7.C-LGIP_Ordering_Procedures.pdf

FA820321R0002

16 December 2020

C-LGIP Ordering Procedures

ORDERING PROCEDURES

FOR

COMPREHENSIVE LANDING GEAR INTEGRITY PROGRAM

1 C-LGIP ORDERING PROCEDURES

1.1 Task orders placed under the C-LGIP multiple award IDIQ contract (C-LGIP MAC) will be competitively awarded using the FAR 16.505(b)(1) fair opportunity process and this document, unless an exception at FAR 16.505(b)(2) applies. The procedures identified herein may be supplemented with additional instructions in each Fair Opportunity Proposal Request (FOPR).

1.2 All contractors are encouraged to submit a proposal for every FOPR released under the C- LGIP MAC. Any questions pertaining to the FOPR should be emailed to the Contracting Officer email within three business days of FOPR receipt.

1.3 All FOPRs will contain, at a minimum: (1) response date/time for submission of proposals,

(2) Government estimated price range, (3) notional and/or preferred CLIN structure, (4) pricing arrangement, (5) data requirements, (6) SOO, (7) Evaluation Criteria, (8) proposal organization instructions (volume titles, content, page count, etc.), and (9) applicable clauses.

1.4 A Statement of Objectives (SOO) will be provided for each task order and will address the specific requirements for the specific task order. Engineering services on each task order may be awarded as funded contract line item numbers (CLINs) or as option CLINs, which may be exercised and funded separately at the Government’s discretion, in support of the program objectives.

1.5 The Contractor shall use the PWS from the basic C-LGIP MAC, together with the task order SOO and other applicable portions of the FOPR, as the basis for preparing their proposals. The Contractor shall ensure their proposal addresses all aspects of the FOPR. Proposals shall be valid for 120 days after the FOPR response date, unless otherwise indicated in the FOPR.

1.5.1 Technical proposals shall include a Statement of Work (SOW), a Work Breakdown Structure (WBS), and an Integrated Master Schedule (IMS), plus any other submittals required by the FOPR. The SOW, WBS and IMS must specify in clear, understandable terms the work to be performed by the Contractor to accomplish the SOO objectives. The SOW shall not simply restate the Government’s requirements. If a teaming arrangement is proposed, the Contractor shall include a copy of the most recent teaming agreement, signed by all parties, with their proposal. The Contractor shall provide details in their proposal specifying which employee(s), or subcontractor(s), will be performing each task. All IMS elements shall also include a reference to the relevant task order CLIN, or subCLIN, of the proposal.

1.5.2 Price proposals shall include pricing support which identifies the proposed labor by categories (see 1.10), hours per category per Fiscal Year (FY), and the fully burdened labor rate per category per FY.

1.5.3 If requested, past performance information shall be provided IAW the FOPR.

1.6 Orders may be evaluated using an LPTA or tradeoff process. The evaluation process and criteria will be identified in the FOPR.

1.7 The awardee’s technical proposal will be incorporated into the task order as an attachment.

1.8 The Contractor’s proposal provided in response to the FOPR will be considered the final offer. The Government will not accept Final Proposal Revisions unless expressly requested by the Government for a particular FOPR. After receiving the Contractor’s proposal, if the Government determines negotiations and/or exchanges are necessary, the Contractor may be requested/allowed to revise their proposal. However, the Government will not conduct exchanges (including formal opening and closing of exchanges), unless otherwise stated by the Government. Task orders, if issued, will be awarded to the offeror whose proposal is determined to be reasonable and to provide the best value to the Government. This determination will be based on an integrated and subjective evaluation of the Contractor’s proposal.

1.9 Unless noted otherwise in the FOPR, the time frame for receipt of proposals will be as follows:

a) Projects estimated at under $500,000 – 7 calendar days

b) Projects estimated between $500,000 & $1,000,000 – 14 calendar days

c) Projects estimated between $1,000,000 & $5,000,000 – 21 calendar days

d) Projects estimated over $5,000,000 – 28 calendar days

1.10 The cost of preparing any quotation or proposal in advance of receiving a task order for a PWS/SOO is to be considered a bid and proposal (B&P) cost. This cost, therefore, is only chargeable to the appropriate indirect cost account. Under no circumstances are such B&P costs to be considered as direct costs chargeable to or reimbursable under a task order that may be issued. The Government reserves the right to not award a task order after issuing a FOPR.

Regardless of whether a task order is awarded or not, the Government shall not be responsible for the Contractor’s B&P costs.

1.11 The Government will identify in the FOPR SOO which of the following price arrangements will be used for the engineering services CLIN(s) of each objective: Firm Fixed Priced (FFP) or Cost Plus Fixed Fee (CPFF). A DD Form 1155 will be utilized by the Government to issue task orders. A Standard Form 30 will be used to modify task orders as needed.

1.12 All engineering services CLINs shall use labor categories identified in Table 2, and supplemented by Tables 3 and 4, of the Appendix to the C-LGIP MAC PWS.

1.13 All CPFF engineering services will be completion type IAW FAR 16.306(d)(1) unless otherwise stated in the individual task order.

1.14 For CPFF arrangements the Contractor will submit a voucher for the effort expended and payment will be made on the basis of actual costs incurred. The fee for each CPFF arrangement shall be established as a firm dollar amount, not as a percentage.

1.15 Any requested Government Furnished Property (GFP), Government Furnished Material (GFM), or Government Furnished Information (GFI) must be identified in the response to the FOPR and be agreed upon prior to award of the task order.

1.16 Additional terms and conditions supplementing those of the basic contract will be identified at the task order level, if applicable.

1.17 If no proposal, or only one proposal, is received the Government may, at its discretion:

a. Revalidate the FOPR. The validation process may include exchanges of information with some or all C-LGIP MAC Contractors to determine whether there are concerns about the FOPR requirements (e.g. issues with clarity, or overly restrictive requirements).

b. Reissue the FOPR. The Contracting Officer may reissue the FOPR with updated requirements and/or a new response date/time.

c. Negotiate with and award to the sole offeror.

d. Cancel the FOPR without award.