4 - 47PL0119R0029 Solicitation.pdf

47PL0119R0029

Document: C201-SB GC/APRIL 2019 (The Solicitation)

Construction Contract for: GSA Region 10: Wayne Morse U.S. Courthouse - Roof Replacement

The Solicitation

Notice to Offerors of Total Small Business Set-Aside

The General Services Administration (GSA) is setting aside the contract under the following clause found in the Agreement:

52.219-6, Notice of Total Small Business Set Aside

Table of Contents

I. General Information A. The Solicitation and Contract B. List of Solicitation Documents C. Authorized Representatives D. Pre-Proposal Conference E. Estimated Price Range F. FAR 52.228-1 Bid Guarantee G. FAR 52.236-27 Site Visit – Construction H. Receipt of Offers

II. Proposals

A. Proposal Contents B. Proposal Format C. Price Proposal D. Technical Proposal E. Other Information to be Submitted with Proposal F. Requirements of Joint Venture Offerors

III. General Provisions

A. Availability of Funds B. Requests for Clarification or Interpretation C. Notice to Small Business Firms D. Information Concerning the Disclosure of Solicitation Results E. Affirmative Procurement Program F. Notice Concerning Preparation of Proposals G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified

IV. FAR/GSAR Solicitation Provisions

A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR 101-29

B. FAR 52.211-3, Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Items Description

C. FAR 52.216-1 Type Of Contract D. FAR 52.222-5 Construction Wage Rate Requirements-Secondary Site of Work E. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal

Employment Opportunity for Construction F. FAR 52.225-10 Notice of Buy American Requirement-Construction Materials G. Buy American Exceptions H. FAR 52.233-2 Service of Protest I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference J. GSAR 552.102 Incorporating Provisions and Clauses by Reference K. Additional Provisions

(i) GSAR 552.236-74, Evaluation of Options (Mar 2019)

(ii) GSAR Clause 552.236-77, Government’s Right to Exercise Options (Mar 2019)

V. Instructions to Offerors and Clauses A. FAR 52.215-1 Instructions to Offerors – Competitive Acquisition

B. FAR 52.219-14 Limitations on Subcontracting C. FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 D. Security Requirements E. Additional Clauses

(i) GSAR Clause 552.211-10 Commencement, Prosecution and Completion of Work (Mar 2019)

(ii) GSAR Clause 552.211-12, Liquidated Damages-Construction (Mar 2019)

(iii) GSAR Clause 552.211-13, Time Extensions (Mar 2019)

(iv) GSAR Clause 552.211-70, Substantial Completion (Mar 2019)

(v) GSAR Clause 552.232-5, Payment Under Fixed Price Construction

Contracts (Mar 2019)

(vi) GSAR Clause 552.236-6, Superintendence by the Contractor (Mar 2019)

(vii) GSAR Clause 552.236-11, Use and Possession Prior to Completion (Mar

2019)

(viii) GSAR Clause 552.236-15, Schedules for Construction Contracts (Mar

2019)

(ix) GSAR Clause 552.236-21, Specifications and Drawings for Construction

(Mar 2019)

(x) GSAR Clause 552.236-70, Authorities and Limitations (Mar 2019)

(xi) GSAR Clause 552.236-71, Contractor Responsibilities (Mar 2019)

(xii) GSAR Clause 552.236-72, Submittals (Mar 2019)

(xiii) GSAR Clause 552.236-73, Subcontracts (Apr 1984)

(xiv) GSAR Clause 552.243-71, Equitable Adjustments (Mar 2019)

VI. Method Of Award A. Evaluation of Offers B. Determination of Responsibility C. Price Reasonableness/Price Realism D. Unbalanced Price E. Non Price Factors F. Evaluation of Joint Ventures

I. General Information

I.A. The Project

This project is for the roof replacement of the Wayne L. Morse United States Courthouse, located in Eugene, OR.

Background: The Wayne Lyman Morse United States Courthouse in Eugene was built in 2006 under the General Service Administration’s Design Excellence Program. The courthouse serves the District of Oregon as part of the Ninth Judicial Circuit. The courthouse occupies a 5-acre site between the intersection of East Eighth Avenue and Mill Street and the banks of the Willamette River on the eastern edge of downtown. Rising 72 feet high, the 270,000 square foot courthouse has five stories above grade and a basement level below grade.

The Scope of Work plans for the full replacement of the existing EPDM roof installed in 2006, with a new EPDM Inverted Roof Membrane Assembly (IRMA), per the plans date May 01, 2019 and specification dated 1 May 2019 by Hennebery Eddy Architects.

A Project Design package was prepared by Hennebery Eddy Architects that includes a 100% Design Specifications and stamped drawings as Design-Build Bridging documents, including performance criteria specifications and diagrammatic drawings illustrating the scope of work developed for use by the Roofing contractor.

A Construction Management firm will be assisting the GSA with Construction Management Services including Material Submittal Reviews, Schedule Management, Change Management, Quality Assurance, and Close-out Management.

I.B. The Solicitation and Contract

(1) This Solicitation is set-aside for Small Businesses in accordance with FAR 19. This Solicitation sets forth requirements for proposals for a Contract to construct the Project described in the attached Agreement. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein.

(2) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

(3) The Offeror's proposal submitted in response to this Solicitation shall constitute a firm offer.

No contract shall be formed unless and until the Contracting Officer has countersigned the SF 1442 submitted by an Offeror, and delivered to the Contractor a copy of the SF 1442 with original signatures together with the Agreement reflecting the Offeror's proposed prices.

I.C. List of Solicitation Documents The Solicitation Documents are comprised of:

(1) The Solicitation

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) The Agreement and Attachments to the Agreement

(5) Other Forms Required For Submission with Proposals

I.D. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

Authorized Representative Information:

Contracting Officer’s Information

Name: Kimberly Johnson

Address: 400 15th St. SW Auburn, WA. 98001

Telephone: 253.709.7780

Email: kimberlym.johnson@gsa.gov

Alternate POC Information

Name: Steve Anderson

Address: 405 East Eighth Avenue, Eugene, OR. 97401

Telephone: 503-308-2493

Email: stephen.anderson@gsa.gov

I.E. Pre-Proposal Conference

Date: June 10, 2019

Time: 10:00 AM PST Local

Location: Wayne Morse United States Courthouse

Notes: Pre-proposal Conference & Site Visit is MANDATORY for interested vendors submitting a proposal.

There is no reserved parking. Attendees will need to park commercially.

a. Prime Contractor must attend

b. Meet in the lobby of the Wayne Morse Courthouse at 10:00 AM

c. Attendees must have valid photo identification

d. Pre-proposal Conference/Site Visit limited to 6 attendees per offeror

Pre-proposal Conference will consist of a discussion of the scope and Proposal submittal requirements.

Site walk will consist of up-close review of the existing conditions of the roof.

All parties interested in attending the pre-proposal conference and/or site visit shall submit, in writing, an email to the Contracting Officer, at kimberlym.johnson@gsa.gov with copy to the Project Manager at stephen.anderson@gsa.gov a list of attendees.

Information submitted shall include the following:

● Attendee Name (First, Middle, Last)

● Attendee Email

● Company Name and Designation if Prime or Sub (if Sub, indicate to which Prime)

● Company Address

● Company Phone Number

I.F. Estimated Price Range The estimated price range for the Project is between $2.0M and $ 2.5M.

I.G. FAR 52.228-1 Bid Guarantee (Sep 96)

(a) Failure to furnish a bid guarantee in the proper form and amount, by the time set for opening of bids, may be cause for rejection of the bid.

(b) The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier’s check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States. The Contracting Officer will return bid guarantees, other than bid bonds—

(1) To unsuccessful bidders as soon as practicable after the opening of bids; and

(2) To the successful bidder upon execution of contractual documents and bonds

(including any necessary coinsurance or reinsurance agreements), as required by the bid as accepted.

(c) The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000, whichever is less.

(d) If the successful bidder, upon acceptance of its bid by the Government within the period specified for acceptance, fails to execute all contractual documents or furnish executed bond(s) within 10 days after receipt of the forms by the bidder, the Contracting Officer may terminate the contract for default.

(e) In the event the contract is terminated for default, the bidder is liable for any cost of acquiring the work that exceeds the amount of its bid, and the bid guarantee is available to offset the difference.

I.H. FAR 52.236-27 Site Visit – Construction (Feb 95)

(1) The clauses at FAR 52.236-2, Differing Site Conditions, and FAR 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, Offerors are urged and expected to inspect the site where the work will be performed.

(2) Site visits will be held at the following dates and times:

Pre-Proposal Conference Date: June 10, 2019 , Time: 10:00 am PST Local

Site Visit Date: June 10, 2019

Time: 11:00 am PST Local

(3) Pre-registration is required for all attendees to the pre-proposal Site Visit. The Site Visit shall be limited to not more than six (6) representatives from each Offeror. Offerors shall submit a Visit Authorization Request (VAR) identifying all attendees from their respective team.

Participants must have a valid, Government issued picture identification, driver’s license preferred, to gain access for the pre-proposal Site Visit. Notification of the location of entry, where attendees are required to meet, and all other requirements for the Site Visit will be issued to the Offerors. Submit the VAR to the point of contact listed below.

For further information about the site visit or access requirements, please contact:

Name: Steve Anderson

Address: 405 East Eighth Avenue, Eugene, OR. 97401

Telephone: 503-308-2493

Email: stephen.anderson@gsa.gov

I.I. Questions Regarding RFP

Submit all technical and administrative questions regarding RFP via GSA Google Drive.

Responses shall be issued via Amendment through FBO. Interested Vendors shall gain access to Google Drive upon receipt of Exhibit 0, SBU Agreement and Attachments and a GSA.google email address, established per the Attachment 5 GACA Instructions.

Questions shall be received to the contracting officer no later than (5) days prior to RFP response due date.

I.J. Receipt of Offers http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113365 http://www.acquisition.gov/far/current/html/52_233_240.html#wp1113375

(1) In order to be considered for award, offers conforming to the requirements of the Solicitation must be received electronically only at the following office no later than 1:00 pm local time on the following date and at the following electronic address.

Date: July 2, 2019 Proposals shall be submitted electronically to kimberlym.johnson@gsa.gov and dawn.ashton@gsa.gov.

Note: Only electronic submissions will be accepted and must be received at the above email addresses by the closing date and time specified in the solicitation. Offerors must include the Solicitation #, Project Title, in the Subject Line of the email.

II. Proposals

II.A. Proposal Contents

Proposals shall consist of the following documents, completed and executed in accordance with this Solicitation:

1. Price Proposal

2. Technical Proposal

3. Representations and Certifications

4. Standard Form 24, Bid Bond

5. Other Documents as Required

II.B. Proposal Format Offerors are advised that the following proposal preparation instructions are applicable to this Solicitation.

This is an all-electronic solicitation release including amendments. All documents will be posted on the electronic Federal Business Opportunities (FBO) website at: www.fbo.gov. Offerors interested in submitting a proposal in response to this Solicitation will be responsible for monitoring this website and the Solicitation link to ensure timely receipt of any amendments or other Solicitation-related information posted therein. Offerors are responsible for downloading all required documents from the FBO websites. Hard copies will not be made available.

This solicitation does not commit the Government to pay any costs incurred in the preparation and submission of the initial and any subsequent proposals or for any costs incurred prior to execution of a formal contract. Stipends for proposal costs incurred during this Solicitation shall not be paid by the Government.

Utilizing the format prescribed below, Offerors are to provide the requested information making every effort to present information clearly and concisely. Lengthy narratives containing mailto:kimberlym.johnson@gsa.gov mailto:dawn.ashton@gsa.gov http://www.fbo.gov/ http://www.fbo.gov/ extraneous information are discouraged. All information shall be submitted in English.

Proposals that do not follow these Instructions, or otherwise include documentation that is difficult to read/decipher, may result in disqualification or a lower evaluation rating. Price proposals and technical proposals shall be submitted as separate volumes.

Format: Page Size will be 8-1/2” X 11” with at least half inch margins all around. Typeface should be Times New Roman 12. Narratives shall be single spaced. All text shall be legible and easily read. Proprietary statements, security markings, and page numbers should fall within the defined margin area.

Acceptable formats for submission of proposal are PDF, Microsoft Word, Excel and Microsoft Project. Please note that Exhibit 1a shall be received in Microsoft Excel Only.

Proposals shall include the solicitation # and project title: Pages shall be numbered sequentially.

Cover Page – Shall include the following:

(a) Solicitation Number, Project Title, Offeror’s name, address, phone number, and email address

(b) Statement providing: SAM Registered/Certified (include DUNS and CAGE Code), No Active Exclusions, and Provisions/Clauses completed (do not send SAM Record).

(c) Statement acknowledgment that adequate bonding will be obtained

(d) Statement of Commitment of Team

(e) Identification and signature of officer(s) of the company authorized to bind the government.

➢ SF1442 – Signed and Amendments Acknowledged and completed Price Schedule

➢ Technical Proposal – Technical Proposal should be organized by the Evaluation Factors listed below and include a Table of Contents. Page limitations are indicated under each Evaluation Factor.

Volume 1 (PRICE PROPOSAL)

Cover Letter Signed Original 1442 (including acknowledgement of all amendments) Bid Guarantee Completed “Agreement” Completed Price & Services Schedule and applicable worksheets Completed reps and certs

Volume 2 (TECHNICAL PROPOSAL)

Factor 1: Technical Approach Factor 2: Schedule

Factor 3: Management Approach Exhibit 3 – Key Personnel Resume Format Factor 4: Project Experience

Exhibit 2 – Project Experience Sample Form Factor 5: Past Performance Exhibit 4 – Past Performance Questionnaire

II.C. Price Proposal

(1) Contents

The Price Proposal shall consist of the SF 1442 and the Agreement, with prices and/or rates indicated for each price element shown on the pricing form included in Section II of the Agreement. Indicate the Base Contract Price, or if no such distinction is made, the Contract Price, in Block 17 of the SF 1442, which must be fully executed by the Offeror.

(2) Qualifications, Exclusions and Conditions

If the Offeror communicates in its proposal any qualifications, exclusions, or conditions to the proposed prices not provided for in the Contract Documents, the Contracting Officer may reject the proposal and exclude the Offeror from further discussions.

(3) Additional Proposal Requirements

Offerors are to submit a cost breakdown utilizing the Master Format CSI Level IV; to include, material, labor, shipping and other costs; overhead, profit and bond costs. Copies of subcontractor proposals to be included in price proposal cost breakdown.

II.D. Technical Proposal

The Technical Proposal shall include the information requested below for the non-price factors described in Section VI. The technical proposal shall not be more than (35) Thirty Five pages (excluding product data).

FACTOR 1 – Technical Approach (10 pages)

The offeror shall submit a narrative (maximum of ten (10) pages excluding Manufacturer’s product data or warranty information) that describes the offeror’s technical approach for the project demonstrating an acceptable understanding of the requirements, and strategy for completing the construction within the project limits – in accordance with the scope of work for this project. Narrative shall discuss means and methods for demolition and disposal of existing roof membrane and insulation, recommendation of roofing membrane material, material transport to/from roof level, construction plan, special equipment required, staging of equipment, and proper phasing of the project. Narrative must include product information for products that will be used for this project. Manufacture product information, including warranty information is to be included as attachment to narrative. Narrative is to describe why product(s) being used is best product(s) for this project’s requirements.

Narrative shall describe safety signage and barricades for pedestrian and vehicle traffic and address Federal Building tenant comfort.

FACTOR 2: Schedule: (5 Pages)

The offeror shall submit a construction schedule, assuming that reflects the full period of performance of the base, options and alternate item, showing the order in which the Offeror proposes to perform the work. The schedule start date shall use an award date of July 18, 2019.

The schedule shall include the dates on which the Offeror anticipates starting and completing the work (including options, proposed alternate, security clearances, submittals, acquiring materials, labor, and equipment). The schedule shall be in an electronic format that can be uploaded into, and is fully compatible with, Microsoft Office Project 2010®. The elements of the schedule shall be able to be copied and manipulated for analysis by the Government (e.g. no locked or protected cells, worksheets, etc.) The schedule shall be of suitable scale to indicate the percentage of work scheduled for completion by any given date during the construction period. In addition to the schedule, Offeror is to provide a schedule and narrative not to exceed three (3) pages describing scheduling and coordination. The schedule is excluded from the page limitation. The narrative shall identify milestones critical to the project, schedule coordination to meet construction time frame, inspection and testing, submittals, long lead items and risks. The Narrative should clearly define the offerors’ understanding of the project and ability to meet the construction period of performance requirements as described in the RFP Scope of Work.

FACTOR 3: Management Approach (10 Pages)

The offeror shall submit a narrative (maximum of ten (10) pages) that describes the offeror’s management plan for the Wayne Morse Roof Replacement project, demonstrating an acceptable understanding of job responsibilities and requirements. Narrative shall describe the Offeror’s Quality Control Plan and Site Safety Plan. Offeror shall use the Key Personnel format, Exhibit 3 included in the Solicitation, to identify and define requirements for Key personnel. Key Personnel descriptions for Prime Contractor employees are listed for Construction Project Manager, CQCSC and Site Superintendent. The contractor shall identify what work will be self-performed and what work will be subcontracted. Additionally, identify trades of those employees that will be working on this project. If work in a particular trade skill will be accomplished by a subcontractor, narrative shall include the company name of the subcontractor and brief description of the subcontractor’s expertise to accomplish that work. If the subcontractor shall be contracted to provide installation services, the Offeror shall provide proof of certification for installation by the manufacturer. The offeror shall also explain how they intend to retain the subcontractor for the duration of the contract during a high risk work period.

Key Personnel Qualifications:

Construction Project Manager (CPM) – The CPM shall have a minimum of five (5) years’ experience in the field of construction management and/or inspection of construction projects of similar size and scope to that of this project, as well as demonstrate construction experience in fully occupied spaces. Personnel with direct construction management experience as gained in a project manager or superintendent role in the construction industry may be rated more favorably. A four-year (i.e. B.S., B.A.) degree in Construction Management (or a related field such as Architecture or Engineering) and/or current Industry/ Professional Licensing/Certifications is preferred Copies of certifications and licensing will be reviewed for validity. Additional certifications or highly technical experience may be rated more favorably.

Additionally, the proposed CPM shall demonstrate the following requisite experience:

i. The CPM shall have experience in the interdisciplinary management and coordination of the numerous disciplines and trades surrounding construction projects.

ii. The CPM shall have experience with computer based scheduling software, such as Microsoft Project, Primavera, other similar software and have the ability to interpret schedules generated from this system. In addition to scheduling software, demonstrated experience with electronic project management applications inclusive of various modules such as budget tracking, Schedule of Values (SOV) input, Request for Information (RFI) submittal/response functionality, etc. may be rated more favorably.

Site Superintendent - The Site Superintendent shall have no less than five (5) years’ experience as a project superintendent on construction projects of similar size and dollar value or larger to the project in this solicitation. The experience should demonstrate building construction knowledge, the ability to manage complex projects and coordination between multiple subcontractors, as well as be consistent with the type of construction provided for in this solicitation.

The Site Superintendent shall have field experience coordinating day-to-day site issues relating to materials, labor, and equipment utilization on government or commercial projects.

Demonstrated experience inclusive of knowledge and management of all aspects of design and construction phases within a construction project, as well as demonstrated experience managing projects of similar size and technical complexity in occupied facilities may be rated more favorably.

Contractor Quality Control System Manager (CQCSM) -The CQCSM shall be an individual within the on-site work organization who shall be responsible for overall management of Contractor Quality Control (CQC) and have the authority to act in all CQC matters for the Contractor. The CQCSM shall have a four-year (i.e. B.S., B.A.) degree in Construction Management (or a related field such as Architecture or Engineering) with a minimum of five (5) years construction experience on projects similar to the project in this solicitation OR a highly experienced individual in the construction field with a minimum of ten (10) years construction experience in work of comparative size, value and technical complexity to the project in this solicitation, as well as demonstrate construction experience. .This CQCSM shall be on site for adequate time to conduct onsite safety inspections during construction and shall be assigned no other duties [except he may also be the Site Safety Health Officer (SSHO)], and must be an employee of the prime contractor(s) or if a subcontractor be granted authority in writing to function in the capacity as would a prime contractor employee serving in the same capacity.

Submittal Requirements. Provide the names and qualifications of the Key Personnel proposed for this project in the form of resumes (see Exhibit 3 - Key Personnel Resume form). Only one individual for each key position shall be submitted – if more than one resume is provided for a Key Personnel position, the Government may deem this Factor to be deficient.

The resumes must clearly present the separate credentials of each proposed key team member, and must provide a concise summary of each individual’s separate duties and responsibilities as proposed for this project. Resumes for each individual must include educational qualifications, submit a minimum of (2) two project examples demonstrating the individual’s experience. Project examples shall be actual projects, not references to contractual vehicles (i.e. indefinite quantity indefinite delivery contracts, blanket purchase agreements, etc.)

or groups of projects for a particular owner (i.e. “Various construction projects for GSA PBS Region 10”). Any projects submitted beyond this limit shall not be considered. Projects shall be relevant examples of similar size, scope and complexity (allowance will be made for larger projects). The three (3) resumes (depending if individuals are performing more than one function as allowed) shall be no more than two (2) pages total per individual, excluding copies of professional licenses, certifications, and pertinent personal awards). Any additional pages beyond this limit shall not be considered. Any additional resumes provided will not be considered.

FACTOR 4: Relevant Experience (8 Pages)

The offeror shall submit a minimum of three with a maximum of three (3) project examples utilizing the Exhibit 2 Project Experience form demonstrating relevant experience. Each project example shall be no more than two pages. “Relevant” is defined as projects similar to the project described in this RFP in scope, magnitude and complexity and have a logical connection with the requirements of this RFP. Examples of relevant experience include similar roof replacement projects on buildings exceeding 3 floors in height, ability to effectively coordinate trades, ability to complete projects within the approved schedule, and critical phasing of work.

The Offeror must explain how the characteristics of the project relate to the characteristics of this project. The similarity to this project is more important than the quantity of projects presented. The quality of the projects submits may afford the Offeror a higher rating.

The POC information shall include the name, phone number, and email address for each project submitted. The Government reserves the right to contact the point of contact provided by the offeror to verify the offeror’s experience on comparable projects. All projects submitted must be at least 75% complete or must have been completed within the last six (6) years from the date proposals are due (for this RFP).

FACTOR 5: Past Performance of Offeror

In accordance with FAR 42.1503(e) and GSAM 515.305, past performance of the proposed offeror will be evaluated using the Federal Awardee Performance and Integrity Information System (FAPIIS), the Past Performance Information Retrieval System (PPIRS). If an offeror does not have past performance information available from FAPIIS or PPIRS, the information received from the examples submitted from the Offeror will be used. A lack of past performance information will result in a neutral rating during evaluation. Government databases will be checked and previous customers may be contacted as references.

In accordance with FAR 15.306, the offeror will be given the opportunity to respond to adverse past performance information.

This factor will be evaluated based upon the written response to the RFP by the Offeror and the past experience demonstrated by the presented projects.

The Offeror must submit a Past Performance Questionnaire (PPQ) (included in the solicitation as Exhibit 4, completed by the applicable client, for each project included in its proposal for Factor 5. Questionnaires should demonstrate offerors ability to ensure delivery of quality product and service; effectively control costs, manage contract changes; complete projects within the approved schedule; and management of resources/subcontractors. Completed PPQs should be submitted with the proposal. Ensure correct phone numbers and email addresses are provided for the client point of contact. Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the Offeror is unable to obtain a completed PPQ from a client for a project before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the project. If the client requests, the client may submit a questionnaire directly to the Government's point of contact, via email at kimberlym.johnson@gsa.gov prior to proposal closing date. Offerors may resubmit questionnaires previously submitted with other proposals or may obtain an updated/new PPQ from a client for any submission. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs.

Also include performance recognition documents received within the last 6 years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including Contractor Performance Assessment Reporting System (CPARS), using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror's proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), previously submitted PPQ information, and any other known sources not provided by the Offeror. While the Government may elect to consider data from a variety of sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror. GSA will not maintain database of PPQs submitted by Offerors.

mailto:kimberlym.johnson@gsa.gov

II.E. Other Information to Submit with Proposal

(1) Representations and Certifications

Offerors are reminded their SAM registration status must be “Active”, at the time their offer is submitted, to be considered for award (see 52.204-7). Offerors submitting a proposal in response to this Solicitation shall complete electronic Annual Representations and Certifications in conjunction with required Entity registration in System for Award Management (SAM), accessed via System for Award Management. Offerors shall also submit with their proposal, the Annual Representations and Certifications (FAR 52.204-8), using the attached Offeror’s Representations and Certifications (C301-SAT).

II.F. Requirements of Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of an executed joint venture agreement (with original signatures) which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer regardless of any agency relationship established between the members.

(3) In the case of corporations that are joint venture members, the corporation secretary must certify that the corporation is authorized to participate in the joint venture, either by so certifying in the joint venture agreement, or by submitting a separate certification to the Government. The joint venture must also provide a certificate that identifies a principal representative of the joint venture with full authority to bind the joint venture.

(4) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of contract award.

III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but do not warrant that all such requests will be answered within 5 calendar days. Prospective Offerors should make such requests not less than 10 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms https://www.sam.gov/

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (Small Business Administration). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will be made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance as set forth in the Agreement. Refer to Clause FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is Contractor Performance Assessment Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (CPARS Training) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting http://www.sba.gov/ http://www.cpars.gov/ https://www.cpars.gov/webtrain.htm officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.H. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

IV. FAR/GSAR Solicitation Provisions

IV.A. FAR 52.211-1 Availability of Specifications Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 (AUG 98)

(a) The GSA Index of Federal Specifications, Standards and Commercial Item

Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to—

GSA Federal Supply Service Specifications Section, Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407

Telephone (202) 619-8925 Facsimile (202) 619-8978

(b) If the General Services Administration, Department of Agriculture, or Department of

Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (a) of this provision. Additional copies will be issued for a fee.

IV.B. FAR 52.211-3 Availability of Specifications Not Listed in the GSA Index of Federal Specifications, Standards and Commercial Item Descriptions (JUN 1988)

(Applicable to solicitations that cite specifications not listed in the Index and are not furnished with the solicitation)

(a) The specifications cited in this solicitation may be obtained from: GSA Specifications Unit at (202) 755-0325. MIL Specifications may be obtained by calling (215) 697-2179.

(b) The request should identify the solicitation number and the specification required by date, title, and number as cited in the solicitation.

IV.C. FAR 52.216-1 Type of Contract (APR 84) The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

IV.D. FAR 52.222-5 Construction Wage Rate Requirements—Secondary Site of the Work

(MAY 14)

(a)(1) The offeror shall notify the Government if the offeror intends to perform work at any secondary site of the work, as defined in paragraph (a)(1)(ii) of the FAR clause at 52.222-6, Construction Wage Rate Requirements, of this solicitation.

(2) If the offeror is unsure if a planned work site satisfies the criteria for a secondary site of the work, the offeror shall request a determination from the Contracting Officer.

(b)(1) If the wage determination provided by the Government for work at the primary site of the work is not applicable to the secondary site of the work, the offeror shall request a wage determination from the Contracting Officer.

(2) The due date for receipt of offers will not be extended as a result of an offeror’s request for a wage determination for a secondary site of the work.

IV.E. FAR 52.222-23 Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity for Construction (FEB 1999)

(Applicable to solicitations resulting in construction contracts in excess of $10,000.)

(a) The offeror's attention is called to the Equal Opportunity clause and the Affirmative

Action Compliance Requirements for Construction clause of this solicitation.

(b) The goals for minority and female participation, expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area, are as follows:

Goals for Minority Participation for Each Trade

Goals for Female Participation for Each Trade

2.4% 6.9%

These goals are applicable to all of the Contractor's construction work performed in the covered area. If the Contractor performs construction work in a geographical area located outside of the covered area, the Contractor shall apply the goals established for the geographical area where the work is actually performed. Goals are published periodically in the

Federal Register in notice form, and these notices may be obtained from any Office of Federal Contract Compliance Programs office.

(c) The Contractor's compliance with Executive Order 11246, as amended, and the regulations in 41 CFR 60-4 shall be based on (1) its implementation of the Equal Opportunity clause, (2) specific affirmative action obligations required by the clause entitled "Affirmative Action Compliance Requirements for Construction,'' and (3) its efforts to meet the goals. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract, and in each trade. The Contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor, or from project to project, for the sole purpose of meeting the Contractor's goals shall be a violation of the contract, Executive Order 11246, as amended, and the regulations in 41 CFR 60-4. Compliance with the goals will be measured against the total work hours performed.

(d) The Contractor shall provide written notification to the Deputy Assistant Secretary for Federal Contract Compliance, U.S. Department of Labor, within 10 working days following award of any construction subcontract in excess of $10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the--

(1) Name, address, and telephone number of the subcontractor;

(2) Employer's identification number of the subcontractor;

(3) Estimated dollar amount of the subcontract;

(4) Estimated starting and completion dates of the subcontract; and

(5) Geographical area in which the subcontract is to be performed.

(e) As used in this Notice, and in any contract resulting from this solicitation, the "covered area" is: Eugene, Lane County, Oregon

IV.F. FAR 52.225-10 Notice of Buy American Requirement—Construction Materials.

(MAY 2014)

(a) Definitions. “Commercially available off-the-shelf (COTS) item,” “construction material,” “domestic construction material,” and “foreign construction material,” as used in this provision, are defined in the clause of this solicitation entitled “Buy American—Construction Materials” (Federal Acquisition Regulation (FAR) clause 52.225-9).

(b) Requests for determinations of inapplicability. An offeror requesting a determination regarding the inapplicability of the Buy American statute should submit the request to the Contracting Officer in time to allow a determination before submission of offers. The offeror shall include the information and applicable supporting data required by paragraphs (c) and (d) of the clause at FAR 52.225-9 in the request. If an offeror has not requested a determination regarding the inapplicability of the Buy American statute before submitting its offer, or has not received a response to a previous request, the offeror shall include the information and supporting data in the offer.

(c) Evaluation of offers.

(1) The Government will evaluate an offer requesting exception to the requirements of the Buy American statute, based on claimed unreasonable cost of domestic construction https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169273 material, by adding to the offered price the appropriate percentage of the cost of such foreign construction material, as specified in paragraph (b)(3)(i) of the clause at FAR 52.225-9.

(2) If evaluation results in a tie between an offeror that requested the substitution of foreign construction material based on unreasonable cost and an offeror that did not request an exception, the Contracting Officer will award to the offeror that did not request an exception based on unreasonable cost.

(d) Alternate offers.

(1) When an offer includes foreign construction material not listed by the Government in this solicitation in paragraph (b)(2) of the clause at FAR 52.225-9, the offeror also may submit an alternate offer based on use of equivalent domestic construction material.

(2) If an alternate offer is submitted, the offeror shall submit a separate Standard Form 1442 for the alternate offer, and a separate price comparison table prepared in accordance with paragraphs (c) and (d) of the clause at FAR 52.225-9 for the offer that is based on the use of any foreign construction material for which the Government has not yet determined an exception applies.

(3) If the Government determines that a particular exception requested in accordance with paragraph (c) of the clause at FAR 52.225-9 does not apply, the Government will evaluate only those offers based on use of the equivalent domestic construction material, and the offeror shall be required to furnish such domestic construction material. An offer based on use of the foreign construction material for which an exception was requested—

(i) Will be rejected as nonresponsive if this acquisition is conducted by sealed bidding; or

(ii) May be accepted if revised during negotiations.

IV.G. Buy American Exceptions

For Buy American exceptions, if any, see the applicable Buy American clause in Section IV of the Agreement

IV.H. FAR 52.233-2 Service of Protest (SEP 06)

(a) Protests, as defined in section 31.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer at the address provided in the provision “Receipt of Offers” in Section I (General Information).

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

IV.I. FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 98)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169273 https://www.acquisition.gov/far/current/html/52_223_226.html#wp1169273 https://www.acquisition.gov/far/current/html/FormsStandard62.html#wp1177057 https://www.acquisition.gov/far/current/html/FormsStandard62.html#wp1177057 or offer. Also, the full text of a solicitation provision may be accessed electronically at this address:

Federal Acquisition Regulation

NUMBER TITLE DATE

52.214-34 Submission of Offers in the English

Language

APR 91

52.215-16 Facilities Capital Cost of Money JUN 03 52.236-28 Preparation of Proposals - Construction OCT 97

IV.J. GSAR Clause 552.102 Incorporating Provisions and Clauses

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given…