Solicitation Amendment 47PM0820R0008_0007.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

INSTRUCTIONS (Back Page):

Instructions for items other than those that are self-explanatory, are as follows:

Item 1 (Contract ID Code). Insert the contract type identification code that appears in the title block of the contract being modified.

Item 3 (Effective date).

(1)

(2)

(3)

(4)

(5)

For a solicitation amendment, change order, or administrative change, the effective date shall be the issue date of the amendment, change order, or administrative change.

For a supplemental agreement, the effective date shall be the date agreed to by the contracting parties.

For a modification issued as an initial or confirming notice of termination for the convenience of the Government, the effective date and the modification number of the confirming notice shall be the same as the effective date and modification number of the initial notice.

For a modification converting a termination for default to a termination for the convenience of the Government, the effective date shall be the same as the effective date of the termination for default.

For a modification confirming the contracting officer's determination of the amount due in settlement of a contract termination, the effective date shall be the same as the effective date of the initial decision.

(a)

(b)

(c)

(d)

(e)

(f)

Item 6 (Issued By). Insert the name and address of the issuing office. If applicable, insert the appropriate issuing office code in the code block.

Item 8 (Name and Address of Contractor). For modifications to a contract or order, enter the contractor's name, address, and code as shown in the original contract or order, unless changed by this or a previous modification.

Items 9, (Amendment of Solicitation Number - Dated), and 10, (Modification of Contract/Order Number - Dated). Check the appropriate box and in the corresponding blanks insert the number and date of the original solicitation, contract, or order.

Item 12 (Accounting and Appropriation Data).

When appropriate, indicate the impact of the modification on each affected accounting classification by inserting one of the following entries:

(2) Accounting classification Net decrease $

Include subject matter or short title of solicitation/contract where feasible.

Item 16B. The contracting officer's signature is not required on solicitation amendments. The contracting officer's signature is normally affixed last on supplemental agreements.

(i)

NOTE: If there are changes to multiple accounting classifications that cannot be placed in block 12, insert an asterisk and the words "See continuation sheet".

Item 13. Check the appropriate box to indicate the type of modification. Insert in the corresponding blank the authority under which the modification is issued. Check whether or not contractor must sign this document. (See FAR 43.103.)

Item 14 (Description of Amendment/Modification).

Organize amendments or modifications under the appropriate Uniform Contract Format (UCF) section headings from the applicable solicitation or contract. The UCF table of contents, however, shall not be set forth in this document.

Indicate the impact of the modification on the overall total contract price by inserting one of the following entries:

(i) Total contract price increased by $

(ii) Total contract price decreased by $

(iii) Total contract price unchanged.

State reason for modification.

When removing, reinstating, or adding funds, identify the contract items and accounting classifications.

(g)

(h)

When the SF 30 is used to reflect a determination by the contracting officer of the amount due in settlement of a contract terminated for the convenience of the Government, the entry in Item 14 of the modification may be limited to --

(i) A reference to the letter determination; and

(ii) A statement of the net amount determined to be due in settlement of the contract.

(1)

(2)

(3)

(4)

(5)

(6)

STANDARD FORM 30 (REV. 11/2016) BACK

(1) Accounting classification Net increase $

NCR Regional Waste Removal Service

REQUEST FOR PROPOSAL (RFP)

U.S. GENERAL SERVICES ADMINISTRATION

National Capital Region 1800 F Street, NW Washington DC 20407

PROJECT: NCR Regional Waste Removal Service SOLICITATION NO: 47PM0820R0008

FOR A SINGLE AWARD OF A FIRM FIXED PRICED CONTRACT

ISSUE DATE: Friday September 18, 2020

CLOSING DATE & TIME: Monday December 14, 2020@ 3:00 PM (EST)

Cut-off date for Receipt of Questions: Monday October 12, 2020 10:00am EST.

Questions must be submitted to BOTH Travis Finkle travis.finkle@gsa.gov AND cc: La Shura Johnson LaShura.Johnson@gsa.gov

Site Visit Dates: Available upon request. Must send Site Visit request to Travis.Finkle@gsa.gov by Friday

September 25, 2020 10:00am EST. Site Visits will be scheduled with building managers.

Please see below Site Visit information document.

PROPOSAL DUE TO: ELECTRONIC SUBMISSION ONLY via email at travis.finkle@gsa.gov

Attention: Travis Finkle

SOLICITATION NUMBER: 47PM0820R0008

SERVICE: NCR Regional Waste Removal Service; Washington DC Region

THIS PROCUREMENT IS SET-ASIDE FOR 8(a) Business Development Program ONLY

Notice: The information collection requirements contained in this solicitation/contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and Assigned OMB Control No. 3090- 0163

Revision – 2 December 2020 mailto:travis.finkle@gsa.gov mailto:LaShura.Johnson@gsa.gov mailto:Travis.Finkle@gsa.gov mailto:travis.finkle@gsa.gov

MEMORANDUM TO: ALL PROSPECTIVE OFFERORS

SUBJECT: SITE VISIT REQUEST INFORMATION – 47PM0820R0008 NCR REGIONAL WASTE

REMOVAL SERVICES

The General Services Administration, NCR, PBS, invites you to attend a site visit which will be held by personal request only at the time and place as described below.

LOCATION: General Service Administration, NCR

DATE/TIME: Monday September 28, 2020 through Friday October 2, 2020

POINT OF CONTACT: Travis Finkle, Contracting Officer, email at:

travis.finkle@gsa.gov

The purpose of this request only site visits it to give perspective bidders the opportunity to visit any site. Due to the large scale of buildings bidders need to send their request with a list of buildings they would like to see. Due to

COVID-19 health concerns only one representative from your company can attend and they must wear a mask.

Answers to any questions that might arise from a site visit will be provided to all prospective bidders as an amendment to the solicitation. Questions will only be accepted in writing and must be sent to

Travis.Finkle@gsa.gov. No Questions will be answered during the site visits.

You are requested to notify the individual listed below by email with the name of the person who will attend a site visit and also list the buildings which you would like to see. Due to the large number of buildings we cannot guarantee a specific date and time for your site visit, all visits will be scheduled at the time available by building management between Monday September 28, 2020 and Friday October 2, 2020. Please ensure your representative is available those days to attend.

You must email your site visit request to Travis Finkle Travis.Finkle@gsa.gov by Friday September 25, 2020

10:00am EST

NCR Regional Waste Removal Services RFP 47PM0820R0008

SOLICITATION TABLE OF CONTENTS

Contents

INTRODUCTION

PART A

STANDARD FORM 1449

PART B

PERFORMANCE WORK STATEMENT, SECURITY, PAYMENTS, AND NOTES TO OFFEROR

PART C

CONTRACT CLAUSES

PART D

CONTRACT DOCUMENTS, EXHIBITS, AND ATTACHMENTS

PART E

SOLICITATION PROVISIONS

INTRODUCTION

REGIONAL WASTE AND DEBRIS REMOVAL SERVICE

This solicitation contains Regional Waste and Debris Removal work statement for removal service. The

Performance Work Statement has been provided which outlines the work consisting of measureable performance objectives. It states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements. It is the responsibility of the Contractor to ensure that they build into their bid/proposal price, the necessary hours that it will take to meet the performance standards specified. The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met.

The contractor shall provide all supervision, labor, materials and equipment to provide Waste and/or Debris removal

(hauling) service and Compost removal (hauling) services in accordance with the requirements within the solicitation. Services shall be provided at various Federal Office Buildings located within GSA, PBS, National

Capital Region (NCR), Office of Facility Management, under the jurisdiction of the various Service Center Delivery

Teams (SCDT). The National Capital Region (NCR) encompasses Washington DC; Montgomery and Price

George’s Counties in Maryland; Arlington, Fairfax, Loudoun, and Prince William Counties in Virginia; and the incorporated cities of Alexandria, Falls Church, Fairfax and Manassas in Virginia.

AUTHORIZED REPRESENTATIVES

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Contracting Specialist

Name: Travis Finkle – Lead Contracting Officer

Address: 1800 F Street, NW Washington, DC 20407

Telephone: 202-215-9309 travis.finkle@gsa.gov

Contracting Officer (CO)

The CO for this contract is:

La Shura M. Johnson -WPH1BD

Supervisory Contracting Officer

Office of Acquisition

Building Services Division – Center 4 Washington, D.C. 20407

(202) 969-5674

LaShura.Johnson@gsa.gov

The CO has the overall responsibility for the administration of this contract. He/she alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the Contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on unsatisfactory performance; terminate the contract for convenience or default; issue final decisions regarding Contract questions or matters under dispute. He/she may delegate certain other responsibilities to his/her authorized representatives.

Contracting Officer’s Representatives (CORs)

Edward Crandell

Sustainably Program Manager 1800 F St., N.W.

Washington DC 20407

202-708-6777

Edward.crandell@gsa.gov

The responsibilities of the COR and his/her alternate (if appointed) include, but are not limited to: The COR works with the Contract Officer in the administration of this contract and as such must know all the requirements in the contract, determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this Contract; advising the Contracting Officer of proposed deductions for non-performance or unsatisfactory performance; and advising the Contracting Officer of any factors which may cause delay in the performance of work.

mailto:LaShura.Johnson@gsa.gov mailto:Edward.crandell@gsa.gov

After Contract award, the CO will issue a written Delegation of Authority memorandum to the COR that details the scope of duties the COR is authorized to perform. The COR cannot make any decisions regarding the performance of the contract except as outlined in the memorandum. A copy of the memorandum shall be sent to the contractor.

The contractor shall immediately notify the CO in the event the COR directs the contractor to perform work that the contractor believes is not part of the contract or part of the COR’s designated duties as outlined in the memorandum.

The CO will then make a determination as to the issue and respond to all affected parties in the most appropriated manner deemed necessary.

Agency Project Coordinators (PC) are:

Alan Rautenberg Louis Cardona

D.C. Service Center Metropolitan Service Center

330 C. Street, S.W., Room 1008 10903 New Hampshire Ave., Rm 3226

Washington, D.C. 20230 Silver Spring, MD 20903

202-205-2547 202-870-9377

Alan.rautenberg@gs.agov Louis.cardona@gsa.gov

Jasmine Ross - WPM1C Antoinette Lockley

Potomac Service Center Triangle Service Center

1800 F St. NW 1800 F St. NW

Washington, D.C. 20407 Washington, D.C. 20407

202-205-4438 202-205-0712 jasmine.ross@gsa.gov Antoinette.lockley@gsa.gov

The COR and PC are designated to assist the CO in the administration of the contract when he/she are unable to be directly in touch with the contract work. The COR and PC are GSA employees. If a PC is assigned, notification of that appointment will be conveyed in the same manner as for the COR (in writing signed by the CO).

The Contractor shall immediately notify the CO in the event the COR or PC directs the Contractor to perform work that the Contractor believes is not part of the Contract or part of the COR’s or PC’s designated duties as stated in the

CO’s memorandum to the COR/PC The CO will then make a determination on the issue and will respond to all affected parties.

mailto:Alan.rautenberg@gs.agov mailto:Louis.cardona@gsa.gov mailto:jasmine.ross@gsa.gov mailto:Antoinette.lockley@gsa.gov

Part A

Standard Form

(SF) 1449

RESERVED

Part B

PERFORMANCE WORK STATEMENT, SECURITY,

PAYMENTS AND NOTES TO OFFEROR

CONTRACT EFFECTIVE PERIOD

The contract will be a Firm Fixed Price contract. The contract will consist of a 9 month base year, and four (4) additional one full year options, to be exercised at the discretion of the Contracting Officer, for potential total contract duration of four (4) years, nine (9) months. After award, the contractor will be given a written notice to proceed and shall provide contractual services for the specified period of performance, subject to the availability of funds, commencing on the date specified in the notice to proceed. Work under this contract is expected to commence on or about March 1, 2021.

• Base Period: 9 Months after date of award and notice to proceed.

• Option 1: 365 days after date of option exercise and notice to proceed.

• Option 2: 365 days after date of option exercise and notice to proceed.

• Option 3: 365 days after date of option exercise and notice to proceed.

• Option 4: 365 days after date of option exercise and notice to proceed.

PLACE OF PERFORMANCE

National Capital Region (See Part D for full list of service locations)

FIRM FIXED PRICE

Contractors shall quote price for all contract line items in order to be considered for award. See Section C for the complete scope of services. For the price evaluation, the Government will evaluate price proposals of Offerors for award purposes by adding the total price for all options and additional services to the total price for the Base Contract. There is no guarantee that options will exercised. Exercising option will be at the discretion of the Government.

PERFORMANCE WORK

STATEMENT

The Contractor shall furnish all supervision, labor, materials and equipment to provide Waste and/or Debris removal (hauling) services and Compost removal (hauling) services in accordance with the requirements of this solicitation.

Services shall be provided at various Federal Office Buildings located within GSA, PBS, National Capital Region

(NCR), Office of Facilities Management, under the jurisdiction of the various Service Center Delivery Teams

(SCDT).

The National Capital Region (NCR) encompasses Washington, DC; Montgomery and Prince George's Counties in Maryland; Arlington, Fairfax, Loudoun, and Prince William Counties in Virginia; and the incorporated cities of Alexandria, Falls Church, Fairfax, and Manassas in Virginia.

It is the Government’s preference that all collected trash and debris are taken to a Waste to Energy (W2E)

Facility within 100 miles of the NCR. The Contractor is responsible for selecting a facility of their choice. The Contractor MUST certify and verify bi-annually, before notice to proceed and every (6) six months after, that the waste to energy plant burns municipal solid waste (MSW) to generate energy. The Waste to Energy

(W2E) Facility shall comply with all local, state, and federal regulations.

However, there are alternative methods of trash disposal and the Contractor can propose an alternative methodology for trash disposal for Government consideration. The chosen disposal facility shall comply with all local, state, and federal regulations.

All designated compostable material shall be transported to a Composting Facility, within 100 miles of the NCR.

The contractor shall perform to the standards described in the contract as well as all local, state, and federal regulations.

The contractor shall provide, at no additional costs, all supervision, labor, and materials to install and/or

TravisBFinkle Highlight

TravisBFinkle Highlight

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TravisBFinkle Highlight provide all of the equipment noted in Part D; Exhibits A, B, C, and D.

TRAVEL

No travel reimbursement will be made. The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in

Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia. There will be no reimbursement for travel within the GSA NCR.

LOOSE TRASH AND DEBRIS SERVICE

Inadequate height clearance, the absence of a loading dock or container storage area or severely congested conditions may dictate the need for packer service. Loose trash for each location is listed on the exhibit sheets.

CLOSED-CONTAINER, FRONT-LOAD SERVICE TRASH SERVICE

These containers shall have a minimum capacity as shown for each location on the exhibit sheets, and shall be physically located at these locations at all times except when designated differently by the building manager with the approval (verbal or written) of the contract Contracting Officer’s Representative (COR).

WEIGHTED CLOSED CONTAINER, FRONT-LOAD SERVICE *

All closed-containers, 10 yards and smaller, shall be individually weighed on-site, before the content of that container are tipped and commingled into any larger container and/or transport vehicle. All tare and actual weights shall be recorded on site and made available for GSA Inspection. Actual trash and/or debris weights for all closed-containers shall be reported monthly in tons with weighted receipts and any other supporting documentation.

EXAMPLE: An 8 yard open top container is individually weighted on site by a fork lift truck using an on-board installed fork lift scale. That weight slips should be printed and made available for GSA inspection.

*The contractor has 60 days after the “Notice to Proceed” order has been given to ensure, all front end loaded containers 10 yards and smaller, are individually weighed on site before being tipped and commingled into any larger container and/or transportation vehicle.

OPEN TOP CONTAINER DEBRIS SERVICE

The Contractor shall provide open top containers for debris removal as required by the Government at the designated pickup points in a location and capacity as specified in exhibits.

Debris includes but is not limited to plaster, old carpet, broken furniture, wallboard, stone, ceramic tile, and contaminated wood, etc. Contaminated wood includes scrap lumber, crates, wooden boxes, skids, etc.

ROLL OFF COMPACTOR TRASH SERVICE

The Contractor shall provide and install roll-off, self-contained and stationary compactors as required by the

Government at the designated pickup points in a location and capacity as specified in exhibits.

The Contractor shall provide all required equipment, i.e. hand rails, toe rails, ramps, etc., etc., to protect

Government/federal property from damage and it ensure safety of personnel in order to perform its contract requirement.

Compactor units shall be in new condition capable of delivering normal operating release pressure meeting manufacturer’s specifications and NSWMA standards.

Self-Contained Compactor Equipment Features:

Each self-contained compactor shall be equipped with the following:

a. Separate power unit,

b. Doghouse and access interlock switch,

c. Multicycle timer with Ram Stop Forward,

d. Advance warning or full container lights,

e. A working hydraulic pressure gauge capable of reach 2000 psi (machine must be operable to at least 1800 psi),

f. Compactor container shall be of an octagonal design,

g. Charge box loading capacity shall be a minimum of 1.5 cubic yards (manufacturer’s Rating)

Stationary Compactor Features (Debris Only)

Each Stationary compactor must be equipped with the following:

a. Access interlock switch

b. Multicycle timer with adjustable Ram Stop Forward

c. Advance warning or full container indicator

d. A working hydraulic pressure gauge capable of ensuring maximum psi.

e. Charge box loading capacity shall be a minimum of 4.00 cubic yards (Manufacturers Rating).

INSPECTION OF COMPACTOR

The compactor system must meet all OSHA safety requirements and local safety ordinances. Each compactor shall be inspected for proper operation and safety once per quarter by the Contractor's qualified mechanic, and a copy of that report will be furnished to the COR/COR no later than 10 working days after the end of the each quarter.

The Government reserves the right to monitor the operation of all compactor equipment using electronic or hydraulic pressure gauges or computerized monitoring equipment. The COR/COR may require the contract to demonstrate proper hydraulic pressure as necessary.

All equipment shall function according to manufacturers' design specifications. Any equipment not meeting the manufactures design specifications shall be fixed or replaced within 48 hours of notification.

95 GALLON COMPOSING “TOTER” SERVICE

The Contractor shall provide 95 Gallon Composting “Toter” containers as required by the Government at the designated pick-up points in a location and capacity as specified in exhibits. All toters must have lid that contains all items within the container.

EQUIPMENT

General.

The Contractor shall identify all equipment used in the performance of this contract with the name of the company and the capacity of the container in cubic yards.

All equipment necessary for the performance of the services under this contract must be available for inspection prior to commencement of the contract and ready for use at the designated Government locations on the first day of service.

Collection of Trash and Debris in all areas shall be from contractor provided, Government approved equipment.

Government owned containers such as GI cans, trash carts, etc. shall not be removed from the Government premises.

All stake body trucks used to pick up loose debris shall be clearly marked with the truck bed's volume in cubic yards.

1. Maintenance of Equipment

The Contractor shall maintain all equipment in good physical and mechanical condition without rust, damaged seams, tops, rollers or leaking hydraulics.

The Contractor shall maintain all equipment, including trash compactors and compost collection toters, in a functioning, non-cracked or broken, and sanitary condition which prevents noticeable and offensive odors, and an unsightly appearance. If equipment begins to fail, breaks, or begins to smell or attract pests, the Contractor must immediately report the deficiency to the COR and take corrective action.

If a compactor becomes inoperative, the Contractor shall furnish sufficient packer trucks on a daily schedule, approved by the CSR to remove the trash from the building until the necessary repairs have been completed.

2. Rat proofing Equipment

All trash or garbage containers shall have tight fitting lids and/or doors. There shall be no gaps greater than a 1/2 inch.

The 95 Gallon Composing “Toter” Service is used to store compostable material, specifically bathroom paper products and food. This program is designed to satisfy Executive Order 13514 to increase NCR’s diversion rate. Please read Section 7 for Disposal Facility requirements. All contents within each 95 Gallon Composting

“toter” shall be weighed and recorded before being commingled into a larger container or a predetermined

“FULL” weight shall be assigned to all Compost Containers. This full weight must be agreed upon by the

COR and Contractor before notice to proceed. i.e., if the official assigned weight for a full compost container is 90 pounds, a weight of 45 pounds could be reported for a half-full compost container.

When in the ram stop forward position, compactor equipment shall not have an opening greater than 3 inches between the frame of the charge box, compactor container and the ram.

The Contractor shall take all necessary steps to ensure that conditions which may contribute to rodent infestation, such as the accumulation of trash around and under trash equipment, build-up of debris in the equipment, odors, and other unsanitary conditions, are corrected as soon as they are observed or reported. Reported deficiencies shall be corrected by the Contractor within 24 hours after notification.

ELECTRICAL INSTALLATION

The contractor shall provide, at no additional costs, all supervision, labor, and materials to install and maintain all electrical components, needed to safety operate and function as the manufacturer mandates, all “Self-Contained

Compactors” noted in Section D; Exhibits C.

The contractor will be responsible for all electrical components, including wiring, conduit, support, and hardware from the “Load” side of the Government provided service disconnect back to the Contractor’s provided Compactor

Controller Equipment.

All electrical conduit used shall be 100% metal in construction. All conduit shall be a minimal trade size of 3/4'’.

Ridged Metallic Tubing (RMT) shall be used for all installations. Electrical Metallic Tubing (EMT) may be used if

NOT subjected to foot traffic. Flexible Metallic Tubing (FMT) shall only be used if less than 24” is needed to make the final connection to the Compactor Controller Equipment.

All electrical wiring shall be installed, within all electrical conduits. All electrical wiring from the Service

Disconnect (Load side) to the Compactor Controller shall be minimal trade size of #10, Thermoplastic High Heat-resistant Nylon-coated (THHN).

NO electrical cordage shall be used.

All work must be inspected and approved by the on-site Electrical Operations and Maintenance Team before putting any equipment into service.

All work and equipment must meet and comply with the following standards:

A. Refuse Compactor Standards:

NFPA 82 Chapter 7 - “Waste Compactors” ANSI Z245.2 - “Stationary Compactors – Safety Requirements for Installation, Maintenance and Operation”

B. Electrical Component Standards: Electrical components to comply with the current versions NFPA 70 and “National Electrical Code”, and also to bear UL labels where applicable.

SCHEDULE OF REMOVALS

General

The Contractor shall be required to provide services on normal Government workdays, legal holidays excluded.

Sites to be serviced are listed in exhibit, of this solicitation. Sites, which may be added to this contract in the future, shall be serviced at contract award prices.

The Contractor shall follow the trash pick-up schedule in Exhibit A, B, C, and D. When a trash container is removed from its stationary location, the Contractor shall return that container at its earliest convenient so that a facility is not without a trash container for more than 3 hours. The Contractor shall also pickup and dispose of any trash that cannot be handled by the compactor.

Containers shall be returned to the same location and position from which they were originally loaded.

Debris removal shall be picked up in accordance with the pick-up schedule in Exhibit A, B, C, & D.

Timely Removal

If the trash and debris are not removed within the specified time as required in, or the container is not returned to its original location and position, the Government reserves the right to have this material removed or the container relocated by other means and charge the contractor.

CHANGES IN SERVICE REQUIREMENTS

Locations may be dropped or added and scheduled pickups, including days and times, may be changed to best serve the interest of the Government. Permanent schedule and service changes shall only be made by modification of the contract specifications and signed by the Contracting Officer. The Contract Specialist prior to performance of the requested service must confirm all schedule changes and/or pickups.

Unscheduled Collections

The contracting officer may require the contractor to make unscheduled collection, and disposals. Unscheduled collections shall be procured through the issuance of a separate task order. The contractor will respond within 24 hours of the direction by the contracting officer.

Inclement Weather Schedule

The contractor shall collect refuse during periods of inclement weather. In cases of severe weather, the contracting officer (CO) or contracting officer's representative (COR) may authorize exceptions. When exceptions are granted, the contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the contracting officer/COR authorizes additional time. Rescheduling to provide make-up collections shall not be a basis for a claim by the contractor for additional compensation.

PICKUP AND DISPOSAL FACILITY TICKETS

Pickup Tickets: The contractor shall issue pickup tickets for ALL removal services. Pickup tickets shall be prepared in duplicate by the contractor. It shall be the responsibility of the contractor to have all tickets numbered and dated the day of the pickup. Each ticket must be signed by the Government’s designated representative at the pickup site if available. In addition to the signature, the contractor must also require the

Government’s representative to print his or her name below or above their signature. The contractor shall leave a copy of the pickup ticket with the Government representative at the time of pickup. Duplicate copies of the signed tickets MUST be submitted with the monthly invoice.

Disposal Facility Tickets: Legible copies of the W2E facility, composting facility and landfill/transfer station, (if

CO authorized) (if rejected composting facility) tickets must accompany the monthly invoice. The location of the pick-up, disposal facility and tonnage must be imprinted on the ticket.

NOTE: For compactor and open top container service, GSA will pay the contractor for Disposal fees in accordance with bid prices as listed in schedule B. The following formula will be used to compute disposal costs: Tonnage X

Bid Price per Ton = Disposal Cost.

DISPOSAL FACILITIES

All trash and debris shall be taken to a W2E facility where all materials shall be burned to generate energy.

Composting Facility. All designated compostable material removed from 95 gallon containers shall be transported to a local Composting Facility. The waste/composting hauler will be the final inspector before all composting materials are transported to a local composting site for processing. All rejected loads by the composting processing site will be the responsibility of the waste/composting hauler. Any fees or rejection will be on the hauler to burden.

The Contractor shall provide the COR a monthly W2E report listing the volume, weight, and destination of all removed trash and debris. The Contractor shall also provide the COR a monthly composting report listing volume, weight, and destination of all compostable material recovered from all the Government premises.

Trash and debris not transported to a W2E facility for disposal (if rejected by the disposal facility) shall be disposed of only through a waste disposal facility that has been certified by the appropriate State or local agency for waste management, or by the Environmental Protection Agency, must first be approved by the CO.

The Contractor shall be responsible for all dumping and disposal fees. Selection of a certified disposal facility shall be the responsibility of the Contractor, after approved by the CO.

ENVIRONMENTAL QUALITY ASSURANCES

The Contractor shall:

Fully comply with all state, county and city laws and regulations regarding sanitation and solid waste disposal.

Furnish monoxide eliminators on all gasoline-powered vehicles used to remove trash and debris from any pick-up site located inside of a building.

Turn off the motor of all vehicles that do not require the motor to run for the purpose of loading the vehicle.

Not create any litter at loading locations, or while transporting material to the disposal point. Follow EPA regulations outlined in the Code of Federal Regulations 40 Parts 240, 243 and 257.

At no additional cost to the Government, clean up any oil or fuel spills that result from the Contractor’s operations.

If such a spill occurs, the Contractor shall report the incident immediately to the CSR, and to the COR.

QUALITY CONTROL

The Contractor shall establish a quality control program to assure the requirements of the contract are provided as specified. One copy of the Contractor's basic quality control program shall be provided to the Contracting Officer at the post award meeting. An updated copy shall be provided to the Contracting Officer on the contract start date and as changes occur. This program shall include but not be limited to the following:

An inspection system covering all the services stated in the specifications. It shall specify areas to be inspected on a scheduled or unscheduled basis and the individual(s) who will do the inspection.

A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.

A file of all inspections conducted by the Contractor and the corrective action taken must be maintained by the contractor. This documentation shall be made available to the Government on a quarterly basis, during the term of the contract and until such time that final payment is made.

QUALITY ASSURANCE

The Government shall monitor the Contractor's performance under this contract using the quality assurance procedures specified in the surveillance plan, specifications, and schedule of requirements.

SURVEILLANCE PLAN

All work and services performed as included in the specifications for this contract shall be done in accordance with proper trash and debris removal procedures and shall be subject to inspection and approval. The acceptable quality level of these specifications is 100 percent.

TRANSITION PLAN

The Contractor shall submit a plan to transition trash and debris removal services from the incumbent contractor.

This transition plan shall be submitted to the GSA contracting officer representative four weeks before the beginning date of the contract. The transition plan shall include a schedule of equipment delivery to all locations to be serviced, company operations contacts, plans to interact with the incumbent contractor and GSA Service Delivery

Team contacts.

DELIVERABLES

List of Proposed Containers Submitted at Pre-performance meeting

Quality Control

Program (updates as necessary)

No later than 10 working day after contract awarded

Equipment listing Within 10 working days after Contract award date

PERFORMANCE OBJECTIVES

The contractor's service requirements are summarized into performance objectives. The performance threshold briefly describes the minimum acceptable levels of service required.

Performance Objective Performance Threshold

Collect and dispose of waste in accordance with the PWS

Minimum to no customer complaints

Maintain all equipment—including compost collection toters—in good, workable condition.

All containers must be clean and free of odors after each pick-up (e.g., washed, replaced with new, Contractor Provided Compostable Bags, etc.) so that no smells, stains, debris, or rodents/flies are noticeable on/around equipment.

Minimum to no customer complaints

Ensure the Waste to Energy Facility is burning

MSW to generate energy. If an alternative method is chosen, the Contractor shall comply with required reporting applicable to that method.

Must certify every (6) six months, to the

COR

Perform unscheduled collections as required by the Contracting Officer Minimum to no customer complaints

CONTRACT TYPE/DURATION

The contract will be a Firm Fixed Price contract. The contract will consist of a 9 month base year, and four (4) additional one full year options, to be exercised at the discretion of the Contracting Officer, for potential total contract duration of four (4) years nine (9) months.

The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of twelve (12) months each (see Clause 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000), in the Part III, Contract Clauses). The same terms and conditions contained in this contract shall apply to the option period, if exercised. The option shall be exercised upon written notification (mailed or otherwise furnished) to the contractor at least 30 calendar days prior to the expiration of the contract. The total duration of this contract, including the exercise of any options, shall not exceed 5 years.

Options will be exercised at the Government’s prerogative. There is not a contractual right on the part of the contractor to receive any options available for award if the Government does not choose to exercise them. If the

Government exercises the option(s) within the prescribed time frame, the contractor shall be bound to perform the services for the option period or be subject to the default.

PRICING OF OPTIONS

Offerors shall price the option requirements for the four (4) additional option periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator of the Wage and Hour Division of the United

States Department of Labor for the initial 12- month period of performance will apply to the additional option periods. The minimum wage rates and fringe benefits applicable to the initial 12-month period of performance are outlined in Wage Determination No. 2005-2104, Revision 15.

In the event the option(s) is exercised by the Government, the contract price(s) will be adjusted upward or downward at the time option(s) is exercised in accordance with the clause entitled “Fair Labor Standards Act and

TravisBFinkle Highlight

Service Contract Act – Price Adjustment,”.

Offerors are cautioned that its offer may be rejected as nonresponsive, if it is materially unbalanced as to prices for the options and the initial contract period. An offer is unbalanced when it is based on prices that are significantly less than cost for some work and prices that are significantly overstated for other work.

ADDITIONAL EQUIPMENTS

Additional equipment may be required under this contract. Should a need arise for additional equipment; a contract modification will be issued pursuant to the Changes Clause of the contract utilizing the cost stated in its price proposal.

SPECIAL NOTES

Materials designated as recyclable are not included in this contract. The Government will pay dumping and equipment rental fees separately from removal fees

DISPOSAL FEES

Loose Trash and Debris and Closed Top Container Service

The Offerors' bid price for loose trash, loose debris, and small closed container service (less than 10 cubic yards) shall include all equipment costs and transfer fees in effect at the time of receipt of bids. See bid sheets.

Open Top Container and Compactor Service

The Government will reimburse the Offeror for the tipping fees of the actual tonnage of trash and debris removed in open top containers and compactors. The Government will pay tipping and equipment rental fees separately from removal fees and will NOT escalate these fees beyond the Offerors’ bid price. See bid sheets.

DEFINITIONS

a) Acceptance

“Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

b) Acts of God

These are unanticipated grave natural disasters or other natural phenomenon of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight

c) Basic Services

The Basic Services of the contract consist of the contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the Performance-Based Statement of Work (PBSOW) and related general and administrative requirements.

d) Contracting Officer (CO)

Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

e) Contracting Officer's Representative (COR) or Designee

Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

f) Contractor

“Contractor” as used in this document refers to the company or firm awarded this contract.

g) Contractor’s Other Than Normal Working/Duty Hours

Hours other than those identified as Normal Working Hours.

h) Defective Service

A unit of service that does not conform to specified contract requirements.

i) Emergency

The term “Emergency” includes bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes. The term does not apply to civil defense matters such as potential or actual enemy attacks.

j) Federal Holidays

“Federal Holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas

Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following

Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of

November.

k) Federal Executive Holidays, Unanticipated

Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractorpays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

l) Modification of Contract

Modification is a bilateral or unilateral change in the terms of a contract.

m) Negligence

“Negligence” is the failure to use due care under the circumstances. It is the doing of some act which a person of ordinary prudence would not have done under similar circumstances or failure to do what a person of ordinary prudence would have done under similar circumstances.

n) Repair

A “repair” is an act of restoring inoperable, dysfunctional or deteriorated equipment, systems, or material to fully functional, non-deteriorated state. Repairs usually involve some combination of labor and replacement parts, components or materials.

o) Supervisor, On-site

The term “on-site supervisor” means a person designated in writing by the Contractor who has authority to act for the contract on a day-to-day basis at the work site.

p) Tour

A “tour” is generally a scheduled walkthrough of equipment rooms and installations including computer rooms, restrooms, etc. by Contractor operating personnel for the purpose of ensuring that equipment is running properly, ensuring that equipment rooms are in good order and without safety hazards, and making any necessary adjustments to operating controls or to lubricate equipment. A tour may also involve a combination of such physical visits in addition to using automated systems for the monitoring of equipment and systems. Equipment log sheets are a part of the tour plan/program.

q) Contracting Activity (CA)

The ‘Ability One’ term for Federal Government agencies contracting under the AbilityOne Program.

r) Fair Market Price (FMP)

The term is used for the price established by the Commission for providing a service defined by the Government's

Statement of Work at a specific location. The Fair Market Price (FMP) must be established in reference to actual market prices for the same or similar services. Any new service being added to the Procurement List will have an initial FMP established.

s) Follow-on Year (FOY)

The term is used instead of contract option year. As long as the requirement exists, the Contracting Activity is required to continue purchasing the service from the Nonprofit Agency designated by the Commission, unless and until the Commission directs otherwise. The Commission may direct the transfer of the service to another Nonprofit

Agency (NPA).

HSPD-12 SECURITY AND CREDENTIALING

REQUIREMENTS

PART 1 - SECURITY REQUIREMENTS AND PERSONAL

IDENTITY VERIFICATION AND CREDENTIALING

PROCEDURES FOR CONTRACTORS (NON-CLASSIFIED

CONTRACT)

1.1 The General Services Administration (GSA) reserves the right to verify the identities of

Contractor personnel with routine, unaccompanied access to GSA facilities or Information Technology (IT) systems and networks, to make contract employment suitability determinations based on background investigations, and control access to GSA facilities and IT systems and networks based on the suitability determinations. The term ‘Contractor’ refers to the General/Prime Contractor Company or lessor on a GSA contract and any related Subcontractor(s) company and Vendor(s). The term ‘Contractor Personnel’ refers to any Contractor personnel supporting GSA contracts. The Contractor and their Contractor Personnel shall comply with the GSA Personal Identity Verification (PIV) procedures outlined below, that implement

Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and the Federal Information Processing Standards Publication (FIPS PUB) Number 201, as amended. HSPD-12 requires Federal agencies to issue standardized PIVcredentials to Federal employees and contractors and use the credentials for access to Federal facilities and IT networks and systems. GSA branded the PIV card that GSA issues to its personnel as the GSA Access Card. The GSA Access Card enables routine, unescorted access to GSA facilities and IT systems and networks.

1.2 In accordance with FAR 52.204-9 (Personal Identity Verification of Contractor Personnel

(Jan 2011). the Contractor shall account for all GSA credentials issued to Contractor Personnel in connection with the performance under this contract. The Contractor Personnel shall immediately return credentials issued by GSA under any of the following conditions, as stipulated in FAR 52204-

9:

All Contractor Personnel who will perform work on a GSA contract…