Request_for_Proposal_693JJ318R000024.pdf

693JJ318R000024

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11/26 8

Ms. Naheed Nasrin Naheed.Nasrin

See Section L

10/22/2018 HIF180094PR

SECTION B - Supplies or Services/Prices

B.1 ID/IQ MINIMUM AND MAXIMUM CONTRACT AMOUNTS

This is a multiple award Indefinite-Delivery/Indefinite-Quantity (IDIQ) type contract with a sixty (60) month ordering period.

During the term of the contract, the Government shall place orders totaling a minimum of

$25,000. The maximum amount of all Task Orders (TOs) issued against all contracts awarded as a result of this acquisition shall not exceed a ceiling of $19,000,000.

The TOs placed under the contract will be Firm-Fixed Price (FFP) and/or Cost Plus Fixed Fee

(CPFF) based on a determination by the Contracting Officer (CO) at the TO level.

B.2 SCHEDULE OF RATES

Labor skill sets and rate ceilings governing this contract shall conform to the descriptions found in Exhibit No. J.1 and apply for each of the described categories for each of the contract years.

The maximum amount of the contract listed in Section B.1 includes travel and materials. Travel and materials will be reimbursed at cost. Inclusion of indirect burden amounts or fee on material costs, including travel expenses, is not allowable.

(End of Section B)

SECTION C - Description/Specifications

BACKGROUND

The mission of the Federal Highway Administration’s (FHWA) Office of Infrastructure

(HIF) is to provide leadership, technical expertise, and program assistance in highway;

pavement; materials; bridges, tunnels, and other structures; asset management and related engineering activities; and transportation performance management. The effective execution of this mission requires an integrated program development process. This is accomplished through the programs and initiatives of HIF, and/or of its partners, customers, and others (including other FHWA offices and Federal agencies, State and local government agencies, various public and private organizations and industries, the public, and when appropriate, other countries).

The HIF is composed of the following four program areas:

Asset Management, Pavements, and Construction: Administers engineering policies, develops standards and procedures, provides technical assistance, and leads innovative technology for materials. Provides technical assistance for the design, preservation and rehabilitation of highway pavements, the construction of highway pavements and bridges, and the management of pavements and other transportation assets. Provides leadership and expertise in managing highway infrastructure assets utilizing progressive policies and practices that facilitate transportation investment decisions.

Bridges and other Structures: Provides technical and program expertise for major and unusual bridges, tunnels, and hydraulic/geotechnical structures as well as guidance for bridge management including inspection, preservation, replacement, rehabilitation, and promotes innovation through technology delivery.

Program Administration: Administers and provides program assistance in special areas of the Federal-aid highway program such as eligibility information, geometric design, consultant services, utilities, value engineering, risk-based stewardship and oversight, major projects, contract administration and innovative contracting.

Transportation Performance Management: Provides leadership, guidance, coordination, and development on the comprehensive aspects for performance management of the

Federal-aid highway program to ensure consistency in philosophy and sustained implementation of performance elements across highway and other modal program areas.

The work described herein provides a flexible approach that supports and prepares the

HIF in meeting the needs and delivery of their current and future mission and priorities.

The work required under this contract includes brief descriptions of the broad general areas of projected types of services that may be required during the period of performance.

The overall scope of the contract shall involve providing technical, engineering, publications, marketing, and professional support services, as needed, in a variety of transportation topics to support the HIF program. Potential activities include, but are not limited to, policy/regulatory support and analysis, analysis of program delivery approaches, program evaluations, feasibility studies, white papers, development of technical manuals and reports, guidance, standards, analytical tools including data visualizations applications and trade-off analysis, focus group meetings, meeting support, course development and delivery, workshops/seminars, case studies, handbooks, marketing and communication strategies/activities such as videos, technical briefs, articles, brochures and outreach to industry. The Contractor shall analyze technical, as well as programmatic and administrative issues and provide recommendations, and a broad range of support functions as required by HIF.

C.2 OBJECTIVE

The objective of this contract is to support the mission and related activities of the HIF, its partners, and customers.

C.3 DETAILED REQUIREMENT

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items to perform all technical, engineering, and professional, non- personal services necessary to provide technical and general activities in support of the HIF Programs.

Specific work to be performed will be set forth under individual TOs in one or more of the following areas. When a TO is awarded, the Contractor shall perform in accordance with the requirements of the work statement. TO requirements will be in the following areas:

TASK AREA A – TECHNICAL, ENGINEERING, AND PROFESSIONAL SUPPORT AND

ASSISTANCE

General activities under this task area include:

1. Research, Development, Technical, Subject Matter Experts, and Engineering Support and

Recommendations: Provide research, development, technical, subject matter experts, and engineering support, recommendations and reporting on a variety of topics in support of the

HIF mission. The technical subject area of this task is highways, pavements, materials, bridges, tunnels, hydraulic/geotechnical structures, and other structures. To provide better support of our research and development efforts in the Office of Infrastructure, our office needs the support of subject matter experts in these areas. The topic area of this task may range from materials selection and use, design, production, construction, inspection, testing, statistical analysis, acceptance, quality assurance, performance, preservation, maintenance, and asset management and transportation performance management. The research, development and infrastructure engineering may be over-arching, or site and/or situation-specific, and include studies that involve engineering performance, operational and institutional issues and studies that may require providing recommendations and development regarding needs, actions and strategies. Research, testing, statistical analysis, engineering, and/or development may be required for new and innovative technologies such as innovative

C.1 CONTRACT SCOPE

construction management, design, inspection, and the selection and use of innovative materials in construction projects.

2. Policy/Regulatory Analysis: Provide analyses of costs, benefits, impacts, etc. of various programmatic and/or project initiatives in support of regulatory and policy-making efforts. This may include conducting research to gather information, identify impacts, and make recommendations. The analysis could also be associated with highway infrastructure and operational aspects of infrastructure, questions raised by

Congress as part of the Department of Transportation’s annual budget appropriation hearings, implementation of legislative requirements and other activities related to the strategic planning process conducted within FHWA.

3. Reports and Case Studies: Prepare status reports on the state-of-practice and state-of-art for selected topics. The reports shall synthesize the current experiences and developments in the deployment of technologies by other countries, the private sector, and State and local governments, including technical, financial, and institutional aspects. Based on the current practices, prepare case studies that describe and analyze specific exemplary measures that may be deployed by other countries, the private sector, and State and local governments.

4. Analysis of Program Delivery Approaches: Generate program delivery recommendations for carrying out the mandates of legislation, other program directives, and priorities that support the HIF mission. This effort includes analysis of customer and partner needs and priorities, policy issues, organizational capacity both within the HIF and external organizations, financial considerations, and delivery mechanisms.

5. Perform Assessment and Reporting: Conduct assessment activities that will support the implementation of performance management principles such as applied research and analyses using transportation performance related data and information to evaluate highway system performance. This may include using the concepts of system engineering analysis, prediction analysis, data mining techniques, cross-asset optimization, and system performance quotient/model. Based on the assessment, extract performance data and develop reports.

Development and implementation of risk-based asset management plans, undertaking asset management risk, life-cycle planning, and financial planning analysis.

6. Specialized Construction Support: Equipment Demonstrations and Loans: The

Contractor shall provide support services in the area of equipment demonstration and equipment loans or and any other ancillary equipment that is needed in support of the designated equipment to be showcased.

The Contractor shall provide technical assistance to State, local government as well as other Federal agencies. Technical assistance may take the form of:

(1) Providing literature research based on requests for information within the scope of the technology;

(2) Providing hands-on demonstration and training of equipment.

The Contractor must provide to the Contracting Officer’s Representative (COR) at the end of each loan or demonstration a written report detailing the experience and future needs and recommendations.

TASK AREA B – PROFESSIONAL CAPACITY BUILDING, DEVELOPMENT

AND TRAINING SUPPORT

The Contractor shall develop, coordinate, and provide professional capacity building consistent with the HIF mission, for its partners, stakeholders, and customers. This work shall be primarily geared towards advancing the state of knowledge among current and future transportation professionals. Resources and products may need to be refined or re-developed to adapt to different audience types and capabilities, delivery methods, or to update materials based on new information. The Contractor shall work with the HIF and a variety of its partners and customers to develop, update, and deliver workshops, instructor-led training (ILT), web-based training (WBT) or other innovative delivery methods to meet identified educational needs.

The Contractor shall provide support for development and delivery of training to support HIF program areas. Support might include the following tasks: (1) develop and deliver learning opportunities incorporating the Analysis, Design, Development, Implementation and

Evaluation (ADDIE) model and adult learning principles, (2) create the high level design plans and detailed design plans for curriculum, (3) share expertise on evaluations and knowledge checks, (4) incorporate International Association for Continuing Education and

Training (IACET) compliant approaches to training development so that CEUs can be offered, (5) work with the DOT Learns system, Adobe Presenter, Captivate, SharePoint and other technologies to facilitate timely development and deployment of learning opportunities,

(6) establish templates and design standards, (7) translate input of subject matter experts and training development panels into the written word in support of the design plans created by the instructional systems designer to achieve desired learning outcomes; (8) review and edit final training materials, and (9) establish editorial style guides (for language consistency, etc.).

TASK AREA C – INDUSTRY/PUBLIC OUTREACH AND FEEDBACK

The Contractor shall assist the HIF, and its partners and customers as required, in reaching out to the transportation industry, and public, by providing effective and coordinated outreach, marketing, education, and feedback services. To accomplish this, the Contractor shall work with the HIF and a variety of its partners and customers, such as FHWA offices, and other FHWA partners and customers where appropriate.

General activities under this task area include:

1. Enhancing Outreach to Practitioners: Assist the HIF and its partners to expand the types and number of relevant customers and partners that can assist in supporting and accomplishing the HIF mission. Also assist in maintaining existing partners and customers.

Partners and customers include FHWA Division Offices, State Departments of

Transportation (DOTs), counties, cities, townships, academia, and private sector companies.

The Contractor shall develop outreach and involvement approaches and materials customized for these types of audiences.

2. Marketing and Communications Strategy: Develop, plan, and implement integrated marketing strategies, products, and communications, including online print, social media, and multimedia channels. Develop strategic internal and external communication plans.

An extensive body of material such as technical information, meeting and conference announcements, calendars of important events, listing of key contact persons, software programs, and data files must be made accessible, available, and maintained constantly through the Internet.

3. Market Research: Develop and implement plans to investigate utilization, effectiveness and marketing of existing and innovative infrastructure design, operations, and management tools, systems, applications and implementations in support of the HIF.

4. Provide Meeting Support: Provide management, logistical, and technical support to the

HIF and its partners and customers, in developing, organizing, preparing, facilitating, and delivering, a range of meetings, task groups, seminars, workshops, and focus groups to help facilitate, promote, and meet HIF mission and priorities. Preparing appropriate background materials and proceedings for all sessions, and arranging, organizing, and providing travel support and logistics for participants shall be accomplished as part of this effort. Meetings and seminars on engineering and technical aspects, skills development, and operations and maintenance needs for innovative technologies may also be developed as part of this work.

The audiences for these activities may be Federal, State, and local transportation professionals and decision-makers, academia, the private sector, road users, and citizens.

STAFFING

At a minimum, the Contractor shall provide the following staff with the stated qualifications:

Key Personnel

Project Manager

The Project Manager (PM) provides routine direction and general oversight and supervision to the Contractor's staff. This individual shall have considerable experience managing large complex projects involving coordination of multiple teams and/or transportation agencies.

This individual shall possess administrative and supervisory skills and be in a position in the

Contractor's organization to quickly and effectively direct required resources to achieve results and/or make corrections in the Contractor procedures and processes to conform to the requirements outlined in the statement of work. The PM shall be responsible for monitoring and submitting the contract deliverables on time and with high quality that meet the contract requirements.

The Program Manager shall have, as a minimum, a Bachelor's degree and two years of experience in managing editorial/publication programs, including a professional level technical publishing and distribution process. Experience in editorial/publication program reporting on highway technology is desirable. Four additional years of relevant experience may be substituted for the Bachelor's degree.

Other Required Personnel

Senior Engineer

The Senior Engineer will be responsible for providing the direction of all technical all work conducted under each task order. The Senior Engineer must provide guidance to the Junior

Engineer on the overall technical direction of the project(s). The Senior Engineer shall also:

• Preparing work plans;

• Supervise other leading task order activities personnel;

• Provide guidance in construction related activities such as, but not limited to pavements, flexible (AC), rigid (PCC), composite (AC/PCC), surface treatments, system preservation related activities;

• Possess strong knowledge of construction and pavement materials;

• Be knowledgeable in pavement design; and

• Pavement management systems and practices.

The Senior Engineer must have earned a Bachelor’s, Master’s or Doctorate degree in a discipline directly related to the task to be performed and be a licensed professional engineer.

The Senior Engineer must have at least 10 years of experience related to the task requirements to be performed.

Junior Engineer

The Junior Engineer will perform work as outlined by the Senior Engineer and under the supervision of the Senior Engineer. The Junior Engineer shall assist in the performance of the activities outlined in the statement of work.

The Junior Engineer must have earned at least a Bachelor’s degree in a discipline directly related to the task to be performed, maybe an Engineer in Training (EIT). The Junior Engineer must have at least five years of experience related to the task requirements to be performed.

Graphics Designer

The Graphics Designer shall be skilled in graphics creation, layout, and other activities related to the needs described under the delineation of tasks and must have demonstrated successful knowledge in recognized and current designs in professional level technical publications. Attention to detail is an important element in this position.

The Graphics Designer shall have, as a minimum, two years of college and two years of experience as a graphics/publication layout specialist on electronic production equipment. Two additional years of experience as a graphics/publication layout specialist may be substituted for the two years of college.

Meeting Facilitator

The Meeting Facilitator shall be responsible for making travel and hotel arrangements or researching sites and availability for events and meetings. It would be beneficial for this person to have knowledge of Federal Travel Regulations.

The Meeting Facilitator shall have at least a Bachelor’s degree in travel/tourism management, business, or communications and three years of a variety of meeting planning experience. He/she must have demonstrated knowledge of the laws regarding the Americans with Disabilities Act

(ADA). Four additional years of relevant experience may be substituted for the Bachelor's degree. He/she shall be experienced in program development, site selection, negotiation, travel arrangements, reservations and registration, audio-visual equipment, public relations, program evaluation, and other aspects of planning a successful meeting. Individuals who are classified as a Certified Meeting Professional, Certified Meeting Manager, or those who possess other similar certifications are desirable.

Administrative Assistant

The administrative assistant shall perform a variety of administrative and clerical duties necessary to run and maintain the progress of work from the different task orders flowing as quickly and efficiently as possible. The administrative assistant shall serve as information and communication managers and shall plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, be able to type, conduct research, and disseminate information by using the telephone, mail services, Web sites, and e-mail. The

Administrative Assistant shall have extensive knowledge of computer software applications, such as desktop publishing, project management, spreadsheets, and database management.

The Administrative Assistant must have a minimum of a high school diploma and must have at least one-year experience in a professional office environment. In addition, excellent communication skills, both oral and written are required.

Instructional Systems Designer (ISD)

The ISD shall be skilled in the development of adult distance learning strategies including but not limited to:

• Collaborating the development of online training and implementation strategies.

• Strong consultation skills on design and development of course materials.

• Providing quality assurance and peer reviews on design plans and instructional materials.

• Assisting in the design and creation of marketing materials to support online training initiatives, such as course announcements and promotional flyers.

• Assisting in directing graphic designer(s) in the design of visual concepts.

• Creating professional-level presentation materials.

• Regularly participating in meetings requiring close interactions with various project stakeholders, including Subject Matter Experts (SMEs) and end-users.

• Maintaining regular written and verbal communications on the status of specified training initiatives.

• Self-directing the work-load and tracking all work and schedules to ensure that all work is completed within scheduling and budgeting parameters.

• Producing quality results in a fast-paced and dynamic work environment.

The ISD must have a degree that included or was supplemented by at least 24 semester hours related to the work to be conducted under the statement of work. The course work must have included study in at least four of the following five areas:

1. Learning theory, psychology of learning, educational psychology: of learning theories as they relate to the systematic design, development, and validation of instructional material.

2. Instructional design practices: Study of the principles and techniques used in designing training programs, developing design strategy and models, and applying design methods to the improvement of instructional effectiveness.

3. Educational evaluation: Study of the techniques for evaluating the effectiveness of instructional/educational programs, including developing written and performance tests and survey instruments, and determining reliability and validity of evaluation instruments.

4. Instructional product development: Study of the techniques appropriate for developing training materials, including identifying learner characteristics, specifying objectives, applying training strategy, validating training materials, and evaluating training.

5. Computers in education and training: Study of the application of computers in education and training, including selecting appropriate computer software.

Technical Writer and Editor

The Technical Writer and editor shall be responsible for researching, writing, and editing technical articles, papers, reports, flyers, and other material of various lengths for a professional level technical publication.

The Technical Writer and editor shall have, as a minimum, a Bachelor's degree and 2 years of experience in editing technical material, including experience in researching and writing publications on highway technology in either of the technical areas specified in the statement of work. Four additional years of editing experience may be substituted for the Bachelor's degree.

Note:

The staff assigned to this effort may include a pool of writer-editors, but only one technical writer/editor may work on any single manuscript to avoid differences in editorial style within a document.

Senior Technician

The Senior Technician shall be responsible for developing design automation plan for complex projects. This individual shall be an expert in providing or directing others to provide CAD file translation support and production.

The Senior Technician shall have, as a minimum, four years of experience. This individual shall have a Bachelor’s or Master’s degree or equivalent five years of experience.

Senior Administrative Support

The Senior Administrative Support shall be responsible for the preparation and maintenance of reports, bills or reconciliation of project cost and schedule activities. This individual must be able to coordinate travel and hotel arrangements for meetings and be able to research sites and availability for events and meetings.

The Senior Administrative Support shall have, as a minimum, 10 years of professional experience. This individual shall have an Associate’s Degree or equivalent and five years of related experience.

C.4 CONTRACT LEVEL DELIVERABLES

Quarterly Progress Reports (QPR)

The Contractor shall submit progress reports on a quarterly basis. The progress report shall be emailed to the CO and COR by the 15th of the month following the quarter being reported. Each report must be technically brief and shall contain concise statements covering the activities during the reporting period including the following for each TO, as a minimum:

a. A clear and complete account of the work performed on each task order, including a progress summary of the key deliverables.

b. An outline of the work to be accomplished during the next report period.

c. A description of any problem encountered or anticipated that will affect the completion of any individual task order or technical directive within the time and fiscal constraints set forth, together with recommended solutions to such problems; or, a statement that no problems were encountered.

d. A tabulation of the planned, actual and cumulative person-hours expended by

Contractor personnel and by task order. Summary of the current and cumulative

ODC and travel expenses. For FFP task orders, only the cumulative amount needs to be provided.

e. A chart showing current and cumulative expenditures by task order versus planned expenditures.

C.5 TASK ORDER LEVEL DELIVERABLES

All TOs under this IDIQ shall be performed in accordance with the work schedule and deliverable schedule as delineated under each TO.

Specific requirements for technical documentation and deliverables will be established under each individual TO. The following general requirements are applicable to all TOs:

• Written documentation shall be well organized, and well written in clear, concise language that is readily understood by the intended audience. In most instances, the intended audience will be highway agencies, contractors, technicians, and engineers. In some instances, the contractor shall be called upon to prepare written materials presenting technical information in terms understandable to non-engineers.

• The final versions of reports and other written deliverables shall be submitted in an electronic form compatible with FWHA-standard software at the time of submission. As of January 2015, the FHWA standard is Microsoft Office 2016.

• Both the source code and executable versions of any and all applications developed or modified for use under the contract shall be delivered to the FHWA upon completion of the TO under which it was developed. Applications shall be developed using current- generation programming languages and software development tools. Specific programming languages and software development tools may be provided in individual task order proposal requests.

• The type of products/deliverables submitted under this contract may consist of, but are not limited to the following: white papers, report, tools, workshops/seminars, case studies, handbooks, instructor guides, guidance documents, videos, one page flyers, brief, articles, brochures, presentations, website development and others as appropriate to ensure technical support in the program areas described above.

C.6 ANNUAL REPORT

The Contractor shall furnish 1 electronic copy (in Microsoft Office 2010 or equivalent) of a letter-type annual report to the CO and to the COR on or before 30 calendar days before the end of each contract year. The annual report shall contain the following:

(a) A brief narrative commenting on performance during the reporting period for each of the following areas:

(1) Quality of Product/Service

(2) Schedule

(3) Cost Control

(4) Business Relations

(5) Management of Key Personnel

(6) Utilization of Small Businesses

(7) Other

The annual report will be used by the COR as part of the annual performance review.

C.7 KICKOFF MEETING

Within 45 days following contract award, the Contractor shall facilitate a kickoff meeting, with its representatives, ensuring all parties have a common understanding of the contract tasks and requirements. The meeting will be conducted via conference call using web type application for sharing of documents. The Contractor shall bring, at a minimum, its key personnel to this meeting.

(End of Section C)

SECTION D - Packaging and Marking

D.1 PACKAGING

Preservation, packing, and packaging of items for shipment shall be in accordance with best commercial practices and adequate for acceptance by common carrier for safe transportation at the most economical rates.

The contractor shall clearly mark each shipment with the company name, the contract number, task order number (if applicable), and as appropriate the item identification, quantity of items, and notice of partial or final delivery.

D.2 MARKINGS

Unless, otherwise stated in section F, all deliverables submitted to the CO and the designated

COR shall be accompanied by a packing list or other suitable shipping document that shall clearly indicate the following:

(a) Contract number;

(b) Task order number;

(c) Name and address of the consignor;

(d) Name and address of the consignee;

(e) Government bill of lading number covering the shipment (if any); and

(f) Description of the item/material shipped, including Deliverable Item Number (If applicable), Report Requirement, or Project Title under which the item is being delivered.

Specific marking objectives may be addressed in individual TOs.

The offeror shall take all necessary precautions to ensure that all sensitive data developed under this contract are delivered to the Government in a secure manner.

D.3 METHOD OF DELIVERY

Electronic copies shall be delivered using Microsoft (MS) Office 2016 suite of tools (for example, MS WORD, MS EXCEL, MS POWERPOINT, MS PROJECT, or MS ACCESS format) and Adobe PDF, unless otherwise specified by the COR. Electronic submission shall be made via email, unless otherwise agreed to by the COR.

(End of Section D)

SECTION E - Inspection and Acceptance

E.1 52.246-4 INSPECTION OF SERVICES - FIXED-PRICE. (AUG 1996)

E.2 52.246-5 INSPECTION OF SERVICES – COST REIMBURSEMENT (APR 1984)

E.3 ACCEPTANCE

All work hereunder shall be subject to review by the Government. The COR or Task Order

Contracting Officer’s Representative (TOCOR) as specified in each notification letter at the contract and task order level, is responsible for inspection and acceptance of all incoming shipments, documents, and services. The COR or TOCOR will provide written acceptance of deliverables.

E.4 GOVERNMENT ACCEPTANCE PERIOD

Unless specifically stated otherwise in an individual task order, the COR will have 14 calendar days to review draft deliverables and make comments. The Contractor shall have 10 calendar days to make corrections and return the corrected deliverable to the government. Upon receipt of the final deliverables, the COR will have 14 calendar days for final review prior to acceptance or providing documented reasons for non-acceptance.

The COR shall have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal.

In the event of rejection of any deliverable, the Contractor shall be notified in writing by the COR of the specific reasons why the deliverable is being rejected. Unless otherwise directed by the

COR, the Contractor shall have 14 calendar days to correct the rejected deliverable and return it per delivery instructions.

(End of Section E)

SECTION F - Deliveries or Performance

F.1 52.242-15 STOP-WORK ORDER. (AUG 1989)

F.2 52.242-17 GOVERNMENT DELAY OF WORK. (APR 1984)

F.3 52.247-34 F.O.B. DESTINATION. (NOV 1991)

F.4 PERIOD OF PERFORMANCE (IDIQ)

The period of performance of this Indefinite Delivery/Indefinite Quantity Contract (for the purpose of placing orders) is 60 months from the date of award.

F.5 PLACE OF DELIVERY

All deliverables shall be delivered, under transmittal letter, to the assigned COR at the following address:

To be completed at time of award

The annual and quarterly progress reports shall be delivered to the COR and Contract Specialist

(CS) at the following address:

Fill-in Name and Title at Award

Fill-in E-mail Address at Award

F.6 PLACE OF PERFORMANCE

The work to be performed under this task order shall be performed at the Contractor’s facilities or onsite. The Contractor may be required to perform in other locations as specified in individual TOs.

F.7 DELIVERABLE/DELIVERY SUMMARY

Deliverable

Print Ready

Frequency

Compliant (Y/N)

# of Copies Medium/Form at

Submit To

Progress Reports

No Quarterly No One original, on or before the 15th day of the month following the reporting period

MS Word COR & CS

Annual Report No Annually No On or before 30 calendar days before the end of each contract year

MS Word COR & CS

Draft and Final Products

As designated in individual Task Orders

As designated in individual Task Orders

As designated by individual Task Order

As designated in individual Task Orders

As designated in individual Task Orders

As designated by individual Task Orders

For TOs issued under this contract, specific deliverables and due dates will be specified in the TO documents.

(End of Section F)

SECTION G - Contract Administration Data

G.1 PAYMENT- (IDIQ)

FFP:

For each FFP TO, the Government shall pay the contractor for the prices delineated in each TO.

Payment shall be made upon review and written acceptance of the FFP deliverable(s) by the

Government.

CPFF:

The Contractor may be reimbursed for direct and indirect costs incurred in the performance hereof as are allowable under the provisions of Part 31 of the Federal Acquisition Regulation in accordance with the terms of approved task orders, subject to the Limitation of Funds Clause.

For CPFF TOs, the Contractor may request monthly interim payments for costs incurred during the performance of each specific TO. See the “Invoices” section for submittal instructions. A statement of costs incurred by the Contractor in the performance of Cost-Plus-Fixed-Fee task orders issued under this contract and claimed to constitute allowable costs shall support each monthly interim payment request. Any payments hereunder will be made upon determination by the CO that the requirements of the contract are being met.

a. In accordance with clause 52.232-25, "Prompt Payment," monthly interim payments will be made by the 30th day following receipt of a proper request for payment by the designated billing office, unless audit or other review is considered necessary to ensure compliance with the terms and conditions of the contract. All interim payments hereunder will be made upon further determination by the CO that the Contractor is making adequate progress toward successful contract completion.

b. Final invoice payment shall be made upon the CO's determination that all contract requirements have been completed, and the contract is ready to be closed out.

The payment due date for the final invoice shall be established in accordance with the FAR clause 52.216-7.

PAYMENT OF FIXED FEE (applies to CPFF TOs only) - The actual amount of fixed fee payable under this IDIQ contract will be established through the issuance of CPFF TOs under the contract. In accordance with 52.216-8 “Fixed Fee”, payment of the fixed fee shall be made as specified in the Schedule; provided that after payment of 85% of the fixed fee, the CO may withhold further payment of fee until a reserve is set aside in an amount the CO considers necessary to protect the Government’s interest.

G.2 BILLING RATES

In accordance with Exhibit J.1, the direct labor rates and the provisional indirect rates to include:

Overhead (OH), General & Administrative (G&A), and fixed fee negotiated under this contract shall remain in effect until revised rates have been approved in writing by the CO. The

Contractor shall request new provisional billing rates in writing. Such requests shall delineate the current and proposed rates to be used, along with the effective rate of escalation.

G.3 TRAVEL AND PER DIEM

Travel (other than local) may be expected to occur throughout the duration of the contract. The

COR will issue the written request for travel if required (excluding local travel).

The Contractor shall invoice in accordance with FAR 31.205-46, Travel Costs, and Federal

Travel Regulations, and must submit documentation of all travel costs.

Travel requirements under this contract shall be met using the most economical form of transportation available. All travel shall be scheduled sufficiently in advance to take advantage of offered discount rates, unless authorized by the Contracting Officer.

The following web site provides information on current Per Diem rates:

http://www.gsa.gov/portal/category/100120

G.4 COST ACCOUNTING SYSTEM

As required by the FAR, the Contractor shall have an adequate cost accounting system for accounting of costs under cost reimbursement contracts. If the Government finds the

Contractor’s accounting system to be inadequate, the Contractor shall have 60 days from written notification from the CO in which to address the identified accounting system deficiencies, or a time period otherwise agreed upon by the CO in writing. Failure to adequately address, or make progress towards addressing, such deficiencies may result in contract termination.

NOTE: The Contractor shall not be eligible for payment of invoices until such time as the

Contractor’s accounting system is deemed by the CO to be adequate for accounting of costs under cost reimbursable contracts.

G.5 SUBCONTRACTS – ADVANCE NOTIFICATION AND CONSENT

Under this contract, the requirement of FAR 44.2, Consent to Subcontracts, has been fulfilled for the following subcontracts:

(Approved Subcontractor Name to be Filled in at Award)

Any future change or revision to the Statement of Work or other applicable aspects of this contract shall include the subcontract(s) only to the extent that performance of the subcontract(s) is directly affected by the change or revision.

http://www.gsa.gov/portal/category/100120

G.6 INVOICES

Submit all invoices and supporting documents to one of the following invoice addresses, as appropriate:

All invoices and required supporting documents shall be sent via e-mail to the following e-mail address: 9-AMC-AMZ-FHWA-Invoices@faa.gov.

(a) Include the invoice as an attached PDF document

(b) Include in the e-mail subject line the following:

(1) Invoice No.

(2) Contract Number

(3) Name of your Company/Organization

(4) Attention: Contract Specialist

Example: Invoice No. 35 – 693JJ318DXXXXXX – Contractor Name – Attention: Contract

Specialist

If the invoice and supporting documents exceed 8 MB as an e-mail attachment, the Contractor must select one of the other submission options presented below:

Invoices submitted via an overnight service must use the following physical address:

MMAC

FHWA/AMZ-150

6500 S. MacArthur Blvd

Oklahoma City, OK 73169

Attention: Contract Specialist

Express Delivery Point of Contact: Ryan Wisniewski, 405-954-8252

Invoices may be submitted via regular U.S. Postal Service to the following address:

Federal Highway Administration

Markview Processing

P.O. Box 268865

Oklahoma City OK 73126-8865

Attention: Ryan Wisniewski, 405-954-8252

An invoice submitted to an address other than those identified will be returned to the vendor as non-conforming.

G.7 FINAL INVOICES

Final invoices are not to be submitted until the Contractor obtains the authorization to do so by the CO.

NOTE: The final invoice is not subject to interest payment under the Prompt Payment Act.

The CO will process the final invoice as a routine part of the closeout process. When requested, the Contractor shall submit the final invoice in accordance with the Invoice section of this contract.

mailto:9-AMC-AMZ-FHWA-Invoices@faa.gov

G.8 TECHNICAL DIRECTION

Performance of the work under this contract is subject to the Technical Direction of the

COR. The term “Technical Direction” is defined to include, without limitation, the following:

(a) Direction to the Contractor which redirects the efforts, shifts work emphasis between work areas, requires pursuit of certain lines of inquiry, fills in details or otherwise serves to accomplish the statement of work;

(b) Provision of information to the Contractor that assists in the interpretation of drawings, specifications or technical portions of the work description; and,

(c) Review and approval/rejection of technical reports, drawings, specifications and technical information to be delivered by the Contractor.

All Technical Direction must be within the general scope of work stated in the contract.

The COR does not have the authority to and may not issue any Technical Direction that:

(i) constitutes an assignment of additional work outside the general scope of the base contract;

(ii) constitutes a change as defines in the base contract clause entitled “Changes”;

(iii) in any manner causes an increase or decrease in prices set forth in Section B; or

(iv) changes any of the expressed terms, conditions or specifications of the contract.

All Technical Direction must be issued in writing, or shall be confirmed in writing by the

COR within 3 working days after issuance. The Contractor shall proceed promptly with the performance of duly issued Technical Directions. However, if in the opinion of the

Contractor, the direction issued but the COR is within one of the prescribed categories in (i) through (iv) above, the Contractor shall not proceed, but shall notify the Contracting Officer in writing, within 3 working days after receipt of any such direction. The Contracting

Officer will determine if the Technical Direction is proper, or if a contract modification would be required to properly implement the direction. Failure of the parties to agree upon the nature of the direction or upon the contract action to be taken with respect thereto shall be subject to the clause included in Section I entitled “Disputes.”

G.9 CONTRACTING OFFICER’S REPRESENTATIVE AND TASK ORDER COR

(a) The CO is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work delivered under this contract.

(b) The CO shall designate a COR by written notice to the Contractor. The COR’s responsibilities shall include technical monitoring of the Contractor’s performance on the overall contract award and inspecting and accepting deliveries under the contract. The COR shall be appointed in writing, at which time ALL of the responsibilities of the COR shall be detailed, and a copy of the appointment memorandum shall be furnished to the Contractor.

Any changes to the COR delegation shall be made in writing, either by changes to the existing memorandum, or by issuance of a new appointment memorandum. Copies of any changes shall be provided to the Contractor.

As needed, the CO may appoint a TOCOR. The TOCOR’s responsibilities shall include technical monitoring of the Contractor’s performance as well as inspecting and accepting deliveries under specified task order(s). Any changes to the TOCOR delegation will be made in writing, either by changes to the existing memorandum or by issuance of a new appointment memorandum. Notification of any changes will be provided to the Contractor and

COR.

(c) The COR and, if designated, the TOCOR are not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to any modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor’s right to proceed, or issue any order causing the Contractor to stop work; or

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting

Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the

Contracting Officer in writing, with as much detail as possible, when the COR or TOCOR, if applicable, has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR or

TOCOR’s appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph

(c) prior to receipt of the CO’s response issued under paragraph (e) of this clause.

(e) The CO shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the

Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR and TOCOR, if applicable.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the

CO or the COR acting within his or her appointment, shall be at the Contractor’s risk.

G.10 CONTRACTOR SUPERVISION

The Contractor shall provide total supervision of its staff. Government personnel are not authorized or permitted to supervise any contractor personnel. The Contractor's Program

Manager for this contract is [Fill-in at Award], who shall communicate with the COR to determine the Government's work requirements as set forth in the Statement of Work and shall assure that these requirements are fulfilled. In the event the designated Project Manager is incapacitated due to illness or injury or otherwise is to be removed by the Contractor during the contract performance, replacement of the incumbent Project Manager shall be subject to the approval of the CO.

G.11 AGENCY TASK ORDER OMBUDSMAN

The Contracting Officer’s selection decision on each Task Order Proposal Request

(TOPR) shall be final and is not subject to protest, except for a protest that the task order increases the scope, period, or maximum value of the contract. Accordingly, in accordance with FAR 16.505 (b) (5), an ombudsman has been appointed to hear and facilitate the resolution of contractor’s concerns resulting from task order award. The existence of the ombudsman does not diminish the authority of the Contracting Officer.

Further, the ombudsman does not participate in the evaluation of the proposals or the adjudication of formal contract disputes. Therefore, before consulting with the ombudsman, interested parties must first address their concerns, issues, disagreements and/or recommendations to the Contracting Officer for resolution.

If the Contracting Officer cannot make resolution, interested parties may contact the

FHWA ombudsman at the following address:

United States Department of Transportation

Federal Highway Administration

1200 New Jersey Avenue, SE Washington, DC 20590

Location: E65-101

Attention: Ombudsman

G.12 TASK ORDER SELECTION CRITERIA

The FHWA anticipates that the following elements will be the standard criteria for awarding individual task orders: Technical/Management Approach, Past Performance, and Cost/Price in relation to TO requirements. Each TO will indicate any changes or additions to standard criteria. The order of importance for the factors will be identified in each individual TOPR.

Evaluation of past performance will be based on the past performance data in each awardee’s proposal as supplemented by the Government and Contractor during the period of performance. As work proceeds under this contract, it is probable that the past performance data submitted with the original contract proposal will be given less weight than current performance reports received on TOs performed under this contract.

G.13 TASK ORDER PROCEDURE

All funds expended under this contract shall be incurred and accounted for under individual

TOs. All TOs are subject to the terms and conditions of this contract.

The following ordering procedures apply to all task orders issued under this contract. All task orders under this contract will be competed unless a special exception to competition applies. Task Order Proposal Requests (TOPR) will be competed amongst all IDIQ holders. The CO has discretion to compete task orders amongst the small business IDIQ holders when appropriate. Any supplies/services to be furnished under this contract will be ordered by issuance of written TOs. TOs shall be issued in accordance with FAR 52.216-

18, 52.216-19, and 52.216-22 (See Section I). In addition:

(a) Only an authorized FHWA CO can issue a TO for this contract.

(b) All task orders are subject to the terms and conditions of the contract. In the event of conflict between a task order and the contract, the contract will take precedence.

(c) All costs associated with preparation, presentation, and/or discussion of the Contractor’s task order proposal shall not be billable as direct contract expenses.

(d)…