MAS - Crowley Micrographics, Inc. - 47QSMA18D08PC

Dave Westcott

General Services Administration

Federal Supply Service Authorized Federal Supply Schedule Price List

On-line access to contract ordering information, terms and conditions, up-to-date pricing, and the option to create an electronic delivery order are available through GSA Advantage!, a menu-driven database system. The Internet address for GSA Advantage! is:

http://www.GSAAdvantage.gov

OFFICE, IMAGING AND DOCUMENT SOLUTIONS

Applicable Special Item Numbers are as follows:

SIN 518210 DC Document Conversion Services SIN 513218 ERM Electronic Records Management SIN 541611O Needs Assessment and Analysis Services SIN OLM Order Level Materials

CONTRACT NUMBER: 47QSMA18D08PC

For more information on ordering from Federal Supply Schedules click on the FSS Schedules button at http://pub.fss.gsa.gov.

Prices Listed are Net Prices (all discounts have been applied)

Period Covered by Contract:

03/19/2023 and ends 03/18/2028

The Crowley Company

5111 Pegasus Court, Suite M Frederick, MD 21702

(240) 215-0224 Telephone

(240) 215-0234 Facsimile www.thecrowleycompany.com Contract Administration:

Elizabeth Groombridge

Business Size: Small

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Contents Crowley Office, Imaging and Document Solutions

SECTION 1 - CUSTOMER INFORMATION

1 Authorized Special Item Numbers (SIN s)

Special Item No. 518210DC Document Conversion Services

Special Item No. 518210 ERM Electronic Records Management

Special Item No. 541611O Needs Assessment and Analysis Services

Special Item No. OLM Order Level Materials

2 Lowest Price Model Numbers

3 Labor Category Descriptions

4 Maximum Order:

5 Minimum Order:

6 Geographic Coverage (delivery area)

7 Discounts

8 Volume Discounts

9 Government Purchase Cards (Below the Micro-Purchase Threshold)

10 Government Purchase Cards (Above the Micro-Purchase Threshold)

11 Time of Delivery

12 Expedited Delivery

13 Overnight and 2-day Delivery

14 Urgent Requirements

15 FOB Point(s)

16 Ordering Address

17 Payment Address

18 Warranty Provision

19 Terms and conditions of Government purchase card acceptance

20 Environmental attributes, e.g., recycled content, energy efficiency, and/or reduced pollutants

21 Data Universal Number System (DUNS) Number

22 System for Award Management (SAM):

Section 2 – Crowley’s Authorized GSA/FSS Pricelist

Special Item No. 541611O Needs Assessment and Analysis Services

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AUTHORIZED OFFICE, IMAGING AND DOCUMENT SOLUTIONS PRICELIST

Crowley Office, Imaging and Document Solutions The Crowley Company is a manufacturer of microfilm and microfiche digitizing systems and a value-added reseller of document imaging systems and services. The Crowley Company is a unique – and to our knowledge, the only – blend of manufacturer, distributor and service bureau in the office, imaging and document solutions marketplace. This dynamic combination allows Crowley to understand the complexities of archival preservation and records management from every angle, providing a competitive and technological edge that cannot be found elsewhere.

Only The Crowley Company can offer a complete range of digital and analog solutions for imaging technology and film processing including Conversion Services, Scanners and Software, Microfilm and Supplies and Technical Support.

The Crowley Company provides a complete array of manufactured and distributed equipment, software and supplies to meet all production-level, back-office and patron imaging needs. Products include:

microfilm, microfiche, document, aperture card and book and large-format scanners; microfilm processors, writers and duplicators; and imaging system consulting services for advanced document capture and conversion requirements. Our manufactured and distributed brands include Mekel Technology, Qidenus Technologies, Wicks & Wilson, HF Processors, extek Microsystems, IMAGELINK, InoTech, Zeutschel, Avision and Digitek Systems.

The Crowley Company’s experienced technical staff provides our clients with cost effective needs analysis, integration, and configuration of all the systems implemented by Crowley’s professional business approach. Crowley’s conversion, archiving, and publishing process can enable documents to be accessed via the WEB, archived on NAS and SAN technologies, or reliably distributed digitally to anyone anywhere.

The Crowley Company’s service bureau, also known as Crowley Imaging, provides leading-edge microform and document conversion and reformatting solutions to libraries, archives, publishers, government agencies and commercial clients. Digital imaging capture and conversion services include:

• aperture card scanning – A through E

• bound-book scanning – color, bi-tonal and grayscale

• data field indexing

• digital document imaging

• document and image reformatting

• large-format scanning – newspapers, graphics, maps and charts

• photographic media digitizing – reflective photo prints and art, filmstrips, plates, slides, color and black and white negatives and color transparencies

• sales and support of hardware and software solutions for advanced document conversion requirements http://www.thecrowleycompany.com/imaging-services/

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SECTION 1 - CUSTOMER INFORMATION

1 Authorized Special Item Numbers (SIN s)

Special Item No. 518210DC Document Conversion Services Special Item No. 518210 ERM Electronic Records Management Special Item No. 541611O Needs Assessment and Analysis Services Special Item No. OLM Order Level Materials

2 Lowest Price Model Numbers: Identification of the lowest priced model number and lowest unit price for that model for each special item number awarded in the contract. This price is the Government price based on a unit of one, exclusive of any quantity/dollar volume, prompt payment, or any other concessions affecting price. Those contracts that have unit prices based on the geographic location of the customer, should show the range of the lowest price, and cite the areas to which the prices apply.

3 Labor Category Descriptions: Included in Section 2 – Crowley’s Authorized GSA/FSS Schedule

Pricelist

4 Maximum Order: Services SINs - $1,000,000.00 Note: Maximum Order Limitation means Crowley is not obligated to, but can at their discretion, honor any order for a combination of items in excess of these limitations.

5 Minimum Order: $ 1,000.00

6 Geographic Coverage (delivery area): 48 Contiguous States and the District of Columbia

7 Discounts: Discount from list prices or statement of net price: Prices shown herein are Net (discount of 8% has already been applied)

8 Volume Discounts: Additional volume discount terms: 1% for orders over $100,000.

9 Government Purchase Cards (Below the Micro-Purchase Threshold): Yes

10 Government Purchase Cards (Above the Micro-Purchase Threshold): Yes AUTHORIZED OFFICE, IMAGING AND DOCUMENT SOLUTIONS PRICELIST FEDERAL SUPPLY SERVICE SCHEDULE – FSC GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224

11 Time of Delivery: Delivery is 15 to 20 days ARO However, the variables used for pricing also determines the turn-around that can be expected for each order. There are multiple variables effecting delivery dates, therefore, delivery can be negotiated with the ordering agency for each delivery order.

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12 Expedited Delivery: 10 to 15 days ARO Expedited Delivery will be based on current UPS and FEDEX delivery rates.

13 Overnight and 2-day Delivery: Yes. Ordering agency must contact Crowley for current UPS and

FEDEX rates for overnight and 2-day delivery

14 Urgent Requirements: Yes. Ordering agencies must contact the Contractors representative to affect a faster delivery.

15 FOB Point(s): Destination within the 48 contiguous states and the District of Columbia

16 Ordering Address: The Crowley Company, 5111 Pegasus Court, Suite M, Frederick, MD 21704

17 Payment Address: The Crowley Company, 5111 Pegasus Court, Suite M, Frederick, MD 21704

18 Warranty Provision: Crowley warrants all Products and Services provided under this contract to be free from defects and/or errors. Any deliverable found to have defects and/or errors shall be replaced or corrected at no additional cost to the customer.

19 Terms and conditions of Government purchase card acceptance: Crowley will comply with the terms and conditions of GSAR 552.232-80, payment by Purchase Card, Variation I (Mar 1998)

20 Environmental attributes, e.g., recycled content, energy efficiency, and/or reduced pollutants: All Products Comply

21 Data Universal Number System (DUNS) Number: 037761160

22 System for Award Management (SAM): Yes, Crowley is registered in the SAM

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Section 2 – Crowley’s Authorized GSA/FSS Pricelist

Special Item No. 541611O Needs Assessment and Analysis Services Description - Needs Assessment and Analysis Services consist of a comprehensive assessment of the customer's existing objectives, capabilities and, funding obligations which will provide agency's recommendation(s) on how to meet or exceed organization's overall performance by providing total office solutions. Needs Assessment and Analysis Services provide for professional support in analyzing and developing customer requirements. Regardless of the specific approach and strategies described in the technical proposal for each work segment, the work in general shall include consulting services, and other related services.

Needs assessments may include data collection from the existing devices, as well as end users. Device data can be collected manually, and/or through data collection tools such as enterprise software deployment and/or USB discovery devices. The data collected in this process will show the amount of output produced for any given organization. Identification of these needs will assist in pricing and establishing best value criteria for the implementation phase, and analyze the footprint of the defined fleet to determine optimal placement of equipment.

Crowley also provides microfilm and graphics/photo film collection assessments and inventory consulting to determine the presence of deterioration within a film collection and inventory and barcoding of collection assets.

Special Item No. 518210DC Document Conversion Services Description: The process of document conversion involves state-of-the-art scanning of the original document's text and graphic image into digital data, which is then transferred to a new media and formatted for use in a document imaging and storage system. Comprehensive DCS are used to transfer text and graphic images in existing documents (e.g., correspondence, files, technical manuals, land records, charts, engineering drawings, legal instruments, etc.) in whatever media they currently exist (e.g., paper, aperture cards, microfiche, microfilm, roll film, etc.) onto a new delivery/ storage media (e.g., CD- ROM disks, 4mm/8mm magnetic tape, magnetic storage disks, aperture cards, microfiche, microfilm, roll film, etc.) in any required format (e.g., raster images, ASCII text, SGML tagged for electronic distribution or publishing, PDF image files, etc.) required for use in a document imaging and storage system.

Customized coding and indexing options are also available as part of the document conversion process.

Special Item No. 518210ERM Electronic Records Management Solutions - Provides a comprehensive capability to solve the complex challenges posed by the movement, manipulation, archiving, security, and management of electronic records. The abilities to maintain records securely, manage access and retrieval, preserve records for as long as necessary, and execute disposition are included. This SIN also includes any ancillary supplies and/or services necessary to provide a total electronic records management solution.

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Benefits of Using GSA MAS for Your Records Management Needs: have certified that they are capable of meeting NARA’s ERM requirements, helping to ensure records are reliable and authentic, have integrity, remain useable, and include the necessary content and context.

• Contractors have already been vetted for technical, performance, and fiscal responsibility.

• Discounted pricing, terms, and conditions are pre-negotiated.

• Schedule orders count toward small-business goals.

• In many cases, agencies can order total solutions under SINs without the need to include multiple

SINs in the Request for Quotation (RFQ). Other options for streamlined solutions include the use of Blanket Purchase Agreements (BPAs), Contractor Teaming Arrangements (CTAs), and sub-prime contracting relationships.

Special Item No. OLM Order Level Materials - Including but not limited to organizing physical records in any work area, tracking them electronically, indexing, scanning, labeling, bar coding, filing and storage.

This SIN also includes any ancillary supplies and/or services necessary to provide a total physical records management solution.

For the purposes of this SIN, physical records management services are divided into two sections:

1.) FILE ORGANIZATION AND MAINTENANCE SERVICES - File Organization and Maintenance Services consist of the following: tracking of records, indexing, scanning, labeling, bar-coding, and filing.

2.) STORAGE SERVICES - Storage Services include preparation of records for storage; pick up, storage and retrieval of records. NOTE: The National Archives and Records Administration (NARA) provides facility standards for Federal Records Storage Facilities in 36 CFR Part 1234. Prior to 2009, these regulations were at 36 CFR 1228 Subpart K. Internal agency documents may still contain citations to 36 CFR 1228. Federal agencies must certify to NARA that a Records Storage Facility, as defined in 36 CFR 1220.18, meets the 36 CFR 1234 standards. For details concerning certification and the NARA approval process, see the Federal Records Storage Facility Standards Toolkit . NARA will review an agency’s certification documentation and will either approve or disapprove use of the facility by the agency that provided the agency’s record storage facilities certification. Each agency must submit its own certification documentation for NARA approval. The Toolkit contains additional information concerning the 36 CFR 1234 facility standards and FAQs.

The following labor rates are proposed for labor hour services for efforts to provide:

• Needs assessments for data collection from existing devices, as well as end users;

• Device data collected manually, and/or through data collection tools such as enterprise software deployment and/or USB discovery devices;

• Microfilm and graphics/photo film collection assessments and inventory analysis to determine the presence of deterioration within a film collection and inventory and barcoding of collection assets;

• Movement, manipulation, archiving, security, and management of electronic records.

• Document conversion using state-of-the-art scanning of the original document's text and graphic image into digital data;

• Transfer of images and data to a new media and formatted for use in a document imaging and storage system;

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• Comprehensive document conversion to transfer text and graphic images in existing documents from media including paper, aperture cards, microfiche, microfilm, roll film, etc. onto a new delivery/ storage media; and,

• Customized coding and indexing options are also available as part of the document conversion process.

• Organizing physical records in any work area and tracking them electronically

• Physical Records Management Solutions including Indexing, Scanning, Labeling, Barcoding, Filing and storage, Preparation of records for storage, and the Pickup, storage, and retrieval of records

Chart 3 – Labor Rates

Item Number

Labor Category

Description

Discounted Hourly Rate

CC1001 Program Manager Functional Responsibilities: Manages a Crowley team (including subcontractor staff where applicable) of professional, paraprofessional and/or clerical staff. May manage one large, complex task or several smaller ones. Recommends strategies and develops plans that satisfy customer needs. Manages all aspects of an assignment, either directly or through subordinate senior professionals. Acts as the primary project liaison with the customer.

Ensures outcomes that conform to the customer’s technical and business requirements. Maintains overall responsibility for project/task performance within contractual obligations, time limitations, and funding constraints.

Minimum/General Experience: Fifteen (15) years of experience in planning, directing, and coordinating the work activities of technical and management personnel involving all aspects of a project or task. Minimum Education: Bachelor’s degree or Master’s degree in an information or business discipline or equivalent work experience.

$146.62

CC1002 Project Manager I Functional Responsibilities: Provides direct management and leadership of the project. Is the team leader, coordinating tasks, resources, and materials. Is expert in the application of both conventional and leading-edge Project Management theories and techniques. Is responsible to see that the project is finished on time, within the budget, and according to all requirements and specifications. Consults with team members to solve problems for the project and insure quality. Is expert in the application of knowledge and skills to meet project requirements. Combines solid grounding in accepted Project Management methodology with experience in both private and Government projects.

Minimum Education: Bachelor's degree from an accredited university or equivalent work experience.

Minimum/General Experience: Five (5) years of specialized experience planning and managing commercial or government projects.

$94.34

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CC1003 Project Manager II Functional Responsibility: In close consultation with the customer and senior management, ensures the success of the goals and objectives of the project. Is expert in the application of both conventional and leading edge Project Management theories and techniques.. Is able to provide the customer with options for managing and controlling the outputs of the project, given the constraints of budget and schedule. Typically leads a team of other managers to solve major problems for the project and to optimize quality. Is expert in the application of knowledge and skills to meet project requirements. Combines solid grounding in accepted Project Management methodology with experience in both private and Government projects.

Minimum Work Experience: Ten (10) years of specialized experience planning and managing commercial or government projects.

Minimum Education: Bachelor's degree from an accredited university or equivalent work experience.

$123.41

CC1004 Task Manager I Functional Requirements: Plans and supervises tasks within a technical services project, including all phases of projects.

Responsible for the administrative and technical direction of project personnel. Organizes, directs, and manages task order service delivery within a reasonable span of control, time frame, and budget constraints. Schedules, assigns duties, and reviews work of project personnel.

Minimum/General Experience: Five years of progressive technical related experience. One year in managing projects, including technical projects or computer operations.

Minimum Education: Must have a Bachelors Degree or equivalent experience

$53.71

CC1005 Task Manager II Functional Requirements: Plans and supervises tasks within related technical services projects, including all phases of projects.

Responsible for the administrative and technical direction of project(s) management and /or personnel. Organizes, directs, and manages task order service delivery within a reasonable span of control, time frame, and budget constraints. Schedules, assigns duties, and reviews work of project personnel.

Minimum General Experience: Seven years of progressive technical related experience. Two years in managing projects, including technical projects or computer operations.

Minimum Education: Must have a Bachelors Degree or equivalent experience

$73.86

CC1006 Subject Matter Specialist I

Functional Requirements: Applies subject matter expertise in support of project operations by participating in planning and strategy development sessions, conducting research, making presentations, providing technical assistance, and producing reports.

$107.46

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Minimum General Experience: Eight years of experience providing records management or document imaging support services in specific subject matter areas of expertise.

Minimum Education: Master’s degree. A Bachelor’s degree plus 1 year of additional, directly related work experience (over and above the minimum experience requirements for this position) may be substituted for the Master’s degree.

CC1007 Subject Matter Specialist II

Functional Requirements: Applies subject matter expertise in support of project operations by participating in planning and strategy development sessions, conducting research, making presentations, providing technical assistance, and producing reports.

Minimum General Experience: Ten years of experience providing records management or document imaging support services in specific subject matter areas of expertise.

Minimum Education: Master’s degree. A Bachelor’s degree plus 3 years of additional directly related work experience (over and above the minimum experience requirements for this position) may be substituted for the Master’s degree.

$111.75

CC1008 Subject Matter Specialist III

Functional Requirements: Applies subject matter expertise in support of project operations by participating in planning and strategy development sessions, conducting research, making presentations, providing technical assistance, and producing reports.

Minimum General Experience: Twelve or more years of experience providing records management or document imaging support services in specific subject matter areas of expertise.

Minimum Education: Master’s degree. A Bachelor’s degree plus 3 years of additional directly related work experience (over and above the minimum experience requirements for this position) may be substituted for the Master’s degree.

$117.06

CC1009 Quality Assurance/Inspection Specialist*

Functional Requirements: Defines and develops quality standards for receiving, in-process, and final inspection in accordance with company and contractual requirements. Reviews and evaluates in-process rejections and implements corrective action as needed.

Interfaces with various company departments to resolve quality problems and provide information.

Minimum General Experience: Two to five years of related experience.

Minimum Education: A high school diploma is required. Secondary education is preferred.

$38.97

CC1010 Quality Assurance/Inspection Lead*

Functional Requirements: Defines and develops quality standards for receiving, in-process, and final inspection in accordance with company and contractual requirements. Reviews and evaluates in-process rejections and implements corrective action as needed.

Interfaces with customers, vendors, and various company

$38.97

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 11 departments to resolve quality problems and provide information.

May provide work leadership for lower level employees.

Minimum General Experience: Five to seven years of related experience.

Minimum Education: Requires Bachelor’s degree or equivalent experience.

CC1011 Business Process Functional Analyst I

Functional Requirements: Performs as a project lead planning and performing analysis of a variety of business and technical problems to formulate and develop new and modified information processing systems. Works closely with appropriate staff members to determine system requirements in order to provide an analysis for performance improvement.

Minimum/General Experience: Seven (7) years of experience in analyzing business and technical problems in the development of information process systems.

Minimum Education: Bachelor’s degree in an information or business discipline or equivalent work experience.

$35.19

CC1012 Business process Functional Analyst II

Functional Requirements: Oversees a team in production analysis, inventory control, distribution, cost analysis, finance, marketing, human resources, and/or a variety of other business and technical problems to formulate and develop new and modified information processing systems of a large complex nature. Represents the business activity in all information technology developments.

Coordinates with all organizations involved ascertaining system requirements such as program functions, output requirements, input data acquisition, and system techniques and controls.

Responsible for the final presentation of analysis to management team. Has extensive knowledge of e-commerce tools, computer system capabilities, business processes and workflow.

Minimum/General Experience: Ten (10) years of experience in analyzing business and technical problems in the development of information process systems.

Minimum Education: Bachelor’s degree in an information or business discipline or equivalent work experience.

$102.03

CC1013 Records Technician * Functional Requirements: Creates, receives, and processes files.

Records information in manual and automated logs. Identifies, organizes, and labels records. Maintains files, including removal of duplicate copies of records, replaces worn or improperly labeled folders, and redistributes files on shelves. Retrieves files and prepares them for delivery to requestors. Prepares files for transfer to other locations or for retirement.

Minimum/General Experience: Two years of previous experience in records management or filing functions or one year of college.

Able to lift boxes weighing 30 pounds.

Minimum Education: Requires high school diploma

$37.16

CC1014 Senior Records Technician *

Functional Requirements: Creates, receives, and processes files.

Records information in manual and automated logs. Identifies, $37.07

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 12 organizes, and labels records. Maintains files, including removal of duplicate copies of records, replaces worn or improperly labeled folders, and redistributes files on shelves. Retrieves files and prepares them for delivery to requestors. Prepares files for transfer to other locations or for retirement. May distribute work and review progress of Record Technicians Minimum/General Experience: Two years of previous experience in records management or filing functions or one year of college.

Able to lift boxes weighing 30 pounds.

CC1015 Records Supervisor Functional requirements: Oversees and directs the work efforts of individual records technicians. Must be able to perform all duties of a records technician. Performs quality review of the work of the records technicians. Deals directly with the client on resolution of issues and seeks help from appropriate managers. Ascertains and reports special needs and requests. Performs complex assignments that require planning and organization. Reviews and accounts for file sections. Trains personnel.

Minimum General Experience: Two years of previous experience in records management or filing functions. Two years of college or three years of experience working in a government or private law office and two years of supervisory experience.

Minimum Education: Requires high school diploma

$39.09

CC1016 Records Analyst I * Functional Requirements: Assists others in performing analysis and inventories of corporate records in general office, field offices, plants, and corporate and remote records centers. Develops retention schedules, incorporating regulatory and operational requirements. Monitors and interprets changes in retention requirements to ensure consistent application. Stores, maintains, researches and retrieves records maintained by the organization in paper, microform, and electronic format. Recommends media format and storage requirements of records to be used throughout life cycle. Educates clients and monitors client adherence to established schedules.

Minimum/General Experience: One (1) year of records management experience.

Minimum Education: A high school diploma is required. Post secondary education is preferred.

$66.26

CC1017 Records Analyst II Functional Requirements: Serves as a lead for inventory and other data gathering teams in support of records systems analysis activities and plays a senior paraprofessional role for records management activities where independent decision making is required. May perform quality control functions that involve reviewing the work of others or may oversee the work of more junior paraprofessional staff or clerical personnel. May perform more complex records maintenance functions such as retirement or charging activities.

$76.00

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Minimum/General Experience: Three (3) years records management experience.

Minimum Education: Two years of college or equivalent work

CC1018 Records Analyst III Functional Requirements: Implements information gathering activities in support or records management/systems analysis by collecting data from client departments via surveys, interviews, and inventories. Implements records management operations functions as part of active, inactive, and vital records programs under the direction of more senior staff. May lead teams of clerical staff in filing/maintaining files, inventorying, or retiring records or to implement file plans.

Minimum/General Experience: Five (5) years records management experience.

Minimum Education: Two years of college or equivalent work experience. Bachelor’s degree is preferred.

$91.59

CC1019 Document Inventory specialist I *

Functional Requirements: Participates as a team member in records inventory data gathering activities or performs records inventory functions under the direction of more senior staff requiring the implementation of standard records inventory procedures, schedules, or other client standards and guidelines such as material/item pulling, barcoding, capturing metadata, staging materials.

Minimum/General Experience: One (1) year of records management experience.

Minimum Education: A high school diploma is required. Post secondary education is preferred.

$37.12

CC1020 Document Inventory Specialist II *

Functional Requirements: Serves as a lead for inventory and other data gathering teams in support of records systems analysis activities and plays a senior paraprofessional role for records management activities where independent decision making is required. May perform quality control functions that involve reviewing the work of others or may oversee the work of more junior paraprofessional staff or clerical personnel.

Minimum/General Experience: Three (3) years records management experience.

Minimum Education: Two years of college or equivalent work experience.

$38.97

CC1021 Senior Document Inventory Specialist

Functional Requirements: Implements information gathering activities in support or records inventory and management/systems analysis by collecting data from client departments via surveys, interviews, and inventories. Implements records management operations functions as part of active, inactive, and vital records programs under the direction of more senior staff. May lead teams of clerical staff in filing/maintaining files, inventorying, or retiring records or to implement file plans.

$40.83

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Minimum/General Experience: Five (5) years records management experience.

Minimum Education: Two years of college or equivalent work experience. Bachelor’s degree is preferred.

CC1022 Document Preparation Specialist I *

Functional Requirements: Performs routine document preparation activities in a production environment where standard operating procedures and preparation requirements are clearly known.

Minimum/General Experience: One (1) year experience.

Minimum Education: A high school diploma is required.

$37.12

CC1023 Document Preparation Specialist

II *

Functional Requirements: Performs routine document preparation activities in a production environment where standard operating procedures and preparation requirements are clearly known. May participate on teams of staff developing conversion/ production standard operating procedures, interact with client personnel regarding preparation requirements, or monitor and verify the work quality of less senior staff. Performs more complex document preparation tasks involving problem or fragile documents or sensitive items.

Minimum/General Experience: Three (3) years related experience.

Minimum Education: A high school diploma is required. Post-secondary education is preferred.

$38.97

CC1024 Senior Document Preparation Specialist

Functional Requirements: Coordinates teams of clerical personnel preparing documents for reprographics or conversion processing.

Verifies the completeness and quality of work performed by less senior staff. May participate on teams of staff developing conversion/ production standard operating procedures, interact with client personnel regarding preparation requirements, or monitor and verify the work quality of less senior staff. Performs more complex document preparation tasks involving problem or fragile documents or sensitive items.

Minimum/General Experience: Five (5) years related experience.

Minimum Education: A high school diploma is required. Post-secondary education is preferred.

$40.83

CC1025 Document Scanning Specialist I *

Functional Requirements: Operates digital image scanning equipment to capture images and generate associated OCR text.

Follows established scanning and quality control procedures in producing digital files in specified format for further processing.

May be required to scan microfilm, microfiche, aperture cards and other media. May be required to record file level information and physical attachment information during the scanning process.

Minimum/General Experience: Must be able to set up, operate and perform routine maintenance on equipment. Maintains production logs and equipment maintenance logs.

Minimum Education: Requires High School diploma or equivalent.

$37.12

CC1026 Document Scanning Specialist II *

Functional Requirements: Operates digital image scanning equipment to capture images and generate associated OCR text.

Follows established scanning and quality control procedures in

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 15 producing digital files in specified format for further processing.

May be required to prepare documents for scanning by disassembling prior to scanning and reassembling afterward. May be required to scan microfilm, microfiche, aperture cards and other media. May be required to record file level information and physical attachment information during the scanning process.

Minimum/General Experience: Must be able to set up, operate and perform routine maintenance on equipment. Maintains production logs and equipment maintenance logs. Requires two to three years of experience with scanning equipment. Attention to detail extremely important.

Minimum Education: Requires High School diploma or equivalent.

CC1027 Senior Document Scanning Specialist

Functional Requirements: Operates digital image scanning equipment to capture images and generate associated OCR text.

Follows established scanning and quality control procedures in producing digital files in specified format for further processing.

May be required to prepare documents for scanning by disassembling prior to scanning and reassembling afterward. May be required to scan microfilm, microfiche, aperture cards and other media. May be required to record file level information and physical attachment information during the scanning process. Maintains production logs and equipment maintenance logs. Attention to detail extremely important. Scanning Supervisor Supervises and directs scanning staff to accomplish work. Reports on progress, troubleshoots, performs quality control, and ensures work meets contract requirements for quality and delivery schedules. .

Functions as expert operative on all equipment and processes.

Determine appropriate scanner and scanner settings based on document type, planned processing, and document characteristics.

Perform image, text, and property reviews to confirm loading, quality, and location of documents stored on the Document Management System. Trains staff.

Minimum/General Experience: Must be able to set up, operate and perform routine maintenance on equipment. Maintains production logs and equipment maintenance logs. Requires three to four years of experience.

Minimum Education: Requires High School diploma or equivalent.

$40.83

CC1028 Document Indexing Specialist I *

Functional Requirements: Enters, transcribes, and verifies a variety of alphanumeric data onto an on-line, batch mode, or personal computer system. Assignments are generally routine in nature and work parameters are typically well defined. Maintains files, records, and chronologies of entry activities. Produces output to electronic media. Minimum/General Experience: Six months of related experience.

Minimum Education: Requires High School diploma or equivalent.

$37.12

CC1029 Document Indexing Specialist II *

Functional Requirements: Enters a wide variety of source documents such as computer-generated reports, program coding

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 16 sheets, and other narrative and statistical information using PC-based database management software. Examines and sorts documents by subject matter, category, or other specified manner.

In accordance with established procedures, reviews source documents for completeness and accuracy. Detects and rejects illegible or incomplete source documents and information.

Minimum/General Experience: Keys data rapidly and accurately.

Reviews and annotates data sheets, reports, and other documents for data entry technicians. Maintains records covering verification statistics. One year of data entry experience required.

Minimum Education: Requires High School diploma or equivalent.

CC1030 Senior Document Indexing Specialist I

Functional Requirements: Enters a wide variety of source documents such as computer-generated reports, program coding sheets, and other narrative and statistical information using PC-based database management software. Examines and sorts documents by subject matter, category, or other specified manner.

In accordance with established procedures, reviews source documents for completeness and accuracy. Detects and rejects illegible or incomplete source documents and information. May coordinate the work of less senior data entry staff.

Minimum/General Experience: Keys data rapidly and accurately.

Reviews and annotates data sheets, reports, and other documents for data entry technicians. Maintains records covering verification statistics. Five years of data entry experience including one year of supervising staff members.

Minimum Education: Requires High School diploma or equivalent.

$40.83

CC1031 Media Creation Specialist I *

Functional Responsibilities: Responsible for creation of master and duplicate sets of customer’s images and indexes. Understands retention requirements and media longevity expectations. When creating sets of media, such as DVD or CD, is responsible for ensuring that each CD/DVD is assigned a unique tracking number and to maintain logs of what was sent to whom, for what purpose on what date. Can export data to a number of formats as specified in the statement of work. Can also create ASCII delimited text files and MS Excel spreadsheets of index information or quality control tracking logs.

Minimum/General Experience: Fully fluent in MS Office, SQL, record types, file formats and media types. Two years of similar experience.

Minimum Education: Bachelor’s degree in appropriate discipline or equivalent experience.

$38.97

CC1032 Program Control Analyst

Functional Requirements: Responsible for the tracking and maintaining location of all records utilizing a personal computer based tracking system. Specific duties include scanning in all bar coded boxes and their locations; updating tracking system as required; performing archiving of records; performing shipping and receipt of records; coordinating the pickup, storage, and delivery of

$37.12

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 17 boxes; performing records searches as requested by clients;

maintaining logs on the receipt and shipment of records;

performing document destruction and archiving; performing periodic inventories of records; and performing additional document control tasks as assigned. May supervisor other document center staff.

Minimum/General Experience: Minimum of three years document control or records management experience. Must be able to coordinate tasks and maintain accountability for vital project functions. Highly organized individual with experience in records management, filing procedures and techniques, and the use of personal computer based databases. Must have demonstrated ability to maintain security of record collection. Must be able to prioritize various tasks, interpret specific instructions and apply creative problem solving. Minimum Education: High school diploma or GED. Two or Four year degree preferred.

CC1033 Programmer Analyst I Functional Requirements: Designs and develops routine resources according to specifications developed by more senior staff.

Performs testing and analysis activities. May implement straightforward document management COTS solutions. May work with users to resolve application and operational problems referred from a user support source as part of a problem triage system.

Minimum/General Experience: Two (2) years related experience.

Minimum Education: Bachelor’s degree in a related information or business discipline or equivalent work experience.

$61.39

CC1034 Programmer Analyst II Functional Requirements: Designs and develops systems (such as tracking resources), document databases, and database access methodologies. Oversees testing activities and leads problem resolution efforts. Participates in design/development phases from requirement definition through implementation. May work with users to define processes and develop models for rapid implementation, evaluate and implement document management COTS solutions, or work with users to resolve complex application and operational problems referred from a user support source as part of a problem triage system.

Minimum/General Experience: Five (5) years related experience.

Minimum Education: Bachelor’s degree in a related information or business discipline or equivalent work experience.

$73.13

CC1035 Technical Writer Functional Requirements: Writes, re-writes, and edits document management-related textual material. Performs research, analyzes technical literature, interviews and analyzes input from technical and operational staff to prepare original text. Writes analytical, interpretive, documentary and promotional copy. Coordinates and/or approves graphic elements and mechanical layout of camera-ready copy. May coordinate the internal or external production and distribution of materials. May supervise the

$58.85

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 18 activities of less experienced staff. Minimum/General Experience:

Seven (7) years related experience.

Minimum Education: Bachelor’s degree or equivalent work

* Denotes non-exempt labor categories.

OTHER TERMS:

Overtime: Denotes labor categories where overtime (defined as hours worked in excess of 40 hours per week) is billed at 1.5 times the billing rate.

Other Direct Costs: Proposed as actual costs plus a material handling rate of 11%.

IFF: The GSA Industrial Funding Fee (IFF) is included in the rates shown above.

CLIN 001 - Project Origination Review project specifications Recommend modifications to specifications Provide sample images if required (determined by project) per Statement of Work Prepare project procedures and setup equipment SMALL JOBS: Origination Fee in addition to Imaging Fee

Project Management In-House Project Management Fee required for all jobs $10,000 and above

Chart 1 – Fixed Unit Rates – Project Origination

CLIN 001 Item Unit(s) GSA Price Project Origination Fee Per Project $231.99

CLIN 002 - Document Preparation (Per Image) Pre-conversion Document Preparation Removal of documents from file folders Staple removal (not to exceed one staple for every ten pages) Removing documents from some special bindings.

Unfolding Minimal handling and mounting of post-it notes and/or other nonstandard size paper

Chart 2 – Fixed Unit Rates – Document Preparation CLIN 002 Item Unit(s) GSA Price Document Preparation $0.03

Must be able to review collection samples.

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 19

Reordering, removal or re-sectioning requiring Document Preparation Specialist is provided on an hourly basis

For hard bound, stitch, perfect bound or glue bound books or documents, see Book Cutting

CLIN 003 - Document Reconstruction (Per Image) Provides for reassembly of documents to their original sequence within a folder with up to one staple Provides for complex reassembly of documents, including:

More than one staple per document (not to exceed 1 staple average per 10 pages) Replacing pages to post folders (given equally aligned holes for all pages) Replacing pages to ring binders (given equally aligned holes for all pages)

Chart 3 – Fixed Unit Rates – Document Reconstruction

CLIN 003 Item Unit(s) GSA Price Document Reconstruction Per Image $0.03

Custom document reconstruction provided on an hourly basis (Non-aligned ring and post binding documents, GBC, Spiral, Screw Mount)

CLIN 004 - Book Cutting (Per Book) Level-1 Soft bound / perfect bound books or documents up to 200 physical pages No staples or alternate fastener removal Book must have reasonable gutter to allow for cutting without jeopardizing printed material or client must provide a waiver of damage

Books or documents requiring delicate or special handing may be subject to hourly charges

Chart 4 – Fixed Unit Rates – Book Cutting

CLIN 005 - Scanning – Paper/Auto Feed (Per Image) Other scan resolutions (DPI) than stated herein, both higher and lower are available Pricing is based on paper being good quality originals, suitable for processing through an automated document feeder during scanning Bitonal Raster Scanning of paper sizes up to 8.5 x 11 at 300 dpi or less as requested by client Automated blank page detection and removal available Images will be output to TIFF Group 4 file format Pages, which are larger than 8.5” x 11” are considered oversized documents Oversized documents will be priced on the whole or partial number of 8.5” x 11" segments.

The fee for oversized scanning is assessed on a per segment basis A continuous flow of materials will be provided for processing without any breaks, and that a reasonable time frame for turnaround will be agreed to

CLIN 004 Item Unit(s) GSA Price Book Cutting Per Book $2.32

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 20

Automated image enhancements is available 1 to 10,000 Pages

Chart 5 – Fixed Unit Rates – Scanning/Paper/Auto Feed

CLIN 005 Item Unit(s) GSA Price Scanning Per Image $0.110

Grayscale and color scanning prices are based on the document being scanned entirely as grayscale or color. Intermixed Binary, Grayscale and Color require a higher level of operator intervention and may be priced on an hourly basis

Output to TIFF JPEG Files (TIFF Uncompressed available as up-charge)

CLIN 006 - Scanning – Books / Overhead (Per Image) Level-1 (Bitonal) Pricing is based on books being good quality originals o Clean gutter o Binding is intact / pages are not falling out o Pages are not brittle and flaking

Double sided pages Bitonal Raster Scanning of open book sizes up to 17” x 24” at 300 dpi or less as requested by client Images will be output to TIFF Group 4 file format A continuous flow of materials will be provided for processing without any breaks, and a reasonable time frame for turnaround will be agreed to Automated image enhancements are available Crop and deskew

Level-2 (Grayscale and Color) Pricing is based on books being good quality originals o Clean gutter o Binding is intact / pages are not falling out o Pages are not brittle and flaking

Double sided pages Grayscale or Color Raster Scanning of open book sizes up to 17” x 24” at 300 dpi or less as requested by client Images will be output to JPEG Format A continuous flow of materials will be provided for processing without any breaks, and a reasonable time frame for turnaround will be agreed to

Level-3 (Single sheet – loose pages requiring overhead scanning) Other resolutions than stated herein, both higher and lower are available Pricing is based on material being good quality originals Single sheet material only

GSA Schedule #: 47QSMA18D08PC To Order, Please Call: 240 215-0224 Page | 21

Binary, Grayscale or Color Raster Scanning of page sizes up to 17” x 24” at 300 dpi or less as requested by client

Images will be output to TIFF Group 4 file format A continuous flow of materials will be provided for processing without any breaks, and a

Level-4 (Archival Material) Mixed Material scanned as is Other resolutions than stated herein, both higher and lower are available Pricing is based on material being good quality originals Single sheet…