614-18-107 Security Camera and Surveillance Addendum and RFI Responses.pdf

Project 614-18-107 7/8/2020

Addendum

Changes to Specifications

1. Delete Section 01 45 35 Special Inspections

2. Delete Section 10 14 00 Signage

3. Delete Section 28 13 16 Physical Access Control System and Database Management

4. Delete Section 28 26 00 Electronic Personal Protection System

Changes to Drawings

None

Responses to Questions

Line Submitted by Question Answer

1. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

1. Is it understood that all cameras in the parking lot new will be wireless communication back to the building?

East Lot 2 cameras – No West Lot 2 cameras – No South Lot 3 cameras – Yes

2. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

2. Who will provide power at each pole for the new camera and wireless equipment?

South Lot 3 cameras – there is existing power at the pole

3. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

3. Who is designing and installing the wireless network?

Furnish per Section 28 23 00, 2.6, O.

4. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

4. What make and model of existing PTZ’s are onsite?

Parking Garage – Pelco Spectra P1220ESR-1 Other Locations – Pelco Spectra II thru V

5. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

5. All existing cameras where do they return and terminate too?

Existing CEG1 SCC, except for Ward 1C/D, 2C, 2D, and

VCS

6. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

6. What record frame rate will be the standard? Refer to Section 28 23 00

7. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

7. How many days recording will need to be retained?

In order to support the cameras scheduled and future cameras, provide 250TB of storage with expansion capability to double in the future.

8. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

8. Is GameChanger wire acceptable for CAT6 runs above 300 feet or will fiber be required?

Refer to Section 28 23 00, 2.12 on runs above 300 feet, however, GameChanger Cable is acceptable for CAT6 runs above 300 feet.

9. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

9. In ward 1C-D shows a new NVR in this ward. Is it meant to isolate or be viewed remotely

Refer to Note (b) of the Camera Schedule

10. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

10. There is two existing NVR on second floor. Is it understood that these would be replaced at that location? Or would these need to be relocated to the new head end location?

Refer to Notes (c) and (f) of the Camera Schedule

11. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

11. Where is the main video recording equipment located?

Existing CEG1 SCC

Line Submitted by Question Answer

12. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

12. Where the Video system is monitored specifically what room number?

Existing CEG1 SCC

13. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

13. What are the room locations for all existing recorders for the analog system?

Existing CEG1 SCC, AE134 Ward 1C/D, AE242 2C and 2D, and CW269A VCS

14. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

14. The spec says on page 28 23 00 – 62 to use UPS Square D Symmerta. But the drawings show APC smart-UPS SRT 5000VA. Which is the correct product for proposal?

UPS are identified to be provided for multiple aspects of the project. Each product listed may have a different purpose. The manufacturer and models identified are the basis of design. This does not limit offerors from proposing other alternatives that fully comply with the requirements of the specifications.

15. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

15. Who will be providing the new UPS equipment? This appears to be a coordination question between trades, not a question regarding the solicitation.

16. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

16. Is there any existing UPS equipment on site that will need to utilize? If so where are these located

No

17. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

17. Does the site have generator power and will it be ran for any of the new equipment?

Yes

18. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

18. Who will provide the new connections to the generator if used?

Refer to Drawing 1.EP000 Key Note 1

19. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

19. Main equipment for the Video is on the ground floor. Existing to remain in service while new is installed. 2 phases shown on GI101 and it is the Police Security area

No question asked

20. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

20. Drawings 35 1.A-200 shows a Winsted type desk with two large monitors on one side of L and one on the other. Views 1 & 2. Views 7 – 10 show the full height racks. Is new console equipment required or is it understood to use the existing console?

Refer to Drawing 1.A-200 Key Note 3

21. Johnson Controls Security Solutions c/o Hugo Chacon

21. View 6 shows a stand up UPS, Is this the Square D and APC goes in the remote cabinets?

6/1.A-200 UPS Seismic Mounting Detail is self-explanatory

Line Submitted by Question Answer

Hernandez Consulting & Construction

22. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

22. Drawings 0044 1.E000 shows the location of the existing Security Desk. Note 2 Aiphone desk station getting removed and re-located here is this correct?

Correct reference is to Drawing 1.ED000 Key Note 2 for the removal which refers to Drawing 1.EY000 for reinstall per Key Note 3

23. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

23. Drawing 0047 1.EP000 shows the exact location and floor mounted UPS in relation to the Old control center.

No question asked

24. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

24. Drawing 0049 1.ET000 shown the location of the new Winsted type desk.

No question asked

25. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

25. Drawing 0050 1.EY000 are these required as part of the bid to perform the following?

a. This print shows three new card readers needing to be installed.

b. The existing Aiphone to be taken down and then re-stalled on the police door.

Yes

26. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

26. 0052 EY501 shows the fiber riser.

a. Where does JCI stop and the Electrician start?

b. Who is supplying fiber and copper patch panels?

c. Is it understood that JCI will be supplying the

12U wall cabinets, Cisco switch and APC UPS.

These appear to be coordination questions between trades, not a question regarding the solicitation.

27. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

27. 0053 EY502 Will the electrician be providing Ground bar in room and cabinet and all associated grounding supplies and wiring.

a. Cisco 8350 for Basis of switch design

b. Patch for copper and fiber not specified

c. UPS APC Smart-UPS SRT 5000VA

d. Cabinet 12U Hoffman Access Plus II

EWMW242425

i. ERF-263519-1 (frame EMI Shield)

ii. EDS-3518-LH (Door EMI Shield)

iii. ESP1-2635 (Side panel)

iv. ETP-2219 (Top)

v. ESP-2619 (Bottom)

This appears to be coordination between trades. No question asked.

Line Submitted by Question Answer

vi. Add Colling fan and vertical cable management

28. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

28. The drawings show existing cameras only on the outsides of various buildings. There are no indoor cameras listed for these buildings. Can we assume that there is no existing cameras and only new cameras will be installed in the listed buildings?

a. 1A Bed Tower

b. Ambulatory Care

c. 9 MRI Building

d. 7 SCI Bldg.

e. 5 Clinic Annex

f. Building 10

The Camera Schedule lists cameras for both the buildings and for the site. The schedule corresponds to the drawings for the site and the floors for each building. Refer to the notes and Drawing Legend identified on the Camera Schedule.

29. Johnson Controls Security Solutions c/o Hugo Chacon Hernandez Consulting & Construction

29. Buildings 9 MRI, Ambulatory Care and the Parking Garage do not list or show network cabinets connected to the fiber backbone. How are the cameras in these areas to be brought into the new camera system?

Building 7 serves Building 9 from 1C101. Ambulatory Care ground and 2nd floors are served from 6115.

Refer to Note (e) of the Camera Schedule.

30. Corey L. Martin Martin Federal, Inc.

1. If our teaming partner is a non-veteran company, can we still bid on this effort or does our teaming partner has to be a SDVOSB as well?

No.

31. Joe Eisenhauer Semper Tek, Inc.

1. Note #1 on sheet ES100 says to install new fiber optic in 2” conduit in concrete cell duct. There is no detail showing what this “conc cell duct” is.

Please provide specific details or description about the concrete cell duct.

Refer to F6/E-501 (similar)

32. Joe Eisenhauer Semper Tek, Inc.

2. RFP page 13 Factor 4: Price: says the price proposal is assumed to include the S02-Price Schedule Worksheet. This form does not appear to be included with the bidding documents. Is an alternate form acceptable so long as it includes a full breakdown of the price by specification number, and by material, labor, equipment, ODC’s and subcontract?

Please use Price Schedule included on 7/2/2020.

Line Submitted by Question Answer

33. Joe Eisenhauer Semper Tek, Inc.

3. Page 12 of the RFP under Subfactor 2a – Project and Construction QC states the following:

“provide a Gantt chart of contract times broken into schedule of values by trade discipline and by General Wage Decision (formerly Davis-Bacon Act).” This appears to be requiring a fully developed prebid project schedule with each schedule line item cost loaded. Is this correct?

Yes

34. Joe Eisenhauer Semper Tek, Inc.

4. If a fully cost loaded schedule is being requested, it should be known that the final proposal amount will not match the cost loaded schedule exactly because vendor pricing will be flooding in up until the very end last minute of the proposal deadline and there will not be adequate time to update the prebid schedule with the latest pricing info before the proposal is submitted.

The Government is aware however, please submit the proposal as realistic as possible.

35. Nathan Kovaleski MST Group, LLC

1. Will an alternate to Tyco and JCI be acceptable?

We would like provide Avigilon or Over and beyond as the alternates to what is specified if you would accept either one of those.

Information on Tyco and JCI were provided as the basis of design. This does not limit offerors from proposing other alternatives that fully comply with the requirements of the specifications.

36. Allen Kazmierzak AACON General Contractors, LLC

1. After review of specifications and drawings, we cannot find information on the specified camera equipment. Who is/are the approved manufactures?

Refer to Section 28 23 00, 2.2 and 2.6 which provide the requirements for the cameras.

37. Van R. Jenkins III Semper Tek, Inc.

1. Sheet 1.MH100 general note B says to relocate all existing ductwork, sprinkler, conduit, lighting etc, as needed for demo and new work. The electrical demolition sheet is what the Electricians will use for their demolition pricing. There is not a drawing showing the existing sprinkler system.

Without a detail drawing showing the above ceiling electrical and sprinklers this is impossible to bid. Would the VA consider including a $50,000 allowance (or something similar) that all bidders can include for relocation of existing utilities in the event relocation is needed? This is

No allowance will be set.

Line Submitted by Question Answer the only way to ensure apples to apples bidding for this item.

38. Van R. Jenkins III Semper Tek, Inc.

2. 01 35 26 1.7.A calls for a SSHO. Can the superintendent fill a dual role as the super and the SSHO?

Refer to 01 35 26, 1.7, C

39. Van R. Jenkins III Semper Tek, Inc.

3. The specs include 08 82 11 Asbestos Abatement, however, no asbestos was identified on the plans or any specific references in the specs. If there is ACM on this project, please specifically identify the items and quantities.

Abate floor tile and mastic in rooms CEG1, CEG4, CEG6, and CEG7 as shown on Drawing 1.AD100.

Abate up to ten (10) TSI pipe fitting joints above ceiling at this same location.

40. Van R. Jenkins III Semper Tek, Inc.

4. Sheet A.1-600 Room Finish Schedule lists RB for the flooring type in the CEG5A and CEG6. RB is the designation for rubber base and does not signify a flooring type. Furthermore, there is no base type indicated for these areas. Please provide the flooring and base type for these areas.

Refer to Drawing 1.A-600 Finish Legend for the finishes referenced by the Room Finish Schedule

41. Van R. Jenkins III Semper Tek, Inc.

5. Sheet 1.A-600 note #2 says to patch existing flooring as needed. Please provide an assumed quantity of floor patch so all bidders are bidding apples to apples.

Drawing 1.A-600 Key Note 2 refers to corridor finishes not just to flooring.

42. Van R. Jenkins III Semper Tek, Inc.

6. Sheet 1.A-601 has a note for new signage but it does not appear this note is used on the plans anywhere. Does the project include any new room signs or only reinstall existing?

Drawing 1.A-601 Key Notes do not apply to this sheet. 1/1.A-601 for room signage identifies reinstalling the existing.

43. Van R. Jenkins III Semper Tek, Inc.

7. Since the security control center CEG1 and Armory CEG6 are secure rooms, do the walls or ceilings have mess, or any other type of security material that will need to be taken into consideration for renovations?

CEG6 is no longer an armory. Refer to Drawing 1.A- 700 for partition types noted for use on Drawing 1.A- 100.

44. Van R. Jenkins III Semper Tek, Inc.

8. Is the camera at the side entrance to the security office, shown on sheet 1.A-600 to remain or be deleted?

Unable to answer question as no camera is shown on Drawing 1.A-600

45. Van R. Jenkins III Semper Tek, Inc.

9. How many days of storage is required for the video storage?

Repeat of question on Line 7

46. Van R. Jenkins III 10. What is the frame rate for the new cameras? Refer to Section 28 23 00, 2.10, F.

Line Submitted by Question Answer

Semper Tek, Inc.

47. Van R. Jenkins III Semper Tek, Inc.

11. It does not appear that any cameras are installed on the fourth floor for room CW424. Does the switch still get installed at this location if no cameras are used?

Yes

48. Van R. Jenkins III Semper Tek, Inc.

12. Will the VA supply jpeg maps for importing the servers?

Unable to answer question as phrased. More specifics required.

49. Van R. Jenkins III Semper Tek, Inc.

13. Plans call for 8mp fixed camera, however, spec section 28 23 00-24 Paragraph G, Section 1 says Network camera to be 2048x1836 which is 3.1mp. Please clarify which is correct.

The referenced 8MP is the Illustra Flex identified on the basis of design under 2.12. The minimum requirements are per 2.6 Video Cameras.

50. Van R. Jenkins III Semper Tek, Inc.

14. Are any of the camera’s explosion proof? No

51. Van R. Jenkins III Semper Tek, Inc.

15. Specs 28 26 00-16 appears to call for emergency call boxes, however they are not found on the plans. Please clarify if they are needed.

Section 28 26 00 to be deleted from the solicitation

52. Van R. Jenkins III Semper Tek, Inc.

16. 01 00 00, 1.24 Tests states “As per specification section 23 05 93 the contractor shall provide a written testing and commissioning plan complete with component level, equipment level, sub-system level and system level breakdowns. The plan will provide a schedule and a written sequence of what will be tested, how and what the expected outcome will be.” 01 91 00 says the VA will appoint a Commissioning Agent and they will prepare a Commissioning Plan. Whose responsibility is it to prepare the Commissioning Plan?

Refer to Section 01 91 00, 1.10

53. Van R. Jenkins III Semper Tek, Inc.

17. 01 91 00, 3, C, 5 states we are to hire a commercial Photographer to video tape the training sessions. Can this be done by our Superintendent with a video camera?

No

54. Van R. Jenkins III Semper Tek, Inc.

18. 01 45 35, There are several lists for special inspections required in the section such as Deep Foundations, EIFS and many others that do not seem to pertain to this project. Can you provide

Section 01 45 35 to be deleted from the solicitation

Line Submitted by Question Answer a list of special inspections that the Contractor is to perform?

55. Allen Kazmierzak AACON General Contractors, LLC

1. Is there an asbestos report? The specification indicates asbestos quantities but does not list any. Please advise.

Refer to response to question above on Line 39.

56. Toma M. Ghizdavu Carroll Communications

1. Is there a console design that is preferred from the VA?

Refer to 1/1.A-200, 2/1.A-200, and Equipment Schedule on drawing 1.A-200

57. Toma M. Ghizdavu Carroll Communications

2. How many workstations are required? Refer to 1/1.A-200, 2/1.A-200, and Equipment Schedule on drawing 1.A-200

58. Toma M. Ghizdavu Carroll Communications

3. Page 992 on Specifications references American Dynamics, Video edge product is this the Specification? Are alternative VMS, Cameras being allowed for this project?

The basis of design was used for planning purposes and is provided to assist in ensuring specific components are included.

59. Toma M. Ghizdavu Carroll Communications

4. Integration to PACS system, IF so what is deployed in the VA Memphis at this time?

Section 28 13 16 to be deleted from the solicitation

60. Toma M. Ghizdavu Carroll Communications

5. Who is responsible for loading the PACS system on new workstations?

Section 28 13 16 to be deleted from the solicitation

61. Toma M. Ghizdavu Carroll Communications

6. Are there any other systems outside of the Video and PACS systems that will need to be loaded onto the new workstations?

Section 28 13 16 to be deleted from the solicitation

62. Toma M. Ghizdavu Carroll Communications

7. Percentage of cabling that will require the use of a containment cart?

Refer to Section 28 05 00

63. Toma M. Ghizdavu Carroll Communications

8. Removal of existing Coax Cable to be removed in its Entirety? Will it need to be removed from site?

Yes, to both questions

64. Toma M. Ghizdavu Carroll Communications

9. The make and model of existing cameras that will be remaining on the system? Not being replaced?

Parking Garage – Pelco Sarix IME329-1ES Parking Garage – Pelco Spectra P1220ESR-1 Residential Unit 2C and 2D – Speco 04VLD5 VCS – Hikvision DS-2CD2142FWD-IS

65. Toma M. Ghizdavu Carroll Communications

10. Is the existing console going to remain in place during construction and will it remain in place after installation is completed?

Refer to Drawing 1.AD100 Demolition Key Note 5.

Remove after installation completed.

66. Toma M. Ghizdavu Carroll Communications

11. Is there an approval/ certifications process for the workstations that are being provided in this

RFP.

Refer to Section 01 33 23

Line Submitted by Question Answer

67. Toma M. Ghizdavu Carroll Communications

12. Existing pole cameras where does conduit enter the buildings?

East Lot 2 cameras – Building 7 West Lot 2 cameras – Building 1A South Lot 3 cameras – Ambulatory Care

68. Trofholz Technologies, Inc. c/o Hugo Chacon Hernandez Consulting & Construction

1. Can we reuse exterior camera mounts? Yes, but these shall be warranted as new

69. Trofholz Technologies, Inc. c/o Hugo Chacon Hernandez Consulting & Construction

2. There is no indication on the network drawing of new exterior fibers. Are we to assume that we are reusing the current fibers? If not, please provide fiber lengths or drawings of the pathways from the field to the building entrance.

Refer to Note (a) of the Camera Schedule. A drawing scale is provided on the Site Plan.

70. Trofholz Technologies, Inc. c/o Hugo Chacon Hernandez Consulting & Construction

3. Of the reused cameras, what are the counts of IP vs Analog via encoders?

Analog are 2nd floor locations for Building 1

71. Trofholz Technologies, Inc. c/o Hugo Chacon Hernandez Consulting & Construction

4. Are any of the old switches to be reused or are all the switches to be replaced thought the system?

Refer to Notes on the Camera Schedule

72. Trofholz Technologies, Inc. c/o Hugo Chacon Hernandez Consulting & Construction

5. Only a 60” monitor is specified. What other monitors are they looking for in the new console?

Provide 60” main monitors and 32” auxiliary monitors

73. Trofholz Technologies, Inc. c/o Hugo Chacon Hernandez Consulting & Construction

6. Does the client want new joysticks for the PTZ cameras or is the software joystick acceptable?

Physical joystick control

74. Trofholz Technologies, Inc. c/o Hugo Chacon Hernandez Consulting & Construction

7. The cabling is routed through the current console. There will be no way to not completely disable and disconnect the old system while the new system is being built out. Does the government intend to hot swap the current system to the new system with no downtime?

Refer to Drawing GI101 General Notes

75. Joe Eisenhauer Semper Tek, Inc.

1. The proposal requires a PPQ to be completed and returned, however, it does not appear the PPQ form was included with the RFP. Please provide the PPQ form to be used for this proposal.

Amendment posted 7/2/2020

76. Joe Eisenhauer Semper Tek, Inc.

2. The spec 28 23 00 2.6.O refers to wireless cameras, however the camera schedule denotes

Refer to response provided on Lines 1, 2, and 3 above

Line Submitted by Question Answer that all cameras are existing to be replaced and using existing pathways. Please clarify.

a. If wireless cameras are to be utilized, who will be establishing the wireless network for the cameras. Please provide additional information.

77. Joe Eisenhauer Semper Tek, Inc.

3. What make and model of existing PTZ’s are onsite?

Repeat of question on Line 4

78. Joe Eisenhauer Semper Tek, Inc.

4. Is GameChanger wire acceptable for CAT6 runs above 300 feet or will fiber be required?

Repeat of question on Line 8

79. Joe Eisenhauer Semper Tek, Inc.

5. the mental health ward 1C-D shows a new NVR.

Is this meant to be isolated from the main system and then only be viewed locally, or to allow remote viewing at the command center?

Refer to Note (b) of the Camera Schedule

80. Joe Eisenhauer Semper Tek, Inc.

6. There are two existing NVR on second floor. Are these NRV’s to be replaced at that location or do they get relocated to the new head end location?

Repeat of question on Line 10

81. Joe Eisenhauer Semper Tek, Inc.

7. What room and where in the room is the main video recording equipment located?

Repeat of question on Line 11

82. Joe Eisenhauer Semper Tek, Inc.

8. What room and where in the room is the new Video system monitoring equipment located.

Repeat of question on Line 12

83. Joe Eisenhauer Semper Tek, Inc.

9. What are the room locations for all existing recorders for the analog system?

Repeat of question on Line 13

84. Joe Eisenhauer Semper Tek, Inc.

10. The spec says on page 28 23 00 2.12.L.11.e denotes UPS Square D Symmerta as the basis of design. But the drawings show APC smart-UPS SRT 5000VA. Which is the correct product for proposal?

Repeat of question on Line 14

85. Joe Eisenhauer Semper Tek, Inc.

11. Is there any existing UPS equipment on site that will need to be utilize? If so where are these located

Repeat of question on Line 16

86. Joe Eisenhauer Semper Tek, Inc.

12. Does the site have generator power and will it be used for any of the new or existing equipment associated with this project’s scope of work?

a. If so, please provide additional information so the work can be included.

Repeat of questions on Line 17 and 18

Line Submitted by Question Answer

b. If so, who will provide the new connections to the generator?

87. Joe Eisenhauer Semper Tek, Inc.

13. Main equipment for the Video is on the ground floor. Will the existing need to remain in service while new is installed?

Refer to Drawing GI101 General Notes

88. Joe Eisenhauer Semper Tek, Inc.

14. The VA Supplemental Drawings and Schedule - Cameras Print, shows many locations of new switch enclosure/racks. Are these new equipment locations with new pathways, or is there existing equipment here getting replaced and existing pathways to be reused?

Refer to the Notes on the Camera Schedule

89. Joe Eisenhauer Semper Tek, Inc.

15. If the existing camera system is analog, and switching to IP, will the existing coaxial cable need to be removed as part of this scope of work.

Yes

90. Joe Eisenhauer Semper Tek, Inc.

16. Main equipment for the Video is on the ground floor. Will the existing need to remain in service while new is installed?

Repeat of question on Line 87