5400019468 AMD - Q2.pdf

SAP

State of South Carolina

Request for Proposal Amendment #2

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019468 03/31/2020

NATHANIEL BILLUPS

803-737-0514 BillupsNS@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: Structural Design Manual Bridges USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 04/10/2020 14:30:00 (See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 03/21/2020 10:00:00 CLOSED (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: One (1) CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION: Not Applicable

AWARD &

AMENDMENTS

Award will be posted on 05/15/2020. The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:BillupsNS@scdot.org http://www.procurement.sc.gov/ http://www.procurement.sc.gov/ http://www.procurement.sc.gov/

SAP

QUESTIONS FROM OFFERORS - AMENDMENT (JUN 2017)

The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2A097-1]

THE FOLLOWING QUESTION WAS RECEIVED

• QUESTION 1: Does the proposal have any formatting requirements such as font type and size, margins, etc.?

SCDOT REPONSE: There are no specific formatting requirements for RFP responses in general, although there are some guidelines on paper size for the organizational chart. That specification is found within the checklist on page 16 and in the detailed guidelines on page 15.

• QUESTION 2: Are there any restrictions on page count for the proposal?

SCDOT REPONSE: While there are no page count restrictions, Section II: Instructions to Offerors – B. Special Instructions (b) outlines the expectations, and Section Iv: Information for Offerors to Submit specifies the areas that should be covered in the Request for Proposal Response. There is an included checklist to help you ensure that you have included key information.

• QUESTION 3: Page 16 of the Solicitation mentions that "Offerors must upload or provide your current rate card or schedule as a separate attachment". Does the rate card/schedule/roster need to include all personnel in the entire firm?

SCDOT REPONSE: No, rates for the entire firm are not required. The submitted rate card should include the rates and fee schedule for those individuals that would be providing services under the scope identified within the Request for Proposal, as per your submission.

• QUESTION 4: Page 18 of the Solicitation – Qualifications – Required Information (Modified) states that “If requested by the Procurement Officer submit the following information…”. Please confirm if we are required to submit the information listed in this section.

SCDOT REPONSE: Once the initial submission is reviewed, the Procurement Officer may ask for additional company information as outlined in Section V: Qualifications, as needed, to complete the responsibility check. Some of the information outlined in this section will already be included in your RFP response. It is not required (except as outlined in the proposal specifications) to provide the additional information until specifically requested.

• QUESTION 5: In Section IV, p. 16 and Section VIII, p. 30, the RFP states the following: “Please upload or provide your current rate card or schedule as a separate attachment.” Is this a reference to the fully loaded reimbursement rates of the proposed Project Team members? That is, direct labor, overhead and fee combined into a loaded hourly rate?

SCDOT REPONSE: We are ultimately looking for the total rate that would be billable to SCDOT.

• QUESTION 6: Please verify that the RFP does not require the submission of a total cost estimate.

SCDOT REPONSE: We are asking that the current rate card/schedule be uploaded. While you may provide a total cost estimate, it is not required at this time.

• QUESTION 7: In Section IV, p. 15, 8th bullet, the RFP states the following, “The Work Plan must show a proposed listing of percentage payments for the duration of the contract.” Does this mean that the Proposal must provide the estimated percentage weight for each Task in the Work Plan and that dollar amounts are not required?

SCDOT REPONSE: We are ultimately looking for the proposed percentage payment schedule per line item.