47QFNA25R0001_CBRN_IDIQ_RFP_Letter_2025_2_6.pdf

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Request for Proposal (RFP): 47QFNA25R0001

Type: Combined Synopsis/Solicitation

Title: Multiple Award Indefinite Delivery, Indefinite Quantity (IDIQ) for Joint Program Executive Office (JPEO) for Chemical, Biological, Radiological and Nuclear Defense (CBRND)

Ordering Procedure: FAR Part 15

100% Small Business Set Aside

Date Issued: February 6, 2025

Questions Due: February 24, 2025

Proposal Due Date: March 24, 2025

Submit to: Abbey.Gallivan@gsa.gov with CC: Jennifer.Sutherland@gsa.gov and Juliann.Mariani@gsa.gov

Contracting Officer: Abbey Gallivan GSA Federal Acquisition Service (FAS) AAS Army 10 Causeway Street, Boston, MA 02222 Abbey.Gallivan@gsa.gov

Contract Specialist: Jennifer Sutherland GSA Federal Acquisition Service (FAS) AAS Army 10 Causeway Street, Boston, MA 02222 Jennifer.Sutherland@gsa.gov

Program Manager: Juliann Mariani GSA Federal Acquisition Service (FAS) AAS Army 10 Causeway Street, Boston, MA 02222

Juliann.Mariani@gsa.gov

RFP 47QFNA25R0001

1. Overview

GSA FAS AAS Army intends to award a multiple-award Indefinite Delivery, Indefinite Quantity (IDIQ) to approximately twelve (12) responsible small business offerors. The number of awardees is subject to change if in the best interest of the Government. The IDIQ will cover commercial brand name equipment/items in support of the United States Army Joint Program Executive Office (JPEO) for Chemical, Biological, Radiological and Nuclear Defense (CBRND).

2. Questions and Clarifications

All questions about this solicitation and resulting IDIQ are due in the format provided in Attachment 1 - RFP Q&As, via email to Abbey.Gallivan@gsa.gov, with a copy to Jennifer.Sutherland@gsa.gov and Juliann.Mariani@gsa.gov by February 24, 2025 4pm EST.

No verbal inquiries will be honored. Interested offerors shall direct all questions to those listed above and offerors are directed not to contact JPEO CBRND or other personnel. The Government will not pay for any information received in relation to this solicitation.

Questions will be answered if determined by the Contracting Officer to be in the best interest of the Government. Any information given to a prospective offeror concerning this solicitation will be provided via an amendment to the RFP posting for all prospective offerors to view. Prospective offerors are responsible for checking the solicitation posting for amendment(s). The Government anticipates responding to any questions no later than five (5) business days after the questions due date (February 24, 2025).

Any additions, deletions or changes to this solicitation will be made by an amendment and identified by number.

3. Scope

The United States Army JPEO CBRND is the Joint Service’s leader for development, acquisition, fielding and life-cycle support of CBRND and medical countermeasures. As an effective acquisition program, this organization puts capable and supportable systems in the hands of the service members when and where it is needed. The vision is a resilient Joint Force enabled to fight and win unencumbered by a chemical, biological, radiological, or nuclear environment;

championed by commercial innovative and state-of-the-art products. These units require specific brand name items, and no substitutions are allowed in accordance with Attachment 3 - Class Brand Name Justification.

The purpose of this IDIQ contract is to provide JPEO-CBRND and their mission partners with a contract vehicle for rapid acquisition of brand name supplies (see Attachment 4 - IDIQ Catalog, described below).

Attachment 4 - IDIQ Catalog, contains brand name items that the Government anticipates requiring under this IDIQ. Given the dynamic nature of JPEO CBRND missions and requirements, it is not possible to list every item that may ever be procured under this IDIQ over the entire ordering period. Therefore, items may be added, deleted or updated via modification to the IDIQ, as long as they are within the general scope of the IDIQ.

4. Prices/Costs

The total ceiling value associated with this IDIQ is $500,000,000.00 over the life of the IDIQ. This ceiling is based upon a Rough-Order of Magnitude (ROM) methodology, utilizing historical order data and projections for future requirements. The actual value of orders will vary year to year and may ultimately be less than this ceiling.

No funding is obligated against an IDIQ; funding will be obligated only against orders placed under the IDIQ. The Government is only obligated to the extent of authorized orders awarded under the IDIQ. Attachment 4 - IDIQ Catalog contains the brand name items that the Government anticipates requiring under this IDIQ.

The Government will evaluate the proposed pricing under each delivery order to determine fairness and reasonableness and will only proceed with an individual order award if the CO determines that it is in the best interest of the Government.

Minimum guarantee orders will be issued to each awardee as a first order after award of the IDIQ.

The value of minimum guaranteed orders to each IDIQ awardee will be $2,500. The Government anticipates fulfilling these minimum guarantee orders by award of a firm fixed price delivery order to participate in a Post Award Orientation.

5. Ordering Period/Period of Performance

The ordering period of the IDIQ will include a base period of one (1) year plus four (4) one (1) year option periods. In accordance with 52.217-9, the contract will have a maximum period of performance of 5 years, 6 months. The Government anticipates the effective date of the award of the IDIQ to be on or about July 24, 2025. The Government may make award notifications prior to the effective date.

Each order issued under this IDIQ will have its own delivery date. RFQs for individual delivery orders will request that the Contractor(s) provide a delivery schedule that is realistic for each line item, which will be reviewed by the Government to assure that it is realistic and can meet the needs of the customer.

Orders issued prior to but not completed before the end of the IDIQ ordering period shall be completed in accordance with the order requirements.

6. Contract Type

Delivery orders issued against the IDIQ will utilize a Firm-Fixed Price (FFP) contract type.

The Government’s delivery preference is FOB Destination. However, when appropriate, Contractor may bid FOB Origin with shipping costs broken out as a separate line item. Shipping costs will be represented on a separate FFP contract line-item number (CLIN) and subject to negotiation.

7. Delivery, Tracking and Reporting Requirements

The Contractor shall deliver all required products to the location and the date specified in each individual delivery order. The Contractor shall review orders for quality and compliance prior to shipment.

Changes to delivery address(es) after award, if needed, will be negotiated via a bilateral modification to the delivery order.

The intent of the Government is to receive all items in accordance with the contracted delivery date(s). The Government will consider issuing partial payments for partial deliveries. If partial deliveries are quoted, the Offeror shall include a delivery schedule for all partial deliveries in its quote for Government review and consideration before award.

Delivered items will be subject to Government review, and if found defective will be returned to the Contractor at no additional cost to the Government. If directed by the Government, the Contractor shall expeditiously replace defective items with non-defective items at no additional cost to the Government. If defective items are not replaced by the Contractor, the Government will reduce the price of the delivery order by the amount associated with those defective items under that specific delivery order.

All equipment to be delivered under individual delivery orders is required to be tracked by the Contractor upon shipment from the manufacturer or vendor to the Government delivery location, as specified in the order(s). The tracking information shall be provided for all items and referenced by the awarded delivery order number.

Tracking information for individual delivery orders shall include the part number, National Stock number (if available), description, quantity, and estimated arrival date. Upon confirmed tracking delivery receipt, the vendor shall email the Government's contracting officer and project manager (names provided upon award) with the confirmation of delivery as proof of receipt. This confirmation shall be provided before submission of the invoice and must be received before an invoice will be paid.

The contractor shall submit a monthly status report to the Government detailing the status of all awarded Delivery Orders. This report shall be submitted by the 5th day of the following month and shall include, but is not limited to, tracking and delivery information, any potential issues or delays, and any requests for Government intervention. Requests for Govt intervention may cover such issues as appeals for delivery extensions and dialogues with Government end users. This monthly report shall be provided in Contractor selected format.

8. Contract Deliverables (Not Separately Priced)

The following shall be submitted by all awardees to the Government (CO, PM, TPOC):

A. Monthly Status Reports to be submitted via ASSIST Collaboration and briefed via monthly call (submission and call dates to be determined at or after IDIQ award). The Contractor may submit the reports in their own format ensuring all required information is reflected and subject to Government approval (See Section 7 above).

B. As applicable, update Attachment 4 - IDIQ Catalog if items are added/removed/edited via

ASSIST Collaboration to be incorporated via a contract modification. Catalog updates at a minimum will be required on a quarterly basis.

C. C-SCRM Questionnaire and Plan shall be completed and delivered within 90 days after contract award. Failure to deliver a complete C-SCRM Questionnaire and Plan may result in ineligibility for future delivery order awards. Please reference paragraph 17 C-SCRM requirements.

9. Late Deliveries

The intent of the Government is to receive all items in accordance with the contracted delivery date(s). However, due to extenuating circumstances (i.e. extended supply chain lead times) the Government understands the Contractor may not be able to deliver all items within the specified delivery schedule on individual delivery orders.

The Contractor must notify the Contracting Officer in writing immediately upon any changes to the awarded delivery date for any items under a delivery order, to allow sufficient time for resolution. Notification must include (or be provided as soon as practicable) the Contractor’s proposed mitigation plan, revised schedule(s) and supporting documentation from manufacturers/suppliers for review/approval by the Government. The Government reserves the right to terminate the order if the reason, mitigation plan and/or revised schedule(s) are not acceptable to the Government.

The Contracting Officer must be notified at least two weeks before the established delivery date has been reached. Late deliveries are not consistent with JPEO CBRND or GSA missions.

Deliveries that are up to thirty (30) days after the established delivery dates may be reflected on the Contractor’s past performance ratings, especially if notification was not provided to the Government prior to the established delivery date being reached. The Government reserves the right to seek consideration from the Contractor, in the amount up to and including 10% of the order’s value in either additional equipment or a deduction at final invoice, if final delivery was made more than fifteen (15) days after the delivery order’s established delivery date. Additionally, the Government reserves the right to terminate orders for convenience, whether timely notification is provided or not if the delayed delivery will no longer meet the Government’s needs. Delivery delinquency greater than thirty (30) days may result in lost compensation and/or termination of the order for default and will be reflected in past performance ratings.

10. Packaging/Labeling Requirements

Specific packaging and labeling requirements may be detailed on individual delivery orders. If not specified at the delivery order level, the Contractor shall provide at minimum the following:

Only properly packaging and labeled items will be accepted by the Government. Improperly labeled and/or packaged items may be returned to the Contractor for proper labeling and/or packaging at the Contractor’s expense before the Government will accept the order and issue payment.

The Contractor shall comply with the following packaging and labeling guidelines to ensure acceptance of delivered items (unless otherwise specified on individual delivery orders):

A. Shipments must arrive with one of the following forms of paperwork:

a. DD Form 1149

b. DD Form 1348

c. DD Form 250

d. WAWF Receiving Report

e. Packing Slip

B. The paperwork must include the following information:

a. IDIQ Number

b. Delivery Order Number

c. CLIN, if applicable

d. Full NSN and/or Manufacturer’s Part Number(s)

e. Quantity of each item Shipped

C. Containers must be labeled with the following:

a. All containers (bag, box, etc.) need to have the item information for the entire contents labeled on the outside of each container. Required information: full NSN or manufacturer’s part number, nomenclature, quantity inside container.

b. Any material placed in vendor sealed containers (boxes with vendor tape or heat-sealed bags) will not require inspection if the container is labeled with information detailed above. All material that is not vendor sealed must be opened and inspected 100% and any of that material that does not have an identifying NSN, but is identifiable by part number, will require individual NSN labeling at cost to the vendor.

D. Individual Labeling: At minimum, all item labels must contain the following product information (as applicable):

a. NSN (if available)

b. Nomenclature

c. Contract / DO Number

d. Name of Manufacturer

e. Date of Manufacture

f. Serial Number (if applicable)

g. Lot number (if applicable)

h. Manufacturer’s Part Number

11. Order Electronic Invoicing Process

GSA employs Electronic Commerce in Contracting to the maximum extent practicable.

Contractors shall use the GSA Assisted Acquisition Service Business System (ASSIST), at https://assist.gsa.gov/public/login to submit invoices. All invoice information, to include attached documents, shall be submitted to ASSIST via the Central Invoice Service (CIS). It is the responsibility of the contractor to gain access to ASSIST prior to award.

(1) For each invoice, the contractor shall complete the required fields provided in ASSIST CIS and must attach a copy of the invoice. Assistance in using the GSA ASSIST CIS application and answers to related questions may be obtained via email at assist.servicedesk@gsa.gov or by calling (877) 472-4877.

(2) The Invoice Form will include all active items being invoiced. The contractor shall enter the invoice amount in dollars and cents for each item. Please note, that credits or negative numbers of any kind are not allowable in the ASSIST CIS.

(3) Additional instructions may be provided by the Contracting Officer, Contracting Officer’s Representative, or the GSA Project Manager, immediately following the award of the contract or during contract administration to further enhance the use of Electronic Commerce in Contracting or to ensure compliance with GSA or GSA Customer Agency requirements or policies.

(4) Invoices shall not be submitted until Government acceptance is complete.

(5) The invoice should be submitted after final receipt and acceptance of all items for the order/shipment (as applicable), no later than 30 days after Government acceptance. Proof of tracking, delivery, and acceptance of all items, as signed by the Government personnel will be required before final payment. All required documentation must be uploaded into ASSIST with the final invoice.

(6) In accordance with FAR 52.232-1 Payments (Apr 1984). The Government shall pay the Contractor, upon the submission of proper invoices or vouchers, the prices stipulated in the DO for supplies delivered and accepted, less any deductions as provided in this contract. Unless otherwise specified in this contract, payment shall be made on partial deliveries accepted by the Government if (a) The amount due on the deliveries warrants it; or (b) The Contractor requests it and the amount due on the deliveries is at least $1,000 or 50 percent of the total contract price.

12. Contractor Performance Assessment Reporting System (CPARS)

CPARS reports will be administered by the Ordering Activity Contracting Officer or a designated representative of the Contracting Officer on an annual basis for all awardees of the IDIQ.

Failure to submit contract deliverables listed in paragraph 8 (Monthly Status Report, Catalog updates, schedules and/or timetables) and late deliveries may result in less than satisfactory ratings.

Failure to maintain overall satisfactory ratings within the current active period of performance may result in a temporary probationary period which will exclude awardee from bidding on delivery order(s) for a set time period. If a vendor is unable to remediate issues to return to a satisfactory state, they risk the possibility of removal from the IDIQ pool.

13. IDIQ Awardee Off Ramp

The Government reserves the unilateral right to Off-Ramp non-performing and/or chronically under-performing Awardees. The following may result in Government action to remove an awardee via a unilateral contract action or not extend an Awardee’s period of performance (i.e.

exercise option year(s)) and/or contract termination:

a. Failure to maintain overall satisfactory CPARS ratings (reference paragraph 12).

b. Repeated unexcused late deliveries and/or extension requests (reference paragraph 9).

c. Failure to submit all contract deliverables (reference paragraph 8).

d. Failure to resolve any identified risk associated with supply chain risks (reference paragraph 17).

e. When delivery orders under the IDIQ contain items that are in offeror’s catalog, failure to submit bid or no-bid notice to CO. If rationale for no-bid is consistently not submitted or not fully justified, CO will consider this during option exercise.

14. Government Direction and Technical Point of Contact (TPOC)

The Contractor, its employees and any subcontractors/consultants shall not accept any instructions, interpretations, or requests for work; honor any changes or revisions which may incur expenditures or affect price; or take actions which affect the terms of performance or any other requirements of the IDIQ or underlying delivery orders unless authorized by the Contracting Officer for either the IDIQ or underlying delivery order(s) via written notification and/or contract/delivery order modification. Doing so will be at awardee’s expense.

The IDIQ will have a designated primary TPOC, with additional secondary TPOC(s) specified as necessary. The order-level TPOC will be specified on each individual order. Awardees of the IDIQ and individual orders will be notified of the designated TPOC(s) at the time of award.

Inspection and acceptance of all work performance, reports and other deliverables will be performed by the TPOC. The TPOC is not authorized to provide contractual direction.

15. Non-Disclosure of Sensitive and Proprietary Information

The Contractor shall protect from unauthorized disclosure any materials or information made available by the Government, that the Contractor has access to by virtue of the provision of this IDIQ or delivery orders that are not intended for public disclosure. This includes disclosure to individuals within the Contractor’s company who are not specifically assigned to work on this IDIQ and/or delivery orders.

16. Organizational Conflict of Interest (OCI)

If an offeror is currently providing support or anticipates providing support that creates or represents an actual or potential organizational conflict of interest (OCI), the offeror shall immediately disclose this actual or potential OCI to GSA in accordance with FAR Subpart 9.5.

The nature of the OCI may involve the prime contractor, subcontractor(s) of any tier, or teaming partners.

A. The offeror and each subcontractor, consultant, and teaming partner shall complete and sign an OCI Statement. The offeror shall include this statement with its offer. The offeror must represent either that (1) It is not aware of any facts which create any actual or potential OCI relating to the award of this contract, or (2) It has included information in its quote, providing all current information bearing on the existence of any actual or potential OCI and has included a mitigation plan in accordance with paragraph (c) below.

B. If an offeror with an actual or potential OCI believes the conflict can be avoided, neutralized, or mitigated, the offeror shall submit a mitigation plan to the Government for review.

C. In addition to the mitigation plan, the CO may require further information from the offeror.

The CO will use all information submitted by the offeror, and any other relevant information known to, or reasonably obtainable by, GSA, to determine whether an award to the offeror may take place, and whether the mitigation plan adequately avoids, neutralizes, or mitigates the OCI.

D. If any such conflict of interest is found to exist, the CO may determine that the conflict cannot be avoided, neutralized, mitigated or otherwise resolved to the satisfaction of the Government and the offeror may be found ineligible for award. Alternatively, the CO may determine that it is otherwise in the best interest of the United States to contract with the offeror and include the appropriate provisions to avoid neutralize, mitigate, or waive such conflict in the contract awarded.

17. Cyber-Supply Chain Risk Assessment (C-SCRM)

The Government may perform a cyber-supply chain risk assessment of the awarded contractor at any time during the period of performance. The Government may review any information provided by the contractor to the Government as part of this contract action, along with any other information available to the Government from any other source, to assess the cyber-supply chain risk associated with the contractor. The Government may monitor the following cyber-supply chain risk information, including, but not limited to:

1. Functionality and features of awarded products and services, including access to data and information system privileges;

2. The ability of a source to produce and deliver products and services as expected;

3. Foreign control of, or influence over, a source, product or service (e.g., foreign ownership, personal and professional ties between a source and any foreign entity, legal regime of any foreign country in which a source is headquartered or conducts operations);

4. Security, authenticity, and integrity of products and services and their supply and compilation chains;

5. The contractor’s capacity to mitigate identified risks;

6. Any other considerations that would factor into an analysis of the security, integrity, resilience, quality, trustworthiness, or of products, services or sources.

In the event supply chain risks are identified during contract administration and corrective action becomes necessary, mutually agreeable corrective actions will be sought based upon specific identified risks. Failure to resolve any identified risk may result in Government action including not extending the period of performance, not exercising remaining option periods and contract termination.

18. Instructions to Offerors/Proposal Submission Requirements

The Government is requesting that the Contractor submit a proposal for the IDIQ in response to this solicitation. In order to be considered responsive and eligible for award, the proposal must contain the content outlined below.

FAR 52.212-1, Instructions to Offerors-Commercial Items (Sep 2023) applies to this acquisition and is incorporated by reference and included in Attachment 6. Addenda to FAR 52.212-1 are as follows:

Addendum to FAR 52.212-1(b): The proposal is due by the date and time stated on the first page and is to be submitted electronically via email to the individuals on the first page. The Contractor assumes full responsibility for ensuring its proposal is received by the Government on or before the specified date and time.

Addendum to FAR 52.212-1(b), addition of subparagraph (12): The IDIQ resulting from this RFP must be executed by a representative of the Contractor authorized to commit the Contractor to contractual obligations. The proposal must state this representative. The Contractor must ensure their Signing Authority POC has this contract added to the contractor’s ASSIST profile to accommodate timely signature of the contract upon award.

Addendum to FAR 52.212-1(b), addition of subparagraph (13): Submission of a proposal in response to this RFP indicates the Offeror’s acceptance of the terms and conditions of this RFP and resulting IDIQ.

Addendum to FAR 52.212-1(b), addition of subparagraph (14): Offeror’s proposal must be submitted in accordance with the following:

a. Volume 1 - Technical Volume

i. Formatting requirements for Volume 1:

1. Must be submitted in PDF format.

2. Must not exceed ten (10) pages in length.

3. Request proposal validity of at least 120 days from date of submission. By submitting a proposal, the offeror stipulates that its proposal is valid for 120 days from the proposal due date.

4. Use standard 8.5 x 11-inch pages in portrait orientation.

5. Number each page.

6. Use 1-inch margins for the top, bottom and sides (page numbers, notations, proprietary information and any other identifying information printed on each page are excluded from margin requirements).

7. Text font must be no smaller than 11-point; however, limited text included on figures, charts and/or matrices may be reduced to 8-point, if appropriate. Proportional fonts may be used provided that the proposal is readily readable, and a smaller type is not used to circumvent the page limitations.

8. Volume 1 shall include an Introduction, description of Original Equipment Manufacturer (OEM) Relationship Management, Management Approach, Past Performance and OCI Statement as outlined below.

ii. Introduction. Introduction must include:

1. Title page identifying the Offeror, solicitation number, submission date, and proposal validity date.

2. Table of contents for the proposal.

3. Brief introduction and summary of the IDIQ requirements.

4. Identification of and signature of the official with capacity and authority to bind the Contractor.

5. Unique Entity Identifier (UEI) of prime offeror as well as that of any and all known subcontractors and/or teaming partners, including identifying the role (sub, mentor, JV partner) that each plays.

iii. OEM Relationship Management The Contractor shall provide documentation identifying an established relationship with any and all OEMs listed in Attachment 5. The documentation must include letter(s) of support or authorization(s) to distribute and/or Authorized reseller documentation from the OEMs. This documentation is required for any and all OEMs listed within Attachment 5.

Any letters submitted with regard to OEMs not included in Attachment 5, will not be accepted or evaluated. There is no page limit for Attachment 5.

1) Documentation must identify at minimum:

a) OEM Name

b) OEM Point of Contact; including email and phone number

c) Date of authorization, with expiration, if any

d) Company Name (Offeror)

e) Short Description of Established Relationship;

describe any limitations to the authorization or possible renewal, if applicable

iv. Management Approach.

The following shall be outlined in the Technical Volume, which will comprise the offeror’s management approach:

The Contractor shall demonstrate an understanding of the requirements of the IDIQ by addressing its technical understanding and proposed technical approach to the IDIQ. This must include the following:

1. Contractor’s approach to fulfilling various delivery orders under the IDIQ, which will include various items, quantities and delivery schedules.

a. The Contractor shall provide a narrative describing its approach for achieving on-time delivery requirements.

b. The Contractor shall provide a narrative describing its approach for managing multiple orders concurrently.

2. The Contractor shall identify any major technical issues in sufficient detail for the Government to assess the Contractor’s general understanding of the requirements and to evaluate the proposal technical approach to satisfy the IDIQ requirements.

3. The Contractor shall provide where the full details of their Section 508 compliance can be found (for example, on the contractor’s website), or provide evidence of a Section 508 waiver based on an agency exception.

v. Past Performance. The Contractor shall provide project summaries of three (3) contracts and/or delivery orders completed within the past five (5) years which are similar in size and scope to this IDIQ and/or delivery orders. Project Summaries shall include, at minimum, the following information:

1. Identify if offeror is prime or sub, Contract/Order Number (if applicable)

2. Name of Customer Agency or Client, Unique Entity Identifier (UEI)

3. Name, telephone phone number and email address of the

Government Contracting Officer, if other than the issuing office of this solicitation

4. Period of Performance

5. Brief description of the order requirements

6. Dollar value of the contract

a. Number of orders awarded to the offeror for each year

b. Obligated amount(s) of orders for each year

c. Delivery Order Number (if applicable)

A statement stating “No relevant past performance information is available” will be stated if no Past Performance information is provided in accordance with the previous paragraph. Offerors with no relevant past performance history will not be evaluated favorably or unfavorably under this criterion, in accordance with FAR 15.305.

vi. OCI Statement. The Contractor shall provide an OCI Statement in accordance with the Organizational Conflict of Interest (OCI) clause. The OCI statement is excluded from Volume I page count.

Addendum to FAR 52.212-1(g): Any offeror questions or concerns should be addressed during the initial question and clarifications phase. However, the Government reserves the right to exchanges only if required for minor clarifications related to non-price and/or price aspects.

(End Addenda to FAR 52.212-1)

19. Responsibility Determination

The Government will consider the factors listed at FAR 9.104-1 in determining if an offeror is considered a responsible entity. No award can be made if an offeror is not considered responsible in accordance with FAR 9.104-1. The Government may request additional information if the required information to make this determination is not readily available. This may include a Certification of Competency (COC) issued by the Small Business Administration (SBA) in accordance with FAR 19.6.

20. Evaluation Factors and Basis for Award

FAR 52.212-2, Evaluation–Commercial Products and Commercial Services (Nov 2021) applies to this acquisition and is incorporated by reference and included in Attachment 7 - Clauses and Provisions. Addenda to FAR 52.212-2 are as follows:

Addendum to FAR 52.212-2(a): The following factors shall be used to evaluate Technical Volumes (in order of importance):

● OEM Relationship Management

● Management Approach

● Past Performance

There will be no evaluation at the contract level of price factors for this RFP. Non-price factor OEM Relationship Management is significantly more important than non-price factors Management Approach and Past performance. A best value determination will be made by the Contracting Officer.

Addendum to FAR 52.212-2, addition of paragraph (d):

Technical proposals are broken down as follows. Failure to provide a realistic, reasonable and complete proposal may reflect a lack of understanding of the requirements and may result in a proposal evaluated negatively:

I. OEM Relationship Management: The Government will evaluate documentation that demonstrates an established relationship with any and all OEMs provided in Attachment 4.

II. Management Approach:

A. The Government will evaluate the extent to which the proposal demonstrates a sound technical approach, including the degree to which the Contractor demonstrates a thorough understanding of the requirements of the IDIQ and underlying delivery orders.

B. The Government will evaluate the degree to which the proposal demonstrates the Contractor’s ability perform successfully under the IDIQ in a manner that will ensure continuous and total performance, successful and timely completion of underlying delivery orders, management procedures to ensure timely and quality and quality products, sound internal review procedures and the ability to successfully and timely handle action items.

C. The Government will evaluate narrative explaining Section 508 compliance details for completion.

III. Past Performance: The Government will evaluate the provided past performance to determine the degree to which the Contractor has experience of similar size and scope of the IDIQ, the satisfaction level of past customers, and Contractor’s ability to adhere to applicable law, regulations and contract terms and conditions. The Government may contact previous customers as part of this evaluation and/or utilize available databases to validate any information provided.

Note: Price will be an evaluation factor on each individual order. Individual orders under the IDIQ may utilize a lowest price technically acceptable (LPTA) or trade-off approach, as appropriate for each specific order. Discounts shall be requested and encouraged on individual orders.

A C-SCRM evaluation factor may be utilized on individual orders involving Information and Communication Technology (ICTs), as appropriate. These will both be specified on individual Requests for Quote (RFQs) for individual orders.

Basis for Award:

Addendum to FAR 52.212-2, addition of paragraph (e):

GSA FAS AAS Army intends to award contracts to approximately twelve (12) responsible, small business offerors that can provide a meaningful amount of OEM supported documentation from the attachment provided and assessed by the Government at time of proposal review, are considered technically acceptable, and have no adverse past performance. The number of awardees is subject to change at the discretion of the Contracting Officer if deemed in the best interest of the Government.

While it is the Government’s intent to award based upon initial proposals, the Government reserves the right to conduct discussions during evaluation if the CO determines that it is in the Government’s interest to do so. If discussions are conducted, a competitive range will be established, and negotiations conducted with offerors within that range. If the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

(End Addenda to FAR 52.212-2)

21. Terms and Conditions

The terms and conditions of the IDIQ apply to all delivery orders placed pursuant to it. In the event of a conflict between the terms and conditions of the IDIQ and those of a delivery order, the terms and conditions of the IDIQ will take precedence.

The Ordering Activity may add non-conflicting terms and conditions to individual delivery orders, to include agency specific terms and conditions.

The Contractor shall notify the Contracting Officer of any concerns related to conflicting terms and conditions.

22. Clauses and Provisions

The provisions and clauses in Attachment 7 apply to solicitation and resulting contract award.

These provisions and clauses can be viewed on https://www.acquisition.gov/. Utilize the Regulations tab to view specific agency (Federal, Defense, GSA) provisions/clauses.

23. Attachments

Attachment 1 - RFP Q&As Attachment 2 - Statement of Work Attachment 3 - Class Brand Name Justification Attachment 4 - IDIQ Catalog Attachment 5 - OEM List Attachment 6 - C-SCRM Questionnaire Attachment 7 - Clauses and Provisions