tax returns (Federal Tax Return Form 941) and evidence of payment.