5400025683 Amend 1.docx

SAP

State of South Carolina

Request for Proposal Amendment #1 Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

Procurement Director:

5400025683 08/30/2023 Johanne M. Sullivan, CPPO, CPPB

(803) 896-0797 Sullivan.Johanne@doc.sc.gov SC Department of Corrections Attn: Purchasing Branch 4530 Broad River Road Columbia SC 29210 Ruthie Bishop, CPPB

DESCRIPTION: Mainframe Application Assessment

USING GOVERNMENTAL UNIT: Department of Corrections

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov Online submission is preferred but mailed or hand delivered proposals can be delivered to the mailing address above.

SUBMIT OFFER BY (Opening Date/Time): 09/19/2023 10:00 AM ET (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 08/25/2023 3:00 PM ET (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) on-line submission and One (1) Redacted Copy submitted online, (See “Submitting Redacted Offers” provision Section IV & “Submitting Confidential Information” Section II.A.)

Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Pre-Proposal

DATE & TIME: 08/24/2023 02:00 PM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Microsoft Teams meeting (email Sullivan.Johanne@doc.sc.gov before 12:00 noon on 08/23/2023 for log-on instructions)

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of ninety (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM, REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)] **PREFERENCES DO NOT APPLY TO REQUEST FOR PROPOSALS PER SOUTH CAROLINA PROCUREMENT CODE SECTION [§11-35-1524(E)(5)(b)]

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)). **PREFERENCES DO NOT APPLY TO REQUEST FOR PROPOSALS PER SOUTH CAROLINA PROCUREMENT CODE SECTION [§11-35-1524(E)(5)(b)] ____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

THE SOLICITATION IS AMENDED AS PROVIDED HEREIN. INFORMATION OR CHANGES RESULTING FROM QUESTIONS WILL BE SHOWN IN A QUESTION-AND-ANSWER FORMAT. ALL QUESTIONS RECEIVED HAVE BEEN REPRINTED BELOW. THE “STATE’S RESPONSE” SHOULD BE READ WITHOUT REFERENCE TO THE QUESTIONS. THE QUESTIONS ARE INCLUDED SOLELY TO PROVIDE A CROSS-REFERENCE TO THE POTENTIAL OFFEROR THAT SUBMITTED THE QUESTION. QUESTIONS DO NOT FORM A PART OF THE CONTRACT; THE “STATE’S RESPONSE” DOES. ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION IN AN ANSWER DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS: UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISON. STRICKEN TEXT IS DELETED. [02-2A097-1]

Responses to Written Questions Received:

1. Question – Section 3.1, 4th Bullet point “Estimate the effort required to modernize the Applications for redeployment to the Azure Government Community Cloud (GCC) and develop a conversion project plan.”

Concerning Azure Government Community Cloud (GCC), would the State entertain alternative Cloud Solution Providers during their assessment planning with the awarded contractor?

Response: No, we have a current Azure subscription and supporting staff resources that we intend to leverage for this project.

2. Question – Page 20, Instructions for Price Proposal The "Instructions for Price Proposal" document section includes the "Minority Participation" and "Security Assessment" questionnaires, although the RFP requirements state that these two questionnaires should be submitted along with the Technical Proposal - Can the State clarify that these two questionnaires only need to be submitted with the Technical Proposal rather than with both proposals?

Response: Only submit these two questionnaires with your Technical Proposal.

3. Question – Page 16, 3.1 Objectives Is is possible to get the Lines of Code (LOC) for the Assembler?

Response: Yes, there are approximately 18,000 lines of assembler but several of the assembler programs are related to IDMS and will not need to be converted. These are the types of details we intend to discover / confirm during the assessment.

4. Question – Page 16, 3.1 Objectives Please provide a list of applications running on the mainframe and a brief description of their functionality

Response: There are 163 ADSA applications grouped into the 4 primary systems described below. These are the types of details we intend to discover / confirm during the assessment.

The SCDC Offender Management System (OMS) consists of individual application components that support specific functions such as inmate identifiers/demographics/aliases, marks/scars/tattoos, institution/dorm/bed assignments, transportation requests/orders, convictions, detainers, disciplinary charges/convictions/sanctions/restrictions, population assignments, accomplices, separation requirements, medical/mental health classifications, work/cell/bunk/transportation restrictions, job assignments, earned work/education/good conduct credits, program participation, grievances, relatives, visitation, property control, work program/ labor crew screening, projected parole eligibility and release date calculation, and release processing.

The SCDC Inmate Financial System (IFS) consists of individual application components that support specific functions such as inmate pay, trust fund accounting, restitution, and prison industry / work center / labor crew accounting.

The SCDC Fiscal System (FIS) consists of individual application components associated with a “sunsetted” legacy system that continue to be used to support specific functions such as Construction Job Cost (Capital Improvements), Maintenance Work Order, and Inmate Medical Payables.

The SCDC Personnel System (PPS) consists of individual application components associated with a “sunsetted” legacy system that continue to be used to support specific functions such as Position / Vacancy Management, NCIC Criminal History Background Checks, Drivers' License, Law Enforcement Certification, Random Drug Testing, TB Testing, Employee Disciplinary System, Workers' Comp, and 3rd Party / Contractor Management.

5. Question - Page 16, 3.1 Objectives What are the versions for the technologies in use

* zOS

* IDMS

* COBOL

* SAS

Response:

* zOS – 2.04.00

* IDMS – 19.0

* COBOL – IBM Enterprise COBOL for Z/OS vs 4.2.0

* SAS – 9.4.6

6. Question - Page 16, 3.1 Objectives Other than the core mainframe technologies, does the migration solution need to include supplementary technologies (scheduler etc.) and external interfaces (web GUI etc.) in addition to code and data migration?

Response: Yes

7. Question – Page 17, 3.2.5.4. Testing Strategy What are the current levels of automation (in terms of no. of test scripts) for progression and regression tests? Please provide the level of automation for each application in scope.

Response: There are no automated test scripts available.

8. Question - Page 17, 3.2.5.4. Testing Strategy What testing tools are you currently using for Test Management, Defect Tracking, Automation, Performance Testing and API Testing?

Response: No automated testing tools are currently used.

9. Question – Page 17, 3.2.5.4. Testing Strategy What is the current process of test data generation/creation and test data security (masking of test data to ensure privacy?), List important challenges / issues faced in the creation and maintenance of test data.

Response: Testing is typically performed using a download of production data.

10. Question - Page 17, 3.2.5.4. Testing Strategy What is frequency of performance test execution in the current scope? How many Performance test scripts are available for each of the applications in scope?

Response: No automated testing tools are currently used. There are no automated test scripts available.

11. Question – Page 17, 3.2.5.4. Testing Strategy Kindly provide the current set of metrics / SLA-SLO being tracked from a Testing standpoint, please share sample of QA/Testing reports

Response: No automated testing tools are currently used.

12. Question - Page 17, 3.2.5.4. Testing Strategy What is the level of documentation available on existing process including test cases, test scripts, system architecture, functional specifications etc.

Response: ADSA diagrams are available for ADS/O applications. IDMS schema reports and Bachman data structure diagrams are available for database areas through Schema Plus. There are no functional specifications or automated test scripts available.

13. Question – In reference to Section V Qualifications – Special Standards of Responsibility (MAR 2015) – Page 22: If we use a subcontractor for some of the work, can the subcontractor’s experience be included in the seven mandatory minimum qualifications necessary to be considered for the award?

Response: Yes, but please note this in your response.

14. Question - Would the State please share an attendance list from the Pre-Bidder Conference?

Response: The State does not provide pre-proposal conference attendance lists.

15. Question – What are the top three Business Rule types desired in the analysis deliverable?

Response: Business rules related to eligibility and earning rates of service credits for good conduct, educational enrollment, and participation in work programs, which are used to project sentence completion dates for each inmate conviction.

Business rules related to eligibility and minimum service requirements for each inmate conviction necessary to qualify for parole consideration and other types of conditional or early release.

Business rules related to garnishing court filing fees, court ordered fines, victim restitution, child support, medial copays, room / board, property damage and other types of agency restitution from inmate trust fund deposits.

16. Question - How many applications are represented in the source code collection?

Response: 163 ADSA applications that are grouped into 4 primary systems. These are the types of details we intend to discover / confirm during the assessment.

17. Question - How many independent schemas exist in the production environment?

Response: There is 1 IDMS production schema and 1 IDMS package schema.

18. Question – Will scheduling related data be made available?

Response: Yes, there are currently 383 jobs scheduled in production in 628 CA-7 schedule IDs.

19. Question – Please confirm the awarded Assessment vendor is not precluded from any follow-on work for a MF Modernization effort.

Response: Confirmed. The awarded vendor is not precluded from participation in any subsequent solicitations related to mainframe modernization.

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