5400022017.pdf

SAP

State of South Carolina

Request for Information

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022017

09/02/2021

Cheryl Patrick

803-898-1012 cheryl.patrick@scdhhs.gov

SCDHHS

Attn: Purchasing – 6th Floor

1801 Main Street

Columbia SC 29201

DESCRIPTION: Request for Information

USING GOVERNMENTAL UNIT: SC Department of Health & Human Services

The Term "Offer" Means Your "Bid" or "Proposal". Your offer must be submitted in a sealed package. Solicitation

Number & Opening Date must appear on package exterior. See "Submitting Your Paper Offer or Modification" provision.

SUBMIT YOUR SEALED OFFER TO EITHER OF THE FOLLOWING ADDRESSES:

MAILING ADDRESS: Not Applicable PHYSICAL ADDRESS: Not Applicable

SUBMIT OFFER BY (Opening Date/Time: 09/30/2021 @ 3:00PM

Send your response via email (only) to: fbo@scdhhs.gov.

• SCDHHS may copy your response to other storage media to facilitate review by its staff.

• Vendors’ responses will be subject to disclosure under the South Carolina Freedom of Information Act.

• This RFI is issued solely for market research, planning, and informational purposes and is not to be construed as a commitment by the State to acquire any product or service or to enter into a contractual agreement.

• Any costs incurred by a party in preparing or submitting information in response to the RFI are the sole responsibility of the submitting party.

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov - Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the

Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See

"Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - PAPER ONLY (MAR. 2015)

mailto:cheryl.patrick@scdhhs.gov mailto:fbo@scdhhs.gov http://www.procurement.sc.gov/

PAGE TWO

(Return Page Two with Your Offer)

HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code -

Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.)

(See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one)

ORDER ADDRESS (Address to which purchase orders will be sent)

(See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date Amendment No. Amendment Issue

Date

DISCOUNT FOR

PROMPT PAYMENT

(See "Discount for Prompt

Payment" clause)

10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) _____Calendar Days (%)

PREFERENCES - NOT APPLICABLE TO REQUEST FOR INFORMATION

PREFERENCES – NOT APPLICABLE TO REQUEST FOR INFORMATION

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009) End of PAGE TWO

Request for Information

Purpose

The South Carolina Department of Health and Human Services (SCDHHS) is seeking information and feedback on a potential solicitation. SCDHHS is seeking input regarding a technology solution for

Incident Management. Additional information on capabilities of the system to integrate claims data for the purpose of incident detection is also requested.

The U.S. Department of Health and Human Services, Office of Inspector General, Administration for

Community Living, and Office for Civil Rights issued a joint report in January 2018 titled “Ensuring

Beneficiary Health and Safety in Group Homes Through State Implementation of Comprehensive

Compliance Oversight” (“Joint Report”). Compliance oversight model practices include activities in the following categories: state incident management and investigation, state incident management audits, state mortality reviews, and state quality assurance.

According to the Joint Report, incident management and investigation involves providing immediate and effective responses to serious incidents to protect the involved beneficiary’s safety and well-being and to mitigate reoccurrence. Essential components include reporting and notifications, incident reviews, investigations, corrective action recommendations and implementation, and trend analysis.

This document is not an RFP. The State (SCDHHS) is not seeking proposals at this time.

Submission Request

SCDHHS requests answers to the specific items below. Respondents are asked to format and organize their responses based on the numbering below so that the State (SCDHHS) can easily review the responses. SCDHHS has also provided an opportunity for respondents to offer additional comments and considerations as part of Item H.

Respondents shall not provide general marketing material or other generic information unless it specifically supports one or more of the items. Please respond to as many items as you are able.

A. SCDHHS seeks to understand what secure web-based incident management technology solutions exist to meet the intended outcomes of incident management and investigation ensuring compliance with the Joint Report.

B. SCDHHS seeks information on an incident management technology solution that is able to be modified to meet the policy, procedure and operational needs of the state.

C. SCDHHS seeks to understand what minimum systems requirements (system features) would be necessary to successfully comply with the Joint Report.

https://oig.hhs.gov/reports-and-publications/featured-topics/group-homes/group-homes-joint-report.pdf https://oig.hhs.gov/reports-and-publications/featured-topics/group-homes/group-homes-joint-report.pdf https://oig.hhs.gov/reports-and-publications/featured-topics/group-homes/group-homes-joint-report.pdf

D. SCDHHS seeks to determine if there are contractors who have entered into arrangements with other State Medicaid agencies to provide a system which performs all or a portion of these functions and, if so, which functions and in which States.

E. SCDHHS seeks to understand what information or data access the contractor would need to perform the necessary tasks.

F. SCDHHS seeks to determine whether this scope of services would require separate systems for individual agencies or whether a multi-agency platform with firewalls to ensure appropriate protection of data is feasible.

G. SCDHHS seeks to understand the best pricing methodology for this scope of services.

H. SCDHHS is interested in meeting with contractors who have a system which would ensure compliance with the Joint Report. If interested in such a meeting, provide contact information.

I. SCDHHS invites other comments regarding the solicitation of these services.

End of Request For Information Document 5400022017