693KA8-23-R-00014 Section L - 0001.pdf

693KA8-23-R-00014 - 0001

PART IV - SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

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GENERAL INFORMATION

This section of the Tower Simulation System (TSS) Screening Information Request (SIR) number 693KA8-23-R-00014 provides instructions, conditions, and notices to Offerors. All representations and certifications must be made in Sections I and K by the Offeror and must be filled in as appropriate. The signature of the Offeror on the cover page of this SIR (Standard Form 33) constitutes the making of the included representations and certifications, which is specifically required to be completed, signed, and submitted with offer. Award of any contract to the Offeror must be considered to have incorporated the applicable representations and certifications into the contract.

L.1.1 Government Point of Contact

The Government Contracting Officer (CO) is the sole point of contact for this acquisition. All questions or concerns must be addressed to the Government CO.

INFORMATION AND CONSIDERATIONS AFFECTING OFFEROR

PROPOSAL SUBMISSIONS

a. This document constitutes a formal SIR for which an award may be made without further communications. Offerors are to consider all terms and conditions contained in the SIR in preparation of their proposals.

b. The projected acquisition schedule for this SIR is provided in Table L-1 below:

Table L-1 - ACQUISITION MILESTONES

MILESTONE DATE

1 TSS SIR Release 04/12/2023 2 TSS SIR Questions Due from Industry 04/19/2023 3 SAM.gov Updated with Responses to SIR Questions 1 Week Later* 4 Proposal Submissions Due 05/15/2023

Contract Award

8 Weeks After Proposal Submissions

Due* *Timeframe provided is an estimate only and subject to change.

AMS CLAUSE 3.1-1, CLAUSES AND PROVISIONS INCORPORATED BY

REFERENCE (JULY 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at: https://fast.faa.gov/contractclauses.cfm.

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(End of clause)

Table L-2 - FAA CLAUSES INCORPORATED BY REFERENCE

REFERENCE TITLE

3.2.2.3-1 False Statements in Offers (July 2004) 3.2.2.3-6 Submittals in the English Language (September 2020) 3.2.2.3-7 Submittals in U.S. Currency (September 2020) 3.2.2.3-11 Unnecessarily Elaborate Proposals (July 2004) 3.2.2.3-12 Amendments to Screening Information Requests (July 2004) 3.2.2.3-13 Submission of Information Documentation/Offers (July 2004)

3.2.2.3-14 Late Submissions, Modifications, and Withdrawals of Submittals (April 2018)

3.2.2.3-16 Restricting, Disclosing and Using Data (July 2004) 3.2.2.3-17 Preparing Offers (July 2004) 3.2.2.3-18 Prospective Offeror's Request for Explanations (March 2009) 3.2.2.3-19 Contract Award (July 2004)

3.6.2-7 Pre-award On-Site Equal Opportunity Compliance Review (July 2011)

AMS PROVISIONS INCORPORATED IN FULL TEXT

3.2.2.3-20 Offers (January 2018)

(a) The offeror (you) must submit responses to this SIR by the following electronic means: e-mail.

Your offer must arrive at the place and by the time specified in the SIR.

(b) Such offers must refer to this SIR and include, as applicable, the item or sub-items, quantities, unit prices, time and place of delivery, all representations and other information required and a statement specifying the extent of your agreement with all the FAA's (we) terms, conditions, and provisions.

(c) We may decline to consider offers that do not include required information, or that reject any of the terms, conditions and provisions of the SIR.

(d) Send your offer to Manish.Patel@faa.gov.

(e) We will not be responsible for any failure attributable to transmitting or receiving the offer, unless it falls under section (a) of AMS provision 3.2.2.3-14 "Late Submissions, Modifications, and Withdrawals of Submittals".

(End of provision)

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3.2.4-1 Type of Contract (April 1996)

The FAA contemplates award of a Firm Fixed Price (FFP), Time & Material (T&M), and Cost Reimbursement (CR) contract resulting from this Screening Information Request.

(End of provision)

3.6.1-17 North American Industry Classification System (NAICS) Code (October 2022)

The North American Industry Classification System (NAICS) code for this procurement is:

541512, Computer Systems Design Services.

The small business size standard as defined by the Small Business Administration (SBA) is the following:

For NAICS codes based on SBA’s calculation of annual receipts, the annual average receipts cannot exceed $34M. For NAICS codes based on the number of employees, the average number of employees over the last 24-month period cannot exceed N/A. (End of provision)

3.9.1-3 Protest (January 2020)

AS A CONDITION OF SUBMITTING AN OFFER OR RESPONSE TO THIS SIR (OR OTHER

SOLICITATION, IF APPROPRIATE), THE OFFEROR OR POTENTIAL OFFEROR AGREES

TO BE BOUND BY THE FOLLOWING PROVISIONS RELATING TO PROTESTS:

(a) Protests concerning Federal Aviation Administration Screening Information Requests (SIRs) or awards of contracts shall be resolved through the Federal Aviation Administration (FAA) dispute resolution system at the Office of Dispute Resolution for Acquisition (ODRA) and shall be governed by the procedures set forth in 14 C.F.R. Parts 14 and 17, which are hereby incorporated by reference.

Judicial review, where available, will be in accordance with 49 U.S.C. 46110 and shall apply only to final agency decisions. A protestor may seek review of a final FAA decision only after its administrative remedies have been exhausted.

(b) Offerors initially should attempt to resolve any issues concerning potential protests with the Contracting Officer. The Contracting Officer should make reasonable efforts to answer questions promptly and completely, and, where possible, to resolve concerns or controversies. The protest time limitations, however, will not be extended by attempts to resolve a potential protest with the Contracting Officer.

(c) The filing of a protest with the ODRA may be accomplished by mail, overnight delivery, hand delivery, or by facsimile or if permitted by order of the ODRA, by electronic filing. A protest is considered to be filed on the date it is received by the ODRA during normal business hours. The ODRA's normal business hours are from 8:30 am to 5:00 pm Eastern Time.

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(d) Only an interested party may file a protest. An interested party is one whose direct economic interest has been or would be affected by the award or failure to award an FAA contract. Proposed subcontractors are not "interested parties" within this definition.

(e) A written protest must be filed with the ODRA within the times set forth below, or the protest shall be dismissed as untimely:

(1) Protests based upon alleged improprieties in a solicitation or a SIR that are apparent prior to bid opening or the time set for receipt of initial proposals shall be filed prior to bid opening or the time set for the receipt of initial proposals.

(2) In procurements where proposals are requested, alleged improprieties that do not exist in the initial solicitation, but which are subsequently incorporated into the solicitation, must be protested not later than the next closing time for receipt of proposals following the incorporation.

(3) For protests other than those related to alleged solicitation improprieties, the protest must be filed on the later of the following two dates:

(i) Not later than seven (7) business days after the date the protester knew or should have known of the grounds for the protest; or

(ii) If the protester has requested a post-award debriefing from the FAA Product Team, not later than five (5) business days after the date on which the Product Team holds that debriefing.

(f) Protests shall be filed at:

(1) For filing by hand delivery, courier or other form of in-person delivery:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

600 Independence Avenue SW., Room 2W100

Washington, DC 20591; or

For filing by U.S. Mail:

Office of Dispute Resolution for Acquisition

Federal Aviation Administration

800 Independence Avenue SW

Washington, DC 20591

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[Attention: AGC-70, Wilbur Wright Bldg. Room 2W100]; or

Telephone: (202) 267-3290

Facsimile: (202) 267-3720

Alternate Facsimile: (202) 267-1293; or

(2) Other address as specified in 14 CFR Part 17.

(g) At the same time as filing the protest with the ODRA, the protester shall serve a copy of the protest on the Contracting Officer and any other official designated in the SIR for receipt of protests by means reasonably calculated to be received by the Contracting Officer on the same day as it is to be received by the ODRA. The protest shall include a signed statement from the protester, certifying to the ODRA the manner of service, date, and time when a copy of the protest was served on the Contracting Officer and other designated official(s).

(h) Additional information and guidance about the ODRA dispute resolution process for protests can be found on the ODRA Website at http://www.faa.gov.

(End of provision)

3.14-8 Non-FAA Information Systems (July 2017)

(a) For all non-FAA Information systems (including those from cloud services providers) to be used under this contract, offerors must disclose with their proposal all countries where FAA data and information is to be stored, processed, backed up to, or if the data and information is transmitted through an international processing hub or exchange.

(b) Offerors must disclose to the FAA with their proposal, the country of ownership (if more than 50% foreign-owned) for all subcontractors and third parties that will process, store, or backup the data and information.

(c) If an international processing hub or exchange is involved or there are foreign-owned subcontractors or third parties, offerors must provide to the FAA with their proposal, the details of the security measures for how the contractor, subcontractor, and third party processing facilities will protect the FAA data and information at the subcontractor or third party processing facility.

(End of provision)

QUESTIONS, CONCERNS AND CLARIFICATIONS

Offerors are instructed to direct general questions, concerns, and clarifications to the CO listed in Section G.2 of this SIR. All Offeror questions, concerns, and clarification requests specific to the SIR

L-6 must be made in writing and submitted to the CO via email no later than 10 am Eastern Daylight Time on April 19, 2023.

Questions, concerns, and clarifications must refer to the applicable SIR section, paragraph, and page number, as appropriate (e.g. Section H, Paragraph H.2, Page 1). Written inquiries received within this timeframe will be answered in writing and posted to the SAM.gov website. The source of written inquiries will not be identified.

The Government reserves the right to not answer any requests received outside of the above timeframe. Furthermore, Offerors should note that the proposal due date will not be extended solely on the basis of questions received within or beyond the timeframe mentioned above. The Government will not provide verbal responses to Offeror questions, concerns, and clarification requests initiated through Offeror telephone calls.

RELATIONSHIP BETWEEN SECTIONS L AND M

Your attention is directed to the functional relationship between Sections L and M of this SIR.

Section L provides information for the purpose of organizing the proposal. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover all areas identified in Section M, proposals should address all such areas for evaluation.

GENERAL ACQUISITION PROVISIONS AND INSTRUCTIONS

L.7.1 False Statements

In accordance with AMS Clause 3.2.2.3-1, False Statements in Offers, proposals must set forth full, accurate, and complete information as required by this solicitation, including attachments. The penalty for making false statements in proposals is described in 18 U.S.C. 1001.

L.7.2 Retain Responsibility for All Proposal Costs

Offerors are advised that the Government is not responsible for, and will not pay or reimburse, any costs incurred by the Offeror in the development or submission of any aspect of their proposal under this SIR. This includes costs associated with any aspect of the proposal activity, product demonstration and tests, and any research, studies, or designs carried out for the purpose of incorporation into any part of the proposal. It also includes any costs to acquire or contract for any services or products relating to the offer under this SIR.

L.7.3 Maintain Equal Access to Government Information

If the Government needs to provide Offerors with additional information concerning the SIR, it will be made available to all Offerors through posting an announcement on the Government contract opportunity website SAM.gov. All Offeror questions and FAA clarifications will be posted to the site unless an Offeror indicates and can justify that the information they provided is proprietary. A SIR

L-7 amendment may be provided as an attachment to a SAM.gov announcement. It is the Offeror’s responsibility to monitor SAM.gov for updates.

L.7.4 Provide Notice of Intent to Withdraw Proposal

Offerors are advised that proposals may be withdrawn by written notice (in hardcopy or electronic with electronic signature) received by the Government Contracting Officer at any time before selection, or in-person, by the Offeror, or by an authorized representative if the representative’s identity is made known.

PROPOSAL ACCEPTANCE

(a) The FAA reserves the right to consider as acceptable only those proposals submitted in accordance with the requirements set forth in the SIR which demonstrate an understanding of the complexity and scope of the requirements.

(b) The FAA further reserves the right to reject, as unacceptable, proposals which delete or alter technical requirements.

PROPOSAL SUBMISSION AND DELIVERY INSTRUCTIONS

L.9.1 Submit Proposal in Separate Volumes

Offerors are instructed to assemble and identify proposal volumes in accordance with Table L-3 below. Offerors are instructed to ensure that all volume titles and associated content must be compiled and delivered within the page limitations shown in Table L-3.

TABLE L-3 - TOWER SIMULATION SYSTEM - PROPOSAL DOCUMENTS

Volume Number Title Page Limit

VOL I OFFER AND OTHER DOCUMENTS N/A

Section 1 Solicitation Cover Page (and amendments if applicable) - signed by authorized representative of company

Section 2 SIR Section I - filled in completely Section 3 SIR Section K - filled in completely and signed Section 4 Responsible Prospective Contractors

VOL II MANAGEMENT

Section 1 Executive Summary 5 Section 2 Management Approach (See Note 1)

- Program Management & Integrated Logistics Support 15 Section 3 Transition Approach 10 Section 4 Subcontracting Teaming Arrangements (if applicable) 2 pages each

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VOL III TECHNICAL 50

Section 1 TSS Tech Refresh Section 2 TSS System Performance Section 3 TSS Maintenance Support Section 4 TSS Technical Support Section 5 TSS Site Activation and Deployment VOL IV PAST TECHNICAL PERFORMANCE Note 2

Section 1 Relevant Experience and Past Performance

VOL V PRICING N/A

Part A Contract Section B and Engineering Services Rate Part B Price Narrative Part C Pricing Exceptions, Deviations, or Assumptions

VOL VI SMALL BUSINESS SUBCONTRACTING PLAN N/A

Note 1: Resumes included as part of the Volume II, Management, submission are not counted toward the overall volume page limit. Page limitations for individual resumes are addressed in Section L.11.2.2.

Note 2: See Section L.11.4 for number of Past Performance forms and page limits.

L.9.2 Proposal Submission and Delivery Instructions

(a) ADDRESS – All proposals must be emailed to the following:

Manish.Patel@faa.gov

(b) TIME AND DATE – Electronic proposals with all required documents must be received by the

FAA Contracting Officers no later than 1:00 pm Eastern Daylight Time on May 15, 2023.

Offerors must request receipts for proposals if desired.

(c) SIGNED ORIGINALS - Offerors must provide one signed original proposal.

(d) PROPOSAL SUBMISSION – It is the Offeror’s responsibility to ensure that the proposal is received not later than the due date and time stated for receipt of proposals. Proposals received after the due date and time for receipt of proposals will be considered late and may not be evaluated.

DO NOT WAIT UNTIL THE FINAL DAY/HOUR TO SUBMIT YOUR PROPOSAL.

Proposals submitted in response to the SIR must be formatted as follows. Failure to format your proposal in the following manner may be deemed nonconforming to the SIR requirements and your proposal may not be evaluated.

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L.9.3 Proposal Limit

Offerors are instructed to submit only one proposal, in which they serve as a prime contractor or as a member of a teaming arrangement, as the Government will not consider multiple proposals from the same company. Submission of multiple proposals by a single Offeror may result in that Offeror being disqualified from consideration for award.

L.9.4 Legally Binding Proposals

This SIR constitutes a formal document for which a contract award may be made without communications or negotiations. Offerors are instructed to comply with all terms and conditions contained in preparation of their proposals.

L.9.5 Signed Copies

Offerors are instructed to include the signed original of all documents requiring signature (electronic signature permitted) by the Offeror in Volume I, Section 1 of their proposals. Offerors may use reproductions of signed originals for any other copies of the proposal.

L.9.6 Proposal Acceptance Period

(a) “Acceptance period”, as used in this provision, means the number of calendar days available to the Government to award a contract under this SIR. The “acceptance period” begins the first calendar day after the required submission date for proposals under this SIR.

(b) The Government requires a minimum acceptance period of 180 calendar days. This provision means that all cost, schedule, and technical information provided in the proposal must be valid for a minimum of 180 calendar days after the required proposal submission date.

(c) Offerors must include the following statement in their proposal: “The Offeror allows the following acceptance period: 180 calendar days.” Offerors may specify a longer acceptance period than the Government’s minimum requirement by including the following statement in their proposal: “The Offeror allows the following acceptance period:

__TBD__ calendar days.”

(d) An offer allowing less than the Government’s minimum acceptance period may be rejected.

(e) The Offeror agrees to execute all that it has undertaken to do, in compliance with its offer, if that offer is accepted in writing within:

(1) the acceptance period stated in paragraph (b) of this clause or

(2) any longer acceptance period stated in paragraph (c) of this clause.

PROPOSAL PREPARATION INSTRUCTIONS

L-10

This section provides guidance for preparing proposals as well as instructions on format and content of the proposal.

Offerors are instructed to submit their proposals in the English language.

In addressing the requirements of Section L, Offerors are instructed to ensure that all aspects of the factors in Section M are addressed. Also, unless explicitly instructed otherwise, for each section Offerors should address the entire contract period of performance (POP) (Base Period and all Option Periods) as specified in this SIR.

L.10.1 Proposal Details

Offerors are instructed to ensure that the proposal satisfies the requirements specified in all of the SIR documents, including the TSS attachments listed in Table L-4 below. Offerors are instructed to submit only documentation that is relevant to the requirements of this SIR and to ensure that it is complete, concise, and includes sufficient supporting detail for evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government’s requirements, but rather it should provide convincing rationale of how the Offeror intends to meet these requirements.

Offerors should assume that the Government has no prior knowledge of their facilities, equipment, and experience and will base its evaluation solely on the information presented in their proposal.

Offerors are instructed to minimize cross-referencing to other volumes of their proposal.

Table L-4 - Contract Attachment List

Attachment Title J-1 TSS System Specification J-2 TSS Contract Data Requirements List (CDRL) J-3 Data Item Descriptions (DID) J-4 TSS System Locations & VDB List J-5 TSS System Hardware Component Qty J-6 TSS Pseudo Pilot Components J-7 TSS Mobile Unit Components J-8 TSS Suitcase Components J-9 TSS SDL Components

J-10 TSS FSR-FST Sites J-11 TSS Models and Liveries J-12 TSS Models (Ground Objects) J-13 System Installation Components

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L.10.2 Proposal Page, Font, and Other Formats

Offerors are instructed to use 8.5 x 11 inch pages, not including foldouts, and single-spaced typing with 1-inch margins on the top, bottom and both sides. A single printed side of paper counts as one page. Pages with printing on both sides count as two pages. Pages should be marked with the subject solicitation number and “Source Selection Sensitive”. If any information provided in an Offeror’s proposal is considered to be “Proprietary” by the Offeror, the Offeror should label each page containing proprietary information “Proprietary Information”.

Foldout pages must fold entirely within the volume. Each foldout will count as one page. Foldouts must not exceed 11 x 17 inches in size. Tables, charts, graphics, and figures must not use fonts smaller than an 8-sized font. Foldouts should be used judiciously and only for large tables, process charts, graphics, methodology, diagrams, and/or schematics that would otherwise exceed an 8.5 x 11 inch page. Offerors are instructed not to use foldout pages for text.

Offerors must prepare their proposals as set forth in the proposal organization table (Table L-3).

Page limitations must be treated as maximums. If exceeded, excess pages may not be read or considered in the evaluation. The following pages are excluded from the page count limitations:

Volume covers, title pages, tabs, tables of content, lists of figures, glossaries, acronyms, abbreviation lists, prime contractor submittal letter and subcontractor commitment letters, and transmittal letters associated with each volume.

Offerors are instructed to submit each volume as a separate document labeled with a title. All documents must be numbered consecutively (e.g., Volume I, Volume II, etc.). Updates or revisions to proposal volumes must be identified as a revision, e.g., Rev 1. All volume page numbers must include volume and section numbers. For example, Volume I, Section 1, page 1 would be shown as follows: I-1-1. Page numbering must be consecutive within each individual section. A single volume could contain pages that are within page count and pages that are excluded from the page count. Therefore, at the front of each volume and after the volume title page, each proposal volume must have a volume “Foreword” that contains a table that lists, by section, what is the page allocated “page-count” and what is excluded from the page count. Allocated “page-count” will be totaled.

The Offerors must include a table of contents with each volume and must use tab indexing to identify proposal sections and/or topic information within each volume as appropriate.

The Offerors must include a glossary of acronyms and abbreviations used, with an explanation for each acronym and abbreviation. However, the glossary should not be used to define techniques and approaches and will not be evaluated.

Proposal text size must be size 12-point font and it must be Times New Roman. Tracking, kerning, and leading must not be changed from the default values of Microsoft Word processing or page layout software.

Electronic files must be saved in Microsoft Office 2019 or newer format or compatible versions of Microsoft Office.

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L.10.3 Signed Submittal Letter

Offerors are instructed to sign the offer and print or type their name on a submittal letter and on each continuation sheet. The person signing the offer must initial all erasures or other changes. The person signing the offer must have the authority to sign and bind the Offeror.

L.10.4 Notification of Discrepancies, Questions, Exceptions, and Deviations

If an Offeror believes that these Section L instructions contain an error, omission, or are otherwise not correct, the Offeror must immediately notify the CO in writing with supporting rationale. If discrepancies are not noted prior to the Offeror’s submission, then none are presumed to exist.

In addition, Offerors are instructed to explicitly document all exceptions and deviations contained in any part of the SIR, and to address them to the CO with supporting rationale.

L.10.5 Restricted Disclosure

Offerors who include in their proposals information that they do not want disclosed to the public for any purpose or used by the Government except for evaluation purposes, must mark the title page with the following legend: “This proposal includes information that must not be disclosed outside the Government and its representatives and must not be duplicated, used, or disclosed in whole or part for any purpose other than to evaluate this proposal.” Offerors must mark each sheet of restricted data with the following legend “Use or disclosure of information contained on this sheet is subject to the restriction on the title page of this proposal.” However, Offerors are warned that this restriction does not limit the Government’s right to use the information it if is obtained from another source without restriction.

L.10.6 Exclude Price Information from Non-Price Volumes

Offerors must not include any price information in any of the volumes other than the Price Volume.

PROPOSAL VOLUMES

L.11.1 Volume I – Offer and Other Documents

Volume I consists of the actual offer to enter into a contract to perform the desired work. It also includes required representations, certifications, other statements of the Offeror, and any other administrative information. Each Offeror must provide within this volume a table of contents depicting what is contained in each of the volumes submitted in the Offeror's proposal, as well as a listing of all acronyms used and a glossary of terms.

L.11.1.1 Volume I, Section 1 – Solicitation Cover Page

The Offeror must have an official who is legally authorized to bind the Offeror to a contract sign the cover page, block 16. If issued, all solicitation amendments must be signed and submitted here.

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The cover page, titled “Solicitation, Offer, and Award,” blocks 11-17, are contractor fill-ins and are self-explanatory.

The Offeror must submit a submittal letter in accordance with L.10.3.

L.11.1.2 Volume I, Section 2 - SIR Section I, Contract Clauses

The Offeror must complete the required fill-in portions of Section I, Contract Clauses 3.1.7-6 Disclosure of Certain Employee Relationships and (if appropriate and applicable) the Offeror must submit an Organizational Conflict of Interest (OCI) Mitigation Plan in accordance with AMS Clause 3.1.7-4.

L.11.1.3 Volume I, Section 3 - SIR Section K, Representation, Certifications, and Other Statements of Offeror

The Offeror must complete Section K, Representations, Certifications, and Other Statements of Offeror, and include Section K in the offer.

L.11.1.4 Volume I, Section 4 – Responsible Prospective Contractors

An Offeror must be found responsible in accordance with FAA AMS T3.2.2.7 (Contractor Qualifications) prior to award of any contract. At a minimum, to be determined responsible, a prospective Offeror must:

1) Have adequate financial resources to perform the contract and the ability to obtain resources;

2) Be able to comply with the required or proposed delivery or performance schedule, taking into consideration all other business commitments;

3) Have a satisfactory record of integrity and business ethics;

4) Have a satisfactory performance record; and

5) Have the necessary organization, experience, accounting, and operational controls.

Offerors must submit the following information;

a) Sufficient information to demonstrate the financial capability to fund and perform a contract of this size and duration.

This includes:

• A Dun and Bradstreet Comprehensive Insight report;

• Proof of any existing Line(s) of Credit by a U.S. Banking Institution; and

• Certified Financial Statements that demonstrate the firm’s annual revenue for the last three (3) completed company fiscal years.

b) A description of all current or pending legal action(s) under Federal Government contracts within the past three (3) years in excess of $5M, claims, equitable adjustments, pending or ongoing cure notices, Terminations for Convenience, and/or Terminations for Default.

c) Identify if any member on your team has been placed on the Excluded Parties List System (EPLS) due to being debarred, suspended, proposed for debarment, or otherwise declared

L-14 ineligible from receiving Federal contracts, certain subcontracts, and certain Federal assistance and benefits within the last three (3) years. Describe the circumstances surrounding the company/individual being placed on the list.

L.11.2 Volume II – Management

L.11.2.1 Volume II, Section 1 - Executive Summary

Offerors must submit an Executive Summary that provides an overview of the entire technical proposal, excluding price information. The Executive Summary should provide a concise narrative summary of the entire management and technical proposal to include significant risks and any key or unique features of their proposal. The information to be provided in the Offeror’s Executive Summary should trace to the management and technical requirements of this SIR. Any summary material presented in this section must not be considered as meeting the requirements for any provisions of other volumes of the proposal.

L.11.2.2 Volume II, Section 2 - Management Approach

L.11.2.2.1 Program Management

Offerors must describe their program management approach necessary to ensure a successful TSS Program. Offerors must describe how they intend to manage the efforts described in this SIR. The description must include at a minimum the strategy for management; methodologies, processes, and procedures for executing the proposed management approach; support resources required; and types and number of personnel. Offerors must describe their proposed organization to include any subcontractors, intended for the accomplishment of the requirements described in the TSS Specification and SOW. The roles and responsibilities for the prime contractor and any subcontractor personnel must be provided.

Offerors must describe how their organizational design will enable effective management of a nationwide TSS Program. Offerors must describe lines of communication within their company and lines of communication with the FAA. Offerors must describe the authority and access their Program Manager has within their company.

Offerors must describe the organization and processes for ensuring continuity of operations and provision of services, with specific emphasis on their approach for program management (PM), engineering and technical support, onsite operational and technical support at FAA facilities, configuration management (CM), Quality Management (QA), system maintenance, logistics support, and property management.

A Program Schedule to include key program milestones, timelines outlining the purchase and implementation of the TSS Tech Refresh hardware components, installation and checkout of new TSS system software to be provided as Government Furnished Equipment (GFE) on this contract, production of the TSS Systems, TSS Mobile Units, TSS Suitcases, and TSS Scenario Development Laptops (SDL), and delivery dates for the basic contract requirements must be provided in this section of the Offeror’s proposal.

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Offerors must describe the qualifications, expertise, and experience of each Key Personnel identified in this solicitation. Offerors must provide resumes for each of the Key Personnel positions as identified in this solicitation. Each resume must substantiate the Offeror’s capability to perform the work and cannot exceed 3 pages in length. Resumes must include the information below at a minimum. The Government has identified the prime contractor’s Program Manager and TSS Technical Lead for this contract as a “Key Personnel” in this SIR in accordance with Section H AMS clause 3.8.2-17, Key Personnel and Facilities (July 2019).

• Employee Name (including city and state of employee);

• Education – colleges and/or technical schools attended (with dates), degree(s)/certification(s) received, major field(s) of study, and approximate number of total class hours in non-degreed/non-certified areas of study;

• Experience – area(s) of work in which person is qualified, company and title of position, approximate starting and ending dates (month/year), specific experience on projects of similar size/scope/complexity/functionality, and specific experience related to the SOW requirements;

• Certification that the information contained in the resume is current and accurate (including the signature of the person and an accompanying signed letter of intent if not currently employed by the Offeror).

Offerors must describe their staffing plan for meeting all the requirements contained in this SIR. The staffing plan must discuss the Offeror’s staffing approach for Contract Line Item Numbers (CLINs) X001 through X018, including labor categories/mix, labor hours, and number of full-time employees (FTE) required for each separate CLIN. Offerors must describe how they will provide the appropriate personnel required for the TSS Program required under this SIR. This must include, at a minimum, specific details on recruiting, hiring processes and practices, and the schedule required to obtain the qualified personnel required to meet the TSS Program requirements defined in the TSS SOW.

L.11.2.2.2 Integrated Logistics Support

Offerors must describe their logistics support approach and processes necessary to ensure a successful TSS Program. Offerors must describe at a minimum their strategy for management;

methodologies, processes, and procedures for executing the proposed logistics support approach; and personnel. Offerors must describe their proposed organization, to include any subcontractors, intended for the accomplishment of the logistics support requirements described in the TSS Specification and SOW. The roles and responsibilities for the prime contractor and any subcontractor personnel must be provided.

Offerors must describe how their organizational structure and company processes will enable effective logistics support of a nationwide TSS Program and ensure each TSS system achieves an operational availability (Ao) of 95% at each TSS location. Offerors must describe lines of communication within their company and proposed lines of communication with the FAA. Offerors must describe the authority and access their Contractor personnel have within their company.

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At a minimum, the Offeror must address the following Integrated Logistics Support requirements for the TSS Program:

• Contractor Spares Management (SOW 3.2.5)

• Configuration Management – Hardware & Software (SOW 3.2.10, 3.2.11, and

3.2.12)

• Integrated Logistic Support / Maintenance (SOW 3.3)

• Training and Training Material Management (SOW 3.4)

• Help Desk Support (SOW 3.5.2.1)

• TSS Depot / Test Bed (SOW 3.5.2.9)

• TSS WIDE (SOW 3.5.2.10)

• Training System Support Center (TSSC) (SOW 3.6)

• On-Site Field Support (SOW 3.7)

A Program Schedule to include key logistics support milestones for the basic contract requirements must be provided in this section of the Offeror’s proposal.

Offerors must describe their staffing plan for meeting all the logistics support requirements contained in this SIR. Offerors must describe how they will provide the appropriate personnel required for the TSS Program required in this SIR.

L.11.2.3 Volume II, Section 3 - Transition Approach

Offerors must describe their transition approach and efforts necessary to ensure a successful TSS Program. Offerors must describe how their proposed transition methodology, timelines, staffing, and staff qualifications and training will ensure a timely, effective, and efficient transition of the TSS services from the existing FAA contract to the contract to be awarded under this SIR.

Offerors must describe how they will transition from the current TSS Program services to their proposed services. Offerors must describe the sequence of activities beginning with contract award that are necessary to accomplish a smooth transition to the requirements of this SIR. Offerors must also identify all significant cost, schedule, and performance risks associated with their transition plan and provide a high-level mitigation strategy for each risk.

Offerors must provide a schedule for all major transition activities beginning with contract award.

The schedule must address the TSS support and services specified in the TSS SOW. At a minimum, the schedule must include the information below.

• Offeror’s major activities required for the planning and execution of the contract, particularly for the Base Period of the contract

• Government’s activities required for a successful transition of the TSS Program under this SIR

• Milestones consistent with the proposed transition approach

• Interdependencies among activities listed in the schedule

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L.11.2.4 Volume II, Section 4 - Subcontracting Teaming Arrangements

If the Offeror intends to use one or more subcontractors for this solicitation, the proposal must provide information on the division of responsibility and authority between the firms within the Offerors proposal. The Offeror must clearly identify what tasks, services, and products each of the subcontractors will be responsible for in the Offerors proposal. Original Equipment Manufacturers (OEM) of Commercial-Off-The-Shelf (COTS) equipment are not considered subcontractors.

L.11.3 VOLUME III – TECHNICAL VOLUME

Offerors are instructed to provide information for each of the sections described below in the Technical Volume. Offerors must fully substantiate the approach and demonstrate an understanding of the requirements. Offerors must identify risks and benefits throughout their proposal responses.

They should identify areas of risk associated with the described approaches and plans and must propose mitigation strategies. Offerors are also instructed to identify possible quantifiable methods to improve efficiency or provide more effective services as they relate to requirements for the TSS Specification and SOW. Offerors are instructed to present all risks and benefits in a summary table.

Volume III must address the TSS Tech Refresh (Section 1), TSS System Performance (Section 2), TSS Maintenance Support (Section 3), TSS Technical Support (Section 4), and TSS Site Activation and Deployment (Section 5), as described below.

L.11.3.1 Volume III, Section 1 - TSS Tech Refresh

The Offeror must describe their approach to effectively and efficiently accomplish the implementation of the TSS Tech Refresh upgrade at each of the TSS locations including, but not limited to, the following tasks:

• Procurement of TSS Tech Refresh components

• Storage and shipping of the components

• Removal and packaging of the TSS components to be replaced

• Installation and checkout of the new TSS Tech Refresh components

• Modification of TSS training scenario databases and visual databases (VDBs) as required

• Shipping of the old components as directed by the Government

• Conduct of Operator and Maintenance training course for the new system configuration

L.11.3.2 Volume III, Section 2 - TSS System Performance

The Offeror must describe how their proposed deliverable products and services will ensure the TSS systems continue to meet the TSS system performance requirements, capabilities, and services required by this solicitation. If there are any performance deficiencies known by the Offeror, the Offeror must identify any capability or performance requirement of this solicitation that will not be accomplished by their proposed deliverable products and services and explain how each deficiency will be resolved and met. The Offeror must also identify any risks associated with their proposal and

L-18 provide a mitigation strategy for each identified risk. The Offeror must address how it will address the following TSS System Performance requirements at a minimum:

• Providing and maintaining all system performance and operation functions specified in the TSS specification and SOW.

• Maintaining and Operational Availability (Ao) of at least 95% for each TSS system at each TSS location.

• Achieving a Mean Time To Repair (MTTR) of no more than 72 hours for every TSS failure.

• Ensuring the TSS system design and operation is representative of the FAA Air Traffic Control Tower (ATCT) operational environment.

L.11.3.3 Volume III, Section 3 - TSS Maintenance Support

The Offeror's proposal must describe their plans for the total support of all products to be delivered under this solicitation and the existing TSS equipment deployed at FAA facilities. This includes logistics analysis and planning functions, technical data, a Training System Support Center (TSSC), and Contractor Logistics Support (CLS) as delineated below.

The logistics analysis and planning should include the methodology used in determining the range and depth of spares required and the planned disposition of those spares (site vs. warehouse).

The proposal must describe the Offeror's planned TSSC. This must include the numbers and types of personnel and the planned effort to:

• Develop and/or update as required visual databases, moving models, liveries, voice system and scenario development

• Documentation updates/page changes to manuals and training materials

• Maintaining and distributing site specific data files (visual database, voice files, airfield lighting, tower radar, etc.) and any as-built drawings

• Hardware configuration management

• Software configuration management

The proposal must describe the Offeror’s planned On-Site field support function. This includes the numbers and types of personnel and the planned effort to:

• Create and support executing training scenarios

• Respond to on-site malfunctions and other problems on an on-call basis

• Ensure uninterrupted support and no risk to service for operational TSS

The proposal must describe the Offeror’s plans for the total CLS of the proposed product deliverable and the GFE TSS equipment that it is hosted on. This section must include:

• Proposed Help Desk function

• Plans to meet the required repair times listed in the SIR

• Contractor spares management plan

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The proposal must describe the Offeror’s ability to provide specific training as requested by the Government. For pricing the Offeror should assume training will be provided at the Offeror’s location. However, the proposal must also describe their ability to conduct training at TSS locations.

The proposal must address the Offeror’s ability to provide training on the following topics:

• TSS operation

• Scenario generation

• Scenario execution

• Scenario troubleshooting

L.11.3.4 Volume III, Section 4 - TSS Technical Support

The Offeror must describe their Technical Support services to be provided for the TSS Program. At a minimum this proposal section must address the Offeror’s approach to developing, modifying, and maintaining the following TSS Site Specific Data Files:

• Visual Data Base(s) – 3D graphical image of the airport and its surroundings

• Visual models – graphical image of aircraft, vehicles, physical obstructions, etc.

• Liveries – paint scheme of a model, e.g., Jet Blue logo, emergency vehicles, etc.

• Voice Recognition file(s) (specified in Section 3.1.6 of the TSS Specification)

• Airport lighting control panels(s) (software design of the VDB – scenario lighting is controlled from the instructor’s console)

• Scenario Databases

The Offeror should also describe their approach for addressing the following TSS efforts required under this solicitation:

• Service Requests (SR)

• Deficiency Reports (DR)

• Feature Requests (FR)

L.11.3.5 Volume III, Section 5 - TSS Site Activation and Deployment

The Offeror’s proposal must address their plan for the shipment, installation, integration/test, deployment, and site activation/acceptance of the proposed deliverable product at each TSS facility to include procedures and schedules for visual database updates, requesting airport and tower access, and the operator’s and scenario developer’s training. The Government expects that there will be a need to purchase and install additional TSS systems/equipment or additional satellite locations for new TSS sites. The Contractor’s plan must also address how the Offeror will perform the requirement for site surveys to gather information on new FAA facilities, power distribution requirements, data gathering (visual database, voice files, airfield lighting, tower radar, etc.), and should include plans for scheduling and requesting airport/tower access.

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L.11.4 VOLUME IV – PAST TECHNICAL PERFORMANCE

This section consists of information on the Offeror's past performance and experience. Within Volume IV, Offerors must address their past performance and experience to include their compliance with the Government’s minimum requirements as specified within this section.

L.11.4.1 Volume IV, Section 1 - Relevant Experience and Relevant Past Performance

The Offeror must demonstrate relevant experience and past performance or affirmatively state that it possesses no relevant experience and past performance. Relevant experience and relevant past performance is experience and performance under current contracts or contracts within the past five years. The contracts cited must be similar or have a scope that is directly related in terms of size, scope, and complexity to that described in this solicitation and as defined herein. Projects of a shorter duration, or recently awarded, may be considered as slightly less relevant and/or presenting a higher performance risk given the shorter period of performance. The Government will also consider the quality of the Offeror’s past performance, as reflected in completed Attachment L.2, Past Performance Questionnaire.

The Offeror must complete and submit two (2) Experience Forms, Attachment L.1, for the prime contractor that provide information on the projects/contracts that the Offeror believes are relevant to this solicitation. Where subcontracting arrangements are proposed, an additional maximum of two

(2) projects for each subcontractor may be submitted. Regardless of the number of subcontractors proposed by the Offeror, the total number of subcontractor experience forms submitted must not exceed six (6) total.

Concurrent with the Experience Form, the Offeror is to provide to each of the customers referenced in these forms, a corresponding Past Performance Questionnaire, Attachment L.2, to be completed by that customer and returned to the Government at the address, time and date provided in Section L.9.2. Information provided in the response to this factor will assist the Government in determining the degree of risk associated with award of this contract to the Offeror in question, based upon that Offeror’s past and present performance on other relevant projects. It is the Offeror’s responsibility to follow-up with their customers to ensure that the completed questionnaires are provided to the Government by the deadline provided in Section L.9.2.

If the Government needs additional information to assess the Past Performance rating, the Government reserves the right to obtain information from sources other than those identified by the Offeror. An evaluation of relevance will be done for no more than two (2) projects submitted by the Offeror for itself and for no more than six (6) projects submitted for all subcontractors. The Offeror is thereby cautioned to submit only its two (2) most relevant efforts and is cautioned to submit only the six (6) most relevant efforts of subcontractors. If the Offeror or its subcontractors submit more than two (2) projects each for consideration, only two (2) per entity will be reviewed. The two (2) reviewed for each entity will be the first two (2) as displayed within the proposal from front to back.

Where an Offeror provides projects performed by its managers, key personnel, subcontractors, or other partners for consideration, the Government will evaluate the past performance of its proposed managers, key personnel, subcontractors, or other partners separately and consider its findings about

L-21 them, in conjunction with information provided as required above in this Section, when determining the risk associated with the proposal and assigning the appropriate rating to the proposal. The Government will determine whether the past performance of a contractor’s managers, key personnel, subcontractors, or other partners offsets the risk of doing business with a prime contractor that has no or limited experience and past performance of its own.

L.11.5 VOLUME V – PRICE PROPOSAL

L.11.5.1 General

Offerors are instructed to provide information for each of the sections described below in the Price Volume. Proposals must be submitted in electronic files. Proposals must be formatted using Microsoft (MS) Office 2019 or a newer version. All files must be searchable. MS Excel formulas must not be removed.

The Price Volume must be submitted separately from all other Volumes. Pricing data must not be included with any other Volume and, if included within other volumes, it will be discarded and excluded from the evaluation.

Offerors must include information to substantiate that all requirements of this SIR are fully addressed. Failure to comply with these instructions may result in rejection of the proposal.

The TSS SIR requires the submission…