70RFP223REC000010 Amendment 0001.pdf

(x)

70RFP223REC000010

x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

Philadelphia PA 19106 Attn: Josh Clemens

OPO/FPS/EACCG/R11/B

701 Market Street, Suite 3200 Ofc of Procurement Operations - FPS U.S. Dept. of Homeland Security DHS/FPS/East CCG/Region 11/Group B

Philadelphia PA 19106 701 Market Street, Suite 3200

70RFP2

Federal Protective Service Acq. Division Office of Procurement Operations U.S. Dept. of Homeland Security

FPS EAST CCG DIV 2 ACQ DIV(70RFP2)

10/17/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

10/04/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. This amendment extends the proposal due date and time to October 24, 2023 at 3PM ET.

B. After you download this amendment from the sam.gov website, please review the entire amendment thoroughly and completely, including ALL ATTACHMENTS that are attached within the paperclip icon on the left side of this PDF document.

C. The Solicitation Provisions MAC attachment has been deleted in its entirety and replaced with the attached Solicitations Provisions MAC. Please note that the changes are highlighted within the document which include:

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

-Page limitations references were removed (Page 7 & 8).

Continued ...

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

70RFP223REC000010/0001

-DHS Mentor Protege Program (MPP) Participation has been revised to indicate expired MPP agreements can still be used to validate DHS MPP participation (Page 8 & 9).

-Price Proposal. Wage rate to be utilized has increased to $65.00/hour (Page 9).

-Price Proposal. Added 30 cell phones are required (Page 10).

D. Attachment 5 Price Element Breakdown PSO &

Price Element Breakdown Supervisory has been deleted in their entirety and replaced with the attached Attachment 5 Price Element Breakdown PSO

& Price Element Breakdown Supervisory.

-The SUTA, Worker's Compensation & Guard License fields have been removed from these revised attachments.

E. Attachment 5A Instructions for the Price

Element Breakdown Template has been deleted in its entirety and replaced with the attached

Attachment 5A Instructions for the Price Element

Breakdown Template.

-The reference to the Breaks & Lunches worksheet has been removed from this revised document.

F. All other terms and conditions remain unchanged.

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Model for Price Realism

Model for Price Realism - Attachment 5 70RFP223REC000010

Applicable: Prevailing WD(s)/CBA(s):

PRICING ELEMENT Ordering Period 1 Total

Regular Hourly Wage Rate Proposed

Health and Welfare Hourly Rate Proposed

Total Productive Hours Proposed - 0

Total Regular Wage Direct Labor $ - 0

- 0

Shift Differential Pay - 0

Bonus/Performance Pay - 0

Subtotal - Productive Labor $ - 0 $ - 0

PSO Fringe Benefits and Non-Productive Time

Health and Welfare $ - 0

Pension - 0

401K Matching - 0

- 0

Holiday - 0

Vacation - 0

Sick - 0

Training - 0

Other - 0

Sub-Total Fringe Benefits and Non-Productive Time $ - 0 $ - 0

Taxes

FICA $ - 0

FUTA - 0

- 0

Other - 0

Sub-Total Taxes $ - 0 $ - 0

Overhead $ - 0

Other Direct Elements (Reference Note 1)

$ - 0

General Liability Ins - 0

Uniforms - 0

Body Armor - 0

Weapons - 0

Ammunition - 0

Personal Protection Equipment - 0

Targets - 0

Travel - 0

- 0

Medical/Physical Fitness/Drug Screen - 0

Other Start-Up/Transition - 0

- 0

- 0

- 0

Computer Usage Charges (Storage, Mainframe, Internet) - 0

Third Party Systems (e.g. Post Confirmation System) - 0

- 0

- 0

Consultants/Professional fees - 0

Other:

XXXXX - 0

XXXXX - 0

XXXXX - 0

Sub-Total - Other Direct Elements $ - 0 $ - 0

Non-PSO Positions (See Non-PSO Positions Tab for additional Price Info Required) $ - 0 $ - 0

General and Administrative $ - 0

Total Price w/o Profit $ - 0 $ - 0

Profit $ - 0

Grand Total $ - 0 $ - 0

Basic Rate

Explanatory Notes

Note 1 - Fringe Benefits, Non-Productive Time, and Other Direct Element Pricing

Signature and Title of Preparer

(&"Arial,Italic"Name of Company&"Arial,Regular") Price Element Breakdown for Solicitation (&"Arial,Italic"RFQ or RFP #&"Arial,Regular") &D

For the purpose of this price breakdown model, these elements should be separately broken out as shown, even if it is the contractor's accounting practice to include these items in their Overhead and/or G&A rate. However, the contractor should reduce their reported Overhead and G&A amounts for the impact of these separately identified price elements to the extent they are already included in their Overhead and G&A. This will ensure that price elements are not duplicated in the breakdown.

Non-PSO Positions

Proposed FTEs, Hours, and Costs for Non-PSO Positions

Ordering Period 1 Total Hours/Costs Priced

Full Time Equivalents Total Hours Priced Total Costs without G&A or Profit Total Hours Priced Total Costs without G&A or Profit

Contract Manager(s) - 0 $ - 0

- 0 - 0

Supervisors (Additional) - 0 - 0

Quality Control Personnel - 0 - 0

- 0 - 0

Training Instructor(s) - 0 - 0

Admin - 0 - 0

Additional Positions:

XXX - 0 - 0

XXX - 0 - 0

XXX - 0 - 0

Total - 0 - 0 $ - 0 - 0 $ - 0

Instructions (also see Price Element Breakdown Instructions)

a. The purpose of this worksheet is to provide additional pricing information regarding the Non-PSO Positions that are included in your Firm Fixed Price price build-up. Please note that the Total Costs without G&A or Profit for each period will automatically populate the Non-PSO position cells on the "Model for Price Realism" tab. Any applicable G&A and profit for the non-PSO positions should be priced on the "Model for Price Realism" tab" on the G&A and Profit lines (Rows 74 and 78).

b. For purposes of this worksheet, full-time equivalent employees equal the number of employees on full-time schedules plus the number of employees on part-time schedules converted to a full-time basis to staff the contract. For instance, if 5,000 hours are quoted for a particular position and on average the annual productive hours of a full time employee for that position is 1800 hours (e.g. 2080 less 80 holiday less 160 vacation leave less 40 sick), the equivalent FTE to staff the labor category is calculated as 5000/1800 = 2.8 FTE. Note that for staffing to an FTE level, a contractor may use a combination of full time and part time employees. This information shall be entered in the applicable cells for each Non-PSO Position category. This information may be used for Government Price Realism evaluation purposes.

FTEs, Nonproductive Hrs

PSO FTEs, Non-Productive Hours per FTE

Ordering Period 1

PSO Full Time Equivalents Proposed

Vacation Hours per FTE

Sick/Personal Hours per FTE

Holiday Hours per FTE

Training Hours per FTE

Instructions:

In the cells above, input the number of proposed Full Time Equivalent (FTE) PSOs, Vacation Hours per FTE, Sick/Personal Hours Per FTE, Holiday Hours Per FTE, Training Hours per FTE. These amounts shall correspond to the costs presented on the Model for Price Realism tab. Note, not all of the non-productive hour categories listed above may pertain to your proposal. Accordingly, only input values for those categories that are included in the price build up prepared on the Model for Price Realism spreadsheet.

The input above is based on a pricing strategy that utilizes Full Time Equivalent calculations as a basis of estimate for non-productive hours. If a different pricing strategy was utilized, vendors should alter this spreadsheet to provide similar information based on their unique pricing strategy . The data inputted in this spreadsheet does not automatically populate any other spreadsheet and is not used in any formulas contained in this workbook.

In the text box below, provide a narrative describing the basis of the proposed PSO FTEs , each applicable non-productive hour category. Describe any unique factors that may impact the estimate(s). For example, if the estimates consider certain non-productive hour categories do not pertain to all PSOs (e.g. part time PSOs), then the narrative should clearly explain the impact.

This information may be used for Government Price Realism evaluation purposes.

Narrative Description of the Basis of the PSO Full Time Equivalents and Non-Productive Hours Proposed

Model for Price Realism

Model for Price Realism - Supervisory PSO's - Attachment 5 70RFP223REC000010

April 2022 Version

PRICING ELEMENT Ordering Period 1 Total

Regular Hourly Wage Rate Proposed

Health and Welfare Hourly Rate Proposed

Total Productive Hours Proposed - 0

Total Regular Wage Direct Labor $ - 0 $ - 0

- 0

- 0

Bonus/Performance Pay - 0

Subtotal - Productive Labor $ - 0 $ - 0

Supervisory PSO Fringe Benefits and Non-Productive Time

Health and Welfare $ - 0

Pension - 0

- 0

- 0

Holiday - 0

Vacation - 0

Sick - 0

- 0

- 0

- 0

Training - 0

- 0

- 0

Other - 0

Sub-Total Fringe Benefits and Non-Productive Time $ - 0 $ - 0

Taxes

FICA $ - 0

FUTA - 0

Other - 0

Sub-Total Taxes $ - 0 $ - 0

Overhead $ - 0

Other Direct Elements (Reference Note 1)

General Liability Ins - 0

Uniforms - 0

Body Armor - 0

Weapons - 0

Ammunition - 0

Personal Protection Equipment - 0

Targets - 0

Travel - 0

- 0

Medical/Physical Fitness/Drug Screen - 0

Other Start-Up/Transition - 0

- 0

- 0

- 0

Computer Usage Charges (Storage, Mainframe, Internet) - 0

Third Party Systems (e.g. Post Confirmation System) - 0

- 0

- 0

Consultants/Professional fees - 0

Other:

XXXXX - 0

XXXXX - 0

XXXXX - 0

Sub-Total - Other Direct Elements $ - 0 $ - 0

General and Administrative $ - 0

Total Price w/o Profit $ - 0 $ - 0

Profit $ - 0

Grand Total $ - 0 $ - 0

Basic Rate

Explanatory Notes

Supervisors are not considered service contract labor and vendors will not be entitled to SCA wage adjustments to the supervisory bill rates.

Note 1 - Fringe Benefits, Non-Productive Time, and Other Direct Element Pricing

Signature and Title of Preparer

(&"Arial,Italic"Name of Company&"Arial,Regular") Price Element Breakdown for Solicitation (&"Arial,Italic"RFQ or RFP #&"Arial,Regular") &D

For the purpose of this price breakdown model, these elements should be separately broken out as shown, even if it is the contractor's accounting practice to include these items in their Overhead and/or G&A rate. However, the contractor should reduce their reported Overhead and G&A amounts for the impact of these separately identified price elements to the extent they are already included in their Overhead and G&A. This will ensure that price elements are not duplicated in the breakdown.

FTEs, Nonproductive Hrs, Supervisory PSO FTEs, Non-Productive Hours per FTE

Ordering Period 1

Supervisor Full Time Equivalents Proposed

Vacation Hours per FTE

Sick/Personal Hours per FTE

Holiday Hours per FTE

Training Hours per FTE

Instructions:

In the cells above, input the number of proposed Full Time Equivalent (FTE) Supervisory PSOs, Vacation Hours per FTE, Sick/Personal Hours Per FTE, Holiday Hours Per FTE, Training Hours per FTE. These amounts shall correspond to the costs presented on the Model for Price Realism tab. Note, not all of the non-productive hour categories listed above may pertain to your proposal. Accordingly, only input values for those categories that are included in the price build up prepared on the Model for Price Realism spreadsheet.

The input above is based on a pricing strategy that utilizes Full Time Equivalent calculations as a basis of estimate for non-productive hours. If a different pricing strategy was utilized, vendors should alter this spreadsheet to provide similar information based on their unique pricing strategy . The data inputted in this spreadsheet does not automatically populate any other spreadsheet and is not used in any formulas contained in this workbook.

In the text box below, provide a narrative describing the basis of the proposed Supervisor FTEs , each applicable non-productive hour category. Describe any unique factors that may impact the estimate(s). For example, if the estimates consider certain non-productive hour categories do not pertain to all Supervisory PSOs (e.g. part time Supervisory PSOs), then the narrative should clearly explain the impact.

This information may be used for Government Price Realism evaluation purposes.

Narrative Description of the Basis of the Supervisory PSO Full Time Equivalents and Non-Productive Hours Proposed

Attachment 5 - Supplement

Instructions for the Price Element Breakdown Template

Introduction

This Price Element Breakdown Template is a Microsoft Excel based pricing tool that provides a standardized format for costing a PSO and Supervisory PSO Firm Fixed Price rate. These templates were designed to assist contractors in pricing their proposal. Contractors should only complete those cost elements which apply to their proposal. The cost data provided in these worksheets are considered data other than certified cost pricing data as discussed under FAR 15.403-5(b)(2). Note that the instructions below are specific to the PSO Price Element Breakdown. The Supervisory PSO Price Element Breakdown contains specific instructions on the actual attachment (Attachment 5 Price Element Breakdown Supervisory.

Instructions for Completion

1. The Price Element Breakdown file contains four worksheets entitled “Model for Price Realism”, “Non-PSO Positions”, and “FTEs, Nonproductive Hrs.”.

2. Provide the name of your company and the solicitation number for your submission in the header section of the “Model for Price Realism” worksheet.

3. The “Model for Price Realism” worksheet contains a reference note near the bottom of the spreadsheet: Note 1 – – Fringe Benefits, Non-Productive Time, and Other Direct Element Pricing. This note provides instructions on completing the “Model for Realism”.

4. The offeror shall input the rates, hours, and cost amounts for those line items listed on the “Model for Price Realism” worksheet that apply to the current proposal. Note, the amounts for “Non-PSO Positions” are automatically populated when the applicable supporting worksheets are completed.

5. Row 10 of the “Model for Price Realism” worksheet automatically calculates Total Regular Wage Direct Labor. Total Regular Wage Direct Labor is calculated by multiplying the Regular Hourly Wage Rates Proposed inputted by the offeror by the Total Productive Hours Proposed inputted by the offeror.

6. “Model for Price Realism” worksheet automatically calculate applicable totals, therefore data should not be inputted into these rows containing formulas.

7. There is an option to insert “Other” price elements, which are not included in the standardized listed elements. If including “Other” price elements, insert a description of each element in the applicable worksheet cell. If additional “other” price

Attachment 5 - Supplement

Instructions for the Price Element Breakdown Template elements are needed for the breakdown, please insert new rows and list the additional elements.

8. Cost data for the Non-PSO Positions shall be entered under the “Non-PSO Positions” worksheet as directed by the instructions found on the worksheet. Total costs for the Non-PSO positions identified under the “Non-PSO Positions” worksheet will automatically populate the “Model for Price Realism” worksheet under the Non-PSO Position line item.

9. The purpose of the “FTEs & Non-Productive Hours” worksheet is for contractors to provide the Government with additional information concerning the estimated number of Full Time Equivalent (FTE) PSOs and Non-Productive Hours per FTE proposed. The “FTEs & Non-Productive Hours” worksheet contains detailed instructions on inputting the required information. A narrative describing the basis of estimate for the proposed number of FTEs and Non-Productive Hours per FTE is required in the text box provided.

This worksheet is only for informational purposes to assist the Government in understanding offerors’ proposals. The data inputted on the “FTEs & Non-Productive Hours” worksheet does not automatically populate any cells and is not referenced in any formulas in the other worksheets of the “Price Element Breakdown” workbook.

10. Additional worksheets may be provided to explain any calculations, bases of estimate, or other factors/judgments used to determine the pricing amounts in the template.

11. The worksheet is not locked and may be adjusted by the offeror as appropriate.

RFP 70RFP222REC000010, PSO Services Multiple Award Contract

July 2023 Version

SOLICITATION PROVISIONS

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS -

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

The US Department of Homeland Security (DHS), Office of Procurement Operations, Federal Protective Service (FPS) is issuing this competitive request for proposals (RFP) to solicit offers for the purpose of awarding multiple contracts to provide the services described herein. DHS/OPO/FPS (the Government) will conduct this acquisition using the procedures of Part 12 of the Federal Acquisition Regulations.

As indicated in block 9 of the SF1449 Proposals are due no later than 3:00pm Eastern Time, October 24, 2023 unless extended via an amendment to this RFP. Submissions shall be made via email to: Corey.Parkes@fps.dhs.gov and Josh.B.Clemens@fps.dhs.gov.

Any proposal received after the exact time for receipt of proposals specified above will be deemed “late” and will be considered only in accordance with the provisions set forth under FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services, paragraph (f).

By submitting a proposal, the Contractor agrees to comply with all terms and conditions set forth in this RFP, including the Statement of Work (SOW).

Track #1:

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021) (Tailored)

(a) The Government will award contracts resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation are considered most advantageous to the Government, price and other factors considered. In addition to price, the following technical evaluation factors shall be used to evaluate offers and are listed in descending order of importance.

Relevant Past Performance

DHS Mentor Protégé Program Participation

The technical evaluation factors, when combined, are more important than price.

In considering the relevance of an offeror’s past performance, the Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance mailto:Corey.Parkes@fps.dhs.gov mailto:Josh.B.Clemens@fps.dhs.gov and will do so consistently across all evaluated offers. If subcontractor past performance is provided, the subcontractor past performance will be given weight proportional to the scope, magnitude and complexity of the aspects of the work under the solicitation for which the subcontractor is proposed. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance. However, the proposal of an offeror with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous proposal to the Government. The Government will consider the quality of an offeror’s past performance. This consideration is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s relevant past performance will be used as a means of evaluating the relative capability of the offeror and other competitors to successfully meet the requirements of the RFP. In determining the rating for the Past Performance evaluation factor, the Government will give greater weight to the contracts or efforts which are determined to have greater relevance to the RFP. An offeror whose past performance demonstrates either a low expectation or no expectation that the offeror will be able to successfully perform the required effort may not present the best value to the Government.

The Government reserves the right to award the contract to other than the lowest priced offeror.

(b) Options. N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Track #2:

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2021) (Tailored)

(a) The Government will award contracts resulting from this solicitation to the responsible offerors whose offer conforming to the solicitation are considered most advantageous to the Government, price and other factors considered. In addition to price, the following technical evaluation factor shall be used to evaluate offers.

Relevant Past Performance

The technical evaluation factor of Relevant Past Performance is considered more important than price.

In considering the relevance of an offeror’s past performance, the Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. If subcontractor past performance is provided, the subcontractor past performance will be given weight proportional to the scope, magnitude and complexity of the aspects of the work under the solicitation for which the subcontractor is proposed. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources including sources outside of the Government. Offerors lacking relevant past performance history will not be evaluated favorably or unfavorably on past performance. However, the proposal of an offeror with no relevant past performance history, while not rated favorably or unfavorably for past performance, may not represent the most advantageous proposal to the Government. The Government will consider the quality of an offeror’s past performance. This consideration is separate and distinct from the Contracting Officer’s responsibility determination. The assessment of the offeror’s relevant past performance will be used as a means of evaluating the relative capability of the offeror and other competitors to successfully meet the requirements of the RFP. In determining the rating for the Past Performance evaluation factor, the Government will give greater weight to the contracts or efforts which are determined to have greater relevance to the RFP. An offeror whose past performance demonstrates either a low expectation or no expectation that the offeror will be able to successfully perform the required effort may not present the best value to the Government.

The Government reserves the right to award the contract to other than the lowest priced offeror.

(b) Options. N/A

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Proposal Submission Requirements

1. The resulting contract requires access to classified information. Offerors shall possess a Top-Secret facility clearance by the time and date established for submission of offers.

Offerors shall provide a certified statement of current Top-Secret Facility Clearance which will be verified by the Contracting Officer prior to award. Applicable to Track 1 Only

2. Standard Form 1449, Solicitation/Contract/Order for Commercial Items – When responding to this RFP the Contractor must use the Standard Form 1449 as a cover page to the proposal. All pages of the SF1449 must be completed to include the Pricing Schedule, which details all CLINs, quantities, unit prices and extended prices. Offerors shall only fill out the pricing schedule CLINS for the track(s) they are submitting a proposal (Track 1 Unrestricted complete CLINS 0001 and 0002; Track 2 Small Business Set Aside CLINS 0003 and 0004).

3. Proposals shall be comprised of TWO (2) separate electronic files. The first file shall contain one (1) copy of the technical (non-price) submission. The second file shall contain one copy of the pricing submission and all other documents required by the solicitation (e.g. the SF 1449, Pricing Schedule, Price Element Breakdown, Disclosures, Representation & Certifications, Subcontracting Plan (if applicable), etc.). Both of these files should clearly identify the RFP for which it is being submitted. The Price Element Breakdowns shall be submitted in Excel Format. Vendors are reminded to submit files one and two via email to Josh.B.Clemens@fps.dhs.gov and Corey.Parkes@fps.dhs.gov.

Proposal submissions containing links to SharePoint or similar sites will not be accepted.

4. The technical submission shall include the following: Cover page, Table of contents, past performance project forms (attachment 3), teaming agreement, teaming narrative or narrative demonstrating an affiliate’s meaningful involvement (if applicable). In addition, Track #1 proposals submitted by large businesses shall indicate participation in the DHS Mentor Protégé Program including the signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization. There shall not be any additional information provided as part of the technical proposal submission.

5. Contractors are informed that it is the Government’s desire to make award on initial proposals when deemed possible by the Contracting Officer, however the Government reserves the right to communicate and/or negotiate with offerors if later determined necessary. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

6. Proposals shall specify the offer expiration date. Offerors shall hold their offers valid for 120 days after the solicitation closing date, unless requested to further extend it by the Contracting Officer.

7. Applicable to Track #1 Only. Offerors, other than small businesses, shall prepare and submit with their proposal an Individual Small Business Subcontracting Plan.

a. Offerors should thoroughly review the requirements set forth in FAR 19.704, Subcontracting plan requirements, and FAR Clause 52.219-9, Small Business Subcontracting Plan, before submitting their Plans.

b. Subcontracting plans must be consistent with the provisions of the above Clause and are subject to negotiations along with the terms and conditions of any contract resulting from this solicitation. The successful offeror’s subcontracting plan must be approved by the Contracting Officer prior to award and shall be incorporated into the resultant contract. The Contracting Officer will monitor, evaluate and document contractor performance in adhering to 52.219-9 and meeting its subcontracting goals as set forth in its approved plan.

c. The current DHS subcontracting goals are listed below and shall be utilized for developing a subcontracting plan in response to this solicitation.

Percentage of Total Subcontracting Dollars SB Subcontracts 43% SDB Subcontracts 5.0%

WOSB

Subcontracts 5.0% HUBZone Subcontracts 3.0%

SDVOSB

Subcontracts 3.0%

Technical Proposal (Non-price factor) – The Contractor is required to submit the following technical (non-price) information:

1. Relevant Past Performance:

The Contractor is provided an opportunity to demonstrate relevant past performance on contracts currently being performed or performed within the past three (3) years. The Government will determine relevance by analyzing the “scope”, “magnitude” and “complexity” of the reference contracts and comparing them to the instant requirement. The Government reserves the right to evaluate submitted projects individually or in the aggregate in order to determine relevance and will do so consistently across all evaluated offers. The Government will consider the quality of the Contractor’s relevant past performance. The Government reserves the right to use any and all of the information available to include the contractor’s proposal, the past project forms submitted with the proposal, the past performance questionnaires submitted on behalf of the contractor, CPARS assessments, close at hand information and any other source to determine relevancy of projects and quality of performance by the offeror.

Reference Contracts:

a. The Contractor may submit up to a maximum of three (3) contracts for evaluation. The Government reserves the right to obtain information from sources other than those identified by the Contractor. The Government reserves the right to utilize any and all information on the Past Project Form including but not limited to hours, dollars, number of posts, number of PSOs as well as the Past Performance Questionnaires and CPARS Assessments to determine magnitude.

b. If a teaming arrangement is being proposed, refer to Notes #1 and 2 below for additional proposal submission requirements.

c. The Contractor may submit reference contracts performed by an affiliate. In order to receive credit for the past performance of an affiliate, the contractor must clearly demonstrate in its proposal that the affiliate will have meaningful involvement in the solicited requirement.

Refer to Note #3 below for additional proposal submission requirements.

Past Project Form. The Contractor shall complete a Past Project Form (Attachment 3) for each reference contract submitted.

Past Performance Questionnaires.

a. Past Performance Questionnaires (Attachment 4) may be submitted for each reference contract.

b. If the Contractor chooses to submit a Past Performance Questionnaire (Attachment 4) for any of its reference contracts, it shall forward the Past Performance Questionnaire to a cognizant representative of the customer organization that purchased the services from your company to provide feedback (e.g. Project Manager, Contracting Officer’s Representative). The Contractor shall instruct the customer representative to complete the questionnaire and return it, by the RFP submission due date, directly to Josh Clemens and Corey Parkes by email at Josh.B.Clemens@fps.dhs.gov and Corey.Parkes@fps.dhs.gov. The Contractor is responsible for ensuring its customer reference returns the questionnaire to the Agency if it wishes the Agency to consider the questionnaire in its evaluation. The Agency is not obligated to follow-up with references to locate questionnaires that have not been received from customers other than FPS.

The Agency may decline to reach out to FPS customers who have not returned a questionnaire if an assessment for the most recently completed performance period is resident in the Contractor Performance Assessment Reporting System (CPARS) for the reference contract.

*Important Notes for Relevant Past Performance:

1. Where a teaming arrangement (as defined at FAR Subpart 9.6) is proposed, an additional maximum of up to three (3) projects for partner(s)/subcontractor(s) may be submitted. Thus, a maximum of no more than six (6) projects (3 for the prime and 3 for the subs or other partners) may be submitted in total. (Note for Joint Ventures: For Joint Ventures, a maximum of up to 6 projects may be submitted in total from the JV and JV partners (no more than 3 projects may be submitted for any one entity, JV or JV partner)).

2.Where a teaming arrangement is proposed, a narrative and/or the actual Teaming Agreement, if one exists, shall be submitted as part of the proposal by the managing partner of the joint venture or the prime contractor. The Government is interested in the roles, responsibilities, and distribution of effort (by type and percentage) between the parties in performance of the Government’s requirement and this narrative may enhance the Government’s understanding of your proposal. If subcontractor experience is provided, the subcontractor experience will be given weight relative to the scope, magnitude and complexity of the aspects of the work under the solicitation that the subcontractor is proposed to perform. Therefore, the offeror’s proposal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. It is the offeror’s responsibility to adequately explain the relevance of a reference provided for a subcontractor’s past performance to the effort that the subcontractor is proposed to perform under the solicitation. Be sure to consider the portion of effort proposed to be performed by partners or subcontractors in determining the most relevant references to submit.

This narrative and/or Teaming Agreement will not count against the stated page size limitation.

If the Contractor fails to submit a narrative and/or the actual Teaming Agreement or if it lacks sufficient detail, the Agency, at its discretion, may decline to consider the past performance record of the teaming partner in the past performance evaluation.

3. In order to receive credit for the past performance of an affiliate, a separate narrative shall be submitted as part of the proposal clearly demonstrating that the affiliate will be meaningfully involved in performance of the solicited contract. That is, the resources of the affiliate, (e.g., workforce, management, facilities, or other resources that demonstrably contributed to the affiliate’s performance on the submitted project(s)) will be provided or relied upon by the Contractor for contract performance on the solicited requirement to an extent that warrants attribution of the affiliate’s past performance to the offeror. While there may be multiple ways to demonstrate meaningful involvement, generally reach back capability to the affiliate’s or common parent’s resources alone does not establish meaningful involvement. The Agency will not consider an affiliate's record where that record does not bear on the likelihood of successful performance by the offeror. The narrative must also describe in detail, and with specificity, the relationship between the offeror and the affiliate as well as the current status of the affiliate as a going concern. If the offeror purchased or merged with the affiliate, state the date of purchase/ merger and the affiliate’s personnel and resources that were retained by the offeror after the purchase/merger. The Agency will assess the narrative to determine whether, and to what degree, to attribute the affiliate’s past performance to the offeror. This narrative will not count against the stated page size limitation. If the contractor fails to submit a narrative or if the narrative lacks sufficient detail to establish meaningful involvement by the affiliate, the Agency, at its discretion, may decline to consider the past performance of the affiliate in the evaluation.

Notwithstanding, because the meaningful involvement of an affiliate goes to the relevance of the affiliate’s past performance projects to the evaluation, the Agency reserves the right, at its sole discretion, to conduct exchanges with an offeror or offerors, as necessary and appropriate, pursuant to FAR 15.306, concerning its relationship with the affiliate or the affiliates proposed involvement in the solicited requirement.

Note: This section does not apply to any entity identified in the proposal as a teaming partner, subcontractor, joint venture member, etc., in accordance with Past Performance section 1(b).

The roles of such entities must be described in accordance with Note 2 above. Further, Note 1 does not apply to entities described in this section. That is, this section does not increase the number of past performance projects that may be submitted by the offeror. Additionally, where meaningful involvement of the affiliate(s) has not been established, the Agency has no obligation to evaluate the past performance of affiliates, other than the affiliate project(s) submitted as part of the proposal.

2. DHS Mentor Protégé Program Participation (Track #1 Only):

a. Large Business Concerns shall address Prime Contractor Participation in the DHS Mentor Protégé Program (MPP). In order to receive credit, the offeror shall provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU). Expired MPP agreements will not be renewed by OSDBU but can still be used to validate DHS MPP participation. Agreements approved by other agencies will not be considered.

b. Large Businesses may be given additional credit for participating in the DHS Mentor Protégé Program. Additional credit will only be applied when comparing the offer of one large business to the offer of another large business. A large business will not be given credit for this factor when comparing the offer of a large business concern to the offer of a small business concern.

c. Minimum Submission Requirements DHS Mentor-Protégé Program Participation: Large Business Concerns shall submit as a minimum the following to demonstrate the above:

• Large Business Concerns shall address whether they currently participate in the DHS Mentor-Protégé Program, have submitted an application to the OSDBU but have not yet received final approval from OSDBU or whether they do not participate in the DHS Mentor Protégé Program.

• If the offeror currently participates in the DHS Mentor-Protégé program, the offeror must provide a signed letter of mentor-protégé agreement approval from the DHS Office of Small Disadvantaged Business Utilization (OSDBU). Expired MPP agreements will not be renewed but can still be used to validate DHS MPP participation.

Price Proposal

1. Using the Pricing Schedule, the Contractor must submit unit prices and extended prices (i.e.

Unit Price x Estimated Quantity) for every line item listed under each potential ordering period that the offeror is submitting a proposal under (i.e., Track #1 and/or Track #2). Contractors submitting partial pricing information shall be ineligible for award. The unit price prevails if a discrepancy exists between the unit price and the extended price.

2. Offerors shall price out all the requirements in the SOW as well as the following minimum wage rates and fringe benefits (for both PSO and Supervisory PSO CLINS) applicable to this contract as outlined below which will establish the maximum rates in the contract:

Wages

$65.00/hour

Health and Welfare* $5.00/hour

Pension*

Sick

$1.00/hour

8 days/PSO/year

Vacation 12 days/PSO/year (average)

Holidays 11 days/PSO/year

*All Hours Paid

In addition, offerors shall price out the following 3 non-PSO positions (burdened into the PSO Services CLIN):

1 Contract Manager

1 Training Instructor

1 Quality Control Monitor

For purposes of developing the contract rates, please base your pricing on 100 Full Time PSOs (new hires) and 10 Full Time Supervisory PSOs (new hires) to be fully trained, equipped and uniformed in accordance with the SOW. Annual hours are 180,000 PSO hours & 18,000 Supervisory PSO hours. Please do not include any pricing regarding overtime, breaks or guard mount. No screening posts. No costs for PTS tablets. For purposes of pricing out communications equipment, 30 cell phones are required.

Once an hourly rate is established, offerors will multiple that rate by the number of hours contained within the schedule on the SF1449.

Actual applicable wage determinations/collective bargaining agreements will be incorporated into the resulting task orders issued under this contract vehicle once actual requirements are established and awarded at the task order level. For purposes of the Service Contract Labor Standards and FAR 52.222-43, the anniversary date of the task orders govern-not the anniversary dates of the contract.

In accordance with FAR 16.505, the Multiple Award ID/IQ contracts will establish contract prices for services to be ordered under this contract vehicle. In response to Requests for Quotation that will lead to the award of task orders, the holders of the ID/IQ contracts will be permitted to quote rates lower than the contract prices based on actual requirements and applicable wage determination (s).

3. The Contractor shall also provide a detailed breakdown of its proposed unit prices for each contract line item.

A. At a minimum the breakdown should clearly and adequately identify:

(1) Elements in the proposed unit prices that are associated with the level of supervision, staffing, quality control, transition.

(2) Price elements which may be subject to escalation under FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards – Price Adjustment (Multiple Year and Option Contracts). Examples of such elements would include, but are not limited to:

• Anticipated hourly wage rates to be paid

• Health and welfare costs

• Vacation and holiday pay

• Unemployment insurance

(3) Price elements associated with providing the services described in the Statement of Work including, but not limited to: supervision (if not separately priced), PSO relief, uniforms, weapons, ammunition, training, drug testing, licensing and permits, taxes, range practice, overhead and general and administrative costs, etc.

B. To ensure the submission of an adequate price element breakdown for purposes of this RFP, the Government suggests that the Contractor complete the attached worksheet, “Price Element Breakdown” (Attachment 5). Attachment (5A) provides instructions for completion of the worksheet. The worksheet serves as a proforma for the expected format of the price element breakdown.

C. The Government may use this breakdown to conduct a price realism evaluation for the purpose of measuring the Contractor’s understanding of the solicitation requirements and for assessing the performance risk inherent in the Contractor’s price.

5. The Contractor’s price shall be inclusive of all the Contractor’s direct costs, indirect costs and profit and shall include all costs associated with providing the services described herein.

6. Prices will be evaluated to ensure that they are fair and reasonable for performance of the requirements established in the RFP and as proposed in the technical submission.

7. The Government shall not be responsible for compensating the Contractor for any costs tied to solicitation requirements but not factored into the proposed prices, either by the Contractor’s intention or by mistake.

8. Prior to award the Contractor may be required to furnish the following information to establish the company’s financial responsibility in accordance with FAR 9.104-1:

A. The last three years of audited financial statements (includes balance sheet, income statement, and statement of cash flows). Unaudited financial statements may be requested if audited do not exist. The Contractor may be requested to provide written confirmation that the provided financial statements include disclosure of all off-balance sheet arrangements and related party transactions as defined as follows:

• Off-balance sheet arrangements may involve, but are not limited to, unconsolidated, non-independent, limited purpose entities, often referred to as structured finance or special purpose entities. These entities may be in the form of corporations, partnerships, limited liability companies, trusts, structured finance entities or other types of agreements, relationships or understandings. These entities may be used to provide financing, liquidity, market risk or credit support, or involve leasing, hedging, and/or research and development services.

• Related party transactions are defined in Statement of Financial Accounting Standards No. 57, Related Party Disclosures, and include, but are not limited to, transactions between any organizations, divisions, subdivisions, or affiliates under common control.

B. The last two quarters of filed payroll tax returns (Federal Tax Return Form 941) and evidence of payment. (Evidence of payment may include copies of canceled checks, receipts from the bank, receipts from electronic fund transfers, and/or similar information from an external payroll service). If unpaid payroll taxes are owed to the Internal Revenue Service (IRS), provide any agreements with IRS to make timely payments and evidence those payments are being made.

Notice of Award

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Questions

The Contractor is requested to submit any questions regarding this requirement via email as soon as possible but no later than 3:00 PM Eastern Time, October 13, 2023 to Josh.B.Clemens@fps.dhs.gov and Corey.Parkes@fps.dhs.gov. Prospective contractors may contact the Government while preparing a proposal in order to obtain clarification of the statement of work or to obtain other information needed to prepare a proposal. Any clarifying information issued by the Government will be provided to all prospective contractors.

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES (SEP 2023)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— https://www.sam.gov/

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child…