Attachment 1_ ATEPS II SIR Sections A_M Amendment 0001.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

PAGE OF PAGES

1 209

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

9. FOR

INFORMATION

CALL

CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

10. TABLE OF CONTENTS

17. OFFER DATE16. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

14C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

14B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

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OFFEROR

CODE FACILITY

15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

11/16/2023

AAQ410-AFN

AAQ-410 ACQ STRATEGY & PERFORM NISC

Orville Wright Bldg. (FOB10A), Room 406 FAA National Headquarters 800 Independence Ave., SW Washington DC 20591

1400 ES 02/08/2024

LASONDIA R. DRAPER 202

LASONDIA.R.DRAPER@FAA.

GOV

267-0976

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693KA9-24-R-00005

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160-190 191-209

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 209

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693KA9-24-R-00005

The purpose of this Screening Information Request

(SIR) is to request responses from industry with respect to the follow-on procurement to the Air

Traffic Engineering and Program Support (ATEPS), herein referred to as ATEPS II, which will provide support to program management, system engineering and development, and implementation efforts for ATO’s NextGen programs and systems aimed at enhancing the safety, efficiency, and capacity of the National Air Space System (NAS).

The subject procurement and requirements pertaining to requested responses are addressed in detail in the SIR Sections B - M and related

Section J and Section L Attachments.

ATEPS II Screening Information Request (SIR) SIR No. 693KA9-24-R-00005

Department of Transportation (DOT) Federal Aviation Administration (FAA)

Air Traffic Engineering and Program Support (ATEPS) II

Screening Information Request (SIR)

693KA9-24-R-00005

ATEPS II Screening Information Request (SIR) SIR No. 693KA9-24-R-00005

TABLE OF CONTENTS

PART I – THE SCHEDULE

SECTION A – Solicitation/Contract Form SECTION B – Supplies or Services and Price/Cost SECTION C – Statement of Work SECTION D – Packaging and Marking SECTION E – Inspection and Acceptance SECTION F – Deliveries or Performance SECTION G – Contract Administration Data SECTION H – Special Contract Requirements

PART II - CONTRACT CLAUSES

SECTION I – Contract Clauses

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

SECTION J – List of Attachments

PART IV - REPRESENTATIONS AND INSTRUCTIONS

SECTION K – Representations, Certifications, and Other Statements of Offerors SECTION L – Instructions, Conditions, and Notices to Offerors SECTION M – Evaluation Factors for Award

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section B – Supplies or Services and Price/Cost

SECTION B – Supplies or Services and Price/Cost

TABLE OF CONTENTS

SECTION B – Supplies or Services and Price/Cost

B.1 GENERAL

B.2 CONTRACT TYPE

B.3 MAXIMUM CONTRACT LIMITATION

B.4 GUARANTEED MINIMUM QUANTITY

B.5 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

B.6 CONTRACT PRICING

B.6.1 T&M Pricing B.6.1.1 Labor Rates B.6.1.2 Travel B.6.1.3 ODCs B.6.1.4 Handling Rate B.6.2 Rate Refresh B.6.3 Additional Labor Categories B.6.4 No Increase in Rates if Subcontractors are Removed or Added B.6.5 Non-Contractor and Contractor Site Rates B.6.5.1 Non-Contractor Site Rates B.6.5.2 Contractor Site Rates B.6.6 FFP Pricing

B.7 WORK OUTSIDE THE CONTINENTAL UNITED STATES (OCONUS)

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section B – Supplies or Services and Price/Cost

SECTION B – Supplies or Services and Price/Cost

B.1 GENERAL

ATEPS II provides technical and professional support services as broadly described in Section C, Statement of Work (SOW). The Contractor must provide all management, supervision, labor, facilities, equipment, material supplies, and services (except as may be expressly set forth in this contract as furnished by the Government) and otherwise do all things necessary for, or incident to, the performance of the requirements set forth in this contract, as incrementally requested and authorized in the form of individually issued task orders (TOs).

B.2 CONTRACT TYPE

This is an Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a combination of Time and Materials (T&M) and Firm-Fixed-Price (FFP) type items. The Government may order labor, travel, and other direct costs (ODCs) by issuing T&M or FFP type TOs using the ordering procedures in Section G, Contract Administration Data. Travel and ODCs under T&M TOs will be on a cost-reimbursable basis.

B.3 MAXIMUM CONTRACT LIMITATION

The Government intends to issue TOs to order and fund services under this contract. The TOs may differ in quantities, tasks, and labor categories (see AMS Clauses 3.2.4-16 Ordering (October 2019) and 3.2.4-20 Indefinite Quantity (October 2019)).

The total estimated contract value is [to be supplied at contract award]. The contract Not-To- Exceed (NTE) ceiling is [to be supplied at contract award], which is the maximum possible total contract value of all services to be ordered under this contract.

B.4 GUARANTEED MINIMUM QUANTITY

The Government guarantees that, for each contract awarded under this SIR, it will order at least $10,000.00 (the “Minimum Guaranteed Value”) of labor, travel, and/or ODCs during the term of this contract. The Government has fully met the Minimum Guaranteed Value once the aggregate dollar value of the TOs placed on this contract equals or exceeds the Minimum Guaranteed Value.

The Government has no obligation to issue TOs to the Contractor beyond the Minimum Guaranteed Value. The exercise of any option periods does not re-establish the contract Minimum Guaranteed Value.

B.5 CONTRACT LINE ITEM NUMBER (CLIN) STRUCTURE

The CLIN structure for this contract is defined in Tables B.5.1 through B.5.5. The Government will determine the appropriate CLIN structure for the individual TOs.

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section B – Supplies or Services and Price/Cost

B.5.1 Base Period (24 months)

CLIN # CLIN Description CLIN Amount (Per individual TO requirements) 0001 Labor, Travel, ODCs (T&M) TBD 0002 Labor, Travel, ODCs (FFP) TBD

B.5.2 Option Period One (24 months) requirements) 1001 Labor, Travel, ODCs (T&M) TBD 1002 Labor, Travel, ODCs (FFP) TBD

B.5.3 Option Period Two (24 months) requirements) 2001 Labor, Travel, ODCs (T&M) TBD 2002 Labor, Travel, ODCs (FFP) TBD

B.5.4 Option Period Three (24 months) requirements) 3001 Labor, Travel, ODCs (T&M) TBD 3002 Labor, Travel, ODCs (FFP) TBD

B.5.5 Option Period Four (24 months) requirements) 4001 Labor, Travel, ODCs (T&M) TBD 4002 Labor, Travel, ODCs (FFP) TBD

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section B – Supplies or Services and Price/Cost

B.6 CONTRACT PRICING

This section describes pricing requirements for T&M and FFP TOs. The FAA reserves the right to establish different pricing requirements for specific TOs.

B.6.1 T&M Pricing

B.6.1.1 Labor Rates

Attachment J-1, Labor Rate Table, specifies the maximum fixed hourly rate that the Contractor may charge under T&M TOs under this contract. Additionally:

(a) All TOs issued on a T&M basis will be subject to the maximum labor rates set forth in

Attachment J-1, Labor Rate Table.

(b) The labor rates in Attachment J-1 reflect fully burdened hourly rates for each labor category and will apply to all direct labor-hours regardless of whether the labor-hour is expended by the Contractor or by one of its subcontractors.

(c) Fully burdened rates include direct labor and all indirect costs, including fringe benefits, overhead, general and administrative (G&A), and profit. (See also Section B.6.5).

(d) The fully burdened rate will also reflect expenses for contract management, including the preparation of invoices, price and technical proposals, contract status reports, etc., but must exclude travel and ODCs.

(e) Additionally, the fully burdened Contractor site rate must include all applicable indirect costs associated with providing adequate contractor owned or leased facilities at various locations, as applicable. Direct facility costs will not be allowed under this contract.

(f) These fixed hourly rates will apply to the prime Contractor and subcontractors.

(g) Only those labor categories indicated in Attachment J-1 will be charged to this contract. The functional descriptions and education and experience requirements for these labor categories are provided in Attachment J-10, Labor Categories (LCAT) and Skills Level Description.

Upon award, these rates will be incorporated in Attachment J-1, Labor Rate Table, and will represent the rates that the Government will accept during the life of this contract. These rates must be used on all orders issued under this contract; however, at any time in an individual TO, the Contractor may offer lower labor rates than those specified in Attachment J-1.

B.6.1.2 Travel

The Contractor will be reimbursed for allocable, allowable, and reasonable expenses for travel authorized by the Government and performed in support of this contract plus the handling rate in Table B.6.1.4. The handling rate must only be applied to the direct costs for travel. Additional

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section B – Supplies or Services and Price/Cost indirect charges allocated by the Prime to Subcontract costs are unallowable under this contract.

Profit is unallowable on all travel costs under this contract. (See Section G.12)

Funding for travel will be provided in the dollars associated within the TO award.

B.6.1.3 ODCs

When specified in an individual TO, the Contractor must provide ODCs, defined as materials, services, or other charges that have not been included in the proposed labor category costs and are determined by the Government as necessary under this contract. The Contractor must obtain approval from the Contracting Officer (CO) or Contracting Officer’s Representative (COR) prior to incurring any ODC expenses. The Contractor will be reimbursed for allocable, allowable, and reasonable expenses for ODCs authorized by the Government and utilized in performance of this contract plus the handling rate in Table B.6.1.4. The handling rate must only be applied to the direct costs for ODCs at the Prime Contractor level. Additional indirect charges allocated by the Prime to subcontract costs are unallowable under this contract. Profit is unallowable on all ODCs under this contract. (See Section G.13)

Funding for ODCs will be provided in the dollars associated within the TO award.

B.6.1.4 Handling Rate

“Handling Rate” is defined as the fair and reasonable costs necessary for the Contractor to provide, execute, and administer travel and to acquire and manage the identified ODCs. The handling rates are fixed over the life of the contract and are not subject to redetermination for contract closeout purposes.

Table B.6.1.4 – Travel/ODC Handling Rates

*Rates will be populated at contract award.

B.6.2 Rate Refresh

The labor rates in Attachment J-1 and the handling rates in Section B.6 are fixed for all contract periods; however, the Contractor may submit a proposal reducing the fixed hourly rates and/or handling rates at any time during the life of this contract. The Government will review these proposals and determine if the revised rates are realistic and in the best interests of the Government;

the Government may negotiate final rates. If the rates are accepted, the Government will modify the contract to incorporate the new rates.

Base Period Option 1 Option 2 Option 3 Option 4 Handling Rate %

Year

Year

Year

Year

Year

Year

Year

Year

Year

Year

TBD TBD TBD TBD TBD TBD TBD TBD TBD TBD

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section B – Supplies or Services and Price/Cost

B.6.3 Additional Labor Categories

Throughout the life of the contract, the Government may request, and/or the Contractor may propose additional labor categories, rates, and descriptions necessary to support requirements of this contract or a specific TO. These additional labor categories, rates, and descriptions will be negotiated on a case-by-case basis and must be approved by the Contracting Officer (CO).

Approved additional labor categories, rates, and descriptions may be incorporated into Attachment J-1, Labor Rate Table.

B.6.4 No Increase in Rates if Subcontractors are Removed or Added

The fixed hourly labor rates, in Attachment J-1, Labor Rate Table, represent the blended hourly rates of the Contractor and all its subcontractors. The fixed hourly labor rates in Attachment J-1 will not increase after contract award as a result of the Contractor removing a subcontractor or adding a new subcontractor to its team.

B.6.5 Non-Contractor and Contractor Site Rates

B.6.5.1 Non-Contractor Site Rates

A non-Contractor site is any location where the Contractor is not providing office space, furniture and office equipment and supplies. When performing at non-Contractor sites, the Contractor must furnish fully burdened labor rates that consider that it is a location where the Contactor is not providing office space, furniture and office equipment and supplies necessary for the Contractor personnel to perform the work specified in the individual TOs. This includes any full-time remote staff.

B.6.5.2 Contractor Site Rates

When performing at a Contractor site, the fully burdened labor rates must include applicable indirect costs for office space and all normal supplies and services required to support the work.

This includes, but is not limited to, telephones, faxes, copiers, personal computers, postage, ordinary business software, such as word processing, spreadsheets, graphics, etc., normal copying and reproduction costs.

B.6.6 FFP Pricing

This section defines the CLINs for Support Service efforts identified in the ATEPS II SOW (Section C) as ordered on an FFP TO. The Contractor must use the T&M rates to propose on any FFP TOs. The CLIN price encompasses the full scope of the Contractor’s efforts to perform the required functions described under the TO. This includes any travel and ODCs that may be incurred. The price of an FFP CLIN includes the labor cost of all personnel who are a “direct charge” to the contract in support of the scope of effort in the corresponding section(s) of the SOW, i.e., individual labor rates are not invoiced, only the associated CLIN price for the defined scope of the effort.

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section B – Supplies or Services and Price/Cost

B.7 WORK OUTSIDE THE CONTINENTAL UNITED STATES (OCONUS)

It is anticipated that there may be minimal work under this contract outside the Continental United States. Rates for OCONUS work will be negotiated on a TO by TO basis and may exceed the established ceiling rates.

(End of Section B)

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ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

SECTION C – Statement of Work

TABLE OF CONTENTS

SECTION C – Statement of Work

C.1 INTRODUCTION

C.1.1 Objective C.1.2 Background

C.2 SCOPE

C.2.1 General C.2.2 Contract Program Management C.2.2.1 Program Manager C.2.2.2 Program Management Support Costs C.2.2.3 Staffing, Recruitment, and Workforce Development Plan C.2.3 Transition C.2.3.1 Transition In Plan C.2.3.2 Transition Out Plan C.2.4 Contract Management Reporting C.2.4.1 Monthly Status Report (MSR) C.2.4.2 Monthly Cost Report (MCR) C.2.4.3 Monthly Contractor Tracking Report (MCTR) C.2.4.4 Quarterly Program Management Review (PMR) C.2.5 Meetings and Agendas C.2.5.1 Post-Award Conference C.2.6 Government Furnished Property (GFP) C.2.7 Data Deliverables C.2.8 Applicable Documents C.2.8.1 Applicable Documents Conflict Mitigation C.2.9 Task Order Management C.2.9.1 Task Order (TO) Management Costs C.2.10 Quality Management Compliance C.2.10.1 Quality Assurance/Quality Control C.2.11 Security Requirements

C.3 CORE CAPABILITIES

C.4 FUNCTIONAL TASK AREAS

C.4.1 Program Management Support C.4.2 Financial and Acquisition Management C.4.3 Standards and Rulemaking C.4.4 Systems Engineering Support C.4.5 Software Engineering Support C.4.6 Hardware Engineering Support C.4.7 Human Factors Engineering Support C.4.8 Information System Security Support C.4.9 Safety Management Support C.4.10 Implementation Support C.4.11 Unmanned Aircraft Systems (UAS) and Emerging Technologies Support . 36

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

C.4.12 Testing Support C.4.13 Configuration Management Support C.4.14 Performance and Data Management Analysis C.4.15 Meteorological Support C.4.16 Training Assistance Support C.4.17 Logistics Support C.4.18 Facilities Support C.4.19 Operational Support C.4.20 Data Analytics C.4.21 Strategic Planning Support C.4.22 Management Development and Integration C.4.23 Business Management Support C.4.24 Risk, Issue, and Opportunity (RIO) Management Support C.4.25 Communications Support

C.5 DELIVERABLES

C.6 TRAVEL

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

SECTION C – Statement of Work

C.1 INTRODUCTION

C.1.1 Objective

The objective of the ATEPS II contract is to obtain a broad set of technical and professional services to support operations in the FAA’s Air Traffic Organization (ATO) Program Management Organization (PMO).

C.1.2 Background

The ATO is a Line of Business (LOB) within the FAA, whose mission is to provide a safe, efficient, responsive air transportation system that serves the nation and supports the global aviation community. The PMO is one (1) of eight (8) service units comprising the FAA’s ATO.

The PMO was formed to bring the majority of the FAA’s major acquisition programs, business solutions, and infrastructure programs under one umbrella, allowing for better cost controls and economies of scale, information sharing, consistent risk mitigation, and more effectively develop integrated teams and plans that span multiple lines of business, National Airspace System (NAS) systems, and operational communities.

The PMO participates in NAS management, development, engineering, and deployment activities through its four (4) directorates: Integrated Services & Analysis (AJM-1), Air Traffic Systems (AJM-2), Enterprise Services (AJM-3), and Surveillance Services (AJM-4). Regardless of any change to the directorate structure, ATEPS II will encompass the same type of work.

(a) The Integrated Services & Analysis Directorate (AJM-1) focuses on program control, crosscutting analysis and integration, and special initiatives. AJM-1 strengthens the relationships of Mission Support Services, Aviation Safety, and the NextGen organizations, among other programs to ensure value for the operation and promised NextGen benefits for airspace users.

(b) The Air Traffic Systems Directorate (AJM-2) is responsible for developing, deploying, and operating systems that deliver safe and secure services to all segments of the NAS, including systems that support decision-making for air traffic flow managers and systems that provide services directly to pilots for improved safety and efficiency.

(c) The Enterprise Services Directorate (AJM-3) develops, acquires, deploys, maintains, sustains, and improves navigation, communications, weather, and aeronautical information products and services for the NAS. Navigation Services covers projects in the following areas: Global Positioning System (GPS) Satellite-Based Augmentation, GPS Ground-Based Augmentation, Ground Systems, Lighting Systems, and Technical Support. Communications Services provides communications and telecommunications services consistent with International Civil Aviation Organization (ICAO) standards required for air traffic control within the NAS. It provides communications infrastructure and services for the Department of Defense (DOD) to ensure interoperability with the NAS. Weather services provide sensor, processor, and

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work distribution systems required to provide accurate forecasts for timely air traffic decisions.

Through unique customer/client relationships and customer-derived requirements, execution of full life-cycle service has the capability to define, design, build, deploy, commission, operate, support, and decommission communications, navigation, and weather services.

(d) The Surveillance Services Directorate (AJM-4) focuses on the surveillance systems that provide the complete picture of operations taking place in the NAS. These systems range from traditional ground-based radar to more advanced GPS based positioning systems.

To achieve the Agency Strategic Priority goals and organizational mission objectives, professional and technical support services are required to support the existing and future NAS initiatives. This Statement of Work (SOW) sets forth a broad set of technical and professional services required to support operations in the PMO and other FAA LOBs. Support is required for, but not limited to, the following mission critical programs: Air Traffic Management; Decision Support Systems;

Surveillance Services; Terminal Field Operations; EnRoute and Oceanic 2nd Level Engineering;

Communications, Information & Network Programs; Navigation Programs; Aviation Weather and Aeronautical Services; and Data Communications. These programs require ongoing maintenance, upkeep, and enhancements through transition, integration, and implementation of the NAS modernization and transition to the NextGen Air Traffic System.

C.2 SCOPE

C.2.1 General

This effort will provide support to program management, system engineering and development, and implementation efforts for ATO’s NextGen programs and systems aimed at enhancing the safety, efficiency, and capacity of the NAS.

This SOW is comprised of distinct functional task areas that establish the scope of the contract.

These functional task areas may be grouped to support a range of technical, operational, management, and administration disciplines found in PMO’s portfolio of programs and programs of other FAA LOBs. Requirements within the scope of the activities, tasks, and functional areas will be identified, defined, and aggregated under specific, individually funded TOs. A sampling of programs the Contractor must be expected to support is included in Attachment J-2, Examples of ATEPS II Programs.

C.2.2 Contract Program Management

The Contractor must establish and maintain a program management organization to manage all Contractor resources, personnel, subcontractors, and activities involved in the performance of the Contract. The Contractor must manage the contract in accordance with the Standard Operating Procedures (SOPs) identified in Attachment J-3, ATEPS II Standard Operating Procedures. The SOP describes the PMO’s processes, including, but not limited to, resource and task requirements, subcontractor authorization, travel authorization, overtime, ODCs, and invoice reviews.

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

C.2.2.1 Program Manager

The Contractor must appoint a Program Manager to have the overall responsibility, authority, and accountability for controlling and coordinating all work performed under this contract. The Contractor’s Program Manager must be the main point of contact to the FAA Program Manager and the FAA COR.

C.2.2.2 Program Management Support Costs

Contract-level program management support costs (“PM Costs”) encompass support for contract-level management, directed proposal preparation, reporting requirements (see Section F.4 Deliverables, Delivery Schedule, and Delivery Format), and related travel and meeting attendance costs associated with the Contractor’s program management staff, as it relates to the overall management of this contract. As a result, PM Costs are allocated among all TOs issued under this contract. Contractors may elect to recover PM Costs through an acceptable accounting practice as defined in the Contractor’s accounting policies and procedures.

C.2.2.3 Staffing, Recruitment, and Workforce Development Plan

The Contractor must recruit, and staff qualified personnel to perform the efforts required under this contract in accordance with the Government-approved Staffing, Recruitment and Workforce Development Plan (Contract Data Requirements List (CDRL) C-0001). A finalized plan is required within fifteen (15) business days after contract award. This plan must describe the staffing and resources to be used in performance of this contract. The plan must include recruitment procedures and policies to be utilized to recruit and retain qualified personnel, including procedures used to meet the requirements of a newly awarded TO. The plan must describe employee benefits and incentive programs that induce long-term retention and employee continuity. The plan must address the source and availability of resources for utilization on this contract.

C.2.3 Transition

The Contractor must recognize that the services under this contract are vital to the Government and must be continued without interruption and that, upon contract expiration, a successor, either the Government or another Contractor, may continue them.

C.2.3.1 Transition In Plan

The Contractor must prepare a draft Transition In Plan in response to the SIR that facilitates the accomplishment of a seamless transition from the incumbent to an incoming Contractor. A finalized Transition In Plan is required within fifteen (15) business days after award. This plan must include a comprehensive description of the approach to migrating ATEPS II services from the concluding contract/Contractor to full performance under the new contract, referred to as the Transition In Plan (CDRL C-0002). The Contractor must describe the sequence of activities from the contract award through the full implementation of the contract services. The Contractor must specify actions they expect from the FAA during this period. The Contractor must address the

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work transition of resources and personnel and describe how its transition approach will not negatively affect the current ATEPS I contract for services.

The Contractor must describe plans to acquire and orient the required number of fully qualified personnel to the contract in a timely manner and must address risk mitigation for all identified risks, as well as address the need for any FAA guidance, assistance, or orientation deemed necessary during the transition period. The plan must address how knowledge transfer will be accomplished between the outgoing Contractor(s) to the incoming ATEPS II Contractor(s). The Transition In Plan must include a detailed schedule denoting all major transition activities. The FAA anticipates up to a ninety (90) calendar-day transition period to fully undertake ATEPS II work. The schedule must reflect the proposed transition approach and address all significant Contractor and all FAA activities required for the planning and execution of the contract. The Contractor must also include with the schedule an assessment of schedule risks and mitigation activities. At a minimum, the schedule must include:

(a) Program management process,

(b) Points of contact,

(c) Description of the Contractor activities expected for the planning and execution of the contract during the transition to include any recommended relocation of personnel,

(d) Transition or placement of TO personnel,

(e) Appropriate Contractor to Contractor coordination to ensure a seamless transition,

(f) Identify schedules and milestones, and

(g) Identify actions required of the Government.

C.2.3.2 Transition Out Plan

The Contractor must prepare a Transition Out Plan no later than ninety (90) calendar days prior to the end of the contract (CDRL C-0003). The Transition Out Plan must include the transfer of Government Furnished Property (GFP), Government Furnished Information (GFI), and Government Furnished Equipment (GFE), furnished during the performance of the contract, back to the FAA. The plan must describe the Contractor’s approach to ensuring a smooth, seamless transition to the successor Contractor at the conclusion of the ATEPS II contract.

The Contractor must furnish transition out services ninety (90) calendar days prior to contract expiration while continuing to fully provide the services required under this contract. Transition out services may include, but are not limited to:

(a) Knowledge transfer to the incoming service provider, and

(b) Providing necessary personnel records and all Contractor-maintained, Government-owned documentation developed or maintained under ATEPS II to the FAA, as requested by the CO.

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

C.2.4 Contract Management Reporting

C.2.4.1 Monthly Status Report (MSR)

The Contractor must respond to informal requests from Government points of contact via electronic mail (e-mail) or verbally, as applicable, regarding the status of Contractor-provided services and any issues affecting the delivery of services ordered under this contract. The Contractor must provide an MSR as CDRL C-0004 using the template at Attachment J-4, Monthly Status Report Template. Following TO award, the MSR is due the 15th of each month. The MSR must: (1) summarize the services delivered the previous reporting period, including the current status of major events and milestones, (2) provide any risks being tracked from previous months or identified within this month and mitigation approaches, the Contractor’s analysis of those metrics, and any associated conclusions or recommendations and (3) forecast of potential new requirements.

The content, format, and due date of the MSRs are designated in this section and the appropriate CDRL. The Government will have the opportunity to respond to the MSR report within a mutually agreed period. Responses would normally be provided two weeks after submission by the Contractor. If it is necessary for the Contractor to provide additional information to Government representatives, this period may be extended as appropriate. Any discrepancies and/or significant issues must be addressed in the Program Management Review (PMR).

C.2.4.2 Monthly Cost Report (MCR)

The Contractor must provide MCRs as CDRL C-0005. The MCR must use the template provided in Attachment J-5, Monthly Cost Report Template. Following TO award, the MCR is due the 15th of each month. The MCR must cover all TOs. The MCR must provide a status of expenditures in relation to the proposed cost baseline and must be directly traceable to the invoices submitted by the Contractor identifying the work of personnel charged to a particular task.

C.2.4.3 Monthly Contractor Tracking Report (MCTR)

The Contractor must provide MCTRs, CDRL C-0006, of its entire staff and all subcontractor staffing using the template in Attachment J-6, Monthly Contractor Tracking Report Template.

Following TO award, the MCTR is due the 15th of each month.

C.2.4.4 Quarterly Program Management Review (PMR)

Program Management Reviews (PMR) will begin ninety (90) calendar days after TO award and continue quarterly as CDRL C-0007. The PMRs must address program accomplishments, technical, management, and cost issues as needed to reflect current issues, risks, and topics of interest. During PMRs, the Contractor must report on progress toward Directorate goals and report performance metrics in accordance with the reportable elements identified in the Government Quality Assurance Surveillance Plan (QASP), included in Attachment J-7, QASP. Briefing slides must be provided, as specified in each TO, no later than five (5) business days prior to a PMR

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work using the Quarterly PMR Briefing Template provided as Attachment J-8, Quarterly PMR Briefing Template.

C.2.5 Meetings and Agendas

As requested by the CO or COR, the Contractor must participate in technical or programmatic meetings at Government-designated facilities and/or the Contractor’s facilities. The Government will indicate whether participation must be in-person or whether it may be virtually, depending on the nature of the meeting. The personnel representing the Contractor must have the requisite knowledge and skills to discuss the topics identified on the meeting agenda.

As requested by the Government, the Contractor must prepare and submit agendas, minutes and presentation materials for meetings and reviews. Support of meetings includes the Contractor’s conduct of the Post Award Conference. Agendas must be provided as required prior to any meetings. Meeting minutes must be provided to the CO and COR within three (3) calendar days or as required following any meetings.

C.2.5.1 Post-Award Conference

The Contractor must participate in a Post-Award Conference that will be held within thirty (30) business days after contract award. The purpose of the Post-Award Conference is to aid both the Contractor and the Government in achieving a clear and mutual understanding of all contract requirements and identifying and resolving potential problems. The CO is responsible for establishing the time and place of the conference and will notify the appropriate Government representatives and the Contractor. The conference may be conducted at the FAA Headquarters Washington, DC location or virtually at the Government’s discretion. The Contractor further agrees to attend Post-Award Conference(s) on TOs as required. The TO Post-Award Conference(s) will establish work level points of contact for the TO determine the TO administration strategy, roles and responsibilities, and ensure prompt payment and TO closeout.

C.2.6 Government Furnished Property (GFP)

All GFP, to include information, material, and equipment, will be specified within the individual TO. If TOs are performed in Government provided facilities, the FAA will provide access to Government controlled facilities, equipment, and materials for daily business use of staff to accomplish the functions described within this SOW. This includes, but is not limited to, office space, laptop computers, desktop computers, desk phones, shared printers, and requisite consumable materials.

The Contractor must use GFP solely for purposes related to the execution of work required within the scope of this contract. The Contractor must establish and enforce procedures that: (1) safeguard, maintain oversight and control, and (2) prevent unofficial or unauthorized use of all GFP within its control.

The FAA will provide the Contractor with all necessary information to perform all services described in this SOW.

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

C.2.7 Data Deliverables Specific technical data requirements may be included in the individual TO issued under this contract.

C.2.8 Applicable Documents

In providing the ATEPS II services required under this contract, the Contractor must comply with the applicable FAA orders, directives, and policies. Applicable AMS policy/guidance, FAA/DOT orders, process guidelines, military standards, or other relevant documents will be specified and identified as references within the individual TOs.

The Contractor is responsible for reviewing all applicable documents and understanding their impact on the delivery of the required services. Applicable documents are subject to revision. It is the Contractor’s responsibility to ensure that the most current version of each document is used and that new applicable documents are adopted. FAA orders and notices can be found at:

https://www.faa.gov/regulations_policies/orders_notices/. FAA orders referenced in this SIR include:

(a) 9550.8, Human Factors Policy,

(b) 1370.121, FAA Information Security and Privacy Program & Policy,

(c) 1600.1, Personnel Security Program,

(d) 1600.2, Classified National Security Information (CNSI) and,

(e) 1600.75, Protecting Sensitive Unclassified Information (SUI).

C.2.8.1 Applicable Documents Conflict Mitigation

If the requirements of this SOW and the referenced applicable documents are in conflict, this SOW has precedence over all documents referenced herein.

If the Contractor identifies a potential conflict between any referenced applicable documents or Sections of this SOW, the Contractor must advise the FAA CO for resolution. If the Contractor believes any revision to an applicable document is cause for an adjustment to the contract, the Contractor must promptly notify the CO.

C.2.9 Task Order Management

Task Order Management is a mandatory element for all TOs placed under this contract. Task Order management must provide the appropriate program management and project control necessary to manage the work; ensure that the cost, schedule, and quality requirements for each TO are continually tracked, and the status communicated to the FAA, and ensure that each TO is successfully completed.

https://www.faa.gov/regulations_policies/orders_notices/

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

When the FAA orders work under this contract, it will issue individually funded TOs that identify and define specific requirements within the functional areas listed in Section C.4. The Contractor, in response to TOs issued under this contract, must furnish the necessary personnel, supplies, materials, data, equipment, facilities, travel, and other services to successfully satisfy the requirements of specific individual TOs.

C.2.9.1 Task Order (TO) Management Costs

(a) Administrative TO management costs encompass administrative support for efforts performed under a TO and include responsibilities such as TO invoicing, contract and subcontract management, resume and deliverables submissions, TO travel requests, administration GFP or GFI, TO financial reporting, and TO closeout support.

(b) Technical TO management costs encompass direct labor for the technical performance of a TO and include performance management responsibilities such as TO staffing and oversight, TO schedule and cost compliance, quality control of deliverables, directing subcontractor performance, and maintaining customer relations.

(c) Contractors may elect to recover these administrative and technical TO management costs through a customary accounting practice as defined in the Contractor’s accounting policies and procedures. Any such recovery practice must be included in the buildup of the Contractor’s fully burdened labor rates and not allocated to any separate cost element under the TO, including ODCs.

C.2.10 Quality Management Compliance

The Contractor is responsible for ensuring the quality of all work efforts and deliverables, cost control, and adherence to schedules.

C.2.10.1 Quality Assurance/Quality Control

The Contractor’s PMO must include a Quality Assurance/Quality Control(QA/QC) function that is responsible for assessing and maintaining the quality of services and products provided under this contract. The Contractor must prepare and submit a Quality Management Plan (QMP) (CDRL C-0008) in response to the SIR, which describes the QA/QC systems and processes used to measure and ensure the quality of ATEPS II services and products.

The QA/QC must be completed in accordance with applicable FAA orders and policies referenced in the individual TOs and as specified in Section C.2.8. The Contractor must implement and maintain QA/QC systems and processes that comply with the Government-approved QMP.

The Contractor must analyze the quality measurements, advise the Government when deficiencies and negative trends are identified, and provide the Government with a plan to improve quality in those areas in the MSR (CDRL C-0004). The Contractor must take corrective action to improve quality based on the plans provided in (CDRL C-0008).

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

C.2.11 Security Requirements

Security Requirements applicable to functional task areas Sections C.4.1 to C.4.20, inclusive, may involve access to and/or generation of classified information, work in a secure area, or both, up to the level of SECRET. See Attachment J-12, Contract Security Classification Specification DD Form 254 (DD254).

Work in support of functional tasks C.4.1 through C.4.20 may require the Contractor to possess a Secret Facility Clearance (FCL). For classified TOs, the Contractor will be required to maintain a minimum Secret FCL issued by the Defense Counterintelligence and Security Agency (DCSA).

Unclassified TOs do not require an FCL issued by DCSA nor a DD254.

C.3 CORE CAPABILITIES

The following, in alphabetical order, are descriptions of the core capabilities. Some core capabilities are techniques that the Contractor will be required to use when performing tasks within the functional areas and/or expertise or capabilities that the Contractor should provide to successfully perform the FAA’s requirements. Core capabilities are intended to be applied consistently with the scope of the contract and the TOs issued through it. The FAA reserves the right to add, remove, or revise core capabilities during the life of the contract.

(a) Airspace Design and Analysis: Technical knowledge and experience in airspace analysis, design/redesign, infrastructure, test, procedure development, and configuration recommendations.

(b) Air Traffic Management (ATM) Automation: Technical knowledge and experience in NAS ATM automation systems to include awareness of international system development trends and latest developments.

(c) Air Traffic Rules and Procedures: Technical and operational knowledge and experience in current procedures and policies, and technical and operational experience in developing proposed rules and procedures related to Air Traffic operations in the NAS.

(d) Avionics Systems: Technical knowledge and experience in the systems engineering and testing activities of avionics systems, their functions, capabilities and interface requirements, and associated standards compliance requirements.

(e) Business Process Re-engineering: Technical knowledge and experience in identifying inefficiencies, including duplication within an organization, making recommendations for improvement, and establishing relationships with other organizations.

(f) Communications: Technical knowledge and experience in ground, air, and satellite-based communication systems, standards, policies, and procedures.

(g) Cost Benefit Analysis: Technical knowledge and experience in preparation of rough order of magnitude (ROM) cost-benefit analysis and the conducting of life cycle cost and benefit

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work analyses for individuals and grouping of concepts commensurate with the scope and level of maturity of the concept.

(h) Data Analytics: Technical knowledge and experience associated with analyzing, systematically extracting information from extreme volumes of data, a broad variety of data types, and the different rates at which the data needs to be processed and analyzed.

(i) Enterprise Architecture Products: Technical knowledge and experience in the development of Enterprise Architecture products in the area of aviation.

(j) Human Factors: Technical knowledge and experience to identify the physical, cognitive, and social behavior characteristics of human interactions within the aviation system environments.

(k) Information Technology: Technical knowledge and experience in the development, implementation, and life cycle support of information systems used in NAS and non-NAS Systems.

(l) Integrated Laboratories: Technical knowledge and experience in the design, development, operation, and maintenance of integrated aviation laboratories and testbeds.

(m) Investment Analysis: Technical knowledge and experience in providing Investment Analysis cost studies for large scale government type programs.

(n) Modeling and Simulation: Technical knowledge and experience in the design, development, testing, and execution of modeling and simulation using appropriate/validated tools. Focused on the development of foundational methods and tools for addressing problems characterized as system-of-systems. Establishment of an effective frame of reference, crafting of a common lexicon, and study of various modeling and simulation techniques, including probabilistic robust design (including uncertainty modeling/management), agent-based modeling, network theory, object-oriented simulations, and tools for capturing the interaction of requirements, concepts, and technologies.

(o) NAS Air Traffic Facilities: Technical knowledge and experience in the operations, maintenance, and certification of various types, kinds, and functions of NAS Air Traffic facilities.

(p) Navigation: Technical knowledge and experience in ground, air, and satellite-based navigation systems, standards, policies, and procedures.

(q) Operational Concept Development and Validation: Technical knowledge and experience of the activities performed to support concept development and validation. Concept development is characterized as the process that describes, evaluates, and prepares a proposed capability, technology, or procedure. Validation activities help quantify and qualify the operational feasibility and expected benefits of the concept.

ATEPS II Screening Information Request (SIR) Part I – The Schedule SIR No. 693KA9-24-R-00005 Section C – Description/Specifications/Statement of Work

(r) Program Management: Technical knowledge, experience, and activities in the management of scope, cost, schedule, quality, and stakeholder requirements.

(s) Program Planning & Financial Analysis: Technical knowledge and experience in providing support to large organizational programs pertaining to planning and financial analysis.

(t) Requirements Definition: Technical knowledge and experience in defining requirements for aviation-related systems and activities.

(u) Security: Technical knowledge and experience in researching, designing, and developing policies, procedures, standards, and systems to ensure the security of the NAS.

(v) Standards Development: Technical knowledge and experience in the development and implementation of both national and international technical aviation standards (e.g., FAA, Radio Technical Commission for Aeronautics (RTCA), and International Civil Aviation Organization (ICAO)…