Attach_1_PWS.pdf

PERFORMANCE WORK STATEMENT (PWS)

FEMA EMERGENCY POWER MISSION

UNITED STATES VIRGIN ISLANDS (USVI)

DR-4340 USVI

Pursuant to FAR Part 26.202-1, this requirement is set-aside to local firms within geographic area of USVI.

1. Background

The Federal Emergency Management Agency (FEMA) has installed U.S. Government emergency generators at critical facilities on the Islands of St. Thomas and St. Croix. These generators are ensuring the continued operations of the USVI critical infrastructures.

2. Scope of Work

The contract shall under its provisions, provide all labor, equipment, materials, supplies, etc., to support all FEMA temporary emergency power activities during the disaster recovery operations in the aftermath of Hurricanes IRMA and Maria (IRMARIA).

3. Places of Performance

**Specific location of each generator will be available to awarded contractor.

Location Size (KW) Usage Island 1 Airport 56 Backup STT 2 High School 54 Primary STT 3 High School 80 Primary STT 4 Bureau of Corrections 80 Primary STT 5 911 Office 36 Backup STT 6 Governor’s office 8 Backup STT 7 Flag Hill 125 Daily usage, non-primary STT 8 State Police/ Jail 1000 Daily usage, non-primary STT 9 Port Authority 125 Daily usage, non-primary STT

10 Queen Louise Nursing Home 80 Daily usage, non-primary STT 11 WAPA Power Plant 800 Daily usage, non-primary STT 12 Jail 144 Backup STX 13 Central HS 80 Primary STX 14 911 Office 35 Backup STX 15 Roebuck Industrial Park 20 Primary STX

4. Operating Hours

Monday – Sunday, including observed Federal Holidays

Designated Work Periods:

Routine service period between the hours of 0800-1700 Availability to provide Emergency Services between the hours of 1701-0759

5. Contract Terms/Period of Performance

Initial Period of Performance (Base Period) of contract is for 30 days with two option periods of 30 days each. The government reserves the right to extend the period of performance by exercising each option period of 30 day increments. The contract can be terminated by either party within 72 hours of written notice after initial base period is met.

6. Definitions

The following terms, acronyms, abbreviations and/or phrases used throughout this Scope of Work (SOW) and actual mission execution are defined with their intended and/or common meaning.

Federal Emergency Management Agency (FEMA) – A component of the Department of Homeland Security responsible for managing, overseeing and executing response and recovery from a Presidentially Declared Disaster.

Assessing Power Needs – The process of determining the electrical power requirements needed to activate the systems within a building or facility that renders it functionally operational.

Contract – A binding agreement issued by a Contracting Officer that provides legal authorization for the Contractor to perform work under this contract.

Contracting Officer (CO) – A FEMA employee who has the authority to commit governmental funds for this contract. Any changes in the SOW, Contract, or covenants between the Contractor and FEMA can only be made by the CO.

Contracting Officer’s Representative (COR) - A FEMA employee who works with the Project Manager (PM) at the staging area. The COR works for the CO and administrates the contract on his behalf. The COR reviews and tracks Work Orders with the PM, validates the Invoices and submits them to FEMA finance for payment.

Critical Infrastructure – A facility the Virgin Islands territory deems important to its response and recovery from the disaster and that FEMA concurs is, in fact, necessary and/or critical to the response and/or recovery.

Demobilization Work Order – A Work Order authorizing the Contractor to de-install a previously installed generator. This Work Order may request the generator be returned to the staging area or installed at another location.

Fueling Generators – The ongoing process of checking installed generators which consists of recording generator bar code identifier, generator hours, amount of fuel dispensed, date /time of service and worker(s) name(s) providing the service. Fueling is performed on an as needed basis which may occur daily depending on the burn rate.

Fully Mission Capable (FMC) – Designation given to a generator that is electrically and mechanically ready to be installed. Implies the generator will start, run, and produce the rated voltage(s) and amperage.

Hauling/Transporting Generators – The process of utilizing ground material equipment to load generators on suitable vehicles and transporting it to the desired location. The Contractor will utilize chains and other equipment to secure the generator while in moved and transported.

Installation Work Order – A Work Order providing the Contractor with all the information necessary to install a generator at a critical facility. The Work Order is the means of tasking the Contractor to perform an installation and begin daily preventative maintenance, daily fueling and routine servicing as defined within this PWS until tasked to de-install the generator.

Invoices – An invoice is prepared by the Contractor that lists all work performed for that period detailing equipment, materials and personnel. Invoices are emailed directly to FEMA Finance, the PM and the COR. Invoices should be submitted weekly and no later than 6 days after service occurs.

Project Manager (PM) – The Project Manager is a FEMA Logistics Specialist who works at the ISB and deals directly with the contractor and the CO. The PM initiates the work orders, verifies that work has been completed and reports that information to the CO who authorizes payment of the invoices.

Not Mission Capable (NMC) – Designation given to a generator that has an electrical or mechanical problem preventing operation in accordance with manufacture specifications or safe installation.

Prepping Generators – The process of preparing generators for future installation that includes, but is not limited to, inspecting the generator for damage incurred during transportation to the staging area, attaching the exhaust stack, checking fluid levels, connecting battery leads, providing nominal fuel for start-up and testing purposes, starting the generator, and verifying the generator phase, that the rated voltage(s) can be produced and that the hour meter operates.

Preventative Maintenance – This is performed during routine service hours at every 240 hours (+/- 24 hours) for each generator. Preventative maintenance will include checking the hour meter for proper operation, checking the battery level, and checking fluid levels (coolant, oil, etc.) and filling to proper levels, checking fuel levels. Additionally, the Contractor shall conduct a visual inspection of all external components (connections, hoses, belts, cables, etc.) for serviceability and excess wear and tear and inspect the generator installation site for signs of fluid leakage. The Contractor shall provide PM Sheets to document completion of preventative maintenance for installed generators.

Repairing Generators – The process of fixing an installed generator that develops some type of mechanical or electrical problem.

Return to Storage (RTS) – The process of preparing a generator to be returned to FEMA Distribution Centers. This process includes, but is not limited to, repairing damaged sheet metal, changing fluids and filters, removing all fuel, and identifying required electrical and/or mechanical repairs. Pressure washing and load testing using a load bank may also be required but will be specifically tasked by the Logistics Specialist.

Staging Area – Commonly referred to as the Incident Support Base (ISB). This is the location where generators are delivered and the temporary emergency power mission is executed. Activities such as prepping, loading, and hauling occur at the staging area.

Work Orders – Individual tasks the PM requests the Contractor to perform within the scope and authority of the contract. Typical Work Orders include hauling, loading and unloading, installing, de-installing, repairing generators and others as indicated in the definitions.

7. Deliverables

a. Provide pricing schedule for Manpower, Equipment, and Necessary Materials.

Pricing to include manpower and equipment for two designated Work Periods listed below:

- Routine service period between the hours of 0800-1700

- Availability to provide Emergency Services between the hours of 1701-0759

b. Management Plan: shall demonstrate the offeror’s ability to direct and control the operation of this requirement both programmatically and on a daily basis in an efficient and cost effective manner. It shall also address how the offeror will manage risks. The plan shall describe how the work orders will be managed to ensure they are efficiently processed in a timely manner. Contractor shall establish and provide a methodology of how employees can be readily identified if questioned by FEMA personnel.

c. Key Personnel: shall include certified license personnel performing the required maintenance and specifically describe who will be in a position of authority over, or could impact, the technical and management entities.

Pursuant to the Fair Labor Standards Act and Service Contractor Labor Standards statute, (41 U.S.C. Chapter 67) indicate what job classification will be accomplishing the work for wage determination and to be considered Key Personnel. The list shall include documentation of personnel experience and certification/license.

8. Specific Tasks

Types of Work to include but not limited to the following (contractor must provide all required work and materials according to performance standards). All completed work should be reported within 2 hours of completion.

• Fueling based on daily burn rate as required (Performed during routine service period on all in-service generators)

• Preventative Maintenance, as scheduled (Performed during routine service hours (Maintenance to be done every 240 hours +/- 24 hours)

• Misc. gen repair tasks, begin within 3 Hours of request (work order)

• Misc. electrical tasks, begin within 3 Hours of request (work order)

• Hauling, begin within 24 Hours of request (work order)

• Loading and unloading, Begin within 24 Hours of request (work order)

• Install, begin within 24 Hours of request (work order)

• De-install, begin within 24 Hours of request (work order)

• Return to storage (prepare for overseas retrograde), begin within 3 Hours of request

(work order)

9. Performance Requirements Summary (PRS)

Service Output

Performance Objective

Acceptable Quality Level

Positive Incentive

Negative incentive

Tasks and related deliverables

Completion of tasks on a timely basis with the appropriate reports and deliverables.

Limited disruption and meeting deadlines 100% of the time

Positive past performance shared to internal FEMA Offices

Must re-complete task at no additional cost to the Government within 24 hours.

10. Reporting

On contractor’s format/form of choosing, submit the following reports as required.

• Fueling distribution reports to be submitted within 24 hours of completion

• Preventative maintenance reports to be submitted within 24 Hours of completion of work

• Damage reports to be submitted within 24 Hours of occurrence

• Accident Reports to be submitted within 24 Hours of occurrence

11. Inventory

Contractor is responsible for all necessary supplies and manpower for all preventative maintenance, installation, de-installation, hauling, loading, unloading, return to storage, and fueling. Accounting of all necessary supplies via reporting will be provided by Contractor upon completion.

12. Government-furnished Equipment and Information

No Government furnished property or equipment will be provided.

13. Contractor Personnel

It is the responsibility of the Contractor to propose qualified contractor personnel to perform all requirements specified in the PWS. FEMA will not specify education, experience or other qualifications for contractor personnel and will rely on the Contractor to propose and provide qualified personnel to perform all requirements specified in this PWS.

13.1Employee Identification

Visiting Contractor employees shall comply with all Government escort rules and requirements.

All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times. Contractor shall establish and provide a methodology of how employees can be readily identified if questioned by FEMA personnel.

13.2 Employee Conduct

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States or the Department of Homeland Security. The Project Manager shall ensure Contractor employees understand and abide by Department of Homeland Security established rules, regulations and policies concerning safety and security.

13.3 Removing Employees for Misconduct or Security Reasons

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.