REVISED_SOW---DR4399FL_-_Tents_for_DRCs_-_SOW_(Amendment_1).pdf

Statement of Work

FEMA has a need to for temporary shelters (tents) to be located in multiple locations expected to be located in Calhoun, Gulf, Bay, Holmes, Jackson, Franklin, and Gadsden Counties in Florida in response to disaster DR‐4399‐FL. FEMA requires full wraparound services as described in requirement below. There is a large area where some or all of the resources may be the only option to supplement the mission in that geographic service area. Locations to be identified by FEMA Personnel and may include fixed

Government leased facilities. It is estimated that five (5) with a potential of a max of thirty (30) tent setups will be needed with wraparound services.

Requirement:

Contractor shall provide 50’ x 50’ x 8’ to 12’ sidewalls, double wall insulated tent with side panels, A/C ductwork connections and two (2) 48” doors for entrance and exit. Tents shall be ADA compliant.

The tent shall include:

¾” plywood 4” re‐enforced raised floor with ramp at entrance and exit or comparable raised flooring

Complete Fire Package – Shall comply with all Federal/State/Local safety codes including exit signs and fire extinguishers

Ample LED tent lighting to support office work style area per NEC codes

200 amp distribution panel

40/20 amp receptacles within NEC codes

25 ton or better air conditioner to keep tent at 70 degrees during operational hours, complete with

AC electric cables and ductwork to support the whole tent area and must be affixed to the tent wall.

60kw generator or better to handle all electrical requirements within NEC codes

In addition, the tents shall be furnished as follows:

40 6’ x 2 1/2’ tables

50 padded folding chairs

The contractor shall provide portable toilets as follows:

One (1) Portable Toilet meeting ADA requirements

Two (2) Standard Portable Toilets

One (1) Wash Station

The contractor shall also be responsible for the following services:

Complete Mobilization and Demobilization of Tents, Portable Toilets, and All Other Equipment o The contractor is responsible for the delivery and complete set‐up of each tent site, including the tent and all other equipment required under this contract. The contractor shall supply and maintain all equipment for the performance of the work and shall be responsible for the safe, proper, and lawful construction and maintenance of the tent.

o The contractor is responsible for the complete break‐down and removal of each tent site, including the tent and all other equipment required under this contract. The contractor shall supply and maintain all equipment for the performance of the work.

o The contractor shall be responsible for any damages to the site incurred as a result of the mobilization or demobilization activities required under this contract.

o The contractor shall be reimbursed for delivery and removal of the tents and equipment at one of two predetermined rates – the rate for delivery/removal under 150 miles from the contractor’s site or the rate for delivery/removal over 150 miles from the contractor’s site.

Refueling and Maintenance Services on All Equipment, Including All Fuel o Tents will be in operation from 8:00 AM – 7:00 PM daily, 7 days per week – the contractor is responsible for ensuring full operations for this period. If FEMA requires additional run‐time, FEMA will reimburse the contractor in accordance with standard fuel prices.

Cleaning of Tents o The contractor is responsible for vacuuming/sweeping the tent daily to ensure the area is clean and free of trash, debris and foreign matter.

o The contractor shall empty waste receptacles daily, collecting soiled bags in separate containers for disposal. As needed, the Contractor shall wipe wastepaper receptacles utilizing a multipurpose (disinfectant‐deodorizer) cleaner to remove all debris. The contractor shall reline all wastebaskets with a suitable plastic liner of the appropriate size.

The existing liner may be reused if it has not been soiled. Upon completion of this operation, all wastebaskets shall be free from all foreign material. Foreign material includes, but is not limited to, coffee grounds, paper, soda, etc.

Cleaning of Portable Toilets – Twice per week, the contractor shall perform the following services on each portable toilet (if FEMA requires additional servicing of the portable toilets, the contractor will be reimbursed at the pre‐determined per visit rate):

o Removing waste from each container by standard means used in the commercial industry;

o Recharging each container with an odor‐controlling solution;

o Provide an adequate supply of toilet tissue to last until next periodic servicing;

o Shall present a clean inner appearance free from trash, dirt, bodily fluids, and excrement;

o Shall present a clean outward appearance where exterior surfaces are absent of mold, excessive dirt, and graffiti; to include small items of trash or debris surrounding the immediate area of the portable toilet(s) caused by the contractor during service, maintenance, repair, or patron use; and o Sanitization – the interior and exterior of each toilet shall be thoroughly sanitized and cleaned.

Delivery of service after award:

1. Contractor shall respond within three (3) hours of notification to proceed, be onsite within (24) hours, operational within twelve (12) hours.

2. Contractor shall respond and rectify to any deficiencies with equipment within (3) hours of notification.

3. Tear Down/Cleanup of setup must be returned to its original condition on within (12) hours.

4. Contractor shall have five (5) hours to remove all equipment from site in Emergency Situations to be determined by Contracting Officer and COR.

5. Upon closure of site, the contractor shall have twelve (12) hours to remove all equipment from and restore site to its’ prior condition. (stake holes)

6. Special equipment to be provided by Contractor with applicable fees to be approved on case by case basis by Contracting Officer and COR

7. Contractor to provide (12) hour special setup for emergencies, fees applicable and approved by

Contracting Officer and COR

The contractor must have a DUNS number and be registered in SAM.gov in order to be eligible for the award of a contract with FEMA.

Since time is of the essence, please provide a quote by 10/24/2018 12:00PM