47PF0017R0091.pdf

RFP 47PF0017R0091

Elevator Services Benton Federal Building & Mt. Vernon Federal Building, IL

REQUEST FOR PROPOSAL

(RFP)

U.S. GENERAL SERVICES

ADMINISTRATION

PBS, AMD, Great Lakes Region, Southern Services Contracting Team

201 SUPERIOR AVENUE, SUITE 450

CLEVELAND, OHIO 44114

FULL AND OPEN COMPETITION

PROJECT:

ELEVATOR MAINTENANCE SERVICES

LOCATION #1: Benton Federal Building 301 West Main Street Benton, IL 62812 LOCATION #2: Mt. Vernon Federal Building 105 South Sixth Street Mt. Vernon, IL 62864

U.S. General Services Administration Public Buildings Service

GENERAL SERVICES ADMINISTRATION

PBS, AMD, Southern Services Contracting Team

201 SUPERIOR AVENUE, SUITE 450

CLEVELAND, OHIO 44114

Attention: Connie Bilek-Hammond – 216.522.4594

GSAR 552.219-71 NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (JUNE 2005) The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA GSA

SOLICITATION NO: 47PF0017R0091

ISSUE DATE: December 7, 2017 (Thursday)

CLOSING DATE & TIME: January 9, 2018 (Thursday)

12:00 PM (EST)

CONTRACT NO:

DATE OF AWARD:

ISSUED BY:

Benton Federal Building & Mt. Vernon Federal Building, IL

GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

SOLICITATION ISSUED ELECTRONICALLY.

This solicitation is being issued electronically as of the solicitation “Date Issued” in block 5 of the Standard Form 33- “Solicitation, Award and Offer”. The offeror shall not alter the solicitation or any component thereof (i.e.

drawings, etc.). The Government’s version of the solicitation and accompanying components take precedence if a discrepancy arises between the version issued by the Government and the signed documents submitted by the offeror.

INFORMATION COLLECTION

The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM) REPLACES CCR and ORCA Effective July 30th, 2012, the System for Award Management (SAM) replaces the contractor registration sites CCR and ORCA. In an effort to streamline the acquisition process, SAM was established to consolidate several acquisition systems including CCR, ORCA, and EPLS and create a single repository of contractor information. As a single validated source of data on contractors doing business with the Government, the SAM database enables prospective contractors to update their information in one place.

If you have been using the legacy systems CCR and ORCA, you should now go to http://www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM. Start by going to http://www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles from legacy systems (if applicable) and perform updates. PLEASE NOTE: SAM is completely free of charge for both registrants and users. You will be required to complete a one-time business registration, with annual updates. As a part of the registration process you will need to provide your DUNS identification number. If you do not have a DUNS number you may contact Dun and Bradstreet, Inc. at (800) 333-0505. You may register in SAM at http://www.sam.gov.

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM.

SOLICITATION NO. 47PF0017R0091

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to provide you with additional information related to this proposed contract. Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any resultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR 4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223- 10 encourages vendors to practice waste reduction.

SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by prospective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building drawings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every reasonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications. These specifications express the Government’s requirements in the form of minimum quality standards. Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

A-76 REQUIREMENT

Note paragraph entitled FAR 52.207-3, Right of First Refusal of Employment in Section I.

COLLECTIVE BARGAINING AGREEMENT

The current union agreement in effect with the incumbent contractor expires in 2017. Prospective offerors should take this into consideration in preparing their offers.

WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

Offerors are cautioned that the Wage Determination included in this solicitation is based upon an existing collective bargaining agreement (CBA). The Wage Determination may not explicitly set forth the full extent of the successful offeror's liability under the agreement. Offerors may contact the Contracting Officer to obtain copies of the CBA.

Offerors may also contact the union at the address shown below.

LOCAL 3 IUEC

Michele Ryan Office Director, IUEC 7154 Columbia Gateway Dr.

Columbia, MD 21046 410-953-6150 410-953-6169 (fax) mryan@iuec.org mailto:mryan@iuec.org

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING PLANS

(JUNE 2005)

(a) An offeror, other than a small business concern, submitting an offer that exceeds $650,000 ($1,500,000 for construction) shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a matter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements described at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has included all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achievements in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

LICENSE REQUIREMENTS

Offerors should note the requirements of paragraph entitled License Requirement, on in section C.8. that evidence of having or having made application for all appropriate permits and licenses for the state specified must be submitted with their offer.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is KONE Inc., located in Moline, IL. The current monthly price is $639.15. Although this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2012)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238290.

(2) The small business size standard is $ 15 Million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees.

(b) Representations.

(1) The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents, for general statistical purposes, that it □ is, □ is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(3) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a women-owned small business concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (b)(3) of this provision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB

Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: .] Each

WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Program in (b)(4) of this provision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: .] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(7) [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph

(b)(6) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

(8) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents, as part of its offer, that—

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (b)(8)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: _.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(c) Definitions. As used in this provision—

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc%2Buscview%2Bt37t40%2B200%2B2%2B%2B%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc%2Buscview%2Bt37t40%2B200%2B2%2B%2B%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc%2Buscview%2Bt37t40%2B200%2B2%2B%2B%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13

CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(d) Notice.

(1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business concerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall—

(i) Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment; and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

• Standard Form 33 – Solicitation, Award and Offer

• 52.204-8 Annual Representations and Certifications

• GSA Form 527 – Contractor’s Qualification and Financial Information

• Section B – Supplies or Services and Prices Offer

• Offeror’s Checklist (See Section L)

• Quality Control Plan (See Section C)

• Past Performance References (See Section L)

• Subcontracting Plan (N/A to Small Business Concerns)

• Cost Proposal Worksheets (See Section K) http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc%2Buscview%2Bt13t16%2B492%2B90%2B%2B%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE REQUIRED [ ] ARE NOT REQUIRED [X]

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in box C. OFFEROR DUNS NUMBER of the second page of the form 33. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information: (1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the Contract Specialist shown in Block 10 on the first page of the solicitation.

SOLICITATION COPIES

Note that Block 23 on the first page of the SF 33 from specifies the number of copies of the offer that must be returned by offerors. ( one emailed copy)

Do not include any allowance for any contingency to cover increased cost for which adjustments are provided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Contract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial 1 year base period and the 4 one year option requirements by assuming that the minimum hourly wages and fringe benefits established by the CBA IUEC 2018 for the initial 1 year period of performance will apply to the 4, one year option periods. The wage rates and fringe benefits applicable to the initial 1 year period of performance are outlined on the CBA wage rate sheet. The base period will commence on June 1, 2018 for a base one-year period, ending May 31, 2019. The start date will ensure uninterrupted service to the facility for this requirement. There are four one-year options that may be exercised. The option periods will cover performance from June 1, 2019 to May 31, 2020; June 1, 2020 to May 31, 2021;June 1, 2021 to May 31, 2022; June 1, 2022 to May 31, 2023, respectively.

PROMPT PAYMENT DISCOUNT

Block 13 on the SF 33 is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solicitation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms specified in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov.

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned.

Contractors will be granted one user account to access all evaluations.

CPARS Training

Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

CPARS Role Contractor Representative (CR)

All evaluations will be sent the Contractor Representative (CR) named on your award. Access to CPARS will be granted to the CR after the award is registered in the system.

The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

The contractor must promptly notify the Contracting Officer of any change in their CR to allow the update to be made in the system.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a contract. The QCP will be specific to the contract specification and location(s) in accordance with the provisions and requirements of the solicitation.

http://www.cpars.gov/ http://www.cpars.gov/allapps/cpcbtdlf.htm

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved by the Department of Homeland security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS).

PROJECT LABOR AGREEMENT

Offerors may submit a price proposal subject to the PLA requirements set forth in this solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in this solicitation, or both.

Any price proposal submitted shall clearly identify whether it is subject to such PLA requirements.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal conference will be scheduled for Tuesday 12/19/2017 at the Benton Federal Building at 10:00 am CT in the GSA Office. Please see the sample Pre-proposal Conference Notice on the next page for details.

Please return that form to connie.bilek-hammond@gsa.gov before the conference.

To request a reasonable accommodation due to a disability, please contact Connie Bilek-Hammond at 216.522.4594 by the provided DEADLINE THAT WILL ALLOW ADEQUATE TIME TO ARRANGE FOR MAKING

APPROPRIATE ACCOMODATIONS. NOTE: THE COST FOR PROVIDING REASONABLE

ACCOMODATIONS (SUCH AS SIGN LANGUAGE INTERPRETERS, ETC.) IS THE RESPONSIBILITY

OF THE OFFICE SPONSORING THE EVENT.

PRE- AND POST-AWARD DEBRIEFINGS

The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m. will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA]

GSA Form 1602 – Rev. April 2013 mailto:connie.bilek-hammond@gsa.gov

PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

SOLICITATION 47PF0017R0091

ELEVATOR SERVICES

LOCATION #1: Benton Federal Building LOCATION #2: Mt. Vernon Federal Building

A pre-proposal conference has been scheduled at the time and place set forth below. All prospective offerors are encouraged to attend. Please complete and return this form by email. A Site Visit will be held as part of the pre-proposal conference.

TIME/DATE: Tuesday December 19, 2017 from 10:00 am to 12:00 pm am CT

We will have a brief conference at the GSA office at the Benton Federal Building, then tour the elevators there. Some driving will be required to tour the Mt. Vernon elevators, as they are 27 miles (approximately 32 minutes) apart.

PRE-PROPOSAL CONFERENCE LOCATIONS:

LOCATION #1: Benton Federal Building 301 West Main Street Benton, IL 62812

LOCATION #2: Mt. Vernon Federal Building 105 South Sixth Street Mt. Vernon, IL 62864

Attn: Connie Bilek-Hammond Email: connie.bilek-hammond@gsa.gov

PHONE: (216) 522-4594

[ ] I plan to attend the conference.

Number of attendees: .

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name:

Company:

Phone:

Table of Contents

A.1. Standard Forms

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.1. Description of Services Offerors must submit offers for all locations in order to be considered for award B.2. Term of Contract B.3. Option to Extend the Term of the Contract B.4. Offer for Services B.5. Note to Offerors

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

C.1 General Note C.2 Scope of Work C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance C.2.1.2 Repair & Replacements C.2.1.3 Operation of Equipment C.2.1.4 Minimum Level of Work C.2.1.5 Maintenance Control Program C.2.1.6 Scheduled Work C.2.1.7 Changes to Existing Elevator Equipment C.2.1.8 Inspections and Tests C.2.1.9 Uninterrupted Elevator Service C.2.1.10 Contractor Spaces, Shops and Storage Areas C.2.1.11 Elevators with Firefighters’ Emergency Operation C.2.1.12 Asbestos Containing Material C.2.1.13 Emergency Telephone Monitoring ...................................…………………………………………….10

C.3. Subcontracting C.4. Personnel C.4.1 Qualifications of the Contract Manager C.4.2 Qualifications of the Supervisor C.4.3 Qualifications of Journeyman Elevator Mechanics C.4.4 Qualifications of Elevator Mechanic Helpers C.4.5 Licensing C.5. Items to be Supplied by the Contractor C.5.1 Parts C.5.2 Communication Systems C.5.3 Metal Waste Containers C.5.4 Materials, Supplies and Equipment C.6. Items to be Supplied by the Government C.6.1 Government Property C.6.2 Contractor Space C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties C.7.1 Required Materials C.7.2 Drawings and Wiring Diagrams C.8. Inspection and Testing Services C.8.1 Elevator/Escalator Safety Inspections C.8.2 Adjustments and Tests C.9. Uniforms C.10. On Premise Requirements C.10.1 Deductions C.11. Service Calls

C.11.1 Routine Service Calls C.11.2 Service Call Log (Routine) C.12. Emergency Call-Back C.12.1 Emergency Call-Back Service C.12.2 Emergency Call-Back Pricing C.12.3 Service Call Log (Emergency) C.13. Overtime C.13.1 Overtime Services C.13.2 Overtime Pricing C.14. Additional Services C.14.1 Labor Costs C.14.2 Materials and Parts C.14.3 Orders for Maintenance Repair/Replacement Work C.14.4 Report of Maintenance Repair/Replacement Work Performed C.15. Work Scheduling and Reporting Accomplishments C.16. Quality Control/Quality Assurance Surveillance C.16 .1 Quality Control Plan (QCP) C.16.2 Elevator Quality Assurance Surveillance Plan

16.2.1. General

16.2.2. Partnering

16.2.3 GSA/Contractor Meetings

16.2.4 Performance Evaluation

16.2.5. Effectiveness of Quality Control

16.2.6. Service Delivery

16.2.7 Performance Objectives/Inspection Methods and Frequencies C.17. Testing Schedule (All Elevators) C.17.1 Safety Tests C.17.2 Safety Inspection Schedule C.18. Reserved C19. Permit Required Confined Spaces C.19.1 Permit Required Confined Space Defined C.19.2 Permit Required Confined Space Training

SECTION D – PACKING AND MARKING

D.1. Payment of Postage and Fees D.2. Marking

SECTION E – INSPECTIONS AND ACCEPTANCE

E.1. Failure to Perform E.2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) E.3. Additional Requirements for Inspection Services E.4. Inspection Methods E.5. Cancellation Clause - Reserved E.6. Deductions E.7. Contract Close-out Examination

SECTION F DELIVERIES OR PERFORMANCE

F.1. Place of Performance F.2. Term of Contract F.3. Options F.4. Recognized Holidays

SECTION G – CONTRACT ADMINISTRATION DATA

G.1. Payment (General) G.2. Method of Payment G.3. GSAR 552.232-77 Payment By Government Charge Card (Nov 2009) G.4. Evaluating Contractor Performance G.7. Designated Ordering Officials G.8. Limitation of Government’s Obligation – N/A

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1. Compliance with Security Requirements

H.2. Identification Credential H.3. Suitability Determinations H.4. GSA Criteria for Adjudication H.5. Standards of Conduct H.6. Removal from Contract Work H.7. Reserved H.8. Recording Presence H.9. Other Contracts H.10. Affirmative Procurement Program H.11. Reserved

SECTION I – CONTRACT CLAUSES

I.1. Far 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) and CBA wages

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Exhibit 1 Equipment to be Maintained and Repaired Exhibit 2 Performance Standards Exhibit 3 Resume Exhibit 4 Definitions

Exhibit 5 Applicable Publications Exhibit 6 Reporting Requirements

Exhibit 7 Elevator Inspection Form

EXHIBIT 8 – RESERVED

EXHIBIT 9 – Green Purchasing Report Exhibit 10 - Emergency Phone Test Log

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K.1. Remittance Address K.2. Security Forms Quantity K.3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2014)

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L.1. Bid Guarantee Requirement – N/A L.2. Performance Bond Requirement – N/A L.3. Financial Qualifications of Offerors L.4. Inspection of Facility L.5. Insurance Requirement L.6. Instructions for Submitting Proposals L7. Inconsistencies in Specifications L.8. Type of Contract L.9. Offerors Checklist

ATTACHMENT A

SECTION M – EVALUATION FACTORS FOR AWARD

M.1. Basis of Award M.2. Past Performance M.3. Total Evaluated Price (TEP) M.4. Special Standard(s) of Responsibility M.5. FAR 52.217-5 Evaluation of Options (JULY 1990)

A.1. Standard Forms

STANDARD FORM 33 “SOLICITATION, OFFER AND AWARD” (Next pages)

A. SOLICITATION/CONTRACT FORM

SOLICITATION, OFFERANDAWARD

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

1 2

Elevator Services:

Mt. Vernon & Benton,IL

3. SOLICITATION

47PF0017R0091

4. TYPE OF SOLICITATION

SEALED BID (IFB)

X NEGOTIATED (RFP)

5. DATE ISSUED

12/07/2017

6. REQUISITION/PURCHASE

7. ISSUED

GSA, Southern Services Contracting Team – 5P1QBB-CL 201 Superior Avenue, Room 450 Cleveland, OH 44114

8. ADDRESS OFFER TO (If other than Item 7) GSA, Southern Services Contracting Team – 5P1QBB-CL 201 Superior Avenue, Room 450 Cleveland, OH 44114

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in Item 8 or sent electronically to connie.bilek-hammond@gsa.gov on or before 12:00 PM EST , 01/09/2018. CAUTION:

- LATE Submission, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

CALL:

A. NAME

C O N N I E BI L EK - H A MMO N D

B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

connie.bilek-hammond@gsa.gov AREA

NUMBER

522-4594

EXT.

11. TABLE OF CONTENTS

(X SEC DESCRIPTION PAGE(S (X SEC DESCRIPTION PAGE(S)

PART I – THE SCHEDULE PART II – CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES & DOL Wages X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III – LIST OF DOCUMENTS, EXHIBITS & OTHER ATTACH.

X C DESCRIPTIONS/SPEC./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV – REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X

X

K REPRESENTATIONS, CERTIFICATIONS AND

STATEMENTS OF OFFERORS

X F DELIVERIES OR PERFORMANCE

X G CONTRACT ADMINISTRATION DATA X L INSTRS., CONDS., AND NOTICES TO OFFERORS

X H SPECIAL CONTRACT REQUIREMENTS X M EVALUATION FACTORS FOR AWARD

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _120_ calendar days (120 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT

PAYMENT

(See Section I, Clause No.

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the offerors and related numbered documents.

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND ADDRESS OF OFFEROR 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type

15B. TELEPHONE 15C. CHECK IF REMITTANCE

ADDRESS ON PAGE 2

17. SIGNATURE 18. OFFER DATE

AREA

CODE

NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

SEE FOLLOWING PAGES

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) (

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(1 copies unless otherwise specified)

ITEM

24. ADMINISTERED BY (If other than Item 7) General Services Administration AMD Southern Services Contracting Team 201 Superior Avenue, Room 440 Cleveland, OH 44114

25. PAYMENT WILL BE MADE BY

General Services Administration Finance Division P.O. Box 17181 Fort Worth, TX 76102-0181

26. NAME OF CONTRACTING OFFICER (Type or print)

CONNIE BILEK-HAMMOND

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

IMPORTANT: Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

5PMC COMPUTER GENERATED FORM (03-99)

STANDARD FORM 33 (REV. 9-97)

mailto:connie.bilek-hammond@gsa.gov

SOLICITATION, OFFERANDAWARD

ADDENDUM TO STANDARD FORM 33

SOLICITATION NO.

47PF0017R0091 PAGE 2

15A. OFFEROR (Company Name) A. OFFEROR FAX NUMBER

15C. REMITTANCE ADDRESS B. OFFEROR E-MAIL ADDRESS (Optional)

C. OFFEROR DUNS NUMBER

D. OFFEROR TAX ID NUMBER

ACCOUNTING AND APPROPRIATION INFORMATION:

B.1. Description of Services

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The contractor will be required to provide elevator maintenance and related services in accordance with the requirements of this solicitation at the following location(s):

Offerors must submit offers for all locations in order to be considered for award.

Location # 1: Location #2:

Benton Federal Building Federal Building 301 West Main Street 105 South Sixth Street Benton, IL 62812 Mt. Vernon, IL 62864

B.2. Term of Contract

After award, the successful offeror will be given a written Notice to Proceed, and shall provide elevator maintenance and related services for a one (1) year period commencing on the day specified in the Notice to Proceed. Work under this contract is expected to commence on or about June 1, 2018. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days prior to commencement of work.

B.3. Option to Extend the Term of the Contract

The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

SECTION B – SUPPLIES OR SERVICES AND PRICES

B.4. Offer for Services

Location #1: Benton Federal Building, 301 West Main Street, Benton, IL 62812

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT

PRICE

(First

Additional 12 Month Period)

OPTION 2

UNIT

PRICE

(Second

Additional 12 Month Period)

OPTION 3

UNIT

PRICE

(Third

Additional 12 Month Period)

OPTION 4

UNIT

PRICE

(Fourth

Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime, Emergency Telephone Monitoring and Related Services Refer to note B.5.a

Month

2. Emergency Call-Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 1 $ $ $ $ $

3. Additional Services Refer to notes B.5.b,c,d,g

Hour 1 $ $ $ $ $

4. Overtime Services Refer to notes B.5.b,c,d,g

Hour 1 $ $ $ $ $

Location #2: Federal Building, 105 South Sixth Street, Mt. Vernon, IL 62864

ITEM

DESCRIPTION UNIT QUANTITY UNIT

PRICE

(Initial 12 Month Period)

OPTION 1

UNIT

PRICE

(First

Additional 12 Month Period)

OPTION 2

UNIT

PRICE

(Second

Additional 12 Month Period)

OPTION 3

UNIT

PRICE

(Third

Additional 12 Month Period)

OPTION 4

UNIT

PRICE

(Fourth

Additional 12 Month Period)

1. Standard Service to include Preventive Maintenance, Repair, Testing, Service Call, Overtime, Emergency Telephone Monitoring and Related Services Refer to note B.5.a

Month

2. Emergency Call- Back Services During Other Than Normal Working Hours Refer to notes B.5.b,d,g

Hour 1 $ $ $ $ $

3. Additional Services Refer to notes B.5.b,c,d,g

Hour 1 $ $ $ $ $

4. Overtime Services Refer to notes B.5.b,c,d,g

Hour 1 $ $ $ $ $

B.5. Note to Offerors

a. Include all costs for emergency call-back service during normal working hours in the price per month for standard services. Include all costs for emergency telephone monitoring 24 hours a day, 7 days a week, 365 days a year, in the price per month for standard services. Also include in the price per month for standard services, the cost for overtime associated with the maintenance and testing specifically identified in the solicitation to be performed outside normal working hours. Additional overtime services that may be required will be ordered using the hourly rate specified in B.4.

b. Quote single per hour prices for emergency call-back during other than normal working hours, overtime and additional services (see Exhibit 4 Definitions) regardless of any commitments on the part of the offeror to pay varying salary rates or travel expenses to its employees. These prices must include all expenses for overhead, General and Administrative (G&A) and profit. No separate allowance for travel time, parking, overhead, G&A or profit will be applied when hourly services are used.

c. Offerors are cautioned not to confuse overtime services with additional services. Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the Government requests the work be performed outside of normal working hours to expedite the return of a piece of equipment to operating condition or to minimize disruption to tenants.

d. The number of hours shown for hourly services represents an estimate of the Government’s anticipated need and is for evaluation purposes only.

e. The term “elevator” is intended to include all elevator, escalator, dumbwaiter, handicapped lift, courtroom lift and wall glider equipment, if applicable, at the location.

f. Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and carefully review the requirements contained in this specification.

Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer. No allowances will be made for failure of an offeror to avail themselves of such information.

g. The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative (COR), the maximum number of hours for which the contractor will be compensated.

Orders of $2,500.00 or less may be processed using the Government-wide commercial purchase card, which is the preferred method. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

END OF SECTION

C.1 General Note The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR or CO and designee, respectively.

C.2 Scope of Work The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements, manufacturer's recommendations, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances, and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials. In part, this includes maintenance and repair of door seals, light bulbs and lighting fixtures in elevator spaces (cars, hoist ways, tops and bottoms of cars, and pits), and maintaining acceptable ride quality which may require periodic evaluation and adjustment of guide rails.