Request for Quote 70FBR224Q00000018 STT Bunker.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION CALL

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

FEMA HQ

OFFICE OF CHIEF PROCUREMENT 500 C ST SW

3RD FLOOR

WASHINGTON DC 20472

70FH10

Daisy Joseph

Contracting Officer daisy.joseph@fema.dhs.gov

Daisy Joseph 225-421-6353

STT BUNKER

05/15/2024

70FBR224Q00000018

INVITATION FOR BID

REQUEST FOR PROPOSAL

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

Title: Design-Build/Renovation of the St. Thomas Offsite Transportation Security Agency (TSA) Bunker

Location: 35 Mosquito Point, West Charlotte Amalie, St. Thomas, USVI

Brief Description of Work: The contractor shall provide all design, construction/renovation, permitting, labor and materials necessary to perform the work detailed in the Performance Work Statement dated 08 April 2024.

This is a firm-fixed-price contract. This requirement is a small business set-aside and local to the U.S. Virgin Islands.

The period of performance is 120 days from the date of the Notice to Proceed.

A site visit is schedule for Tuesday, 21 May 2024 at 9:00 a.m. Meeting location 35 Mosquito Point, West Charlotte Amalie, ST. Thomas, USVI. The Point of Contact for the site visit is Gary Cimorelli (225-910-5100).

Questions are due not later than 23 May 2024 at 10:00 a.m., (ET). Email questions Continued ...

11. The Contractor shall begin performance within

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

1 120 calendar days and complete it within ________________ ________________ calendar days after receiving

06/04/2024

NSN 7540-01-155-3212

x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected . _________________

STANDARD FORM 1442 (Rev. 12/2022)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO THE UNITED STATES CODE AT

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award. No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

FEMA REGION 02

FEDERAL EMERGENCY MANAGEMENT AGENCY REGION II

1 WORLD TRADE CENTER 52ND FLOOR

NEW YORK NY 10007

70FBR2

Daisy Joseph

28. NEGOTIATED AGREEMENT 29. AWARD

and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations,certifications, and specifications incorporated by reference in or attached to this contract.

copies to issuing office.) Contractor agrees to furnish

10 U.S.C. 3204(a) 41 U.S.C. 3304(a)

STANDARD FORM 1442 (REV. 12/2022) BACK

Continued...

and return

(Contractor is not required to sign this document.) Your offer on this

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

3 45

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

70FBR224Q00000018

to daisy.joseph@fema.dhs.gov.

Quotes are due not later than 04 Jun 2024 at 10:00 a.m., (ET).

Design and Representative Drawings Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Grading, Equipment, Materials, and Labor Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

HVAC- Air Condition Installation Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Concrete Wall Repair Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Overhead Steel Structural Protection Over Front Entrance Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Electrical Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

4 45

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

70FBR224Q00000018

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Paving at Entrance Area Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Interior Storage Area Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Venting Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Front Door Restoration Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Water Collection and Enclosure on Water Tank Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Conduit (Reference PWS) Fixed Price

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

Repair Termite Damage at Entrance Fixed Price

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

5 45

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

70FBR224Q00000018

Product/Service Code: Z2QA

Product/Service Description: REPAIR OR ALTERATION

OF RESTORATION OF REAL PROPERTY (PUBLIC OR

PRIVATE)

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

B - Supplies or Services/Prices C - Description/Specifications D - Packaging and Marking E - Inspection and Acceptance F - Deliveries or Performance G - Contract Administration Data H - Special Contract Requirements I - Contract Clauses J - List of Documents, Exhibits and Other Attachments K - Representations, Certifications, and Other Statements of Bidders L - Instructions,Conditions, and Notices to Bidders M - Evaluation Factors for Award

B - Supplies or Services/Prices

Reference the Pricing Schedule.

C - Description/Specifications

Department of Homeland Security Transportation Security Administration (TSA) 6595 Springfield Center Drive, TSA-17 Springfield, VA 22598-6017

PERFORMANCE WORK STATEMENT

TECHNICAL REQUIREMENTS FOR DESIGN AND CONSTRUCTION STT / CYRIL E. KING

AIRPORT OFFSITE TSA BUNKER LOCATION

35 MOSQUITO POINT, WEST CHARLOTTE AMALIE, ST. THOMAS, VI

Revised Dated: May 23, 2024

I. This Performance Work Statement contains the following sections:

- BACKGROUND

- PROJECT DESCRIPTION

- STATEMENT OF SERVICES

- GENERAL DESIGN CONDITIONS

- DELIVERABLES

- CONSTRUCTION SERVICES

- SAFETY

- QUALITY CONTROL

- SUBMISSION REQUIREMENTS

1. BACKGROUND

The Bunker site is a Federal Property that was leased to the Federal Aviation Agency (FAA) in 1978 from the Territory of the United States Virgin Islands (USVI). Section C. of Lease # DOTFA-7850-11226 provided that the Federal Government has “…the right to make alterations, attach fixtures, erect additions, structures…” to the property. The FAA granted a permit to FEMA on 8/26/1999 that gave exclusive use of the property. The FAA transferred complete Administrative Jurisdiction to FEMA on 8/15/2015 specifying that “The Mosquito Point site may be used only in a manner consistent with the terms and conditions specified in Lease Number DOTFA-7850-11226 dated April 1, 1978, as supplemented.”

TSA and the Federal Emergency Management Agency (FEMA) entered into a Memorandum of Agreement (MOA) that granted TSA sole use of Bunker #3 on 6/3/2014. The MOA specified that FEMA agreed to “Allow TSA to modify Bunker interior and exterior to place, on or in the bunker an antenna, electrical outlets, plumbing, workspaces, conference room, sleeping quarters, air conditioning and full

IT/communications capability, and any other modifications necessary to conduct TSA operations, as agreed to by both parties.”

The purpose of this Performance Work Statement (PWS) is to secure a contractor who will perform construction services to renovate the TSA Bunker as specified below in this document.

2. PROJECT DESCRIPTION

The TSA requires Design/Build (D/B) services for alterations to the new TSA/FEMA OFFSITE Bunker location in order to accommodate user requirements. The project requires the design and construction of space located within and around the TSA STT Offsite Bunker. The Contractor shall provide services identified herein for this Bunker renovation. Virgin Island building guidelines shall be the basis for the submittals of all designs and construction under this PWS. Any and all Permits required in association with this work should be included in the contract. Pricing to be received with Add/Delete Options for additional scope items that may or may not be included in this contract. The additional option scope items will be included and awarded on the basis of availability of funds and need during project. The government may exercise options if funding is available.

3. STATEMENT OF SERVICES

The scope of this project shall consist of the Contractor providing all necessary services by qualified, licensed professionals, to include sub-contractors, such as Architect and Engineering, building, plumbing, and electrical contractors, to design and prepare complete construction documents as required by local building authority, including, but not limited to, specifications, basis of design, design analysis, calculations, construction drawings, as-built final construction documents, and other documents as detailed in this requirements document. The Contractor shall provide all necessary Construction services, including deposits, fees and permitting associated with the US Virgin Island Department of Planning and Resources, Division of Permits process, to reconfigure and construct the required facility changes. The Government shall review and approve all activities and scheduled tasks of the Contractor in the accomplishment of this project. The As-Built final construction documents shall be assimilated into one submittal package in a zip file and in accordance with the Virgin Island Drawing Submittal Guidelines for drawings and PDF format for documents. AutoCAD and PDF supplied to FEMA/TSA.

The Contractor shall provide all services, as identified herein with the objective of completing this project to meet the requirements of FEMA, Transportation Security Administration, as well as State, Local, Federal and American Territory government codes and regulations, as required. If the guidance results in a conflict, then the MOST STRINGENT REQUIREMENT SHALL PREVAIL. The project shall be accomplished in accordance with the schedule described under DELIVERABLES.

Period of Performance:120 business days

a) Design/Permitting – 30 business days.

b) Construction/Renovation – 90 business days.

Site Visit:

a) A site visit is scheduled for 21 May 2024 at 9:00 a.m., Local Time.

4. DEFINITIONS:

Contractor. A supplier or vendor awarded a contract to provide specific supplies or service to FEMA.

Contracting Officer (CO). This is a person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. The FEMA CO is the only individual legally authorized to bind the government. The FEMA CO is the only authorized person to extend the contract or execute changes to the contract.

Contracting Officer Representative (COR). This is an employee of FEMA appointed by the CO to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. The COR has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. The COR does NOT have authority to change the terms and conditions of the contract.

FEMA Project Manager (FPM). The FEMA Project Manager is an employee of the U.S. Government who directs the operational activities of the FEMA occupied facilities as described in paragraph 1.2. The FPM is the custodian of the Bunker site. The FPM will collaborate with the TPM to oversee and manage the TSA Bunker Offsite Renovation Project (potential acronym if you want BORP). The FPM has the authority to provide guidance to the contractor to complete the following tasks: coordinate with the Contractor for the scheduled access to the site, and resolve any operational issues associated with this contract. The FPM will be the primary POC that deals with the Contractor’s Program Manager.

Program Manager (PM): The Contractor shall designate a PM for performance of all work under the contract. The PM shall be responsible for total contract management and coordination. The PM shall have full authority to act for the Contractor during performance of work. The Contractor shall provide, in writing, the name of the PM and telephone number to the CO, COR, TSAPM and FPM. The PM must be available by telephone contact during operation hours.

TSA Project Manager (TSAPM or TPM): The TPM will be the primary POC for TSA and will monitor the performance of all work under the contract. The TPM will have primary responses with the Contractor on all technical and construction related matters. The TPM shall have the authority to act on behalf of TSA. The TPM will work with the COR and FPM to resolve any issues that require resolution.

5. GENERAL DESIGN CONDITIONS:

A. DRAWING SUBMISSIONS:

Drawing presentation, format and title blocks shall be in accordance with Virgin Island Drawing Submittal Guidelines. The Contractor shall provide a zip file to TSA, at each design submission marked/labeled in accordance with the CAD Standard requirement. The project submission shall be accompanied by electronic copies of the CAD Quality Assurance Checklist, Drawing Submission Log, and the project drawings as directed herein.

B. FINAL DESIGN: Final design shall be based on project scope. Final Copy of A&E Stamped Drawings should be submitted no later than 30 days after Notice to Proceed (NTP). All documents required for submittal shall also be placed in a zip file to TSA. TSA Final Design completeness includes, but is not limited to, the following:

1. A dimensioned work area site plan.

2. Floor plans showing functional room layout.

3. An outline of materials and methods of construction with schedule of typical finishes.

4. Once Final Design analysis is completed and reviewed by FEMA / TSA, a copy should be provided to TSA in both AutoCAD 2020 and PDF Formats within 15 business days.

C. BACK CHECK: Back check design documents shall include, but are not limited to, final construction drawings with 100% submission comments incorporated. Finish Schedule for TSA Approved Selections should be identified.

6. DELIVERABLES

A. MEETINGS:

1. Pre-Construction Kick-Off Meeting The Contractor shall coordinate and attend a Pre-Construction Kick-Off Meeting and Safety Meeting (can be combined) with the Government within 15 business days of receiving NOTICE TO PROCEED (NTP). This meeting shall occur to discuss construction schedules, safety, and other project related issues, if any. A preconstruction Schedule should be provided prior to this meeting.

a. Pre-Construction Submittals - Within 5 business days after the NTP is issued or prior to the Pre-

Construction Kick-Off meeting, whichever comes first, the Contractor shall submit via electronic transmittal (zip file), Pre-Construction schedules and documents. The Pre-Construction submittals consist of the following, at a minimum:

1. List of Contractor’s Key Personnel and contact information

2. Sub-contractor list and job function

3. Updated Project Schedule

4. Equipment Submittals

2. After construction begins, the Contractor will set up weekly progress meetings with the FEMA CO (if available), the TPM, COR, and the FPM. Additional ad hoc meetings may be coordinated as needed and with the mutual consent of parties (Government and Contractor).

Meeting(s) will be held at the project site, via teleconference, and/or at another space mutually agreed by parties (Government and Contractor).

B. MINUTES OF THE MEETINGS: Within 3 business days after the meeting, the Contractor or their designee shall prepare minutes of all meetings and all telephone conversations relating to this project and shall further distribute electronic copies to FEMA/TSA. FEMA/TSA Team shall always be provided copies of meeting minutes, regardless of their own attendance at meeting(s). Minutes of the meeting shall record all significant topics of discussion including, but not limited to, mutually agreed resolutions to project problems.

C. REVIEW:

The Contractor shall be responsible for incorporating all FEMA/TSA review comments and shall revise project documentation as required. Should clarification be required, or exception taken to any comment, the Contractor shall be responsible for communicating its exceptions in writing to the FEMA/TSA Project Manager within three (3) business days of receiving the review comments. The FEMA/TSA Project Manager shall provide their final determination in writing, as long as it does not change the contract in monetary values or scope. If it does require funding or scope change then additional concurrence would be required from the FEMA Contracting Officer.

4. TIMELINE OF DELIVERABLES:

Due Dates PWS Section Submission Item Within 15 Business Days after NTP 6.A.1 Pre-Construction Kick-Off Meeting – Within 10 Business days after Pre-Construction Kick-Off 6.A.2 Weekly status calls coordinated with

FEMA and TSA Project Manager (PM) Within 3 Business days after meeting 6.B Meeting Minutes Within 5 Business Days after NTP or prior to Kick-Off Meeting 6.A.1.a Pre-Construction Submittals:

1.List of Key Personnel and contact information

2. Sub-contractor list and job function

3. Updated Project Schedule

4. Equipment Submittals

15 Business Days after NTP 5.B. Final Hard Copy, PE Stamped Construction Drawings to FEMA/TSA PM if required

5 Business Days after TSA Review Corrected Final Hard Copy Drawings 10 Business Days after FEMA/TSA Design Review 5.B.4.

General Conditions

Final Electronic Specifications (CD unless 10MB in totality) to FEMA/ TSA

PM

5 Business Days after TSA Review Corrected Final Electronic Copy Specs

1. Construction Contract Completion 90 Business days after receipt of all required Permits and Approvals, Weather Permitting.

2. Construction Punch List completion 5 Business days after acceptance date for Beneficial Use (BOD).

5.C Construction Services

Construction Completion and Close-Out

3. Construction red line drawings 5 Business days after completion of punch list.

4. As-Built drawings and other documents (stamped and sealed) submit 5 Business days after receipt and approval of redline drawings, as required by local building code.

5. Close-Out Documents (including documents for final payment) no later than 45 days after final acceptance of work

* NOTE: The Government has scheduled 15 Business days for review between receipt of any design or construction submission and delivery of comments for each submission phase and 5 business days to review any corrected final documents or design. Should the Contractor and FEMA/TSA PM be unable to resolve discrepancies, issues or reach consensus, the FEMA Contracting Officer will issue final determination in order to provide direction to the Lessor.

The Contractor is responsible for the full design and providing a stamped set of drawings to FEMA/TSA and Virgin Island Building Authority for review and approval, prior to construction. Once Virgin Island Building Authority approval is received, a NOTICE TO PROCEED (NTP) will be issued by the FEMA CO for the Contractor to begin construction. Only one NTP is issued at the beginning of the project for all aspects of design and reconfiguration/construction of the space.

Total Construction time is anticipated to be no more than 90 business days upon receipt of permit and from issue of NTP, weather permitting.

7. CONSTRUCTION SERVICES

A. SCHEDULE

The Contractor shall be responsible for assuring that the design/build work is completed on schedule as indicated in DELIVERABLES and SUBMISSION REQUIREMENTS in this Statement of Work. The schedule shall be the basis for measuring Contractor progress. The schedule shall comply with all contract requirements. Lack of an approved schedule may result in an inability of the Contracting Officer to evaluate Contractor’s progress for the purposes of payment. The Critical Path Method (CPM) shall be used to generate the Contract’s Schedule. The Project Schedule is to be precise and complete, including design package submissions and reviews, any phasing required for the work, anticipated lead times for equipment, administrative requirements (i.e., submittal review) and the total calendar days required for Contract completion.

B. CONSTRUCTION

The Contractor shall be responsible for assuring that the construction work is completed on schedule as indicated in the DELIVERABLES and SUBMISSION REQUIREMENTS in this Statement of Work. The Contractor shall also be responsible for assuring that all construction conforms to the project documents and requirements, contract requirements, and governing codes and regulations.

C. CLOSE OUT DOCUMENTS

The Close-Out Documents completed package shall be submitted to the FEMA/TSA Team no later than 45 days of work acceptance. The submission package includes, but is not limited to, the following:

1. As-Built Record Drawings in compliance with the CAD standard.

2. Operation and Maintenance manuals.

3. Commissioning and testing documentation.

4. Warranty Management Plan which includes but is not limited to: description of item, model and serial number, description of required maintenance, name, and number to call for warranty service.

8. SAFETY

The Contractor shall identify a Safety and Health Manager during construction activities. The FEMA/TSA PM shall be invited to and, upon request, receive copies of all safety meeting minutes held during construction.

9. SUBMISSION REQUIREMENTS

A. PRE-CONSTRUCTION:

1. 2 sets of hard copy CONSTRUCTION DOCUMENTS which shall be stamped and sealed as required by all building codes.

2. A zip file titled with project name and RTN #8301 to include:

i. Construction documents.

ii. Construction schedule (including "S-Curve").

iii. Meeting minutes and RFIs with questions and answers incorporated.

iv. Cut Sheets on equipment selected as the basis of the design.

v. Design analysis and calculations

B. FINAL DESIGN REVIEW:

1. A .zip file titled with project name and RTN #8301 to include:

i. Construction documents. All drawings submitted shall be in accordance with required CADD standards and shall be stamped and sealed as needed.

ii. CADD Quality Assurance Checklist and Drawings Submission Log. The zip file shall have all documents listed under this Final Design Review paragraph included.

iii. Design Analysis.

iv. Cut Sheets for equipment selected as the basis of the design.

C. BACK CHECK:

1. A zip file titled with project name and RTN #8301 to include:

i. Construction documents which shall be stamped and sealed, as needed All drawings submitted in zip file shall be in accordance with all required CADD standards.

ii. Construction schedule.

iii. Comment logs with questions and answers incorporated.

iv. Cut Sheets on equipment selected as the basis of the design.

v. Design analysis and calculations if required.

vi. CADD Quality Assurance Checklist and Drawings Submission Log.

D. AS-BUILT:

1. A zip file titled with project name and RTN #8301 to include:

i. Original drawings with redline construction changes.

ii. Blue lines marked "As-Built" professionally stamped and sealed, as needed.

E. CLOSE OUT:

1. A zip file titled with project name and RTN #8301 to include:

i. Warranty Maintenance Plan(s) (Make, model, serial numbers listed and contact information for sub-Contractors responsible for warranty.)

ii. Operations and Maintenance Documents as applicable.

iii. Documentation of commissioning, testing, and training as applicable.

iv. All drawings and documents included.

SCOPE OF WORK

DHS FEMA/TSA has a requirement to design and construct bunker use requirements offsite at 35

Mosquito Point, West Charlotte Amalie, St. Thomas, VI. with the intention of renovating an existing bunker location to meet TSA’s current on-site mission requirements.

1. HVAC / Air Conditioning

1.1. Installation of (3) three TSA provided 24,000 BTU split air conditioning units.

1.2. Supply and Installation of code compliant HVAC stable pads as needed.

1.3. All Piping and Connections shall be constructed per all Local, State, Federal and American Territory building codes.

2. Concrete Repair

1.1 Remove existing loose or crumbling concrete at walls surrounding entrance area.

1.2 Prepare concrete for adhesion of new concrete at repair areas.

1.3 Skim coat surfaces as needed for consistent finish.

3. Clean Water Tank Area

3.1. Enclose water containment tank with ample space for repair and maintenance.

3.2. Install Water Catchment at roof of water containment area.

3.3. Replace Water Filter.

3.4. Grading to be performed upon completion of installation work, to maintain proper drainage runoff in and around site.

3.5. All structures shall be constructed per all Local, State, Federal and American Territory building codes.

3.6. All piping & connections shall be consistent and made for the purpose and use described.

4. Install Steel Structure over Door Entry Area (ADD/DEDUCT OPTION)

4.1. Requirement to add steel overhead protection to avoid falling debris from blocking steel door operations.

4.2. All means of egress shall be constructed per all Local, State, Federal and American Territory building codes.

5. Outdoor Lighting

5.1. Lighting should be installed in the bunker entry and driveway area, ample to safely light the required area for safe means of passage while meeting all building standards. Installation should also follow any possible extreme weather conditions within the local area.

5.2. All Electrical and Connections shall be constructed per all Local, State, Federal and American Territory building codes.

6. Driveway

6.1. Clear and pitch entry area to avoid water infiltration.

6.2. Provide and install concrete at entry area.

7. Entry Area

7.1. Clear general area

7.2. Construct an area approximately 6’ x 10’ with walls, roof door and locks for general storage. This should not restrict access to the front door swing clearance.

7.3. Construct Steel over-head Protection to protect objects from falling in front of entry doors.

7.4. Restore steel entry doors; Strips and Paint to protect functionality and restrict from rusting.

7.5. Install new lock in door consistent with existing. TSA PHYSEC to approve prior to installation.

8. Electrical

8.1. Remove PVC Electrical piping conduit running to meter.

8.2. Supply and install code compliant weather head piping conduit into facility.

8.3. Install electrical wiring and (2) Two GFI duplexes with covers, at front entrance area.

8.4. Install (8) GFI duplexes within the bunker along the perimeter.

8.5. This work will be completed and coordinated with Virgin Island Water and Power Authority/VIWAPA.

9. Bunker Venting

9.1. Install concrete reinforced venting at existing entrance area. This should be installed in the existing wall, interior to the steel entry doors.

9.2. Supply and Install Exhaust Fan.

9.3. Install a venting cap (possibly mushroom style) at the existing opening in the bunker roof.

9.4. Install required wiring and electrical connections.

10. Land Clearing

10.1 Clear area around water tank, septic tank, entrance and roof egress for safe passage and protection in general area surrounding bunker, entrance, roof venting and driveway and water tank areas.

10.2 Trenching to support operations and integrity of the septic system.

11. Debris removal /Site Cleanup and Grading

11.1 Debris and garbage to be consolidated and removed daily as to maintain the integrity and safety of work area. To facilitate construction, the Contractor may place a dumpster on the site through coordination and approval of the TPM and FPM.

12. Backup Generator Connectivity Functionality

12.1 Provide capability to connect a mobile generator to support back up power to Bunker if needed.

13. Conduit at Entrance (ADD/DEDUCT OPTION)

13.1 Coordinate location of two (2) conduits with VIWAPA to feed up to meter for power and one to feed up near the meter for future Network Wiring.

13.2 Clear area prior to installing new schedule 80 conduit (or as per code).

13.3 Temporarily incorporate a watertight seal at both ends.

NOTE: VIWAPA has confirmed their project to start in the coming months, with an expectation of completion prior to TSA project beginning. This task is in the event TSA’s project begins prior to VIWAPA project initiation/completion.

14. Termite Remediation and Repair of affected areas

14.1 Identify areas of termite intrusion at entrance to bunker and the interior

14.2 Remediate termite intrusion at entrance to bunker consistent with typical practice used on USVI

14.3 Repair areas affected by termite intrusion

The following attachments and exhibits follow this document:

1. Attachment 1: Representative Bunker Diagram

D - Packaging and Marking

No Clauses.

E - Inspection and Acceptance

52.246-12 Inspection of Construction. (AUG 1996)

F - Deliveries or Performance

52.211-10 Commencement, Prosecution, and Completion of Work. (APR 1984)

The Contractor shall be required to (a) commence work under this contract within 1 calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 120 business days. The time stated for completion shall include final cleanup of the premises.

(End of clause)

* The Contracting Officer shall specify either a number of days after the date the contractor receives the notice to proceed, or a calendar date.

52.211-12 Liquidated Damages - Construction. (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $125.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

52.211-13 Time Extensions. (SEP 2000)

52.236-15 Schedules for Construction Contracts. (APR 1984)

(a) The Contractor shall, within five days after the work commences on the contract or another period of time determined by the Contracting Officer, prepare and submit to the Contracting Officer for approval three copies of a practicable schedule showing the order in which the Contractor proposes to perform the work, and the dates on which the Contractor contemplates starting and completing the several salient features of the work (including acquiring materials, plant, and equipment). The schedule shall be in the form of a progress chart of suitable scale to indicate appropriately the percentage of work scheduled for completion by any given date during the period. If the Contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule.

(b) The Contractor shall enter the actual progress on the chart as directed by the Contracting Officer, and upon doing so shall immediately deliver three copies of the annotated schedule to the Contracting Officer. If, in the opinion of the Contracting Officer, the Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress, including those that may be required by the Contracting Officer, without additional cost to the Government.

In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules in chart form as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

(c) Failure of the Contractor to comply with the requirements of the Contracting Officer under this clause shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of this contract.

(End of clause)

52.242-14 Suspension of Work. (APR 1984)

G - Contract Administration Data

3032.7002 Invoice and voucher review and approval.

Invoice Instructions (Fixed Price)

INVOICE INSTRUCTIONS

The contractor shall submit a monthly invoice upon delivery and acceptance of all supplies or services as specified in the Section B clause, “Consideration and Payment”. Invoices shall be submitted as follows:

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than

Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor.

SF 1034 and 1035 instructions:

SF 1034 – Fixed Price

The information which a contractor is required to submit in its Standard

Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.)

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account.

When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard

Form 1035 total amount claimed transferred from Page #GOVTFILLIN#INVOICE INSTRUCTIONS (FIXED PRICE)##1#[Insert Total Amount here] of Standard

Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard

Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

#GOVTFILLIN#INVOICE INSTRUCTIONS (FIXED PRICE)##2#[Insert Name here]

(Name of Official)

#GOVTFILLIN#INVOICE INSTRUCTIONS (FIXED PRICE)##3#[Insert Title here]

(Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS

SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the

SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard

Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office.

Voucher Number - insert the voucher number as shown on the Standard

Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the

Standard Form 1034.

Articles or Services - insert the contract number as in the Standard Form

1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. -

Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

INVOICE APPROVAL

INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver

Name: Gary Cimorelli

Title: Project Manager

Phone: 205-910-5100

Email: gary.cimorelli@fema.dhs.gov

BILLING INSTRUCTIONS

BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at FEMA- Finance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

H - Special Contract Requirements

No Clauses.

I - Contract Clauses

52.203-5 Covenant Against Contingent Fees. (MAY 2014)

52.203-7 Anti-Kickback Procedures. (JUN 2020)

52.203-17 Contractor Employee Whistleblower Rights. (NOV 2023)

52.204-19 Incorporation by Reference of Representations and Certifications. (DEC 2014)

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021)

52.222-50 Combating Trafficking in Persons. (NOV 2021)

52.223-18 Encouraging Contractor Policies To Ban Text Messaging While Driving. (JUN 2020)

52.225-9 Buy American - Construction Materials. (OCT 2022)

(a) Definitions. As used in this clause-

Commercially available off-the-shelf (COTS) item- (1) Means any item of supply (including construction material) that is-

(i) A commercial product (as defined in paragraph (1) of the definition of "commercial product" at Federal Acquisition Regulation (FAR) 2.101);

(ii) Sold in substantial quantities in the commercial marketplace; and

(iii) Offered to the Government, under a contract or subcontract at any tier, without modification, in the same form in which it is sold in the commercial marketplace; and

(2) Does not include bulk cargo, as defined in 46 U.S.C. 40102(4), such as agricultural products and petroleum products.

Construction material means an article, material, or supply brought to the construction site by the Contractor or a subcontractor for incorporation into the building or work. The term also includes an item brought to the site preassembled from articles, materials, or supplies. However, emergency life safety systems, such as emergency lighting, fire alarm, and audio evacuation systems, that are discrete systems incorporated into a public building or work and that are produced as complete systems, are evaluated as a single and distinct construction material regardless of when or how the individual parts or components of those systems are delivered to the construction site. Materials purchased directly by the Government are supplies, not construction material.

Cost of components means-

(1) For components purchased by the Contractor, the acquisition cost, including transportation costs to the place of incorporation into the construction material (whether or not such costs are paid to a domestic firm), and any applicable duty (whether or not a duty-free entry certificate is issued); or

(2) For components manufactured by the Contractor, all costs associated with the manufacture of the component, including transportation costs as described in paragraph

(1) of this definition, plus allocable overhead costs, but excluding profit. Cost of components does not include any costs associated with the manufacture of the construction material.

Critical component means a component that is mined, produced, or manufactured in the United States and deemed critical to the U.S. supply chain. The list of critical components is at FAR 25.105.

Critical item means a domestic construction material or domestic end product that is deemed critical to U.S. supply chain resiliency. The list of critical items is at FAR 25.105.

Domestic construction material means-

(1) For construction material that does not consist wholly or predominantly of iron or steel or a combination of both-

(i) An unmanufactured construction material mined or produced in the United States; or

(ii) A construction material manufactured in the United States, if-

(A) The cost of its components mined, produced, or manufactured in the United States exceeds 60 percent of the cost of all its components, except that the percentage will be 65 percent for items delivered in calendar years 2024 through 2028 and 75 percent for items delivered starting in calendar year 2029. Components of foreign origin of the same class or kind for which nonavailability determinations have been made are treated as domestic. Components of unknown origin are treated as foreign; or

(B) The construction material is a COTS item; or

(2) For construction material that consists wholly or predominantly of iron or steel or a combination of both, a construction material manufactured in the United States if the cost of foreign iron and steel constitutes less than 5 percent of the cost of all components used in such construction material. The cost of foreign iron and steel includes but is not limited to the cost of foreign iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the construction material and a good faith estimate of the cost of all foreign iron or steel components excluding COTS fasteners. Iron or steel components of unknown origin are treated as foreign. If the construction material contains multiple components, the cost of all the materials used in such construction material is calculated in accordance with the definition of "cost of components".

Fastener means a hardware device that mechanically joins or affixes two or more objects together.

Examples of fasteners are nuts, bolts, pins, rivets, nails, clips, and screws.

Foreign construction material means a construction material other than a domestic construction material.

Foreign iron and steel means iron or steel products not produced in the United States. Produced in the United States means that all manufacturing processes of the iron or steel must take place in the United States, from the initial melting stage through the application of coatings, except metallurgical processes involving refinement of steel additives. The origin of the elements of the iron or steel is not relevant to the determination of whether it is domestic or foreign.

Predominantly of iron or steel or a combination of both means that the cost of the iron and steel content exceeds 50 percent of the total cost of all its components. The cost of iron and steel is the cost of the iron or steel mill products (such as bar, billet, slab, wire, plate, or sheet), castings, or forgings utilized in the manufacture of the product and a good faith estimate of the cost of iron or steel components excluding COTS fasteners.

Steel means an alloy that includes at least 50 percent iron, between 0.02 and 2 percent carbon, and may include other elements.

United States means the 50 States, the District of Columbia, and outlying areas.

(b) Domestic preference. (1) This clause implements 41 U.S.C. chapter 83, Buy American, by providing a preference for domestic construction material. In accordance with 41 U.S.C. 1907, the domestic content test of the Buy American statute is waived for construction material that is a COTS item, except that for construction material that consists wholly or predominantly of iron or steel or a combination of both, the domestic content test is applied only to the iron and steel content of the construction materials, excluding COTS fasteners. (See FAR 12.505(a)(2)).