Q_&_As_70FB7018R00000024_Infant_and_Toddler.pdf

Infant and Toddler Kits and Items 70FB7018R00000024 Questions and Answers

Contractor Questions: 1. Solicitation’s first set of pages under SF 1449, Line Items 0001 and 0002 describe a Complete Infant Toddler Kit, however, the rest of the solicitation including information found on page 14, “Section D. SCOPE:” and “SPECIFIC REQUIREMENTS” do not identify what a Complete Infant Toddler Kit is or includes. Can you please describe in detail what does a Complete Infant Toddler Kit include?

Government Response: 1. This solicitation is for Infant and Toddler Kits and Items.

See Attachments for complete kits: Attachment 2: One (1) Perishable Infant Toddler Kit and Attachment 3: One (1) Non-Perishable Infant Toddler Kit

Contractor Questions: 2. On Solicitation’s pages 14 and 16, “Section D. SCOPE:” and “SPECIFIC REQUIREMENTS, section 4. respectively, there is a requirement for Kit Refreshments; these Kit Refreshments requirements are in addition to Ala Carte Orders also described as a separate “SPECIFIC REQUIREMENT” on same page 16; however, these Kit Refreshments are NOT associated with any of the Line Items described in Solicitation’s first set of pages under SF 1449. Can you please describe in detail the following?

a. Are Kit Refreshments supposed to have a separate set of line item numbers in Solicitation (i.e. are these separate than Ala Carte Orders)? If so, what are the Line Item numbers on Solicitation’s SF 1449 that should correspond to these Kit Refreshments?

Government Response: a. Kit refreshment is steady state - stock replenishment CLIN 0001, 1001 etc.

b. If the Kit Refreshments is to have its own separate line item number(s), is the price-sheet included with Solicitation going to be updated so we can price Kit Refreshment Supply and Services costs accordingly?

Government Response: b. No, pricing shall be priced on the SF 1449.

Contractor Questions: 3. On Solicitation’s price-sheets for Steady State and Emergency Response, we noticed that there are only three line items included based on the entire sets of line items found under SF 1449 and its Continuation Sheets Optional Forms 336, i.e. 0001 Complete Infant Toddler Kit, 0002 Perishable Kit, and 0003 Non-perishable Kit, each one with its own set of Supply and Service costs breakdown. Based on this, can you please clarify the following?

a. Will there be additional cost categories to be included in these price-sheets corresponding to the rest of the logistical services’ Line Items found in Solicitation corresponding to 0008 Miscellaneous Mileage, 0009 Drop Trailer Rate-Days, 0010 Diversion Rate per mile, 0011, Diversion Flat Rate, 0012 CONUS shipping/Freight, and 0013 OCONUS shipping/freight?

Government Response: a. No. see pricing shall be priced on Section B on the SF 1449.

b. In the price-sheets, what is the Supply cost cell category specifically supposed to include?

Government Response: b. Supply cost includes all products required on Attachments 2 and/or 3, packaging material and labeling per section B.7 for each kit type, tracking documentation per section B2, and labor cost to assemble and package off-site per section B.7. This cost does include a Refresh if expiration is less than 1 year from the shipment.

c. In the price-sheets, what is the Service cost cell category specifically supposed to include?

Government Response: c. Service cost is the cost to put the kits together and build.

Contractor Question: 4. On page 26, under “C.2.8: INVOICING” section, it is described that “Invoices may be submitted after initial completion of the full delivery order,… FEMA will pay 75% of the total invoice at initial completion. The remaining 25% of the total invoice will be paid upon completion of the perishable item refresh. In the event the kits are used before the perishable item refresh is required, the remaining balance will be paid.” Based on what this paragraph describes, completion of the full delivery order should constitute delivery of ALL goods requested, therefore 100% of invoice value should be paid accordingly. Why would the remaining 25% value of the invoice after initial completion of a full delivery order be held-off 1) pending completion of the perishable item refresh or 2) pending using up the kits before the perishable item refresh is required?? If necessary, could you please provide an example that could help us understand this provision better??

Government Response: 4. The perishable item refresh refers to commodities that have less than 12 months or minimum shelf-life articulated in the contract. For example some of the perishable components require a 12 month minimum shelf-life but the maximum shelf-life of the commodities available for shipment is only 9 months, the expectation is the vendor would “refresh” the kits with the components that did not meet the mandatory minimum shelf-life prior to the expiration of the commodities currently in the kit. Based on this example, the remaining 25% of the invoice will be paid once the components approaching expiration are swapped out or replaced with commodities whose shelf-life meets the specifications of the original task order. The rationale behind this is contract completion occurs when all actions are complete.

Contractor Question: 5. Item - I/T-026 Blanket, is there a specific size Baby blanket required?

Government Response: 5. The baby blankets receding are approximately 28” x 28” some are 24” x 36”

Contractor Question: 6. The Clin list does not contain a line item for detention fees.

Government Response: 6. Detention Rate is the same as Drop Trailer Rate per day.

Contractor Question: 7. B.2.D.1 and B2.D.2 Is the Contractor required to get the OCONUS procured kits to a staging area in the US within 48 hours or have the kits delivered to the OCONUS location in 48 hours?

Government Response: 7. Required to deliver to a staging area or port TBD with 48 hours

Contractor Question: 8. B.2.D.1 and B2.D.2 Which OCONUS location would you like the Contractor to use when quoting a price for this contract or will this be bid at the time of the Task Order.

Government Response: 8. Determined at time of tasks order, could be Guam, Hawaii or Caribbean.

Contractor Question: 9. B.7 The solicitation requires a Multi-Depth Corrugated box (275# test) for the perishable items. Should this be a triple wall corrugated box?

Government Response: 9. No, Multi-Depth Corrugated box (275# test).

Contractor Question: 10. E.27 it states the proposal must come in 3 Volumes. There appear to be 4 Volumes based on the table below. Which 2 sections are to be combined?

Government Response: 10. Vol I .Technical, Vol II Past Performance, Vol III Subcontracting and Vol IV Pricing.

Contractor Question: 11. E. EMERGENCY RESPONSE DIRECT DELIVERY REQUIREMENTS defines diversion to be only after the kits have left the origin. This is not consistent with industry standards which consider diversion to be any changes in delivery location after the time of booking. While small diversion can be negotiated on a driver by driver basis large diversion can lead to loss of drivers booked and cause delays in product delivery. Will FEMA revised the definition of diversion to be consistent with freight industry standards?

Government Response: 11. No, FEMA may be operating under emergency declarations.

Contractor Question: 12. Are the Perishable Items required to be packaged in glass, plastic, or pouch for Line Item Number I/T-001 – I/T-005? Type of material used by incumbent?

Government Response: 12. All three types are used; in glass, plastic, or pouch.

Contractor Question: 13. The solicitation solely states, “to support the care of children up to three (3) years of age” – how can we better understand the segments of ages under 3 we will be supporting for the perishable items? (Motor/reflex skills different at each stage)

Government Response: 13. Infants Preemie under 6lbs, Size 1 up to 14lbs, Size 2 12-18lbs, Size 3 16- 18lbs, Size 4 22-37 lbs, Size 4T-5T 38+ lbs.

Contractor Question: 14. Does FEMA own good upon receipt of kits at the distribution center or when they distribute the kits to end users? Upon receipt at the distribution center or delivery destination.

Government Response: 14 Yes. FEMA owns the kits upon receipt at the Distribution Center, Incident Staging Base, or Staging Area based on the signed BOL once the kits are delivered.

a. If the contractor owns the products until FEMA distributes to the end users, can we replace products every 6 months to sell expiring product to the commercial sector?

Government Response a.: No, FEMA donates expiring commodities to VOADs and foodbanks.

Contractor Question: 15. For Ala Carte orders, is the contractor depleting stock at FEMA Distributions Centers? Or are these Ala Carte orders in addition to the stock at the FEMA Distribution Centers?

Government Response: 15. Yes depleting the stock at the FEMA Distribution Centers.

Contractor Question: 16. For the subcontractor plan, the solicitation states that the contractor must comply with all 11 elements to be a satisfactory plan. The solicitation lists 8 small business categories that prime contractors need to meet, are these elements referred above? If not, can FEMA clarify the 11 elements needed?

Government Response: 16. See attachment 5 Subcontractor Plan for Element 11 .

Contractor Question: 17. Regarding 'kit,' we understand there are 26 x items which comprise a full kit. We understand there are "perishable" and "non-perishable" subgroups. What we are not understanding is the quantity a kit item should have. For example, I/T-001 is for Baby Food, and the daily allowance is 16oz/day/toddle-infant for 6 x toddlers-infants - thus 96oz per day and 672oz per week. For pricing purposes, do we use the daily or the weekly quantity?

Government Response: 17. Weekly quantity, 1 infant & toddler kits supports 10 infant & toddlers for 7 days

Contractor Question: 18. The solicitation indicates that 245 x kits should be available at all times. There are 7 x FEMA distribution points noted. Should we anticipate shipping at some point 245 x kits to each location, or is that amount to be spread among the 7 x FEMA distribution centers?

Government Response: 18. Up to 245 kits capability during emergency response.

Contractor Question: 19. We must arrange for delivery to each of the points be it CONUS, Guam, etc. Do you happen to know if someone like Crowley Maritime has standardized ocean freight rates for FEMA projects such as these? Does DLA have its own distribution system we can use?

Government Response: 19. No