CLARIFICATIONS.pdf

CLARIFICATIONS

Solicitation: 47PF0019R0130 – Elevator Maintenance Services Location(s): John F. Seiberling USCH & Federal Building, 201 S Main St, Akron, OH 44308; Donald J. Pease Federal Building, 143 W Liberty St, Medina, OH 44256;

Nathaniel R. Jones Federal Building & USCH, 10 E Commerce St, Youngstown, OH 44503; Thomas D. Lambros Federal Building & USCH, 125 Market St, Youngstown, OH 44503 Issued on: 12/17/2019

A pre-proposal meeting for Solicitation 47PF0019R0130 was held on 12/09/2019.

Below are the questions and answers received by the deadline of 12/12/2019 at 2:00 pm EST. Also below are the pre-proposal meeting agenda and attendance list.

Questions and Answers:

1. Who are resumes required for?

Resumes are required for all personnel that will be involved in the contract.

2. Is it the contractor’s responsibility to provide the QEI inspector?

“The contractor shall provide all…personnel necessary to accomplish the required inspections and tests.” – C.8.1(b)

3. Is there a list of parts required to be in stock? What parts are on that list?

There is not a list of parts required to be in stock.

4. What is the current weekly hourly maintenance requirement for the Jones and Lambros buildings?

There is not a current weekly hourly maintenance requirement for the Jones and Lambros buildings. The current contract just requires a weekly presence at each building.

PREPROPOSAL CONFERENCE

December 9, 2019 at 12:00 noon, EST Elevator Maintenance Services

NOTICE: Any remarks or explanations provided during this conference or consequent building tour shall not qualify the terms and conditions of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing. In the event the discussion or questions raised during this conference indicate a need to modify the solicitation, an amendment will be issued.

SCHEDULE FOR MEETING: We will begin with going over this agenda and the included information. This will be followed by a tour of the elevators and equipment in the John F. Seiberling United States Courthouse and Federal Building. After we will proceed to Youngtown to tour the Nathaniel R. Jones Federal Building and United States Courthouse located at 10 E Commerce Street, Youngstown, OH 44503 and the Thomas D. Lambros Federal Building and United States Courthouse located at 125 Market Street, Youngstown, OH 44503. We will not be visiting the Donald J.

Pease Federal Building located at 143 W. Liberty St, Medina, OH 44256.

ADDITIONAL SITE VISITS: Contractors requiring additional building tours after this pre-proposal meeting must schedule them as directed in the RFP package (Section L, L.4.)

GENERAL: This is a firm fixed-price contract and it has the possibility of lasting ten years (a one year base period and a possible nine option periods). The contract price may be adjusted yearly and at each option period per the FLSA (actual increase or decrease in wages and fringe benefits as a result of a revised wage determination or collective bargaining agreement). This is a negotiated procurement and not sealed-bid. Thus, there will be no public opening of the proposals and no “bid abstract” will be made available. Offerors should not call at the time of closing asking about results of the award. All offerors will be notified regarding the status of their proposal and any resulting award.

Offerors are cautioned to carefully read the entire request for proposal package in order to be fully aware of all requirements, provision and clauses. Offerors are encouraged to visit the building and become familiar with existing conditions, examine all quote documents relating to this work, and become fully informed as to the extent and character of the work required. Offerors shall determine any conditions that affect the work and make a thorough site investigation before submitting a quote. Submittal of a quote shall be evidence the offeror has complied with all of the foregoing. NO ALLOWANCES WILL BE MADE FOR FAILURE TO AVAIL

ONESELF OF SUCH INFORMATION.

BONDS & INSURANCE: A bid bond is not required and a performance bond will not be required after award. Proof of insurance will be required.

SCOPE OF WORK: The contractor shall provide the management, supervision, labor, materials, supplies, repair parts, tools, and equipment to perform the Elevator Maintenance work in this contract, and shall plan, schedule, coordinate and ensure effective and economical completion of all work and services specified in this contract.

These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements.

U.S. General Services Administration

EQUIPMENT INVENTORY: The Equipment Inventory is an inventory of the principal equipment and systems covered by the terms of the contract. The inventory is for informational purposes only. The Contractor is responsible for operation, maintenance, and repair of equipment and systems related to Elevator Services in or on the buildings or exterior to the buildings named in this solicitation, unless otherwise specified as of the solicitation’s closing date, or of the offeror’s final proposal revision(if applicable), whichever is later. Offerors are cautioned to inspect the buildings, equipment and systems prior to submitting offers.

QUALITY CONTROL PLAN: A complete quality control plan must be submitted with your proposal and approved prior to award (see Section L, and Section M, M4.)

QUALITY ASSURANCE/EVALUATING CONTRACTOR PERFORMANCE: The Government will conduct inspections to assess the quality of the contractor’s performance and effectiveness of their quality control. All written inspections will be shared with the contractor. The Government will also use the Contractor Performance System to evaluate the contractor on all aspects of its performance (including subcontractors and certain personnel) on a semiannual basis. This information is made available to the entire Federal Government and may affect any future Government contracting opportunities.

EVALUATION FACTORS:

(1) Past Performance (complete Past Performance Reference for relevant contracts)

(2) Total Evaluated Price (see Section M, M3, total evaluated price)

Past performance will be considered relevant if it meets all of the following criteria:

1). The contract is/was for elevator maintenance services in a commercial or Government owned facility.

2). The contract is/was for elevator maintenance services in more than one building and/or in multiple locations.

3). The contract was/is in place for at least two consecutive years.

3). For previous contracts, the contract was completed within five years from the closing date of the Request for Proposal.

SUBMISSION OF Proposals: Complete proposal documents shall be submitted in the following order:

1. One originally signed SF33 with completed Section B.

2. Past performance reference form for no less than 3 but no more than 5 references. 1 copy for each reference.

3. Acknowledgement of Amendment(s).

4. Quality Control Plan.

Quotes will be due December 26, 2019 by 2:00pm(EST) to Jenna Garcia at jenna.garcia@gsa.gov.

See Notice Page of the RFP package for any additional submission information.

*Note: To date 1 Amendment has been issued and is available on beta.sam.gov

**A note on the security clearance process: All mechanics/technicians that will be performing maintenance in the building must complete the security clearance process and receive badges. Additionally, any supervisors requiring access to the building will need to complete the process. Security clearances include an electronic background check, fingerprinting, and obtaining a badge. Fingerprinting is only available in Detroit, Columbus, or Cleveland.