Pre-proposal_Meeting_Documents.pdf

MEETING MINUTES

Agency Name: GSA

Project Name: DFAS TS-SCI Space

Project Location: Emmett J. Bean Federal Center

BE No: 1105-15-03

Meeting Purpose: Pre-Proposal Meeting

Date: March 22, 2018

Time: 1:00 p.m. EST

Location: GSA Conference Room 111D

Attachments: Meeting Agenda Attendance Sheet

Attendees: See attached attendance Sheet Selena Haavig, GSA C.O. (via phone) selena.haavig@gsa.gov

Prepared By: Todd Higginbotham, Bailey Edward

Distribution: Attendees

Items Discussed:

1. Participants - see list of Attendees above.

2. Agenda Items:

a. Selena Haavig, GSA Contracting Officer took role call and began the meeting.

b. Selena Haavig, GSA Contracting Officer conducted the Pre-Proposal Meeting per the meeting agenda, included as an attachment to these minutes.

- The proposals must include a cost breakdown by Division.

- Do not include surveys with solicitation.

- PCQ’s must be confidential, and cannot use PCQ’s from previous projects.

- CPARS cannot be used in lieu of PCQ’s.

c. Todd Higginbotham of Bailey Edward outlined some of the major scope items of the project.

d. Elvin Poole, GSA C.O.R., reviewed the security clearance process that will be required for this project.

e. Craig Johnson of DFAS explained that this project has been designed, and must be constructed, in strict accordance with ICD/ICS 705, and must be accredited by the Federal Agency having jurisdiction.

- All materials must be inspected and quarantined.

- Bradley Sommers, DFAS, will be the on-site and will be documenting everything associated with the project.

- Project staging area is yet to be determined.

- Asked that the term “JDAC” not be used.

- Estimated time to expect for vehicle inspections will be clarified in an upcoming amendment.

f. Contractor questions shall be forwarded to GSA in writing. It was made clear that verbal discussions that take place on the walk-through shall NOT be construed as an amendment to the bidding documents. Contractor questions included, but not limited to, the following topics:

- Duct liner after VAV boxes are not part of the EJB Building Standard.

- Clarification of the desired DFAS faceplate layout was requested.

- Clarification of the A/V scope of work was requested.

- Existing fire alarm system manufacturer and responsible service contact was requested.

MEETING MINUTES

- Clarification of the requirements for ductwork coordination drawings was requested.

g. Attendees walked through the project area.

Action Items:

1. BED to issue clarification of contractor questions.

Attachments

1. Pre-Proposal Meeting agenda

2. Pre-Proposal Meeting attendance Sheet.

These notes are reported to the best knowledge of the reporter and unless written comments are returned to our attention within five (5) business days, these comments will be assumed as noted and action proceeded with.

If any items are missing please contact: Todd Higginbotham

Bailey Edward 1103 S. Mattis Avenue Champaign, IL 61821 t 217.363.3375 f 312.440.2303 name@baileyedward.com