C1A-SOW_-_BOM_Kit_Revised_09132019.docx

Department of Homeland Security (DHS) Federal Emergency Management Agency (FEMA)

Statement of Work (SOW) Generator Bill of Material (BOM) Replenishment Kits and 20’ Containers

AMENDMENT 03: NOTE THE CHANGES IN RED.

Table of Contents

PART 1: GENERAL

1.1 BACKGROUND

The Federal Emergency Management Agency (FEMA) is seeking to procure BOM Kit components to fill shortages in Puerto Rico. FEMA currently maintains 300+ generators on the island of Puerto Rico and supports microgrid locations. Since FEMA is tasked with responding to disasters with minimal launch time, it is always essential that FEMA’s generators be fully-mission capable (FMC). Along with generator support, BOM Kits are deployed during disaster operations.

1.2 SCOPE

FEMA is pursuing a one-time purchase for procuring the components associated with the FEMA approved Generator BOM Kit. FEMA BOM Kits consist of the components as listed in Attachment 2_PR BOM Increase_Blank and shall be filled in and submitted by the contractor.

In order to meet the requirement on island, FEMA is requesting the fulfillment of 7 Complete BOM Kits (to include 20ft Container) and 2 additional 20ft Containers. The specifications for the 20ft container are included within this statement of work. Upon completion of the awarded contract, FEMA will be at 100% readiness of all kits at all locations based off the fill of the stated requirements.

Contractors MUST be able to supply the OCONUS Locations of Ponce, PR and DC Caribbean as listed in in section 3.2 Delivery Location of this statement of work.

1.3 PERIOD OF PERFORMANCE

Each contractor shall include a proposed delivery schedule. The schedule will be subject to change, pending coordination with the delivery points of contact and the FEMA contracting officer after award. The contractor is responsible for complying with the delivery schedule and must immediately notify the contracting officer or the designated representative of any issues that may affect the vendor’s ability to meet the delivery schedule.

Vendors shall be able to track deliveries from point of shipment to point of receipt.

Delivery Schedule Requirements - No later than (NLT): 207 days from award

PART 2: CONTRACTOR DELIVERABLES

2.1 COMPANY POINT OF CONTACT

The contractor shall provide primary and alternate (if applicable) Point-of Contact person(s) who will have the authority to commit the company.

2.2 RECORD KEEPING

The Contractor shall maintain accurate records of all shipments and deliveries, and ensure that proper signatures by FEMA representatives are obtained for tracking and accountability purposes, in accordance with government regulations.

2.3 INSPECTION AND ACCEPTANCE

A FEMA representative will sign for the receipt of all the components at each location. This signature includes inspection and acceptance of the components.

Once received at each respective location, and FEMA has signed for the items, it will then become the responsibility of each site to do a proper inventory and inspection of materials received within 5 days to ensure contract compliance. If there are any discrepancies based off what was ordered, the contractor and FEMA representative at respective location will work to rectify within 10 days.

PART 3: SPECIFIC TASKS

3.1 DELIVERABLES

The breakdown of the required kit’s per site are below:

3.1.1 BOM KIT COMPONENT Required FEMA Specifications (as per Attachment 2)

SEE AMEDMENT 01 & 02 FOR CLARIFICATIONS ON THESE ITEMS.

(Col, Row)

3.1.2 Empty 20ft Container Specifications

· 20’ High Cube One Trip Container

· Open sided

· Color: Beige or Off-white

· Forklift tested flooring

· Forklift pockets (capability of loading and offloading container)

· Trade Agreement Act (TAA) Compliance – must be manufactured in the U.S. or from a TAA designated country (https://gsa.federalschedules.com/resources/taa-designated-countries/)

3.2 DELIVERY

3.2.1 Delivery Locations

The Government will require delivery to the following locations.

Ponce Warehouse, PR

Ponce, PR 00780

Caguas PR 00725

3.2.2 Hours of Performance

Work hours may differ for each location. All deliveries performed under the resultant purchase order shall be performed during the applicable DC’s standard work hours between 0800 – 1400 Monday - Friday, unless otherwise agreed upon. The vendor shall schedule all delivery activities with the appropriate delivery point of contact after award (to be provided after award by the Project Officer).

3.2.3 Delivery Schedule Requirements

The delivery schedule shall be NLT 207 days from award.

3.3 PACKAGING

For Ponce Warehouse, the BOM Kit components shall be packaged in the vendor’s standard commercial casing which shall be shipped on industry standard size pallets (40 inches by 48 inches - 4-way wooden pallet). Properly secured appropriate banding straps to include Stretch wrap; wrap shall fully cover all sides, (excluding the top and bottom) with a minimum of ten (10) layer stretch-wrap. The contractor shall label each sealed pallet container in accordance with the following minimum requirements:

1. A statement identifying the commodity

1. The name and place of business of the manufacture, packer or distributor

1. Net quantity of contents in terms of weight, measure or numerical count (measurement must be in both metric and inch/pound units)

1. Each pallet will be labeled with the FEMA logo printed on all four sides

The finished product will be placed onto a 40-inch by 48-inch 4-way wooden pallet. The over-all height of the pallet will not exceed 55 inches. The contractor may suggest or recommend other techniques to preserve the integrity of the material as well as the finished pallet. This recommendation should be provided to the Project Officer.

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