Oil_Testing_SOLSOWCL.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

MARAD-00091

WASHINGTON DC 20590-0001

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

US DOTMARITIME ADMINISTRATION

CODE 16. ADMINISTERED BYCODE

X

X

X

541380

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORMARAD-00091

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/21/2017 1200 ED

06/21/2017

202-366-1737Donald Coonan (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

693JF717R00015

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 38 MAPR611170010OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

WASHINGTON DC 20590-0001

MAIL STOP W-28-201

1200 NEW JERSEY AVENUE SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$15.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

US DOTMARITIME ADMINISTRATION

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Requesting proposals for lube oil testing services. Engine oil, grease, and other lubricants testing required for Maritime Administration (MARAD). Please see Statement of Work (SOW) and solicitation documents for all requirements of this procurement.

This procurement is set aside for small business.

Under NAICS code number 541380 Small businesses are defined as firms with annual sales under $15 million or less.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Wilbur Turner

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

Working Copy

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This procurement is subject to availability of funds.

The successful offeror must be registered and current with SAM.gov at the time of award.

All quotes and past performance questionnaires are due by Noon EDT July 21, 2017.

Quotes shall be submitted in PDF format to both email addresses below and 5 copies of the proposal shall be sent by overnight delivery service.

Donald E. Coonan don.coonan@dot.gov

Wilbur Turner wilbur.turner@dot.gov mailing address:

DOT/Maritime Administration

W26-443

1200 New Jersey Ave. SE

Washington D.C. 20590

Past Performance Questionnaires (PPQ) shall be downloaded and emailed to current or recent

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

38 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 38

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JF717R00015

clients of firms submitting quotes. Clients shall be instructed to email PPQ's directly to the email address below. PPQ's received from the firm submitting a quote will not be considered.

Donald E. Coonan don.coonan@dot.gov Period of Performance: 09/17/2017 to 09/16/2018

00001 Lubrication oil and grease testing services for Maritime Administration vessels. Base year, period of performance Sept. 17, 2017 through Sept. 16, 2018. See statement of work for all requirements of this procurement.

This procurement is subject to availability of funds.

This procurement is set aside for small business.

The successful offeror shall be registered and current in Sam.gov at time of award.

Anticipated Award Type: Firm-fixed-price Period of Performance: 09/18/2017 to 09/17/2018

00002 Lubrication oil and grease testing services for Maritime Administration vessels. Option year 1, period of performance Sept. 17, 2018 through Sept. 16, 2019. See statement of work for all requirements of this procurement.

This procurement is subject to availability of funds.

This procurement is set aside for small business.

The successful offeror shall be registered and current in Sam.gov at time of award.

Anticipated Award Type: Firm-fixed-price (Option Line Item) 07/16/2019 Period of Performance: 09/17/2018 to 09/16/2019

00003 Lubrication oil and grease testing services for Maritime Administration vessels. Option year 2, period of performance Sept. 17, 2019 through Sept. 16, 2020. See statement of work for all requirements of this procurement.

This procurement is subject to availability of funds.

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Working Copy

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 38

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

693JF717R00015

This procurement is set aside for small business.

The successful offeror shall be registered and current in Sam.gov at time of award.

Anticipated Award Type: Firm-fixed-price (Option Line Item) 07/16/2020 Period of Performance: 09/17/2019 to 09/16/2020

00004 Lubrication oil and grease testing services for Maritime Administration vessels. Option year 3, period of performance Sept. 17, 2020 through Sept. 16, 2021. See statement of work for all requirements of this procurement.

This procurement is subject to availability of funds.

This procurement is set aside for small business.

The successful offeror shall be registered and current in Sam.gov at time of award.

Anticipated Award Type: Firm-fixed-price (Option Line Item) 07/16/2021 Period of Performance: 09/17/2020 to 09/16/2021

00005 Lubrication oil and grease testing services for Maritime Administration vessels. option year 4, period of performance Sept. 17, 2021 through Sept. 16, 2022. See statement of work for all requirements of this procurement.

This procurement is subject to availability of funds.

This procurement is set aside for small business.

The successful offeror shall be registered and current in Sam.gov at time of award.

Anticipated Award Type: Firm-fixed-price (Option Line Item) 07/16/2022 Period of Performance: 09/17/2021 to 09/16/2022

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Working Copy representative (COR), and the lube oil analysis program COR. Any action as required by the results of the analysis will be carried out by vessel personnel or a vessel designate.

1.2.2 The MARAD Lube Oil Analysis Program currently in place for the Schoolship vessels serves as a necessary component of a mandated preventive maintenance plan (PMP) and/or is part of vessel guidance provided by MARAD to the schools. This program serves all the vessels in the Schoolship Program and is managed from the Office of Ship Operations, located at MARAD Headquarters in Washington, DC. The function of this program is for the vessel’s personnel to take oil samples under prescribed operating conditions and time frames and mail these samples to an approved oil testing laboratory for expert analysis to assist and determine the conditions of the identified machinery. The results of this analysis are then received by the vessel, vessel COR, the MARAD Lube Oil Analysis Program COR, and the Schoolship program manager. Any action as required by the results of the analysis will be carried out by vessel personnel, a vessel designate, or the vessel

COR.

1.2.3 Fleet support craft are included in the MARAD Lube Oil Analysis Program. This program serves the designated Fleet support craft in the three MARAD lay-up Fleets and managed from the Office of Ship Operations, located at MARAD Headquarters in Washington, DC.

The function of this program is for the fleet personnel to take oil samples under prescribed operating conditions and timeframes and mail these samples to an approved oil testing laboratory for expert analysis to assist and determine the conditions of the identified machinery. The results of this analysis are then received by the lay-up Fleet, lay-up Fleet program manager, the MARAD Lube Oil Analysis Program COR, and the Division of Sealift Operations. Any action as required by the results of the analysis will be carried out by Fleet personnel.

1.3 Technical Assistance Required

1.3.1 MARAD requires the contractual services of an established lube oil analysis laboratory to have the capability to receive, analyze, report, and provide expert professional guidance to assist in the vessel’s maintenance, complying with any and all regulations as delineated in the technical requirements noted below. The MARAD Lube Oil Analysis Program will generate a minimum of 2000 samples per year up to a maximum of 4000 per year coming from all vessels in the NDRF including Fleet support craft. For purposes of grease testing from designated equipment, assume 100 samples per year.

1.3.2 The contractor shall also be capable of conducting forensic analysis of unidentified material that may be discovered in the lube oil sample. These tests will be requested independently on an ad hoc basis.

1.3.3 The contractor will provide on-site lube oil analysis program consultation (totaling up to 48 hours annually) at any of the locations where MARAD ships are located. Consultation may include speaking to a small group (1-25 person) on, lab results, equipment trend analysis, touring ships, and observing shipboard practices. The individual providing consultation services will be a technically competent person skilled in lube oil analysis.

2.0 Technical Requirements

The MARAD Oil Analysis Program for testing marine lube oils, hydraulic oils, and greases requires a proven oil analysis laboratory to provide services meeting the following criteria:

2.1 The contractor must be ISO/IEC 17025:2005 accredited (General Requirements for the Competence of Testing and Calibration Laboratories) at the time of award. The applicable standards shall also include ISO 9001. All lube oil, hydraulic oil, and grease test (all routine tests and all non-routine test) must correlate and conform to the specific ASTM standard. Where test do not conform to the specific ASTM standard, the laboratory must detail and clarify what test standards are used. In addition to routine testing, laboratories must have the in-house capability to perform forensic testing of oils (i.e. non-routine test). The contractor must have proven past experience in testing lube oil, hydraulic oil, and greases from ships (i.e. shipboard marine machinery) or from shore side power plants.

2.2 The contractor must be able to provide test results within 72-hours from time of receipt of the oil samples at the testing facility. Upon special conditions, as determined by MARAD Ship Managers, same day turnaround must be provided as required (i.e. same day analysis and notification to individual vessel or lay-up Fleet). Upon request by the individual vessel or lay-up Fleet, the contractor will pay for standard shipment of sampling equipment, sampling bottles, packaging material, and labels, from the testing facility to the vessel. These material will arrive within 5 business days of the individual vessel or lay-up Fleet submitting the request. The individual vessel or lay-up Fleet will pay for return shipping of the samples to the testing facility.

2.3 The contractor will provide a web-based accessible (password protected) program for both program information and analysis results. Access will be manageable such that individuals have only permission to view the results of their particular vessel, group of vessels, or region. All points of contact (POC) will be provided and/or approved as needed by MARAD and provided to the contractor’s database administrator. MARAD will have data ownership of oil analysis results for the entire Fleet.

2.4 The database used to track results of the lube oil analysis must be able to integrate with Nautical

Systems Enterprise (NSE), MARAD’s database used for planned maintenance. The data will be provided in a non-proprietary format compatible for MARAD NSE database managers to upload into the system. The contractor will list the various type of formats that its lube oil analysis database is capable of exporting. The rights to this vessel maintenance software management system are owned by the American Bureau of Shipping, Houston, TX.

2.5 As the MARAD Fleet employs many different types of oils from many different manufacturers, the contracted laboratory will be required to maintain and update base oil samples of all types of marine oils used in the MARAD Fleet. Ship managers will provide virgin oil base samples to the laboratory if required. MARAD will provide a manual detailing all the oils used aboard all the vessels and will be responsible to ensure that the contracted laboratory is appraised of any updates and changes made in the vessel oil inventories. MARAD also provides an approved manual for each vessel detailing proper sample locations and techniques to assist the vessels in proper sampling for analysis. The contractor will be responsible for reviewing, understanding, and recommending any required changes to these manuals and have 30 days to provide comment upon notification by MARAD.

2.6 The contracted laboratory must be available to provide technical assistance, guidance, and interpretation for each result if requested by MARAD or representatives of the Ship Manager.

This assistance may possibly require an onsite presence from a qualified technical individual from the contracted laboratory to provide troubleshooting and/or training for the Ship Manager representatives.

2.7 Routine sampling and testing that is required must include, at a minimum:

Spectroscopic Analysis (PPM) ASTM D 5185 Iron Copper Lead Aluminum Tin Nickel Chromium Titanium Vanadium Silver Silicon Boron Calcium Magnesium Phosphorus Zinc Barium Molybdenum Sodium Potassium Cadmium Manganese

Fourier Transform Infrared Spectrometer testing (FTIR) ASTM E168, ASTM E1252 Water EP Antioxidant Breakdown I Breakdown II Water Soot Oxidation Nitration Antiwear Fuel Sulfation Antifreeze Other Fluid

Physical Chlorides Flashpoint (F) Karl Fischer Tests for Steamships (25 vessels) ASTM D 6304 TAN (KOH/g) TBN (KOH/g) Viscosity (cSt) ASTM D 445

Particle Count (Particles Per Mil) ISO 4406:99 ISO Code >4 Micron >6 Micron >14 Micron >50 Micron

2.8 For non-routine or forensic testing, where in-depth testing and analysis is required, all firms submitting quotes shall demonstrate capabilities and past experience.

2.9 For the grease testing requirement, the below table itemizes the minimum necessary tests:

TEST METHOD TEST DETERMINATION

ASTM D217-Cone Penetration Consistency of Grease

ASTM D942-Oxidation Stability Useful Oxidation Life ASTM D1404-Estimation of Deleterious

Particles Abrasive Contamination

2.10 Analysis Procedures. The sampling vessels will send samples to the contracted laboratory.

Upon receipt, the laboratory will notify via email to the vessel that the samples have been received. This email will include the points of contact (POC) as supplied to the contracted laboratory by MARAD HQ. The samples will be analyzed in the aforementioned specified time frame with the results sent via email and posted on the contractor’s website with notification to all POC on such posting under the time frame established in these requirements. The email and the analysis report will detail any issues that the report may indicate along with corrective action recommendations or procedures recommended to resolve any issues, as well as trend lines and recent oil analysis history displaying at a minimum the three most recent analyses available.

3.0 Personnel and Travel Requirements

3.1 Travel costs will be reimbursed (at actual cost) in accordance with Federal Travel Regulation

(FTR) and FAR part 31. Substantiating receipts must be submitted in accordance with FTR 301-

11.25. The Contractor will submit travel requests to the MARAD Lube Oil Analysis Program COR for approval, via email, in advance of each travel event. Reimbursement will not be approved for unauthorized travel.

3.2 No individual may bill more than eight (8) hours per day for travel and/or consulting unless approved by the COR.

3.3 Contractor employees visiting government installations will wear a government-issued identification badge. Visiting contractor employees will comply with all government escort rules and requirements.

3.4 While onboard NDRF ships, all ship manager log-in and safety procedures are to be strictly adhered to. Employees visiting NDRF ships and sites must wear their TWIC card to gain access to the ship/facility.

4.0 Proposals

4.1 Firms submitting quotes must provide objective quality evidence that confirms the firm’s capabilities in regard to lube oil analysis, as well as the firm’s expertise in maritime business processes, practices, and protocols and/or in the industries equating with the machinery found in a marine power plant.

4.2 We request that offers be firm fixed price (FFP) and rates for on-site technical assistance and expertise provided by the contractor will be listed as a separate line item.

4.3 Period of performance will be a base year plus four option years.

4.4 Offerors shall submit a management proposal (maximum of four pages exclusive of resumes) providing the following information:

4.4.1 Recent (within last three years) corporate experience relative to the items in the Statement of Work.

4.4.2 Qualifications of persons who will staff the contract. Include resumes.

4.4.3 Two contract references proposal should specify the contract name and scope of similar.

Please download past performance questionnaire sent to references. Have references send questionnaires directly to MARAD Office of Acquisition. Questionnaires received directly from firms submitting quotes will not be considered. Past performance will include, but not limited to questionnaire responses and CPARS data.

4.5 Firms submitting quotes will submit a technical proposal (maximum of five pages, exclusive of the sample lube oil analysis report) addressing their understanding of each requirement listed in the SOW and stating how the work will be accomplished. All firms submitting quotes must supply a sample copy of their lube oil analysis report which would meet the above requirements.

4.6 Firms submitting quotes will submit a separate price proposal showing the hourly rate for consultation services. Travel will be reimbursed at cost, not to exceed Federal Travel Regulations. In addition, the firm will provide the price for a same day sample if this should be necessary under special operating conditions.

4.7 This requirement will be 100% Small Business Set Aside, and the NAICS code is 541380 with sales less than $15 million annually.

4.8 All offers shall be evaluated for fair and reasonable price, technical acceptability, satisfactory past performance, delivery schedule, and clear indication that the offeror understands the requirements in the SOW. The Government reserves the right to award to the contractor whose offer represents the best overall value to the Government. As such, the basis for contract award will include an evaluation of proposed contractor quality performance history. The following factors shall be used to evaluate: (i) technical capability of the service offered to meet the

Government requirement; (ii) past performance; (iii) personnel qualifications; (iv) price. All evaluation factors other than price, when combined, are significantly more important than price.

Document No.

693JF717R00014

Document Title MARAD Oil Analysis

COMMERCIAL CLAUSES

1 52.252-02 CLAUSES INCORPORATED BY REFERENCE

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://acquisition.gov/far/current/html/FARTOCP52.html

52.212-1 Instructions to Offerors—Commercial Items.

As prescribed in 12.301(b)(1), insert the following provision:

INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

https://www.acquisition.gov/far/html/Subpart%2012_3.html#wp1084399 https://www.acquisition.gov/far/html/FormsStandard67.html#wp1189284 https://www.acquisition.gov/far/html/FormsStandard67.html#wp1189284 https://www.acquisition.gov/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/html/52_212_213.html#wp1179194 https://www.acquisition.gov/far/html/FormsStandard67.html#wp1189284

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part

101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

https://assist.dla.mil/online/start/ http://quicksearch.dla.mil/ http://assistdocs.com/ https://assist.dla.mil/wizard/index.cfm

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-

5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

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52.212-2 Evaluation—Commercial Items.

As prescribed in 12.301(c), the Contracting Officer may insert a provision substantially as follows:

Evaluation—Commercial Items (Oct 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

Technical Approach Past Performance

Price

[Contracting Officer shall insert the significant evaluation factors, such as (i) technical capability of the item offered to meet the Government requirement; (ii) price; (iii) past performance (see FAR ]

Technical and past performance, when combined, are More important than Price [Contracting Officer state, in accordance with FAR ]

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2012_3.html#wp1084399

52.212-3 Offeror Representations and Certifications—Commercial Items.

As prescribed in 12.301(b)(2), insert the following provision:

OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS (JUL 2016)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Website located at https://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (r) of this provision.

(a) Definitions. As used in this provision— “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation”, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C.

395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

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(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Predecessor” means an entity that is replaced by a successor and includes any predecessors of the predecessor.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the

Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Sensitive technology”—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

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“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Small disadvantaged business concern”, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged

(as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Subsidiary” means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Successor” means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website.

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(2) The offeror has completed the annual representations and certifications electronically via the SAM website accessed through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs

[Offeror to identify the applicable paragraphs at (c) through (r) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract will be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it o is, o is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

(6) WOSB concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(5) of this provision.] The offeror represents that—

(i) It □ is,□ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(6)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture:

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__________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(7) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a WOSB concern eligible under the WOSB Program in (c)(6) of this provision.] The offeror represents that—

(i) It □ is, □ is not an EDWOSB concern, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the…