47QMCA24Q0038_RFQ_2024-10-08.pdf

Federal Acquisition Service

U.S. General Services Administration 1800 F Street NW Washington, DC 20405 www.gsa.gov

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number 47QMCA24Q0038 for projected residual values for vehicles. The period of performance is for a base period of one (1) year, with four (4), one-year option periods.

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number 47QMCA24Q0038 is issued as a request for quotation (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-07.

The acquisition is a full and open competitive solicitation. The associated North American Industrial Classification System (NAICS) code for this procurement is 513210 with a small business size standard of $47 million.

A detailed description of the acquisition is attached which includes a description of the contract requirements, terms and conditions, clauses, and provisions necessary for the acquisition.

The following sections are included:

Section 1 – Statement of Work Section 2 - Contract Administration Data Section 3 - Contract Clauses Section 4 - Instructions to Offerors Section 5 - Evaluation and Basis of Award

We recommend that you read the entire solicitation prior to preparing and submitting your offer as incomplete offers may be rejected without further consideration.

Sincerely, Charlene Cardenas Contracting Officer Fleet Acquisition Support Branch https://www.acquisition.gov/far/part-12#FAR_Subpart_12_6

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

47QMCA

WASHINGTON DC 20405

1800 F STREET, NW

AUTOMOTIVE CENTER

GSA/FAS

47QMCC CODE 16. ADMINISTERED BYCODE

X

X

513210

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR47QMCA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

1200 ES(404) 215-6837Leresa Garrett (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

47QMCA24Q0038

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS PAGE OF

2 37

1. REQUISITION NUMBER

Subject To Availability OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

WASHINGTON DC 20405

1800 F ST NW

TTL/QMD/MCC

GSA/FAS

15. DELIVER TO

WASHINGTON DC 20405

1800 F STREET, NW

AUTOMOTIVE CENTER

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

GSA/FAS

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 03/13/2025 to 03/12/2030

00001 Base Period:March 13, 2025-March 12, 2026 forecasting software IAW Statement of Work Nightly Data Transfer

Period of Performance: 03/13/2025 to 03/12/2026

00002 Base Period:March 13, 2025-March 12, 2026 forecasting software IAW Statement of Work Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Charlene Cardenas

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

Subject to Availability of Funds

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Surge API

Period of Performance: 03/13/2025 to 03/12/2026

00003 Base Period:March 13, 2025-March 12, 2026 forecasting software IAW Statement of Work

AD Hoc Reporting

Period of Performance: 03/13/2025 to 03/12/2026

10001 Option Period 1:March 13, 2026-March 12, 2027 forecasting software IAW Statement of Work

Nightly Data Transfer

Period of Performance: 03/13/2026 to 03/12/2027

10002 Option Period 1:March 13, 2026-March 12, 2027 forecasting software IAW Statement of Work

Surge API

Period of Performance: 03/13/2026 to 03/12/2027

10003 Option Period 1:March 13, 2026-March 12, 2027 forecasting software IAW Statement of Work

AD Hoc Reporting

Period of Performance: 03/13/2026 to 03/12/2027

20001 Option Period 2:March 13, 2027-March 12, 2028 forecasting software IAW Statement of Work

Nightly Data Transfer

Period of Performance: 03/13/2027 to 03/12/2028

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37 3 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 37

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

47QMCA24Q0038

20002 Option Period 2:March 13, 2027-March 12, 2028 forecasting software IAW Statement of Work

Surge API

Period of Performance: 03/13/2027 to 03/12/2028

20003 Option Period 2:March 13, 2027-March 12, 2028 forecasting software IAW Statement of Work

AD Hoc Reporting

Period of Performance: 03/13/2027 to 03/12/2028

30001 Option Period 3:March 13, 2028-March 12, 2029 forecasting software IAW Statement of Work

Nightly Data Transfer

Period of Performance: 03/13/2028 to 03/12/2029

30002 Option Period 3:March 13, 2028-March 12, 2029 forecasting software IAW Statement of Work

Surge API

Period of Performance: 03/13/2028 to 03/12/2029

30003 Option Period 3:March 13, 2028-March 12, 2029 forecasting software IAW Statement of Work

AD Hoc Reporting

Period of Performance: 03/13/2028 to 03/12/2029

40001 Option Period 4:March 13, 2029-March 12, 2030 forecasting software IAW Statement of Work

Nightly Data Transfer

Period of Performance: 03/13/2029 to 03/12/2030

40002 Option Period 4:March 13, 2029-March 12, 2030 forecasting software IAW Statement of Work

Surge API

Period of Performance: 03/13/2029 to 03/12/2030

40003 Option Period 4:March 13, 2029-March 12, 2030 forecasting software IAW Statement of Work

AD Hoc Reporting

Period of Performance: 03/13/2029 to 03/12/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Section 1 – Statement of Work

1. Introduction

The U.S. General Services Administration, Office of Fleet Management (GSA Fleet) provides quality vehicles and efficient and economical fleet management services. GSA’s fleet is the second largest non-tactical federal fleet in the U.S. government, currently with over 231,000 vehicles, serving 75 government agencies. The GSA Fleet inventory consists of sedans, passenger vans, light, medium, and heavy trucks, buses, and ambulances. GSA Fleet offers leasing customers an end-to-end solution for acquisition management, accident management, maintenance control, recall management, vehicle replacement and disposal, fuel card management, and inventory management.

GSA developed a Fleet Residual Module that, when provided with 3rd party vehicle residual value forecasts, calculates an appropriate, straight-line depreciation expense for newly acquired vehicles entering the fleet. In addition, GSA Fleet intends to periodically update the residual forecasts for all vehicles active in the leased fleet. GSA Fleet is also exploring future options where we may value other agency-owned assets consistent with how the GSA leased fleet is valued.

For accuracy, GSA Fleet depreciates a vehicle to the provided residual value most reflective of a vehicle’s typical age at time of sale. For example, if sedans are typically sold at an age of 60 months, the Fleet Residual Module will utilize the 3rd party provided residual forecast for 60 months from the acquisition date as the “depreciation target”. This information is then transferred to the GSA Chief Financial Officer (CFO) and used for financial purposes. GSA Fleet also intends to use 3rd party-provided vehicle residual value forecasts when evaluating replacement cycles for vehicles within the existing fleet and other ad hoc analyses.

Forecasted residual values will be used to inform short and long-term decisions in an effort to minimize and accurately forecast GSA’s vehicle related costs. In the short-term (6-12 months), GSA will use 3rd party-provided residual value forecasts to more accurately forecast proceeds on vehicle sales (25,000-35,000 vehicles per year). In the long-term, GSA Fleet intends to use forecasted residual values of the existing fleet to support vehicle replacement decisions based on updated market conditions.

2. Objectives

The goal of this contract is to establish a mode in which to assess the residual values of vehicles via forecasting methodologies used by the Contractor through a commercially available software service. The data obtained will be used to inform the straight line depreciation, replacement criteria, and ad hoc analysis of vehicles.

3. Scope

The scope of this contract includes the provision of projected residual values for vehicles at varying points in time. Any product or ancillary services, offered and accepted by the Government must comply with the applicable requirements described within this Statement of Work.

The contractor is required to provide the Projected Residual Value for all vehicles supplied by GSA Fleet to the contractor by Vehicle Identification Number (VIN). The data will include forecasts, the age in months of the vehicle at the forecasted values, and any other relevant vehicle information.

4. Tasks

The contractor must provide all labor, resources, management, and oversight to accomplish the following tasks:

4.1. Task 1 - Automated Nightly Data Transfer

GSA Fleet will send the contractor an electronic file containing VIN, geographic location, and acquisition date. GSA Fleet estimates sending files of up to 10,000 vehicles at a time. A total estimate of 50,000 vehicles per annum is anticipated to require the residual forecasting.

Within 3 business days upon receiving each file, the contractor will provide GSA Fleet with the residual forecasts, assuming average vehicle condition at the time of sale. The contractor must forecast all vehicles provided.

The ‘Automated Nightly Data Transfer’ must be provided electronically via API with the contractor software and GSA system and/or SFTP in the format of a text (.txt) file containing the unique vehicle identifiers (VIN, location, acquisition cost) and the residual forecasts in 12 month increments as described below.

● Forecast residual values and deliver data electronically for up to 10,000 vehicles at a time.

● Forecast for passenger vehicles and light trucks (<12,500 GVWR), as well as medium and heavy duty vehicles

○ If residual forecasts cannot be provided for a given vehicle type, the contractor must state an exception

● Forecast residual values in monthly increments for depreciable periods of 120 months or more for all light duty vehicles

● Provide location-specific forecasts using GSA Fleet provided vehicle location (state)

○ Forecasts do not need to be done at the state level, but it is the responsibility of the contractor to provide justification as to how location is used in determination of residual values to maximize accuracy

● Forecast residual values based on GSA Fleet-provided average annual miles or monthly miles (approximately 8,500 miles per year) by vehicle type

● Forecast residual values for vehicles with a model year within 10 years of current model year (e.g., provide values for vehicles with a model year between 2014-2024)

● Allow for GSA Fleet to select the most appropriate vehicle condition for return values

● Provide the government rationale and explanation for residual methodology

4.2. Task 2 - Surge API Use

GSA Fleet requires the option for periodic surge use of the established API to recalculate residual values of all vehicles currently active in the fleet.

GSA Fleet will send the contractor an electronic file containing VIN, geographic location, and acquisition date. GSA Fleet estimates sending files of around 250,000 vehicles at a time once per annum. This requirement may or may not be executed upon in the contract period.

Within 3 business days upon receiving each file, the contractor will provide GSA Fleet with the residual forecasts, assuming average vehicle condition at the time of sale. The contractor must forecast all vehicles provided.

● Forecast residual values and deliver data electronically for up to 250,000 vehicles at a time.

● Forecast for passenger vehicles and light trucks (<12,500 GVWR), medium and heavy duty vehicles

○ If residual forecasts cannot be provided for a given vehicle type, the contractor must state an exception

● Forecast residual values in monthly increments for depreciable periods of 120 months or more for all light duty vehicles

● Provide location specific forecasts using GSA Fleet provided vehicle location (state)

○ Forecasts do not need to be done at the state level, but it is the responsibility of the contractor to provide justification as to how location is used in determination of residual values to maximize accuracy

● Forecast residual values based on GSA Fleet provided average annual miles or monthly miles (approximately 8,500 miles per year) by vehicle type

● Forecast residual values for vehicles with a model year within 10 years of current model year (e.g., provide values for vehicles with a model year between 2014-2024)

● Provide the government rationale and explanation for residual methodology, and how methodology is kept current with market realities.

● Provide data electronically via API and/or SFTP in the format of a text (.txt) file within 3 business days of receipt of vehicle data provided to the contractor with all data required as described above.

4.3. Task 3- Ad Hoc Reporting Services

GSA Fleet requires the ability to perform on-demand, ad hoc querying and analysis of residual values for individual VINs, subsets of vehicles, and the entirety of GSA’s leased Fleet (~250,000 vehicles) from a web interface or software service provided by the contractor monthly at minimum. This includes looking at near-term forecasted residual values (6-12 months in the future) as well as long-term forecasts (up to 120 months) to inform strategic decisions.

Minimum Requirements

● Provide on-demand residual forecasts specific to GSA Fleet VINs, via contractor-provided online platform. GSA requires the ability to identify residual values for an individual VIN, grouping of VINs, and the entirety of GSA’s leased Fleet (~250,000 vehicles), as needed. 3rd party platform should have the ability to:

○ Accept vehicle data uploaded/sent in electronic format (excel, .txt, csv) to be used for immediate analysis

■ GSA anticipates uploading anywhere from 1 VIN to 35,000+ VINs at a time in order to analyze and evaluate forecasted vehicle residual values

○ Forecast for passenger vehicles and light trucks (<12,500 GVWR), medium and heavy duty vehicles

■ If residual forecasts cannot be provided for a given vehicle type, the contractor must state an exception

○ Forecast residual values in monthly increments for depreciable periods at least 120 months into the future for all light duty vehicles

○ Forecast residual values for vehicles with a model year within 10 years from current model year

○ Provide location specific forecasts using GSA Fleet provided vehicle location, e.g., zip code, city, or state

■ Forecasts do not need to be done at the state level, but it is the responsibility of the contractor to provide justification as to how location is used in determination of residual values to maximize accuracy

○ Adjust forecasts based on varying macroeconomic scenarios (e.g. high fuel prices, recession, etc.)

■ Provide transparency into assumptions behind varying macroeconomic forecasts (e.g. oil prices, interest rates)

○ Adjust forecasts based on expected vehicle condition at time of sale, at VIN specific level

○ Adjust forecasts based on average miles per year, at VIN-specific level

○ Download data into a file type that can be opened within Microsoft Excel (i.e.

CSV, txt, xlsx)

○ Provide fully documented model, providing transparency into residual forecasts

○ Supply a tried and tested model, with proven record of accuracy

5. Deliverables

Timely performance and submission of deliverables is essential to successfully completing the work requirements within this SOW. The table below provides a summary of the deliverables schedule. All deliverables must be prepared and submitted according to media, content, and schedule described in the SOW.

Deliverable Schedule

# Description Quantity/ Media Due Submit To 1 Automated Nightly Data

Transfer SOW Par. 4.1

One (1) file via API and/or SFTP in the format of a text (.txt) file

Within 3 business days of receiving the vehicle data

As designated by the COR

2 Surge API SOW Par. 4.2

One (1) file via API and/or SFTP in the format of a text (.txt) file

Within 3 business days of receiving the vehicle data

As designated by the COR

3 Ad hoc Reporting Services SOW Par. 4.3

One (1) electronic file compatible with Microsoft Excel (i.e., CSV, txt, xlsx)

Within 3 business days Upon Request

Available to GSA by download

Acceptance of Deliverables

The COR will review and provide comments, if any, on each deliverable within 10 calendar days. The Government will provide the contractor, if necessary, with written rejection via email (with specific reasons) based on the date of report delivery and the accuracy of delivered content. The contractor will be provided a timeframe to complete and deliver changes made as a response to the Government’s comment. If the deliverable is accepted then the contractor will NOT receive any notifications. The contractor will be allowed one resubmission of deliverables.

If the re-submission is rejected, the Contracting Officer and the assigned Contracting Officer Representative (COR) will arbitrate a resolution.

6. Government-Furnished Information

GSA will provide the contractor information relative to the work done hereunder which is the property of the Government and is subject to relevant protection from disclosure as marked.

7. IT Security and Section 508 Compliance

7.1. IT Security

The contractor must comply with "2100.1 CIO GSA Information Technology (IT) Security Policy". This IT Security Policy applies to all GSA Federal Employees and GSA contractors or contractors, who manage, maintain, operate, or protect GSA systems or data, all GSA IT systems, and any GSA data contained on or processed by IT systems owned and operated by or on behalf of any of the Services or Staff Offices. The contractor must adhere to all GSA administrative, physical, and technical security controls to ensure all of the Government’s security requirements are met.

7.2. Section 508

Section 508 of the Rehabilitation Act, as amended by the Workforce Investment Act of 1998 (P.L. 105-220) requires that when Federal agencies develop, procure, maintain, or use information and communication technology (ICT), it shall be accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to, and use of, information and data that is comparable to people without disabilities.

Item that contains ICT: Web Interface to allow GSA Fleet to input and export data

E201 Application

E201.1 Scope ICT that is procured, developed, maintained, or used by agencies shall conform to the Revised 508 Standards.

E205 Electronic Content

E205.1 General Electronic content shall comply with E205.

E205.2 Public Facing Electronic content that is public facing shall conform to the accessibility requirements specified in E205.4.

E205.3 Agency Official Communication Electronic content that is not public facing shall conform to the accessibility requirements specified in E205.4 when such content constitutes official business and is communicated by an agency through one or more of the following:

● A. An emergency notification;

● B. An initial or final decision adjudicating an administrative claim or proceeding;

● C. An internal or external program or policy announcement;

● D. A notice of benefits, program eligibility, employment opportunity, or personnel action;

https://www.gsa.gov/policy-regulations/policy/information-technology-policy/gsa-it-security-policies https://www.gsa.gov/policy-regulations/policy/information-technology-policy/gsa-it-security-policies

● E. A formal acknowledgement of receipt;

● F. A survey questionnaire;

● G. A template or form;

● H. Educational or training materials; or

● I. Intranet content designed as a Web page.

E205.4 Accessibility Standard (WCAG 2.0) - Electronic content shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (Incorporated by reference, see 702.10.1).

E206 Hardware

E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E207 Software

E207.1 General Where components of ICT are software and transmit information or have a user interface, such components shall conform to E207 and the requirements in Chapter 5

Exception from E207.1 General: Software that is assistive technology and that supports the accessibility services of the platform shall not be required to conform to the requirements in Chapter 5.

E207.2 WCAG Conformance User interface components, as well as the content of platforms and applications, shall conform to Level A and Level AA Success Criteria and Conformance Requirements in WCAG 2.0 (incorporated by reference, see 702.10.1).

Exceptions from E207.2 WCAG Conformance:

● Software that is assistive technology and that supports the accessibility services of the platform shall not be required to conform to E207.2.

● Non-web software shall not be required to conform to the following four Success Criteria in WCAG 2.0: 2.4.1 Bypass Blocks; 2.4.5 Multiple Ways; 3.2.3 Consistent Navigation;

and 3.2.4 Consistent Identification.

● Non-Web software shall not be required to conform to Conformance Requirement 3 Complete Processes in WCAG 2.0.

E207.3 Complete Process for Non-Web Software Where non-Web software requires multiple steps to accomplish an activity, all software related to the activity to be accomplished shall conform to WCAG 2.0 as specified in E207.2.

E208 Support Documentation and Services

E208.1 General Where an agency provides support documentation or services for ICT, such documentation and services shall conform to the requirements in Chapter 6.

E301 General

E301.1 Scope. The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

E302 Functional Performance Criteria

302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

503 Applications

503.1 General Applications shall conform to 503.

503.2 User Preferences Applications shall permit user preferences from platform settings for color, contrast, font type, font size, and focus cursor.

Exception from E503.2 User Preferences: Applications that are designed to be isolated from their underlying platform software, including Web applications, shall not be required to conform to 503.2.

503.3 Alternative User Interfaces. Where an application provides an alternative user interface that functions as assistive technology, the application shall use platform and other industry standard accessibility services.

503.4 User Controls for Captions and Audio Description Where ICT displays video with synchronized audio, ICT shall provide user controls for closed captions and audio descriptions conforming to 503.4.

503.4.1 Caption Controls Where user controls are provided for volume adjustment, ICT shall provide user controls for the selection of captions at the same menu level as the user controls for volume or program selection.

503.4.2 Audio Description Controls. Where user controls are provided for program selection, ICT shall provide user controls for the selection of audio descriptions at the same menu level as the user controls for volume or program selection.

8. Data Ownership

All data collected by the contractor under this contract is the property of the Government and cannot be shared or used for commercial purposes.

9. Place of Performance

The tasks under this contract will be performed in a web service and/or through an API. Outputs will be electronic.

10. Period of Performance

The contract includes a 12-month base period with four 12-month option periods.

Base Period: March 13, 2025 – March 12, 2026 Option Period 1: March 13, 2026 – March 12, 2027 Option Period 2: March 13, 2027 – March 12, 2028 Option Period 3: March 13, 2028 – March 12, 2029 Option Period 4: March 13, 2029 – March 12, 2030

11. Contractor Performance

During the period of performance of the contract, contractor performance will be evaluated on an interim and final basis pursuant to FAR Subpart 42.15. The contractor Performance Assessment Reporting System (CPARS) will be utilized for these reviews. Information on CPARS can be located at http://www.cpars.gov.

Section 2 - Contract Administration Data

1. Contract Administration

a) Contractor Administrator. This individual is responsible for contract administration of the contract/orders.

Name TBD of time of award Title Phone Email

b) Contractor Authorized Negotiator. This individual is authorized to negotiate with the

Government and can legally bind the company to any changes or updates to contract/orders.

Name TBD of time of award Title Phone Email

c) Government Contracting Officer (CO). The CO is the only Government personnel authorized to make or approve changes to the requirements of the contract/task orders.

In the event the Contractor makes any changes at the direction of a person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover increased costs incurred as a result. All contractual questions to include performance issues must be directed to the

CO.

d) Government Contracting Officer’s Representative (COR). A COR will be delegated in writing after contract award and will serve as an interface between the Contractor and the CO. The responsibilities and limitations of the COR will be outlined in the delegation.

The COR may provide technical advice, recommendations, or clarifications for the Contractor to perform the work specified in the Performance Work Statement. The COR is not authorized to make contractual changes. If there is any doubt regarding COR communications, the Contractor must contact the CO for guidance.

2. Invoice Submission

The contractor may invoice for items or services upon their delivery. Billing and payment must be accomplished in accordance with the contract terms and GSA payment procedures. Initially, the contractor must submit a copy of each invoice to the following individuals for review and approval. This review will ensure that the invoice is compliant with the terms of the contract and that the goods or services listed on the invoice have been received and accepted.

● POC TBD After Award, Contracting Officer’s Representative (COR)

● Charlene Cardenas, Contracting Officer (CO), charlene.cardenas@gsa.gov

● Leresa Garrett, Contract Specialist (CS), leresa.garrett@gsa.gov mailto:charlene.cardenas@gsa.gov mailto:leresa.garrett@gsa.gov

Following review of each invoice, the COR will notify the contractor that the invoice is (1) approved for payment or (2) requires correction.

Once approved, either initially or following corrections, the contractor must submit the invoice to the GSA Finance Office through the Department of Treasury’s Invoice Processing Platform (IPP) web portal, https://ipp.for.fiscal.treasury.gov/ and then click on “Collector (Supplier)”.

The funding reference to use when submitting invoices in IPP is the Procurement Instrument Identifier (PIID) located in block 2 of the SF 1449. Once invoices are submitted by the contractor, the Government will make payment after verification that the goods or services listed on the invoice have been received and accepted.

If you have problems submitting your invoice in IPP, please contact one of the following, as applicable.

IPP General System, Login ID, password issues:

IPP Customer Support Helpdesk Ph: (866) 973-3131 email: IPPCustomerSupport@fiscal.treasury.gov IPP Inquiries with payment issues:

Email: kc-gpitprograms@gsa.gov

3. Kick-off meeting

GSA Fleet will schedule and coordinate a virtual Project Kick-Off Meeting within 10 business days after award. The meeting will provide an introduction between the Contractor personnel and Government personnel who are key stakeholders. The meeting will provide the opportunity to discuss technical, management, and invoicing procedures. At a minimum, the attendees shall include key Contractor and Government personnel.

https://ipp.for.fiscal.treasury.gov/

Section 3 - Contract Clauses

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://www.acquisition.gov/browse/index/far GSAR - https://www.acquisition.gov/browse/index/gsam

(End of clause)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-18 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.217-8 Option to Extend Services (Nov 1999)

● Within 30 days of contract expiration FAR 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

a) Within 30 days before the contract expires if provided notice of intent 60 days before the contract expires.

c) 60 months FAR 52.227-14 Rights in Data-General (May 2014)

FAR 52.232-18 Availability of Funds (Apr 1984)

GSAR 552.212-4 Contract Terms and Conditions- Commercial Products and Commercial Services (Deviation FAR 52.212-4) (Jan 2023)

● This clause replaces subparagraph (g)(2), paragraph (s), and paragraph (u) of FAR clause 52.212-4. Also, add paragraph (w) to FAR clause 52.212-4

GSAR 552.212-71 Contract Terms and Conditions Applicable to GSA Acquisitions of Commercial Products and Commercial Services (Oct 2023)

● 552.203-71 Restriction on Advertising

● 552.229-70 Federal, State, and Local Taxes

GSAR 552.252-6 Authorized Deviations in Clauses (Deviation FAR 52.252-6) (Nov 2021)

FULL TEXT FAR CLAUSES

52.204-30 Federal Acquisition Supply Chain Security Act Orders-Prohibition (Dec 2023)

(a) Definitions. As used in this clause—

Covered article, as defined in 41 U.S.C. 4713(k), means—

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the Communications Act of 1934 ( 47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/browse/index/gsam https://www.govinfo.gov/link/uscode/41/4713 https://www.govinfo.gov/link/uscode/40/11101 https://www.govinfo.gov/link/uscode/47/153 https://www.ecfr.gov/current/title-32/part-2002 https://www.ecfr.gov/current/title-32/part-2002

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act (FASCSA) requiring the removal of covered articles from executive agency information systems or the exclusion of one or more named sources or named covered articles from executive agency procurement actions, as described in 41 CFR 201– 1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders applicable to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders applicable to the Department of Defense (DoD) and national security systems other than sensitive compartmented information systems. This type of FASCSA order may be referred to as a DoD FASCSA order.

(3) The Director of National Intelligence (DNI) may issue FASCSA orders applicable to the intelligence community and sensitive compartmented information systems, to the extent not covered by paragraph (2) of this definition. This type of FASCSA order may be referred to as a DNI FASCSA order.

Intelligence community, as defined by 50 U.S.C. 3003(4), means the following—

(1) The Office of the Director of National Intelligence;

(2) The Central Intelligence Agency;

(3) The National Security Agency;

(4) The Defense Intelligence Agency;

(5) The National Geospatial-Intelligence Agency;

(6) The National Reconnaissance Office;

(7) Other offices within the Department of Defense for the collection of specialized national intelligence through reconnaissance programs;

(8) The intelligence elements of the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Federal Bureau of Investigation, the Drug Enforcement Administration, and the Department of Energy;

(9) The Bureau of Intelligence and Research of the Department of State;

(10) The Office of Intelligence and Analysis of the Department of the Treasury;

(11) The Office of Intelligence and Analysis of the Department of Homeland Security; or https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(d) https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(d) https://www.ecfr.gov/current/title-41/section-201-1.303#p-201-1.303(e) https://www.govinfo.gov/link/uscode/50/3003

(12) Such other elements of any department or agency as may be designated by the President, or designated jointly by the Director of National Intelligence and the head of the department or agency concerned, as an element of the intelligence community.

National security system, as defined in 44 U.S.C. 3552, means any information system (including any telecommunications system) used or operated by an agency or by a contractor of an agency, or other organization on behalf of an agency—

(1) The function, operation, or use of which involves intelligence activities; involves cryptologic activities related to national security; involves command and control of military forces; involves equipment that is an integral part of a weapon or weapons system; or is critical to the direct fulfillment of military or intelligence missions, but does not include a system that is to be used for routine administrative and business applications (including payroll, finance, logistics, and personnel management applications); or

(2) Is protected at all times by procedures established for information that have been specifically authorized under criteria established by an Executive order or an Act of Congress to be kept classified in the interest of national defense or foreign policy.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of any covered articles, or any products or services produced or provided by a source. This applies when the covered article or the source is subject to an applicable FASCSA order. A reasonable inquiry excludes the need to include an internal or third-party audit.

Sensitive compartmented information means classified information concerning or derived from intelligence sources, methods, or analytical processes, which is required to be handled within formal access control systems established by the Director of National Intelligence.

Sensitive compartmented information system means a national security system authorized to process or store sensitive compartmented information.

Source means a non-Federal supplier, or potential supplier, of products or services, at any tier.

(b) Prohibition. (1) Unless an applicable waiver has been issued by the issuing official, Contractors shall not provide or use as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA orders as follows:

(i) For solicitations and contracts awarded by a Department of Defense contracting office, DoD FASCSA orders apply.

(ii) For all other solicitations and contracts DHS FASCSA orders apply.

(2) The Contractor shall search for the phrase “FASCSA order” in the System for Award Management (SAM) at https://www.sam.gov to locate applicable FASCSA orders identified in paragraph (b)(1).

(3) The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the solicitation and resultant contract.

https://www.govinfo.gov/link/uscode/44/3552 https://www.sam.gov/

(4) A FASCSA order issued after the date of solicitation applies to this contract only if added by an amendment to the solicitation or modification to the contract (see FAR 4.2304(c)). However, see paragraph (c) of this clause.

(5) (i) If the contractor wishes to ask for a waiver of the requirements of a new FASCSA order being applied through modification, then the Contractor shall disclose the following:

(A) Name of the product or service provided to the Government;

(B) Name of the covered article or source subject to a FASCSA order;

(C) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied or supplies the covered article or the product or service to the Offeror;

(D) Brand;

(E) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(F) Item description;

(G) Reason why the applicable covered article or the product or service is being provided or used;

(ii) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (b)(5)(i) to determine if any waiver is warranted. A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise covered by a FASCSA order and to instead pursue other appropriate action.

(c) Notice and reporting requirement. (1) During contract performance, the Contractor shall review SAM.gov at least once every three months, or as advised by the Contracting Officer, to check for covered articles subject to FASCSA order(s), or for products or services produced by a source subject to FASCSA order(s) not currently identified under paragraph (b) of this clause.

(2) If the Contractor identifies a new FASCSA order(s) that could impact their supply chain, then the Contractor shall conduct a reasonable inquiry to identify whether a covered article or product or service produced or provided by a source subject to the FASCSA order(s) was provided to the Government or used during contract performance.

(3) (i) The Contractor shall submit a report to the contracting office as identified in paragraph (c)(3)(ii) of this clause, if the Contractor identifies, including through any notification by a subcontractor at any tier, that a covered article or product or service produced or provided by a source was provided to the Government or used during contract performance and is subject to a FASCSA order(s) identified in paragraph (b) of this clause, or a new FASCSA order identified in paragraph (c)(2) of this clause. For indefinite delivery contracts, the Contractor shall report to both the contracting office for the indefinite delivery contract and the contracting office for any affected order.

https://www.acquisition.gov/far/4.2304#FAR_4_2304

(ii) If a report is required to be submitted to a contracting office under (c)(3)(i) of this clause, the Contractor shall submit the report as follows:

(A) If a Department of Defense contracting office, the Contractor shall report to the website at https://dibnet.dod.mil.

(B) For all other contracting offices, the Contractor shall report to the Contracting Officer.

(4) The Contractor shall report the following information for each covered article or each product or service produced or provided by a source, where the covered article or source is subject to a FASCSA order, pursuant to paragraph (c)(3)(i) of this clause:

(i) Within 3 business days from the date of such identification or notification:

(A) Contract number;

(B) Order number(s), if applicable;

(C) Name of the product or service provided to the Government or used during performance of the contract;

(D) Name of the covered article or source subject to a FASCSA order;

(E) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Contractor;

(F) Brand;

(G) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(H) Item description; and

(I) Any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (c)(4)(i) of this clause:

(A) Any further available information about mitigation actions undertaken or recommended.

(B) In addition, the Contractor shall describe the efforts it undertook to prevent submission or use of the covered article or the product or service produced or provided by a source subject to an applicable FASCSA order, and any additional efforts that will be incorporated to prevent future submission or use of the covered article or the product or service produced or provided by a source that is subject to an applicable FASCSA order.

(d) Removal. For Federal Supply Schedules, Governmentwide acquisition contracts, multi-agency contracts or any other procurement instrument intended for use by multiple agencies, https://dibnet.dod.mil/ upon notification from the Contracting Officer, during the performance of the contract, the Contractor shall promptly make any necessary changes or modifications to remove any product or service produced or provided by a source that is subject to an applicable FASCSA order.

(e) Subcontracts. (1) The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (c)(1) of this clause, in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products and commercial services.

(2) The Government may identify in the solicitation additional FASCSA orders that are not in SAM, which are effective and apply to the contract and any subcontracts and other contractual instruments under the contract. The Contractor or higher-tier subcontractor shall notify their subcontractors, and suppliers under other contractual instruments, that the FASCSA orders in the solicitation that are not in SAM apply to the contract and all subcontracts.

(b) Prohibition. (1) Contractors are prohibited from providing or using as part of the performance of the contract any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by any applicable FASCSA orders identified by the checkbox(es) in this paragraph (b)(1).

Yes ☒ No ☐DHS FASCSA Order Yes ☐ No ☒DoD FASCSA Order Yes ☐ No ☒DNI FASCSA Order

(2) The Contractor shall search for the phrase “FASCSA order” in the System for Award Management (SAM) at https://www.sam.gov to locate applicable FASCSA orders identified in paragraph (b)(1) of this clause.

(3) The Government may identify in the request for quotation (RFQ) or in the notice of intent to place an order additional FASCSA orders that are not in SAM, but are effective and apply to the order.

(4) A FASCSA order issued after the date of the RFQ or the notice of intent to place an order applies to this contract only if added by an amendment to the RFQ or in the notice of intent to place an order or added by modification to the order (see FAR 4.2304(c)). However, see paragraph (c) of this clause.

(5)(i) If the contractor wishes to ask for a waiver, the Contractor shall disclose the following:

(A) Name of the product or service provided to the Government;

(B) Name of the covered article or source subject to a FASCSA order;

(C) If applicable, name of the vendor, including the Commercial and Government Entity code and unique entity identifier (if known), that supplied the covered article or the product or service to the Offeror;

(D) Brand;

https://www.acquisition.gov/far/4.2304#FAR_4_2304

(E) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(F) Item description;

(G) Reason why the applicable covered article or the product or service is being

(ii) Executive agency review of disclosures. The contracting officer will review disclosures provided in paragraph (b)(5)(i) of this clause to determine if any waiver may be sought.

A contracting officer may choose not to pursue a waiver for covered articles or sources otherwise covered by a FASCSA order and may instead make award to an offeror that does not require a waiver.

(End of clause)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Products and Commercial Services (May 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115- 91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on…