7-264227IFB Fleet Services Building.docx

End of Solicitation

NOTICE OF INVITATION FOR BID

FLORENCE, AZ

VIDEO CALL LINK: HTTPS://MEET.GOOGLE.COM/BTJ-PMET-TNI OR DIAL: 347-460-9998 PIN:

Procurement Officer Contact Name:

LORINA GILLETTE, CPPB

Bidder’s Name:

264227IFB

Fleet Services Building #53330202

Pinal County Finance Department 31 N. Pinal St.

Bldg. A P.O. Box 1348 Florence, AZ 85132

Project No: 53330202

SOLICITATION DOCUMENTS

LIST OF EXHIBITS AND ATTACHMENTS

Attachment A – Bonfire Submission Instructions

Exhibit A – Specifications Exhibit B – Plans Exhibit C – Drainage Report – First Submission Exhibit D – Water Design Report – First Submission Exhibit E – Structural Calculations Exhibit F – IECC –Lighting Certificate

Table of Contents

Pinal County Finance Department 31 N. Pinal St.

Bldg. A

The following definitions apply to the entire Solicitation Document:

“Attachment” means any item the Solicitation requires a Responder to submit as part of the Offer.

“Contract” means the combination of the Solicitation, including the Uniform and Special Instructions to Responders, the Uniform and Special Terms and Conditions, Statement of Work, Technical Specifications, Plans; the Offer; and any Solicitation Addendums or Contract Addendums.

“Contractor” means a bidder in whose favor the Pinal County Board of Supervisors has awarded the Contract and who has provided the necessary Contract security, met the required insurance requirements and entered into a contract agreement with Pinal.

“County” means Pinal County and any Department of Office of the County that executes the Contract.

“Days” mean calendar days unless otherwise specified.

“Department” means the Pinal County Department of Public Works.

“Director” means the Pinal County Director of Public Works, acting in the official capacity as said Director.

“Exhibit” means any item labeled as an Exhibit in the Solicitation or placed in the Exhibits section of the Solicitation.

“Materials” means any substances specified for use in the construction of the Project.

“Material Supplier” means one who fabricates, or processes an item off the Project Site, and who may or may not deliver this to the Project Site. For purposes of this definition, a supplier shall not include one who establishes a fabricating process or facility expressly for use of the Project, whether on or off the Project Site; or one who performs work on the Project Site that is incorporated into the Project.

“May” means something that is not mandatory but permissible.

“Offer” means bid, proposal or quotation.

“Offer Due Date” means the exact date and time offers are due.

“Plans” means the project plans, standard drawings, working drawings and supplemental drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions and details of the Work to be performed. All such documents are to be considered as a part of the plans whether or not they are reproduced in the Invitation for Bid packet.

“Progress Payment” means monthly draw against the contract price based on work completed and determined by the Schedule of Values and approved by the Engineer.

“Responsible Bidder” means a person who has the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance as demonstrated by a score of 70% or more on the final project performance evaluation for Contractors who have previously been awarded contract with Pinal.

“Responsive Bid” means a bid which conforms to all material respects to the invitation for bid.

“Shall, Will, Must” means a mandatory requirement.

“Should” means something that is recommended but not mandatory.

“Solicitation” means an Invitation for Bids (“IFB”), a Request for Proposals (“RFP”), Review of Qualifications (“ROQ”) or a Request for Quotations (“RFQ”).

“Solicitation Addendum” means a written document that is issued by the Procurement Officer for the purpose of making changes to the Solicitation.

“Subcontractor” means an individual, partnership, firm or corporation or any acceptable combination thereof, or joint venture, which performs any of the prescribed Scope of Work, directly or indirectly for or on behalf of Contractor whether or not in privity of contract with Contractor.

Definitions

Finance Department 31 N. Pinal St.

Bldg. A

NOTICE IS HEREBY GIVEN THAT SEALED BIDS shall be received on the above referenced Project by Pinal County, hereinafter “Pinal”, until 2:00 PM Arizona time on February 10, 2026 for the Scope of Work set forth below. No bids shall be received after this date and time.

SCOPE OF WORK: The project consists of several new buildings – slab on grade, masonry construction, with steel joists and metal deck. Work includes all finishes, systems and equipment, as well as utilities, grading, landscaping and parking. The Contractor shall furnish all labor, materials, and equipment to completely construct the proposed project in strict conformity and in accordance with the design plans and specifications prepared for Pinal County by Swan Architects and their Associated Firms. The work is to be accomplished in a good and workmanlike and substantial manner and to the satisfaction of the Pinal County Facilities Management Director and of the Architect/Engineer of Record. This work shall be accomplished in accordance with the standards of the Industry in use at the time of the signing of this contract.

All Work shall commence within ten (10) calendar days from the issuance date of the written “Notice to Proceed” and be completed within Four Hundred Twenty (420) calendar days from the issuance date of the written “Notice to Proceed”.

A pre-bid conference to discuss the scope of work and technical aspects of the project will be held January 13, 2026 at 9:00 A.M., Arizona Time, in the Overflow Conference room at 135 N. Pinal St. Florence, AZ 85132. Please use the south entrance. A site visit will follow at the project site, N. Bowling Rd, Florence, AZ. Contractors attendance at the pre-bid conference is recommended. Any perceived or apparent omission or discrepancy in the Bid Documents may be presented in writing to the County Engineer at this pre-bid conference. If the County Engineer deems a response to a written requests is necessary, the response shall be in the form of a written addendum. Oral statements or instructions shall not constitute an amendment to the Invitation for Bid.

Questions shall be submitted on or before the question due date in the “Vendor Discussion” section of Bonfire using the link noted on the Executive Summary. Answers to questions will be posted as an addendum in the “Supporting Documentation” section in Bonfire. Registered suppliers will be notified when the addendum has been posted. Any correspondence related to a solicitation should refer to the appropriate page and paragraph number of the solicitation, if applicable. The Procurement Officer will not respond to inquiries received in any other manner.

Failure to use this single point of contact when submitting questions may cause your bid to be rejected. Any answers or clarifications affecting the cost shall be addressed to all bidders in an addendum. Under no circumstances shall verbal interpretations or clarifications be given to individual contractors.

Bids shall be publically opened and read on February 10, 2026 at 2:05 P.M. Arizona time according to the Pinal County Finance / Procurement Department’s clock. The bid opening will be held via Google Meet. The meeting can be accessed at HTTPS://MEET.GOOGLE.COM/BTJ-PMET-TNI or dial: 347-460-9998 PIN:

Bidding documents, including drawings and specifications, Plan Holders List, Bid Form and Addendum(s) shall be uploaded in Pinal County’s web portal Bonfire, when available. The address is: https://pinalcountyaz.bonfirehub.com/portal/?tab=openOpportunities Bids shall be submitted on bid forms provided by Pinal in the manner and according to the conditions set forth in the instructions to bidders. All required documents shall be submitted, as set forth in the instructions to bidders, accompanied by a bid security. If bidder fails to submit the required documents, the bid shall be deemed to be non-responsive and rejected. In accordance with Arizona Revised Statutes, title 34, as amended, every bid shall be accompanied by a Bid Security payable to Pinal County for ten percent of the amount of the total Bid Price by certified check or cashier’s check drawn on a responsible bank doing business in the State of Arizona or by surety bond acceptable to Pinal County and issued and executed solely by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona in the form required by Arizona State Statutes, title 34, as amended, and executed by the bidder and the surety with a certified and current Power of Attorney of surety’s attorney-in-fact attached thereto. The surety bond shall not be executed by an individual surety or sureties. No bid shall be considered unless it is accompanied by the required Bid Security. Return of the Bid Security shall be in the manner and according to the conditions set forth in the Instructions to Bidders.

AT THE TIME OF SUBMITTAL OF A SEALED BID, AND AT ALL TIMES DURING THE PERFORMANCE OF THIS CONTRACT, BIDDER SHALL BE AN APPROPRIATELY LICENSED CONTRACTOR IN THE STATE OF ARIZONA TO PERFORM THE WORK AS IDENTIFIED IN THE INVITATION FOR BID; ALL PROPOSED SUBCONTRACTORS SHALL BE APPROPRIATELY LICENSED AS CONTRACTORS IN THE STATE OF ARIZONA FOR PERFORMING THE PORTION(S) OF THE WORK FOR WHICH THEY ARE RESPONSIBLE.

If the Bidder or proposed subcontractor is not licensed prior to the bid submittal, the bid shall be deemed non-responsive and shall be rejected.

Before any contract is executed by the Pinal County Board of Supervisors, the successful bidder shall obtain the required insurance and shall furnish to Pinal County the required proof of insurance, including proof that additional insured is PINAL COUNTY, ITS AGENTS, REPRESENTATIVES, DIRECTORS, OFFICIALS, EMPLOYEES AND OFFICERS, and shall furnish to Pinal a Performance Bond and Labor and Material Payment Bond, each in the full contract amount, made payable to PINAL COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF ARIZONA, in the manner and pursuant to the conditions required by Arizona State Statutes, Title 34, and acceptable to Pinal County within the time period set forth in the bid form. The bonds shall be issued and executed solely by a surety company or companies holding a certificate of authority to transact surety business in the State of Arizona and executed by the successful bidder and the surety with a certified and current Power of Attorney of surety’s attorney-in-fact attached thereto. The bonds shall not be executed by an individual surety or sureties.

Every bid shall constitute an offer to perform according to the terms, conditions, provisions and specifications of the Bid/Contract Documents and shall remain irrevocable and subject to acceptance for sixty (60) days after the date for the opening of the bids.

Pinal reserves the right to accept or reject any and all bids, to accept or reject only part of a bid, to reject all non-responsive or non-responsible bids, to advertise for new bids, to waive any and all informalities in a bid not involving price, time or changes to the Scope of Work or to withhold the award for any reason deemed suitable by Pinal and to cancel this Invitation for Bid at any time before the award of the contract by the Board of Supervisors of Pinal County, Arizona. Pinal also reserves the right to disqualify Bids, before or after the time of opening, upon evidence of collusion with the intent to defraud or other illegal practices upon the part of the Bidder.

Please note, all contracts with Pinal County are subject to cancellation for conflict of interest without penalty or further obligation as provided by Arizona Revised Statutes Section 38-511.

DATED

Invitation for Bids

Finance Department 31 N. Pinal St.

Bldg. A

To be considered, Bids shall be made in accordance with these Instructions to Bidders.

If in the sole opinion of the County the pre-approved equal application is incomplete and lacks sufficient information to judge the quality and conformance of the proposed preapproved equal, the Bidder shall be notified in writing and the application shall be returned without further consideration

7.2.A.1 “Or Equal” Items: If in County’s sole discretion an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work shall be required, it may be considered by County as an “or equal” item, in which case review and approval of the proposed item may, in County’s sole discretion, be accomplished without compliance with some or all of the requirements for acceptance of proposed substitute items. For the purposes of this Paragraph 7.2.A.1, a proposed item of material or equipment shall be considered functionally equal to an item so named if:

7.2.A.1.a the exercise of reasonable judgment the County determines that:

7.2.A.1.a.1 it is at least equal in materials of construction, quality, durability, appearance, strength, and design characteristics;

7.2.A.1.a.2 it shall reliably perform at least equally well the function and achieve the results imposed by the design concept of the completed Project as a functioning whole, 7.2.A.1.a.3 it has a proven record of performance and availability of responsive service; and

7.2.A.1.b Contractor certifies that, if approved and incorporated into the Work:

7.2.A.1.b.1 there shall be no increase in cost to the County or increase in Contract Times, and

7.2.A.1.b.2 it shall conform substantially to the detailed requirements of the item named in the Bid/Contract Documents.

The Bid Security of the three lowest Bidders may be retained until the Notice of Award has been issued and a contract has been finalized.

Instructions for Bidders

Finance Department 31 N. Pinal St.

Bldg. A

To: Pinal County Finance Procurement Division 31 N. Pinal Street Bldg. A P. O. Box 1348, Florence, AZ 85132

Bid of , hereafter "Bidder."

BIDDER AFFIRMS that notice pursuant to this bid may be delivered to:

Individual name:

Company name:

Address:

Phone:

BIDDER AFFIRMS that it is:

BIDDER AFFIRMS that it holds the following licenses:

BIDDER CERTIFIES that it has reviewed understands and does accept the obligations set forth in the Bid Documents, including the Addenda numbered through .

BIDDER CERTIFIES that the Invitation for Bids packet for the Project, including, but not limited to, plans, construction specifications, addenda, forms of contract, bonds and sureties constituting essential parts of this Bid, has been carefully examined.

BIDDER CERTIFIES that they have visited and made a detailed investigation of the Project Site(s) and surrounding area.

BIDDER CERTIFIES that it is familiar with conditions under which the Work is to be performed, including delivery routes, and any other conditions and all other relevant matters that may affect cost, progress and performance of the Work, and the required time for performing the Work; is fully familiar with the plans and specifications for the Project and has a clear and thorough understanding of the amount and nature of the Work and is basing this bid on its own observations.

BIDDER DECLARES that at no time shall misunderstanding of the plans, specifications, special provisions or conditions to be overcome, be pled.

BIDDER DECLARES any failure to fully investigate, inspect, take proper measurements and satisfy himself as to the Scope of Work for the Project shall NOT be grounds for additional compensation under this Contract.

BIDDER UNDERSTANDS that this is a Fixed Price / Lump Sum Contract and that the total bid price set forth below includes all applicable taxes.

With that knowledge and commitment and guaranteed by the required Bid Security, Bidder offers and agrees to:

1. Hold open the bid for sixty (60) calendar days after the opening of bids and to accept the provisions of the Instructions to Bidders regarding disposition of Bid Security;

2. Within Fifteen (15) calendar days of a Notice of Award to the Bidder, to deliver to Pinal County a Labor and Material Bond, a Performance Bond, a Schedule of Performance, a Schedule of Values, and insurance certificates, all as required by the Bid/Contract Documents and to execute a contract for the Work; and

3. Upon acceptance of this offer by Pinal County, perform and complete the Scope of Work which includes the supply, delivery and application of material/construction performance, as described in the Invitation for Bids in a workmanlike manner and according to the required specifications and within the required time and furnish the necessary labor, tools, equipment, and services for such performance and completion, and to comply with all the terms, conditions and provisions of the Bid/Contract Documents. (Note: Include $500,000 Allowance specified in Section 01 21 00) in the Base Bid Price).

Base Bid Price of:

Additive Alternate 1 – Fuel Station and associated work:

Additive Alternate 2 – Construct Radio/IT Building:

Additive Alternate 3 – Construct Wash Bays:

Submitted by:__________________________________________________________________ Contractor (Name typed or printed)

Executed by: _______________________________________________ Signature of Officer, Partner or Proprietor

Title (typed or printed)

Dated: Corporate Seal (If a corporation)

(To be signed in front of a notary and notary to complete and sign the appropriate acknowledgment.)

Corporate/Partnership Acknowledgment

STATE OF ARIZONA )

) ss

COUNTY OF )

On this day of , 20 , before me, a Notary public, personally appeared , of , and being authorized so to do executed the foregoing instrument for the purposes therein contained.

Notary Public

My commission expires:

Individual Acknowledgment

STATE OF ARIZONA )

) ss

COUNTY OF )

On this day of , 20 , before me, a Notary public, personally appeared , and executed the foregoing instrument for the purposes therein contained.

Notary Public My commission expires:

(END OF SECTION)

Bid Form

Finance Department 31 N. Pinal St.

Bldg. A

1. DEFINITIONS. For this Contract certain words, phrases and terms shall have special meaning as defined herein. Furthermore, words used in the present tense shall include the future; words used in the singular shall include the plural; words in the plural shall include the singular; and words in the neutral or masculine gender are inclusive and do not in any way connote a specific gender.

1.1. Architect: Architect Corporation and their associate firms.

1.2. Bid Documents: The whole of the Invitation for Bid packet, which consists of all documents listed in the index of said bid packet and all Addenda thereto.

1.3. Bid Price: Total amount quoted by bidder for performing the Scope of Work described in the Bid Documents.

1.4. Bid Form: The approved County form on which the bidder affixes an authorized signature certifying that the bidder has carefully reviewed the Scope of Work and is willing to perform said Scope of Work and furnish all labor, equipment and materials necessary to complete said Work for an amount not to exceed the bid price quoted.

1.5. Bid Security: A cashier’s check, certified check, or surety bond written by a surety holding a certificate of authority to transact surety business in Arizona, in the amount of ten percent (10%) of the total bid price to guarantee the bidder will enter into the contract if the bid is accepted and which is the agreed amount of liquidated damages in case of failure to enter into Contract or provide contract security.

1.6. Bidder: An individual, partnership, firm, corporation, or any acceptable combination thereof, or joint venture responding to an Invitation to Bid by submitting a signed Bid.

1.7. Board: Pinal County Board of Supervisors.

1.8. Days: A period of time meaning consecutive days including Saturdays, Sundays and holidays.

1.9. Change Order: Amendment of the Contract, Contract Documents or both, which is not effective until after approval by the Contractor and the Pinal County Board of Supervisors. Approval by the Board of Supervisors shall be in accordance with the provisions of paragraph 4 of the General Provisions of this contract. These changes include but are not limited to adding additional streets or roadway segments to the Scope of Work.

1.10. Channel: A natural or artificial watercourse.

1.11. Contract Administrator: Director of the Pinal County Department of Public Works, who reviews and approves recommendations for all contracts, change orders and pay estimates to the Board of Supervisors.

1.12. Contract Bonds/Contract Security (Performance Bond and Labor and Material Payment Bond): The approved forms of security, furnished by the successful bidder/contractor the Contractors surety or sureties, guaranteeing the full and complete performance of the contract and all supplemental agreements pertaining thereto and the payment of all legal debts including the payment of all taxes pertaining to the Scope of Work.

1.13. Contract/Contract Documents: The written instrument between Pinal and the contractor entitled “Contract Agreement” and the Bid Documents, as defined above, constitute the entire Contract/Contract Documents after (a) award of the Contract; (b) the successful bidder has furnished the required security and insurance and executed the Contract Agreement; (c) Pinal has accepted and approved the security; and (d) execution of the Contract Agreement by Pinal.

1.14. Contract Time: The number of calendar days allowed for completion of the Contract, including authorized time extensions. If a specified completion date is shown in lieu of the number of working or calendar days, the contract time expires on that date and the Contract shall be completed on or before that date or the date of any authorized extension.

1.15. Contractor: A bidder in whose favor the Pinal County Board of Supervisors has awarded the Contract and who has provided the necessary Contract security, met the required insurance requirements and entered into a contract agreement with Pinal.

1.16. County: Pinal County, a political subdivision of the State of Arizona.

1.17. County Engineer or Engineer: The Pinal County Engineer, acting by and under authority of the laws of the State of Arizona, or the County Engineer’s designee acting under the County Engineer’s supervision, on behalf of the Pinal county Board of Supervisors.

1.18. Culvert: Any structure not classified as a bridge which provides an opening under the roadway.

1.19. Days: Calendar days (see above).

1.20. Department: The Pinal County Department of Public Works

1.21. Director: The Pinal County Department of Public Works, acting in the official capacity as said Director.

1.22. Equipment: All machinery and equipment, together with the necessary supplies for upkeep and maintenance and also tools and apparatus necessary for acceptable completion of the Scope of Work.

1.23. Holidays: The legal holidays as defined in the latest revisions at the time of bidding, of the Arizona Revised Statutes, Title 1, Chapter 3, §1-301.

1.24. Laboratory: A testing laboratory that has been approved by Pinal to perform testing and that has been determined by Pinal to be free from any conflict of interest

1.25. Labor and Material Payment Bond: A payment bond furnished by Contractor and Contractor’s surety or sureties for the full amount of the Bid Price to guarantee payment to laborers and material supplies

1.26. Materials: Any substances specified for use in the construction of the Project.

1.27. Material Supplier: One who fabricates, or processes an item off the Project Site, and who may or may not delivery this to the Project Site. For purposes of this definition, a supplier shall not include one how establishes a fabricating process or facility expressly for use of the Project, whether on or off the Project Site; or one who performs work on the Project Site that is incorporated into the Project.

1.28. Notice of Award: Written notice to the successful bidder notifying that the bid has been accepted by the Pinal County Board of Supervisors.

1.29. Notice to Proceed: A written notice from Pinal to Contractor informing Contractor of the start date for the Scope of Work, and in some instances the start dates for phases of the Scope of Work.

1.30. Performance Bond: A bond in the full amount of the total Bid Price furnished by Contractor and Contractor’s surety sureties to protect Pinal by conditioning release of the bond sum upon Contractors full and complete performance of the Contract and all supplemental agreements thereto.

1.31. Plans: The project plans, standard drawings, working drawings and supplemental drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions and details of the Work to be performed. All such documents are to be considered as a part of the plans whether or not they are reproduced in the Invitation for Bid packet.

1.32. Progress Payment: Monthly draw against the contract price based on work completed and determined by the Schedule of Values and approved by the Engineer.

1.33. Project Plans: Specific details and dimensions peculiar to the Work which are supplemented by the Standard Drawings insofar as they may apply.

1.34. Purchase Order: A document which specifies, identifies and/or describes an item, service or supply delivery and/or transportation purchased by Pinal and includes a written note from Pinal to nay contractor or vendor of the start date and the Scope of Work.

1.35. Assurance Inspector/QA Inspectors: The Engineer’s authorized representative assigned to make detailed inspections of contract performance.

1.36. Repetition of Expressions: In order to avoid cumbersome and needless repetition, such phrases as “to the Engineer” and “by the Engineer” shall be understood to mean that when an order, instruction, decision, exercise of judgment or other similar action is indicated, such order, instruction, decision, exercise of judgment or other similar action shall be issued, given, made by or reserved to the County Engineer.

1.37. Responsible Bidder: A person who has the capability to perform the contract requirements and the integrity and reliability which will assure good faith performance as demonstrated by a score of 70% or more on the final project performance evaluation for Contractors who have previously been awarded contracts with Pinal..

1.38. Responsive Bid: A bid which conforms to all material respects to the invitation for bid.

1.39. Schedule of Performance: A timetable prepared by a bidder given a Notice of Award, to commence running upon Pinal’s issuance of a Notice to Proceed, defining the Bidder’s projection of significant milestones in the course of the performance of the Contract, as well as the number of days elapsed from the issuance of the Notice to Proceed to each such milestone.

1.40. Schedule of Values: Prices set by the Contractor for specified divisions of the Work. These prices shall be used to arrive at the amounts due under the contract on the progress payments. They shall include everything for that particular quantity of work which the Contractor expects to be paid, e.g. labor, material, overhead, profit. Equipment costs or rental, transportation.

1.41. Special Detour: A detour, which requires the contraction of a paved surface and generally does not include any portion of a route utilizing an existing roadway.

1.42. Shop Drawings: Drawings approved for repetitive use, showing details to be used where appropriate.

1.43. Specifications: The compilation of provisions and requirements for the performance of the prescribed Scope of Work, which include general, special and technical specifications.

1.44. Subcontractor: An individual, partnership, firm or corporation or any acceptable combination thereof, or joint venture, which performs any of the prescribed Scope of Work, directly or indirectly for or on behalf of Contractor whether or not in privity of contract with Contractor.

1.45. Superintendent: Contractor’s authorized representative in responsible charge of the Work.

1.46. Surety: The corporate body bound with and for Contractor, for the full and complete performance…