6. Attachment 5 - FAR 52.212-1 Addendum to Instructions To Offerors.pdf

Attachment 5 – Addendum to FAR 52.212-1 Inst to Offeror- Commercial Items Solicitation# FA527021Q0024

52.212-1 Addendum Instructions to Offerors –

Commercial Items

ADDENDUM TO FAR 52.212-1

FAR Clause 52.212-1, Instruction to Offerors-Commercial Items (Jan 2017), is hereby tailored in accordance with the following:

52.212-1 (c) is hereby tailored to read as follows: Period for acceptance of offers: The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

52.212-1 (e) is hereby tailored to read as follows: Multiple pricing offers will NOT be accepted but multiple applicants are authorized 52.212-1 (h) is hereby tailored to read as follows:

QUOTATION PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of quotes, offerors must follow the instructions contained herein. This section specifies the format and content that offerors shall use in this Request for Quote (RFQ).

The intent is not to restrict the offerors in the manner in which they will perform their work but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes. Offerors are required to meet all solicitation requirements, including terms and conditions and technical requirements, in addition to those identified as evaluation factors or sub factors. Any offeror who submits an incomplete package may be considered ineligible for award and eliminated from the competition. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate submittals:

PART I – Price Quotation PART II – Technical Proposal PART III – Past and Present performance Proposal

B. Specific Instructions

PART I – PRICE QUOTATION

(a) The offeror shall submit a price for each individual Contract Line Item Number (CLIN) and provide a net amount and duly complete this solicitation.

(b) The extended amount must equal the whole dollar unit price multiplied by the number of units.

Incomplete pricing may result in a quotation being no longer considered for award.

The government will sort all offers by Total Evaluated Price (TEP), including all option prices.

A TEP will be computed for each offer in order to meet the requirements of FAR Parts 6 and 17. The price of a six-month extension authorized by 52.217-8, Option to Extend Services, will be added to the proposed price for each potential contract performance period.

The TEP is a two-part computation. First, the offeror’s total proposed price will be determined by multiplying the quantities identified in Section B by the unit price, limited to two decimal places, for each Contract Line Item Number (CLIN) to confirm the extended total amount for each CLIN; the sum of all extended amounts will be the offeror’s total proposed price. Second, the total proposed price (total amount

Attachment 5 – Addendum to FAR 52.212-1 Inst to Offeror-Commercial Items Solicitation# FA527021Q0024 for CLINs XXXX – XXXX) plus the sum of Option to Extend Services clause 52.217-8 formula (shown below) will constitute the TEP.

The formula for the Option to Extend Services amount is as follows: Base Year = CLIN Extended Amount x 0.5 Option Year 1 and all subsequent Option Years = CLIN Extended Amount x 0.5

Evaluating the Option CLINs does not obligate the government to exercise the Options.

PART II – TECHNICAL PROPOSAL FACTORS

(a) Management approach (including approach to staffing) that will lead to the successful accomplishment of the requirement, fill positions in a timely manner and maintain a personnel support structure with the requisite skills and expertise to perform tasks in accordance with the PWS. This shall also include information discussing approach to vacation/leave accrual and usage.

Offeror shall clearly outline hiring process and turn-over process. (No more than 4 pages TOTAL; 2 pages front and back)

(b) Personnel qualification approach for the position to demonstrate the present in-house capabilities, or the ability to acquire the kinds of personnel with the qualifications required per the attached PWS dated 15 December 2020. (No more than 2 pages TOTAL; 1 page front and back)

(c) The Prime Contractor is required to submit a personnel qualifications package for personnel hired for the CLIN position required under this acquisition. All information (if required by the PWS) such as, but not limited to: Certifications, degrees, work experience, accreditations, etc.; shall be submitted and title as the Personnel Qualifications Package.

*Notes: Technical Proposal Factors (a) and (b) will become adendums to the Contract PWS. The contractor will be held to all terms and conditions contained in all documents. In the event the contractor provides items/timelines contradicting those required by the PWS, the more stringent will take precedence.

It is the Prime Contractor’s job to be familiar with the PWS and contract requirements in their entirety, and ensure their prospective employee(s) meet the qualifications outlined and necessary in the SOW/PWS. Certificates/diplomas/ and any other reasonable forms of documentation on personnel proposed to prove their personnel meet required qualifications may be requested by the government at any time before or after contract award, for verification of any qualification(s) needed for these positions as required by the SOW/PWS.

PART III – PAST AND PRESENT PERFORMANCE PROPOSAL

(a) Offerors shall use the solicitation Attachment 3 (Past and Present Performance Information List) for submission of all Past Performance information.

Past and Present Performance Information List: Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years from the issuance date of this solicitation, that are similar scope, complexity, and dollar amount to the requirement as stated in the Performance Work Statement (PWS) of this solicitation. Furnish the following information for each contract listed:

(1) Company/ Name of Offeror

(2) Type of Service (Title of Project)

(3) Contracting Agency/Customer and Address

(4) Period of Performance

Attachment 5 – Addendum to FAR 52.212-1 Inst to Offeror-Commercial Items Solicitation# FA527021Q0024

(5) Contract # or equivalent Identifier – if none, type” No contract number or identifier”

(6) Contract Amount (Yen or $)

(7) Verified, up-to-date name, address, FAX, email address, and telephone number of point of contact (POC) - the contracting Officer or equivalent personnel of contracting agency/customer

(8) Remarks - Comments regarding compliance with contract terms and conditions.

(9) Include rationale supporting your assertion of relevance and identify aspects (scope, magnitude of effort, and complexity) of the contracts deemed relevant and how they relate to the proposed effort.

If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance.

(b) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the quotation a letter from all subcontractors that will perform major or critical aspects of the requirement, consenting to the release of their past performance information to the prime contractor.

GENERAL INFORMATION

1. CORRESPONDENCE (questions, submittals, etc.). Formal communications/inquiries, such as requests for clarifications and/or information concerning the solicitation MUST be submitted in writing. When addressing questions concerning any aspect of the solicitation, please fill out the page number, section, and paragraph number on the Question Form (Attachment 4).

To Ensure Adequate Time to Provide Answers, Please Submit All Questions NLT: 19 Feb 2021, 12:00 am (Japan Time). The Contract Specialists shall receive the questions by email no later than date and time as specified. The Contract Specialists will answer questions that may affect offers in an amendment to the solicitation. The Contract Specialists will not disclose the source of the questions. Because of operational requirements, questions must be submitted to all points of contact listed below.

Submit Questions and Submittals to both of the following:

Contract Specialist : A1C Chester Hill Email : chester.hill@us.af.mil

Contracting Officer: Mr. Don Hoover E-mail: don.hoover.1@us.af.mil

2. QUOTATION SUBMISSIONS.

Submit written offers only, oral offers will not be accepted. Offerors shall submit electronic copies of quotations via email. Files are not to exceed 7 MB. For larger files, use DoD SAFE site to send submittals. By submitting an electronic copy, offers assume all risk of quotation not getting through security measures and firewalls. Only files created using Microsoft WORD, Microsoft EXCEL, and/or Adobe.pdf files will be accepted. No zip files, JPEG, or MPEG files will be accepted.

DoD SAFE URL address: https://safe.apps.mil/

IMPORTANT: OFFERORS ARE REQUIRED TO REQUEST VERIFICATION OF RECEIPT OF

PROPOSALS

(End of Provision) mailto:marina_joyce.amosin.ph@us.af.mil mailto:adam.steward@us.af.mil https://safe.amrdec.army.mil/safe/