47QMCA20R0002 Solicitation with 4 Amendments.pdf

Federal Acquisition Service

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov

May 28, 2020

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation 47QMCA20R0002 for the acquisition of Adult Work Buses, School Buses, Shuttles, Inter-City Commuter Coaches, and Over the Road Touring Coaches. These buses must be built in accordance with the Federal Standard 833P requirements based upon the Special Item Number (SIN) designation. This acquisition will result in multiple Indefinite Delivery/Indefinite Quantity, Fixed Price Type Contracts. The resulting contracts will consist of one (1) base year period with three (3) one-year option periods. This acquisition is 100% Full and Open Competition.

The contracting officer is releasing this solicitation via the Contract Opportunities available at the beta.SAM.gov website. In order to conduct this procurement most effectively, all notices and postings will be made at this location. Please be aware that the solicitation, questions and answers, comments, or any other information might not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also add GSA Vehicle Purchasing’s website, www.gsa.gov/automotive, to your web link favorites as it contains information of interest associated with our Vehicle Purchasing programs.

GSA Vehicle Purchasing is currently soliciting for multiple long-term contracts for furnishing the subject units for use by all Federal agencies throughout the United States. The required shipment time will be a specified number of days from receipt of an order, based upon SIN.

One (1) electronic offer of your proposal must be submitted NLT June 26, 2020, 12:00 pm EDT, at the specified repository. Offerors are required to submit a complete offer. Offerors should propose their best pricing with their initial offers, as it is GSA’s goal to award without discussions. Note that substantially incomplete offers will be rejected.

Questions and requests for explanation or information regarding this solicitation must be submitted via e-mail only through craig.yokum@gsa.gov, brandon.posey@gsa.gov, and ontheroad@gsa.gov NLT June 12, 2020, 2:00 pm EDT. Questions and responses to questions will be posted in the website beta.SAM.gov. For questions regarding system issues or related inquiries only, you may contact me at craig.yokum@gsa.gov. GSA looks forward to receiving your proposal.

Sincerely, /signed/

Craig D. Yokum Contracting Officer Light Vehicles Acquisition Support Branch

SOLICITATION 47QMCA20R0002

TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

A.2 A-FSS-2-A (OCT 1988)

A.3 CP-FSS-2 SIGNIFICANT CHANGES (OCT 1988)

A.4 CP-FSS-3 NOTICE: REQUESTS FOR EXPLANATION OR

INFORMATION (MAR 1996)

A.5 CP-FSS-4-A SOLICITATION COPIES (MAR 1996)

A.6 CP-FSS-6 ELECTRONIC DATA INTERCHANGE (EDI)

ORDERING (JAN 1994)

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND FEDERAL STANDARD

B.2 B-FSS-96 ESTIMATED SALES (NOV 1997)

B.3 PRICING

B.4 GSA VEHICLE BUYING PROGRAM

B.5 SUBSTANTIAL TRANSFORMATION DETERMINATION

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

C.2 WEEKLY STATUS & MONTHLY REPORTS

C.3 IDENTIFICATION OF VEHICLES

C.4 SOURCE INSPECTION & FINAL DELIVERY DESTINATION

ACCEPTANCE OF BUSES BY GOVERNMENT

C.5 CONSIGNEE DELIVERY REQUIRED

C.6 CONSIGNEE DELIVERY TO DEPARTMENT OF DEFENSE

FACILITIES

C.7 FIRST PRODUCTION VEHICLE INSPECTION

C.8 SHIPMENT DELAYS AND APPLICATION OF CONCESSIONS

C.9 NOTIFICATION OF VEHICLE DEFECTS/RECALLS

C.10 AVAILABILITY OF FUNDS

C.11 GUARANTEED MINIMUM QUANTITY

C.12 MAXIMUM QUANTITY OF SUPPLIES

C.13 GSA FORM 1611

C.14 CONTRACT ADMINISTRATION INFORMATION

C.15 VEHICLE AVAILABILITY LISTING (VAL)

C.16 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs)... 22

C.17 NEW OPTIONAL EQUIPMENT CODES

C.18 DAMAGE-IN-TRANSIT PROCEDURES

C.19 ADDENDUM TO THE SOLICITATION

SECTION D – SOLICITATION CLAUSES

D.1 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

ITEMS (MAR 2020)

D.2 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED

TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-

COMMERCIAL ITEMS (MAR 2020)

D.3 52.216-18 ORDERING (OCT 1995)

D.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

D.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

D.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

D.7 DFARS 225.7004 RESTRICTION ON ACQUISITION OF

FOREIGN BUSES

D.8 DFARS 252.227-7015 TECHNICAL DATA – COMMERCIAL

ITEMS (FEB 2014)

D.9 552.204-70 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (AUG 2019)

D.10 552.212-71 CONTRACT TERMS AND CONDITIONS

APPLICABLE TO GSA ACQUISITION OF COMMERCIAL ITEMS

(MAY 2019)

D.11 552.216-72 PLACEMENT OF ORDERS (AUG 2010)

(ALTERNATE I – AUG 2010)

D.12 552.216-73 ORDERING INFORMATION (AUG 2010)

(ALTERNATE I - SEP 1999)

D.13 552.216-74 GSA TASK-ORDER AND DELIVERY-ORDER

OMBUDSMAN (JAN 2017)

D.14 D-FSS-479 GSA FORM 1398 (AUG 1993)

D.15 F-FSS-250 TIME OF SHIPMENT (FEB 1986)

D.16 G-FSS-900-A CONTACT FOR CONTRACT ADMINISTRATION

(JAN 1994)

D.17 G-FSS-914-B CONTRACTOR'S REMITTANCE (PAYMENT)

ADDRESS (SEP 1996)

D.18 I-FSS-100-A SCOPE OF CONTRACT (OCT 1997)

D.19 I-FSS-168 OPTION TO EXTEND THE TERM OF THE

CONTRACT (JUN 1996)

D.20 I-FSS-644 DEALERS AND SUPPLIERS (OCT 1988)

D.21 I-FSS-880-A STATEMENT OF ORIGIN (APR 1984)

D.22 I-FSS-965 INTERPRETATION OF CONTRACT REQUIREMENTS

(APR 1984)

D.23 K-FSS-1 AUTHORIZED NEGOTIATORS (MAR 1998)

SECTION E – SOLICITATION PROVISIONS

E.1 52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

E.2 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE

REPORTING (JUL 2016)

E.3 52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN

2017)

E.4 52.204-24 REPRESENTATION REGARDING CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE

SERVICES OR EQUIPMENT (DEC 2019)

E.5 52.209-7 INFORMATION REGARDING RESPONSIBILITY

MATTERS (OCT 2018)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND

CERTIFICATIONS-COMMERCIAL ITEMS (MAR 2020)

E.7 52.215-6 PLACE OF PERFORMANCE (OCT 1997)

E.8 52.216-1 TYPE OF CONTRACT (APR 1984)

E.9 52.233-2 SERVICE OF PROTEST (SEPT 2006)

E.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

E.11 E-FSS-514 PRODUCTION AND INSPECTION POINT(S)

(JUN 1990)

E.12 QMAA-525 FIRST PRODUCTION VEHICLE (AUG 2019)

SECTION F – INSTRUCTIONS TO OFFERORS

F.1 ADDENDUM TO 52.212-1 - INSTRUCTIONS TO OFFERORS—

COMMERCIAL ITEMS

F.2 A-FSS-12-A PERIOD FOR ACCEPTANCE OF OFFERS (MAR

1996)

F.3 L-FSS-490 UNSOLICITED SAMPLES, DESCRIPTIVE

LITERATURE, OR BRAND NAME REFERENCES (APR 1984)

F.4 L-FSS-59 AWARD (APR 1984)

F.5 TELECOPIER OR FACSIMILE SUBMISSIONS,

MODIFICATIONS, OR WITHDRAWALS OF PROPOSALS

F.6 F-FSS-200-B DELIVERY--F.O.B. DESTINATION

(MAY 1991)

F.7 F-FSS-285 WAIVER OF DELIVERY SCHEDULE (APR 1984)

F.8 F-FSS-290 DELIVERY HOURS (APR 1984)

SECTION G – EVALUATION

G.1 METHOD OF AWARD

G.2 52.217-3 EVALUATION EXCLUSIVE OF OPTIONS (APR

1984)

G.3 552.217-71 NOTICE REGARDING OPTION(S) (NOV 1992)

G.4 EVALUATION

G.5 ADJECTIVAL RATINGS

G.6 METHOD OF AWARD FOR DELIVERY ORDERS PLACED

AGAINST THE MASTER CONTRACT

G.7 CHANGES TO REQUISITIONS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Offerors shall submit their offers to the following electronic addresses:

craig.yokum@gsa.gov, brandon.posey@gsa.gov, and ontheroad@gsa.gov

One (1) electronic proposal separated out in volumes for the Administrative, Technical, and Price Proposals is due NLT June 26, 2020 at 12:00 p.m. EDT. Please review 52.212-1 – Instructions to Offerors – Commercial Items (Mar 2020) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

NO PAPER COPIES WILL BE ACCEPTED.

SMALL BUSINESS SIZE STANDARD (SF1449 BLOCK 10): This acquisition is classified under NAICS code 336211 – Motor Vehicle Body Manufacturing. Per the SBA size standards located at https://www.sba.gov/document/support--table-size-standards, effective August 19, 2019, the small business size standard for NAICS 336112 is 1,000 employees. However, per FAR 52.212-1(a):

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

A.2 A-FSS-2-A (OCT 1988)

FSC GROUP: 2310

PRODUCT: BUSES

NAICS: 336211 – Motor Vehicle Body Manufacturing

PERIOD: Base – August 1, 2020 through July 31, 2021

Option 1 – August 1, 2021 through July 31, 2022 Option 2 – August 1, 2022 through July 31, 2023 Option 3 – August 1, 2023 through July 31, 2024

A.3 CP-FSS-2 SIGNIFICANT CHANGES (OCT 1988)

The attention of offeror is directed to the following significant changes made since the issuance of the last solicitation for the supplies/services covered herein:

*__ADD__* C.4 Source Inspection & Final Delivery Destination Acceptance of Buses by Government *__ADD__* C.6 Consignee Delivery to Dept of Defense Facilities (RAPIDGate)

* AMEND * C.13 GSA Form 1611 Additional certifications *__ADD__* [IBR] 52.204-21 Basic Safeguarding of Covered Contractor Information Systems

(JUN 2016)

*__ADD__* [IBR] 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) and 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2019) *__ADD__* D.9 552.204-70 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2019)

* DELETE * 552.246-71 Source Inspection by Government (JUNE 2009) *__ADD__* E.3 52.204-22 Alternative Line Item Proposal (JAN 2017) *__ADD__* E.4 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (AUG 2019) *__ADD__* [IBR] 52.204-26 Covered Telecommunications Equipment or Services- Representation (Dec 2019) *__ADD__* E.12 QMAA-525 First Production Vehicle (AUG 2019) *_DELETE_* 552.216-71 Economic Price Adjustment—Special Order Program Contracts

(AUG 2010)

*_DELETE_* Administrative Fee

A.4 CP-FSS-3 NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION

(MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

U.S. GENERAL SERVICES ADMINISTRATION

Light Vehicles Branch (QMAAA) craig.yokum@gsa.gov with carbon copies to brandon.posey@gsa.gov and ontheroad@gsa.gov

A.5 CP-FSS-4-A SOLICITATION COPIES (MAR 1996)

In order to conduct this procurement most effectively and at the lowest costs, all information – including the solicitation, solicitation amendments, and any comments – will be posted only via the Internet at: http://beta.sam.gov/.

A.6 CP-FSS-6 ELECTRONIC DATA INTERCHANGE (EDI) ORDERING (JAN

1994)

Offerors are advised that the Federal Acquisition Service is expanding use of electronic communications to exchange business documents. The Placement of Orders clause contained in this contract provides that orders may be placed using Electronic Data Interchange (EDI) procedures.

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND FEDERAL STANDARD

The Schedule of Items can be found in Attachments A1 – A21, SCHEDULE OF ITEMS AND

MINIMUMS & OPTIONS.

Attachment No. Description

A1 Schedule of Items – Alexander Dennis A2 Schedule of Items – Arboc Mobility A3 Schedule of Items – Berkshire Coach A4 Schedule of Items – Blue Bird A5 Schedule of Items – Champion Bus A6 Schedule of Items – Collins Bus A7 Schedule of Items – Diamond Coach A8 Schedule of Items – Eldorado National A9 Schedule of Items – Elkhart Coach A10 Schedule of Items – Ford A11 Schedule of Items – Glaval Bus A12 Schedule of Items – Grech A13 Schedule of Items – IC Bus A14 Schedule of Items – Lone Star A15 Schedule of Items – Midway A16 Schedule of Items – Motor Coach Industries A17 Schedule of Items – New England Wheels A18 Schedule of Items – Starcraft Bus A19 Schedule of Items – StarTrans A20 Schedule of Items – Titan A21 Schedule of Items – Turtle Top

Please note, the full solicitation number for Attachments A1-A21 should read the uniform Procurement Instrument Identification (uPIID) format of “47QMCA20R0002”; however, the Schedule of Items currently shows a truncated version of the previous format “CY-200002-D” due to systems constraints. In addition, the word “advised” is truncated below each line item designation. The statement should read “OFFERORS SHALL FURNISH A PRICE FOR ALL

AVAILABLE OPTIONAL EQUIPMENT LISTED BELOW. YOU ARE ADVISED PRICING

FOR BELOW THE LINE OPTIONS WILL BE EVALUATED FOR PRICE

REASONABLENESS ONLY.”

Vehicles to be provided under this acquisition must adhere to the Federal Vehicle Standard 833P (see Attachments F1-F19).

On November 22, 2019, notice was posted to beta.Sam, which required potential offerors to complete the AutoStandards process by March 30, 2020, prior to issuance of this solicitation.

As specified in that notice, only those models submitted during the AutoStandards process and included in the Federal Vehicle Standard 833P (see Attachments F1-F19) will be considered for award. Only those non-tactical makes/models included in the Schedule of Items identified in Attachments A1-A21 will be accepted for review.

Attachment No. Description

F1 FEDERAL STANDARD 833P SIN 202C

F2 FEDERAL STANDARD 833P SIN 220A – 232A

F3 FEDERAL STANDARD 833P SIN 220C - 232C

F4 FEDERAL STANDARD 833P SIN 236A - 238A

F5 FEDERAL STANDARD 833P SIN 236C - 238C

F6 FEDERAL STANDARD 833P SIN 240L

F7 FEDERAL STANDARD 833P SIN 241N - 247

F8 FEDERAL STANDARD 833P SIN 259W – 263W

F9 FEDERAL STANDARD 833P SIN 301C - 304C

F10 FEDERAL STANDARD 833P SIN 320A - 332A

F11 FEDERAL STANDARD 833P SIN 320C - 332C

F12 FEDERAL STANDARD 833P SIN 336A - 338A

F13 FEDERAL STANDARD 833P SIN 336C - 338C

F14 FEDERAL STANDARD 833P SIN 341N – 347

F15 FEDERAL STANDARD 833P SIN 342L – 360L

F16 FEDERAL STANDARD 833P SIN 359W – 363W

F17 FEDERAL STANDARD 833P SIN 396 - 397

F18 FEDERAL STANDARD 833P SIN 398

F19 FEDERAL STANDARD 833P BUS OPTIONS APPENDIX A SPECS

Federal Standard 833P dated May 22, 2020, contains various changes and deletions from the previous Federal Standard 833N. GSA Vehicle Purchasing asks that prospective offerors do not make any assumptions as to the context of the document. This standard should be carefully read prior to submitting an offer, to properly produce buses for the Federal Government (GSA).

THEREFORE, IT IS THE RESPONSIBILITY OF EACH OFFEROR TO READ IN ITS

ENTIRETY FEDERAL STANDARD 833P AND ENSURE THAT IT IS IN

COMPLIANCE WITH ALL OF THE GOVERNMENT’S MINIMUM REQUIREMENTS.

All Items shall be in accordance with the Federal Standard 833P for 2020 Buses which are found at http://vehiclestd.fas.gsa.gov.

Offerors are instructed to complete the following fields:

Unit price Total Miles per gallon (MPG) Assembly point Destination charge included in price Optional equipment add ship Optional equipment option prices Any additional fill-ins

Instructions to Offerors relating to AutoBid are included in Section F.1.

B.2 B-FSS-96 ESTIMATED SALES (NOV 1997)

The "Estimated Quantity” and “Estimated Sales" in Attachment J show historic data for quantities purchased and total prices paid in units and dollars from FY2006 through FY2019.

FY2020 estimates are for GSA Fleet and other Federal agency purchases. Please note that historic information is not an indication of future sales under this program nor is a guarantee that the same volume will be achieved.

B.3 PRICING

Commercial pricing structures are desired to the fullest extent practicable. Offerors may propose on one or more special item numbers (SINs) solicited herein, and up to two models per SIN.

Offerors must meet the standard specified for each item number offered and follow the proposal submission instructions noted in Section F. If a firm submits more than two models per SIN, GSA will only evaluate the two lowest priced model submissions.

B.4 GSA VEHICLE BUYING PROGRAM

GSA awards and administers the Vehicle Buying program. The program in its entirety purchases over $1.5 billion annually in high-quality vehicles and automotive services at significant savings for customer agencies. Under this program, GSA enters into contracts with commercial firms to provide commercial products at stated prices for given periods of time. GSA’s Vehicle Buying program offers a large selection of vehicles and related products and services. GSA is the mandatory source for all new, non-tactical light vehicles purchased in the United States for Executive branch agencies. As a procurement agent of the United States Government, GSA is responsible for issuing solicitations and awarding contracts to meet this obligation. GSA accepts requisitions from eligible parties in accordance with GSA Order OGP 4800.2I (http://www.gsa.gov/portal/content/104212).

GSA’s Vehicle Buying program simplifies the procurement process for Federal agencies and industry partners. GSA ensures that potential vendors meet the responsibility determinations required by Federal Acquisition Regulation (FAR) Part 9 and offers products that meet Federal Vehicle Standards as described in Federal Standard 833P. GSA also examines the base vehicle and optional equipment prices received as a result of this competitive procurement to determine price reasonableness as it leverages the Government’s purchasing power. Following the GSA Vehicle Buying program ordering procedures, agencies will make a best value determination and place their requisition directly through AutoChoice, GSA’s online vehicle requisitioning portal.

AutoChoice is GSA’s secure on-line ordering application for light vehicles, ambulances, medium/heavy vehicles, buses, wreckers and car carriers (see Attachment I). With AutoChoice, agencies can:

Configure vehicles and choose vehicle equipment options Utilize side by side comparisons of each competitor’s vehicle model Calculate actual vehicle prices for the configured vehicle View miles per gallon (MPG) fuel ratings, where applicable View carbon dioxide grams per mile (GPM) data, where applicable View Federal Vehicle Standard View vendors’ past performance Select the vehicle that provides the best value considering price, GPM, delivery availability, mission requirements, and time of shipment Select a requested dealership Submit vehicle requisitions to GSA online Check vehicle requisition status Link to the National Highway Traffic Safety Administration (NHTSA) website to view crash test ratings and recall information

Further information about the GSA Vehicle Buying program can be found at www.gsa.gov/vehiclebuying.

B.5 SUBSTANTIAL TRANSFORMATION DETERMINATION

Offerors certify, by submission of a proposal, that all products are compliant with the Trade Agreements Act (TAA) as specified in FAR 52.225-5 and FAR 52.225-6. If significant proposed vehicle(s) component(s) are from a non-TAA compliant country, the offeror is required to supply a binding ruling of Substantial Transformation from the Office of Regulation and Rulings, Office of International Trade, Customs and Border Protection with proposal submission. Offerors are advised the process for obtaining a binding ruling can take up to 120 days. Failure to provide a binding ruling for these products with proposal submission will result in any applicable awarded items remaining closed for order placement in AutoChoice until such time the determination has been provided. These components include, but are not limited to, vehicle gliders/chassis, engines, and power trains. It is the offeror’s responsibility to request a determination, and such requests should be made in writing to the following:

Customs and Border Protection Office of International Trade Office of Regulation and Rulings 799 9th Street NW; 7th Floor Washington, D.C. 20229-1177

(202) 325-0100

Any questions related to this requirement should be directed to Craig Yokum at craig.yokum@gsa.gov or (703) 605-9291 prior to proposal submission.

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description Due NLT To Weekly Status Report

(see Attachment E1 for format and Attachment E2 for example)

Each Friday After Contract Award automotiveedi.partnerships@gsa.gov;

Contracting Officer craig.yokum@gsa.gov;

brandon.posey@gsa.gov;

and ontheroad@gsa.gov

Monthly Report (see Attachment E2 for example)

The 10th Calendar Day of Each Month

Contracting Officer craig.yokum@gsa.gov;

brandon.posey@gsa.gov;

and ontheroad@gsa.gov

Shipment Delays 30 Days Prior to Shipping

Contracting Officer craig.yokum@gsa.gov;

brandon.posey@gsa.gov;

and ontheroad@gsa.gov

Notification of Vehicle Defects / Recalls

Within 1 week of public announcement

Consignee, with a copy to the Contracting Officer, in accordance with section C.9

1611 for Each Export Destination

30 Days in Advance of Anticipated Date of Availability for Shipment

Transportation Office on Delivery Order, in accordance with section C.13

Vehicle Availability Listing

As required Contracting Officer, in accordance with section C.15

Request for Vehicle Inspections (to include RPN and VIN of units to be inspected)

10 Calendar Days in Advance of Requested Inspection

Assigned Vehicle Inspector and/or Contracting Officer’s Representative

The Contractor must deliver via email one (1) electronic copy of each deliverable to the designated persons listed above on the date it is due in Microsoft Office, Word 2010, PowerPoint 2010, or Project 2010 format, or Excel 2010 format (or compatible version), as appropriate, for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact shall be issued to the Contractor by email notification. All deliverables must be delivered no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For their own records, offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.2 WEEKLY STATUS & MONTHLY REPORTS

The Contractor must furnish to the Contracting Officer (CO), and the Contracting Officer Representative (COR), a weekly electronic report covering the progress of each order placed under contract. The Contracting Officer (CO) provides the authorized format in Attachment E1.

The Contractor must furnish to the Contracting Officer (CO) a report covering orders received and shipments made during each calendar month of contract performance. The information required by the Government must be reported on an Excel spreadsheet, Status Report of Orders and Shipments, in accordance with instructions provided by the CO (see Attachment E2 for the Excel format). Reports shall be forwarded, no later than the 10th calendar day of each month, to the individuals below:

Contracting Officer (CO): Contract Specialist (CS):

Craig D. Yokum Brandon Posey craig.yokum@gsa.gov brandon.posey@gsa.gov

C.3 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA Requisition Purchase Number (RPN) on the carrier’s freight bill or other document used in the delivery of vehicles awarded FOB destination under this solicitation. This information is essential to the consignee for identification purposes.

Vehicles will not be accepted by the Government without this identifying number.

Contractor’s Monroney label is also acceptable, if it provides all of the required data.

For purposes of source inspection, the contractor must indicate the applicable RPN and VIN number of vehicles to be inspected when visited by a Government inspector. Any additions or alterations to the vehicle list provided in advance must be approved at the discretion of the Contracting Officer’s Representative conducting the inspection.

C.4 SOURCE INSPECTION & FINAL DELIVERY DESTINATION ACCEPTANCE

OF BUSES BY GOVERNMENT

All requests for inspections sent to GSA Vehicle Purchasing’s Industrial Operations Analysts (IOAs) must include a firm list of vehicles to be inspected. The applicable RPN number and VIN number for each vehicle to be inspected must be included. Vehicles may not be added to an inspection request once the IOA has scheduled a visit unless approved by the IOA. The IOA reserves the right to formally reject and assess re-inspection charges to any vehicle listed on the formal inspection list that was removed without approval or not presented for inspection on the confirmed visit date.

GSA delivery terms are FOB Destination. GSA defines destination as the consignee address located on the Motor Vehicle Delivery Order (MVDO). This delivery location, as an example, may be a GSA approved marshaling center or consignee (CNS) Federal facility (e.g., military installation, Federal campus, research facility, or end user customer address). Deliveries, unless specified by the Government, are driver transport and are not wheels off ground. The Government reserves the right to waive all or part of these requirements on a temporary or permanent basis, but in no way does the Government waive its rights to any and all remedies at its disposal by doing so.

The successful Contractor is required to follow these requirements in order to execute perfect delivery to the Government and to receive payment for goods and services.

(a) Inspection by Government personnel.

(1) Supplies to be furnished under this contract will be inspected at source by the Government before shipment from the manufacturing plant or other facility designated by the Contractor, unless the Contractor is otherwise notified in writing by the Contracting Officer or a designated representative. Notwithstanding the foregoing, the Government may perform any or all tests contained in the contract specifications at a Government facility without prior written notice by the Contracting Officer before release of the supplies for shipment.

(2) Government inspection responsibility will be assigned to the GSA quality assurance office which has jurisdiction over the State in which the Contractor’s or subcontractor’s plant or other designated point for inspection is located. The Contractor shall notify or arrange for subcontractors to notify the designated GSA quality assurance office a minimum of 10 workdays before the date when supplies will be ready for inspection. Shipment shall not be made until after inspection by the Government is completed and shipment is authorized by the Government.

(3) The Contractor is responsible for including all transportation delivery requirements and associated costs into their proposals to GSA for the destination listed on the MVDO.

(b) Inspection facilities.

(1) The inspection system required to be maintained by the Contractor shall be in accordance with instructions herein, may be the Contractor’s own facilities or any other facilities acceptable to the Government. These facilities shall be utilized to perform all inspections and tests of materials and components before incorporation into end articles, and for the inspection of such end articles before shipment. The Government reserves the right to evaluate the acceptability and effectiveness of the Contractor’s inspection system before award and periodically during the contract period.

(2) Contractors are required to specify, in the spaces provided elsewhere in the solicitation, the name and address of each manufacturing plant or other facility where supplies will be available for inspection, indicating the item number(s) to which each applies.

(3) The Contractor is required to notify GSA that completed vehicles are ready for inspection, and to schedule a pre-acceptance delivery inspection. The Government expects that vehicles presented for inspection are free of all defects, and meet all of the requirements of the Federal Standard 833P and MVDO.

(c) Availability of records.

(1) In addition to any other requirement of this contract, the Contractor shall maintain records showing the following information for each order received under the contract:

(i) Order number and VIN;

(ii) Date order received by the Contractor;

(iii) Quantity ordered;

(iv) Date scheduled into production;

(v) Batch or lot number, if applicable;

(vi) Date inspected and/or tested;

(vii) Date available for shipment;

(viii) Date shipped or date service completed; and

(2) These records should be maintained at the point of source inspection and shall be available to the Contracting Officer, or an authorized representative, for (i) 3 years after final payment; or

(ii) 4 years from the end of the Contractor’s fiscal year in which the record was created, whichever period expires first.

(d) Inspection, acceptance, additional costs, and receiving reports.

(1) The Contractor must not schedule an inspection with the Industrial Operations Analyst (IOA) in advance of meeting all of the requisition order requirements. This interim source inspection by the Government is only to verify that the vehicle meets the contractual requirements and to authorize transport to the final delivery destination. The IOA will provide the Contractor a copy of either GSA Form 308 or DD Form 250, remarked as “approved for shipment, pending final delivery destination inspection.”

(2) Once the vehicle(s) have arrived at the designated final delivery location on the MVDO, a final inspection will be conducted by either:

(i) The GSA marshaling center if the vehicle(s) are delivered to a GSA approved Contractor for acceptance.

(ii) The final destination end user CNS delivery location. The Contractor will provide its Pre- Delivery Inspection (PDI) checklist utilized by their factory authorized dealers or delivery location in order to assist in the final inspection delivery process. GSA Fleet will provide a copy of its PDI checklist as well for the final delivery location as both documents are required in order for the Contractor to submit its invoice to the Government for payment.

(iii) The marshaling center or CNS delivery location will conduct the final inspection of the vehicle based upon the Contractor’s PDI checklist & GSA PDI checklist, then will:

A. Accept, and the delivery end user notifies GSA’s IOA mailbox of the final acceptance of the vehicle(s).

1. GSA’s IOA will execute the 2nd approval on GSA Form 308 or DD Form 250;

and

2. The Contractor can then invoice the Government for payment.

B. IF final destination delivery is REJECTED, then;

1. The Contractor’s invoice will not be processed for payment until corrective action has been completed and re-inspection is successful.

2. All nonconforming condition(s) are to be corrected by the Contractor within 5 working days.

3. Any defects that require more than 5 working days to be corrected must be communicated in writing by the Contractor to the Government’s COR with a corrective action plan.

4. The Contractor will have no expectation that corrective action to the vehicle(s) can be performed by the Contractor at the delivery site, thus the Contractor is required to pay all costs associated with the removal, repair(s), re-delivery costs and any Government re-inspection costs to execute perfect delivery.

5. Additional Costs for Inspection and Testing. When rejection makes re-inspection or retesting necessary, the following charges are applicable. When inspection or testing is performed by or under the direction of GSA, charges will be at the rate of $500.00 per man-hour or fraction thereof if the inspection is at a GSA distribution center; $500.00 per man-hour or fraction thereof, plus travel costs incurred, if the inspection is at another location; and $500.00 per man-hour or fraction thereof for laboratory testing, except that when a testing facility other than a GSA-approved location performs all or part of the required tests, the Contractor shall be assessed the actual cost incurred by the Government as a result of testing at such facility. When the inspection is performed by or under the direction of any agency other than GSA, the charges indicated above may be used, or the agency may assess the actual cost of performing the inspection and testing.

6. After corrective action is taken, the Contractor is to schedule a second inspection at the final delivery address.

7. If accepted, the delivery end user notifies GSA’s IOA mailbox of the final acceptance of the vehicle(s).

a. GSA’s IOA will execute the 2nd approval on GSA Form 308 or DD Form 250;

and

b. The Contractor can then invoice the Government for payment.

(e) Responsibility for Rejected Supplies. If, after due notice of rejection, the Contractor fails to remove or provide instructions for the removal of rejected supplies pursuant to the Contracting Officer's instructions, the Contractor shall be liable for all costs incurred by the Government in taking such measures as are expedient to avoid unnecessary loss to the Contractor. In addition to any other remedies which may be available under this contract, the supplies may be stored for the Contractor's account or sold to the highest bidder on the open market and the proceeds applied against the accumulated storage and other costs, including the cost of the sale.

C.5 CONSIGNEE DELIVERY REQUIRED

Deliveries under this contract shall be made to the destination specified in the consignee address block on the delivery order.

C.6 CONSIGNEE DELIVERY TO DEPARTMENT OF DEFENSE FACILITIES

For requisitions placed and designated for delivery to a Department of Defense (DoD) facility, offerors are advised that many installations have adopted RAPIDGate as a credentialing system for entry to facilities. For many military installations, transporters are now recommended to have a RAPIDGate credential to enter a facility to make deliveries (to include motor vehicle transporters). DoD and other Government agencies will continue to implement these credentialing requirements to ensure controlled access to Government facilities.

For more information on RAPIDGate, including cost and application procedures, please visit http://www.rapidgate.com/rapidgate-program. Offerors are encouraged to consult with transport carriers used in the performance of this contract to recommend compliance with RAPIDGate access to applicable facilities. Without RAPIDGate, vendor representatives will still be allowed access to applicable facilities; however, they will be required to undergo standard security checks.

A current list of facilities utilizing RAPIDGate can be found at https://www.fortiorsolutions.com/products/rapidgate/.

C.7 FIRST PRODUCTION VEHICLE INSPECTION

The Government representatives shall inspect the first production vehicle (FPV) at the inspection point designated in the contract. This inspection shall be done to determine vehicle conformity with the contract specifications, inclusive of any technical modifications made to the specifications, which are to be adhered to thereafter, but exclusive of new optional equipment which may appear on subsequent orders. Prior to this inspection, the Contractor shall digitally videotape or photograph construction of the vehicle as follows: include pictures showing the assembly of all major subassemblies and/or components, body mounting to chassis and critical substructures, and all interior wiring that is encased within wall panels or otherwise not easily accessible on the completed vehicle or that cannot be observed when the vehicle is present for Government verification. The Contractor shall produce the videotape and/or photographs of the FPV for and at no additional cost to the Government.

Upon acceptance, the FPV shall be shipped in accordance with shipment terms of the contract. If the FPV fails to meet the specification requirements, the Government will refuse inspection requests of all subsequent vehicles until corrective action has been effected on the FPV. This inspection failure shall not relieve the Contractor from complying with the contract delivery terms or any other provisions of the contract.

The Contractor shall notify the Contracting Officer and the Supplier Quality/Supplier Management Branch set forth in the notice of award, of the availability of the vehicle for inspection. The notification shall be made in writing fifteen (15) calendar days prior to the date the Contractor proposes to have the vehicle available. The Contractor shall provide all necessary facilities for inspection without any additional charge.

C.8 SHIPMENT DELAYS AND APPLICATION OF CONCESSIONS

If vehicles are not produced, inspected and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 days prior the shipment date and establish a new shipment date to remove the vehicle(s) from default status. The concession is one percent (1%) of the awarded line item price per 30 day interval. Late shipments below or in excess of 30 days will be prorated daily. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor or subcontractor. None of the aforementioned shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

This concession mechanism shall also apply in instances where vehicles purchased under contracts resulting from this solicitation suffer extended downtime awaiting repairs covered by warranty. Concessions in accordance with the terms listed above may be assessed at the discretion of the Contracting Officer in instances of extended vehicle downtime.

C.9 NOTIFICATION OF VEHICLE DEFECTS/RECALLS

For vehicles delivered under this contract, any notification of defects in accordance with 49 CFR

577.7 shall be addressed to the consignee mailing address unless otherwise instructed by the Government.

In addition, in order to increase recall closure rates and provide enhanced oversight, GSA is capable of receiving electronic notifications of announced recalls, field service actions / customer service bulletins, technical service bulletins (TSB), and/or warranty extensions.

Vendors shall inform GSA as to their ability to transmit this data electronically.

If available, indicate preferred options for data transmittal (e.g., Secure file transfer protocol (SFTP)), file type (e.g., .XLSX, .CSV, .TXT), and available data fields, e.g.,

• VIN

• Recall Code

• Recall Type (e.g., Safety, Not Safety, Warranty)

• NHTSA ID, if applicable

• Description

• Remedy Status (e.g., Actionable, Not Actionable, Parts Not Available)

• Repair Status (e.g., Open, Closed)

• Date Announced

• Date Actionable

• URL for Customer Notification Letter

C.10 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items.

Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract. Customer agencies verify availability of funds when submitting requisitions.

C.11 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the quantity limits may be expressed as number of units or as dollar values. The minimum quantity of supplies that the Government guarantees to order during the period of this contract is $10,000. If at the end of the contract period (base period and any options exercised by the Government) the vendor has not received an order, upon request the Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire contract inclusive of options, and not for each line item awarded. No minimum quantity of units is guaranteed.

(a) Request for payment of any amount due under this clause shall be submitted, in writing, to the Contracting Officer within 30 calendar days after the end of the contract period.

(b) The guaranteed minimum does not apply if the contract is terminated for cause or if the Contractor has not performed in accordance with the terms and conditions of the contract.

C.12 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with FAR 16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own contract ceiling established, and the ceiling price for each awarded contract may differ. For each successful offeror, the estimated dollar value of all awarded line items specific to that contract from Attachment J –Estimates 2006-2020 will be added together to determine the maximum quantity of supplies in dollars for the base period and extrapolated for each one-year option period thereafter. The base contract value and all option values will be added together for a total contract ceiling and maximum quantity of supplies in dollars.

C.13 GSA FORM 1611

GSA Form 1611 is required to be completed for any orders destined outside of the United States for which an established delivery code is not available. Instructions for form completion and delivery instructions are contained on the form.

Thirty (30) calendar days in advance of the anticipated date of availability for shipment, the Contractor is to submit a completed GSA Form 1611, including vehicle identification (VIN) number(s) for each pertinent destination, to the GSA Export office designated on the delivery order at gsa.export@gsa.gov. Shipment is not to be made until instructions are received from the above GSA Export office. Failure to adhere to this requirement will result in refusal of shipment until proper release is obtained. Distribution instructions are provided with the form.

Additionally, the Offeror confirms:

1. Offeror products are not to be exported outside of the 50 states - USA, Puerto Rico, Guam with the expectation of the offeror providing warranty parts and service; OR

2. Offeror places no restrictions on exports and will support all warranty parts and services during the factory warranty period; OR

3. Offeror products may be exported; but, warranty parts and service are not available in the country of delivery, but the offeror will:

a1. Reimburse GSA for the reasonable and customary costs for parts and labor that the offeror would normally compensate its authorized factory service centers. The offeror will provide its warranty service center cost reimbursement schedule to the Government.

a2. Offeror will provide parts and service manuals for the products.

C.14 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized to make changes to the terms and conditions of the contract.

Contract Specialist (CS): A person who assists the CO to administer contracts and make related determinations and findings. The CS, however, is not authorized to make changes to the terms and conditions of the contract.

Contracting Officer’s Representative (COR): The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. The COR, however, will be permitted to make changes to color, consignee, mailing addresses, email addresses, telephone/fax number, and points of contact as delegated and upon consultation with the vendor.

On award, the Contractor will be provided a delegation letter from the Contracting Officer for its signature and files.

Contracting Officer (CO): Contract Specialist (CS): Contracting Officer's Representative (COR):

Craig D. Yokum Brandon Posey Dillon Akyuz 1800 F St, NW Hub 3200 1800 F St, NW Hub 3200 1800 F St, NW Hub 3400 Washington, DC 20405 Washington, DC 20405 Washington, DC 20405 craig.yokum@gsa.gov brandon.posey@gsa.gov doruk.akyuz@gsa.gov

B. INVOICE SUBMISSION

We strongly recommend to all vendors, new and old, to register for on-line electronic invoicing. Registration is always free and payment terms are always net 10. All payments are delivered EFT to the bank account provided on the vendor's SAM.gov registration. It also eliminates the requirement to snail mail paper invoices.

Invoices must include the following information:

• Name of vendor;

• Invoice date;

• Government contract number, case number, or motor vehicle delivery order number, or other authorization for delivery of goods or services;

• Vendor invoice number, account number, and/or any other identifying number agreed to by contract;

• Description (including, for example, contract line/subline number), price, and quantity of goods and services rendered;

• Shipping and payment terms;

• Taxpayer Identifying Number (TIN);

• Banking information;

• Contact name (where practicable), title and telephone number.

Electronic Invoices are encouraged and may be submitted at the following address:

http://fedpay.gsa.gov/. Reference Attachment K – 10 Day Electronic Invoicing.

IF SUBMITTING AN ELECTRONIC INVOICE, FOLLOW THE INSTRUCTIONS

PROVIDED AT THE WEBSITE.

Where to send an original paper invoice (if mailed) General Services Administration (GSA) Accounts Payable Branch (BCEB) P.O. Box 419018 Kansas City, MO 64141

INVOICES WILL BE PAID ONCE THE SHIPMENT OF ALL VEHICLES ON THE

MOTOR VEHICLE DELIVERY ORDER IS COMPLETE:

Contractor or OEM Representative receives GSA Form 308 or DD250 from the Industrial Operations Analyst (IOA) releasing the vehicle(s).

Physical copies of invoices are NOT required to be submitted to the Contracting Officer. Payment will be made in accordance with FAR 52.212-4(i).

C.15 VEHICLE AVAILABILITY LISTING (VAL)

Customer agencies are able to order vehicles up until the time that Contractors notify GSA that vehicles are no longer available, The Contractor is advised, however, that AutoChoice remains open year round for orders to be placed, subject to availability. The Contractor must notify GSA of the date when a line item will no longer be available. GSA will communicate these dates to customer agencies via a Vehicle Availability Listing (VAL).

The Contractor must provide, at a minimum, a 2-week notice prior to its closing of any line items. The Contractor is required to provide GSA notice of revisions to closeout dates within one working day of such revisions being announced by their OEM suppliers.

C.16 REQUISITIONS WITH ADDITIONAL REQUIREMENTS (AREQs)

For orders of awarded items that need alteration to meet mission needs – called ADDITIONAL REQUIREMENTS (AREQs):

Optional equipment that has been previously determined unacceptable or that was solicited for in the schedule of items and not bid on by a contract holder will not be eligible for consideration under the AREQ process.

Should a customer agency request additional requirements (AREQs) that are not currently awarded under the contract, the order is forwarded to Engineering for review. Engineering will determine the suitability of the request and either approve or deny the AREQ. Should Engineering approve an AREQ, the requirement will be forwarded to the Contracting Officer for final approval to ensure requirements are within the scope of the awarded base contract and eligible for consideration.

Approved AREQs are submitted to each representative vendor for a price quotation, regardless of the original vendor selected in AutoChoice. This is to ensure Fair Opportunity procedures are followed through completion of the requirement. Quotation(s) is/are referred back to the agency for approval and confirmation of available funding. If funding is available, the contracting personnel will place the order through the GSA online ordering system ROADS (Requisitions, Ordering, and Documentation Systems). If funding is not available, the order cannot be finalized until the funding becomes available. Option AREQ for all line items is closed two weeks prior to a vehicle’s scheduled close-out date.

C.17 NEW OPTIONAL EQUIPMENT CODES

The Government may, during the course of contract performance, establish new optional equipment codes for any new optional equipment…