SOW_Muskie_Cooling_Tower_Specs_2018.pdf

East Cooling Tower Replacement Project April 10, 2018 Muskie Fed. Bldg.

Augusta, Me. 04330

Summary of Work 011000-1

SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.0 RELATED DOCUMENTS

A. Drawings and conditions of the construction contract, including but not limited to Contract Clauses, and the Special Conditions listed below, apply to work of this section.

1. Section 011000 Summary of Work

2. Section 011400 Work Restrictions

3. Section 013100 Project Management & Coordination

4. Section 013300 Submittal Procedures

5. Section 014200 References

6. Section 015950 Safety & Health

7. Section 017310 Cutting & Patching

8. Section 017350 Fire Prevention Precautions for Hot Work

9. Section 017419 NHaz Waste Man

10. Section 017700 Closeouts Procedures

11. Section 017810 Project Records

12. Section 017822 Operation & Maintenance Documentation

13. Section 018200 Demonstration & Training Note: Additional Specs are in the Specifications Section of the Contract Package.

B. Pictures of existing unit will be attached in the package.

C. Existing Tower Data:

1. MFG: Baltimore Aircoil Company

2. Model: 15146

3. Series: 1500

4. Capacity: 460 gpmpm

5. Motor: 7.5 hp 1800 rpm 230/460 Volts 60 Hz.

6. Piping: Grooved Mechanical Piping with Joint Fittings and Couplings

1.1 PROJECT INFORMATION

Project Name and Location:

Muskie East Tower Replacement Muskie Fed. Bldg. Roof 40 Western Ave.

Augusta, Me. 04330

A. Project Summary Description:

The project consist of the removal of the east cooling tower, adjoining supply & return piping, electrical power with conduit and the vibration isolators. Installing a new cooling tower and all associated equipment and material. The unit is located on the roof of a seven story building; a crane will be required to facilitate the removal & replacement. The following line items are part of this project. Provide and install a Baltimore AirCoil Company Cooling tower such as Model S15E- 1285-06JN Series 1500E Tower, or an approved equal.

Summary of Work 011000-2

1. Remove 6” Grooved Mechanical Piping from tower back to the building as noted and to the new isolation butterfly valve.

2. Remove all the gaskets and couplings in all pipe joints.

3. Removal of the drain and overflow pipes.

4. Removal of the water supply line to the existing float.

5. Remove all tower fastening bolts, vibration isolators and any steel not salvaged for reuse.

6. Removal of the 30 amp fused disconnect, conduit and old wiring back to the motor starter.

7. Installation of the new tower, all piping, electrical, set up and training the O&M personnel on the equipment.

B. The Contracting Officer for the project is: Kevin Morris

1.2 WORK SEQUENCE

The contractor shall provide labor and materials for the demolition and installation of the following work in the listed below.

A. Crane Work and Restrictions:

1. The Contractor will have to provide traffic control for routing the public’s vehicles around the construction site. Monday through Saturday, this building has large pedestrian foot traffic from the visitor parking lot to the front of the building on Sewall Street and at the buildings rear employee entrance. Every effort shall be made to protect and route this foot traffic during construction. The Property Manager will inform all agencies in the building of the project at the rear entrance and will request they use the front entrance.

2. The traffic from the Government Agencies and the General Public will flow through the parking lot during the entire period of construction. The US Post Office has several deliveries throughout the day and the contractor will have to accommodate these deliveries. Pedestrian traffic at times is heavy in the front of the building as well as the rear employee entrance. Cooperate fully with the Government representative during construction operations to minimize conflicts and to facilitate Government usage.

3. During the lifting and lowering of the towers, if the road needs to be secured during these evolutions, all efforts shall be made to keep these closures short in duration.

B. The removal of the 6” pipe on the east tower:

1. Remove all pipe couplings with gaskets and discard.

2. Remove the 6” supply piping on the East Tower back to the first coupling on the outside of the building. This includes the elbows and tees in line with the pipe. On the return line, remove the piping back to the new shut off valve and salvage the coupling and gasket.

(The new valve was just installed in Apr. 2018).

C. Make-up Water piping:

1. Remove the supply line back to isolation valve and discard.

D. Drain Piping:

1. Remove all 4” overflow piping.

2. Remove all 2” drain pipe from sump of tower.

E. Tower base support structure:

1. Remove all tower bolts and discard.

2. Remove all vibration isolators and discard.

3. Remove all rails atop of the main I-beam.

4. Remove the tower.

Summary of Work 011000-3

F. Remove Electrical:

1. Secure and lock-out power supply.

2. Remove and discard existing 30 amp disconnect

3. Remove the conduit and wiring leaving the main disconnect to the tower.

G. Structure Work:

1. Clean up rusted areas on the steel.

2. Prime and paint all base structure up to the center cross beam between the two towers.

H. Tower Installation:

1. Provide and install a Baltimore AirCoil Company Cooling tower such as Model S15E-1285- 06JN Series 1500E Tower, or an approved equal.

2. Set the isolation rails in place and bolt down to the steel.

3. Lift new tower onto roof placing on steel structure.

4. Assembly new ladder and deck platform if shipped apart from the tower.

5. Assemble all miscellaneous equipment or parts shipped as part of the unit but isn’t attached.

I. Piping:

1. Connect all new 6” supply and return piping.

2. Provide and install all new 6” coupling with gaskets.

3. The supply line connection to the new tower Inlet is a Studded Bolt Circle for mating to a

150# class ASME Flange.

4. The new tower pipe connections are as follows: connections 3” and smaller are MPT.

Connections 4” and larger are grooved to suit a mechanical coupling and beveled for welding.

5. Provide and install new make-up water piping.

6. Provide and install new 3” pipe for the tower basin overflow connecting to the buildings existing 4” pipe.

7. Provide and install new 2” pipe for the tower drain connecting to the buildings existing 2” pipe.

J. Electrical work:

1. Provide and install a new disconnect sized for the new tower.

2. Provide and install new conduit and wiring.

K. Training:

1. Arrange for a training session with the cooling tower equipment manufacturer and the appropriate facility O&M personnel. Establish the required duration and location of the session. Collect all engineering data, operational manuals, warrantees and guarantees, drawings, and other related equipment material and provide three (3) bound sets to the

1.3 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

Summary of Work 011000-4

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures in and around the East Tower will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

1.4- TECHNICAL REQUIREMENTS & REFERENCE MATERIALS

A. Code Compliance – Design, installation and equipment shall comply with applicable building, state, federal, seismic, structural and electrical codes. All products that are listed, tested, identified, or labeled by UL, FM, ETL, or other National Recognized Testing Laboratory shall be used when available. Non-listed products are only permitted when listing does not exist. Non-listed products must be identified as such in all submittals.

B. GSA’s policy is to comply with state and local building codes to the maximum extent possible. The Contractor shall request in writing whether the local jurisdiction (code compliance officials) want the opportunity to review the final working drawings for building code compliance, and / or inspect construction for compliance with applicable local regulatory requirements. This request shall state that the government will not pay for reviews and inspections, and, though all comments will be duly considered, GSA maintains the right to make the final decision whether to accept the recommendations. The request will also include reference to the GSA-adopted building codes and standards, which serve as the government’s minimum requirements nationwide, the requirements of the GSA Facilities Standards for the Public Building Service (P-100), and GSA’s policy regarding local building codes

C. If the jurisdiction elects to perform code compliance inspections, the following procedures must be followed:

D. The Contractor must coordinate with the local jurisdiction for construction inspections in accordance with the jurisdiction’s customary schedule of inspections.

E. The Contractor will provide a copy of the latest approved copy of the construction schedule to the jurisdiction so that the jurisdiction may schedule its inspections with reasonable notice for both parties.

F. The contractor shall provide materials that are recyclable, contain recycled materials, and that are EPA or Energy Star Rated if they are available on the market.

1. The contractor shall in all cases use low VOC components when possible.

G. PBS P100 “Facilities Standards for the Public Buildings Service” (2013). All contract deliverables shall meet the baseline performance requirements. Compliance overall is required, but specifically the mechanical, electrical, and energy sections should be carefully adhered to. All referenced codes shall also be adhered to.

H. Other technical codes that shall apply include:

Summary of Work 011000-5

1. IBC – International Building Code, associated mechanical and plumbing codes and referenced standards

2. NFPA 101 – Life Safety Code

3. NFPA 70 - NEC – National Electrical Code

4. All Federal and State Regulations for Asbestos Handling and Abatement including but not limited to: EPA, OSHA, NIOSH recommendations, and any other applicable Federal, State, and Local regulations and guidelines concerning asbestos or related construction activity.

PART 2 - PRODUCTS (Not Applicable) PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

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Work Restrictions 011400-1

SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Government will conduct a pre-construction survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. During the construction period, the Contractor shall have full use of the designated premises for construction operations, including full use of the indicated work site, limited only by the Government's right to perform work or retain other contractors to perform work on portions of the project.

C. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies between the hours of 7:30 AM through 5:30 PM.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. The Contractor shall make every effort to recycle or salvage those materials and provide the Government salvage/recycling receipts listing details of the transaction. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

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Work Restrictions 011400-2

10. Parking will be available for two contractor vehicles on site during working hours of the building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

11. Cell Phones: Contractor is to provide company cell phone during this contract. All cell phones to be “on vibrate” at all times. If a telephone begins audibly ringing, the building guards will take the cell phone and hold until the end of the working day prior to the con-tractor leaving the property. Cell phones are only permitted in construction area and contractor’s office space.

12. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a Hot Work Permit. Contact the Field Office to obtain Hot Work Permits. Hot Work Permits are required for each separate occurrence.

13. City permits and inspections: The Contractor is responsible for obtaining any necessary permits and making arrangements for any necessary inspections. The Contractor is hereby alerted that the fee for City inspectors will increase if less than 24 hours notice is given to the City. All fees and payments for permits and inspections shall be the responsibility of the Contractor, at no additional cost to the Government. The crane for the primary picks will be in the Muskie Parking Lot. The contractor is required to secure any permits if needed for this effort.

14. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

15. Coordinate with the GSA Building Manager and the COR for site access.

16. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

17. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

18. Protect building site from flying debris.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the site and the existing building during the entire period of construction. Cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage. Perform the Work in a manner that does not interfere with the Government's operations.

B. The Government reserves the right to occupy, place, and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

1.3 WORKING HOURS

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Work Restrictions 011400-3

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays 7:00 AM to 5:00 PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Occupied Hours at 7:00 AM to 5:00 PM.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours:

1. Noisy and/or odor-producing work that may disrupt tenant operations in adjacent spaces.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work during Government Unoccupied Hours.

F. Temporary Suspension of Work: The Contractor shall suspend work during the period of XXX to XXX. Contractor shall not be entitled to an adjustment of the Contract price or time of performance as a result of this suspension of work.

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 011400

Augusta, Me. 04330

Project Management and Coordination 013100-1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

1.2 INFORMATIONAL SUBMITTALS FOR LARGE PROJECTS

A. Key Personnel Names: Within 7 days of Notice to Proceed, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including home, office, and cellular telephone numbers and email addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in project meeting room, in temporary field office, in ePM system directory and by each temporary telephone. Keep list current at all times.

1.3 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the

Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space.

Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

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Project Management and Coordination 013100-2

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

6. Startup and adjustment of systems.

1.4 COORDINATION DRAWINGS

A. Prepare coordination drawings where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components shown on separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show location and size of access doors.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

B. Refer to Divisions 22, 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

D. Work installed prior to approval of coordination drawings shall be at the Contractor’s risk.

Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

E. Digital Data Files of Coordination Drawings: Prepare coordination digital data files in accordance with the following requirements:

1. File Preparation Format: Same digital data software program, version, and operating system as the original Drawings.

2. File Submittal Format: Same digital data software program, version, and operating system as the original Drawings and Portable Document Format (PDF).

3. GSA will furnish Contractor one set of digital data files of the Drawings for use in preparing coordination digital data files.

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Project Management and Coordination 013100-3

a. GSA makes no representations as to the accuracy or completeness of digital data files as they relate to the Drawings.

b. Digital Data Software Program: The Drawings are available in CAD.

c. Execute a data licensing agreement in a form acceptable to the GSA, if required for Project.

1.5 CONSERVATION

A. Coordinate conservation of energy, water and materials in the conduct of construction operation. Salvage materials and equipment involved in the performance of, but not incorporated into, the Work.

B. Waste Management Plan: Establish a program to maximize recycling of waste materials.

Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant party of the project, including the Government.

1.6 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide a full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

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Project Management and Coordination 013100-4

1.7 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Engineer.

b. Major design consultants.

c. Contractor.

d. Major subcontractors.

e. Major suppliers.

f. Other concerned parties.

2. Agenda: Subjects for discussion shall include items of significance that could affect progress, including but not limited to the following:

a. Tentative construction schedule.

b. Critical work sequencing.

c. Designation of responsible personnel.

d. Procedures for processing field decisions and Change Orders.

e. Procedures for processing Applications for Payment.

f. Distribution of Contract Documents.

g. Submittal of Shop Drawings, Product Data, and Samples.

h. Preparation of Record Documents.

i. Use of the premises.

j. Parking availability.

k. Office, work, and storage areas.

l. Equipment deliveries and priorities.

m. Safety procedures.

n. First aid.

o. Security.

p. Housekeeping and progress cleaning.

q. Working hours.

r. Energy conservation

s. Waste management

t. Commissioning, if applicable

B. Progress Meetings: The Government or designee shall conduct progress meetings at the Project Site at regular intervals. Dates of meetings shall be coordinated with preparation of the payment request.

1. Attendees: In addition to the Contractor's and Government's representatives, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of the previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how

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Project Management and Coordination 013100-5 construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review the present and future needs of each entity present, including but not limited to the following:

1) Interface requirements.

2) Time.

3) Sequences of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Hours of work.

11) Hazards and risks.

12) Housekeeping and progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

16) Updating of Record Documents.

3. Schedule Updating: The Contractor shall revise the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. The revised schedule shall be issued concurrently with the report of each meeting.

C. Project Closeout Conference: GSA will schedule and conduct a Project closeout conference, at a time convenient to Contractor and Engineer, but no later than 90 days prior to the scheduled date of Substantial Completion.

Attendees: Authorized representatives of GSA, Engineer, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the meeting. Participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

1. Agenda: Discuss items of significance that could affect or delay Project closeout, including the following:

a. Preparation of record documents.

b. Procedures required prior to inspection for Substantial Completion and for final inspection for acceptance.

c. Submittal of written warranties.

d. Requirements for completing sustainable design documentation.

e. Requirements for preparing operations and maintenance data.

f. Requirements for delivery of material samples, attic stock, and spare parts.

g. Requirements for demonstration and training.

i. Preparation of Contractor's punch list.

j. Procedures for processing Applications for Payment at Substantial Completion and for final payment.

k. Submittal procedures.

l. Coordination of separate contracts, if any.

m. GSA's partial occupancy requirements.

n. Installation of GSA's furniture, fixtures, and equipment.

o. Responsibility for removing temporary facilities and controls.

2. Minutes: Entity conducting meeting will record and distribute meeting minutes within 3 working days.

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Project Management and Coordination 013100-6

1.8 UTILITY SERVICE INTERRUPTIONS

A. Utility Service Interruption Plan: Contractor shall submit a utility service interruption plan for the project. Plan shall include dates and times of each scheduled interruption, with estimated period of outage, list of existing equipment that will be affected by the interruption, proposed sequence of equipment shut-down and start-up, and responsible personnel.

1. Keep interruptions and periods of interruption to a minimum.

2. Schedule interruptions during times when the facility is unoccupied.

3. Plan must be approved in writing by the Building Manager and the Government or the

Government's representative. If not approved, consult with the Building Manager, and revise and resubmit the plan until approved.

B. Coordination of Interruptions: Sufficiently in advance of each scheduled utility interruption, the Contractor shall issue a notice to all affected parties, confirming each provision of the interruption, or canceling and rescheduling. Coordinate with the Building Manager and Government's representative, and confirm that the responsible personnel are prepared to execute the shut-down and start-up of affected existing equipment, prior to each interruption.

1.9 SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

4. Coordination Drawings: Comply with the shop drawing requirements specified in Division

1 Section "Submittal Procedures".

B. Waste Management: Within 15 calendar days after commencement of construction, submit the waste management plan, followed by monthly implementation reports.

C. Utility Service Interruptions: No later than 15 calendar days prior to the first planned interruption, submit the utility service interruption plan, followed by confirmed scheduled shut-down notices at least 3 calendar days prior to each interruption.

PART 2 - PRODUCTS (Not applicable)

PART 3 - EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, Augusta, Me. 04330

Project Management and Coordination 013100-7 clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise deleterious conditions during the construction period. Such conditions include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Radiation.

10. Puncture.

11. Abrasion.

12. Heavy traffic.

13. Soiling, staining, and corrosion.

14. Bacteria.

15. Rodent and inset infestation.

16. Combustion.

17. Electrical current.

18. High-speed operation.

19. Improper lubrication.

20. Unusual wear or other misuse.

21. Contact between incompatible materials.

22. Destructive testing.

23. Misalignment.

24. Excessive weathering.

25. Unprotected storage.

26. Improper shipping or handling.

27. Theft or vandalism.

END OF SECTION 013100

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Submittal Procedures 013300-1

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes certain administrative and procedural requirements for shop drawings, coordination drawings, schedules, samples and certain other quality assurance submittals.

B. This section does not include requirements for the following submittals:

1. Inspection and test reports specified in Division 1 Section "Quality Control."

2. Warranties specified in Division 1 Section "Product Requirements."

3. Closeout submittals specified in Division 1 Section "Closeout Procedures."

4. Record documents specified in Division 1 Section "Project Record Documents."

5. Operation, maintenance and instruction manuals specified in Division 1 Section

"Operation and Maintenance Documentation."

6. Reports, schedules and other submittals specified in Division 1 Section "Construction

Progress Documentation".

C. Shop drawings, coordination drawings and schedules are further categorized and defined as follows:

1. Shop drawings include drawings and schedules prepared for specific parts of the project, except for coordination drawings.

2. Coordination drawings are specified in Division 1 Section "Project Management and Coordination."

3. Product data includes manufacturer's standard catalogs, pamphlets and other printed materials that show and describe materials and items, and includes but is not limited to the following:

a. Product specifications.

b. Installation instructions.

c. Color charts.

d. Catalog cuts.

e. Rough-in diagrams and templates.

f. Wiring diagrams.

g. Performance curves.

h. Operational range diagrams.

i. Mill reports.

D. Samples of actual materials and items shall be provided at such scale to allow delivery for review, as well as for field samples or mock-ups of full-size physical examples erected on-site or

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Submittal Procedures 013300-2 elsewhere, to establish a true-scale standard by which the corresponding work will be judged or a standard for compliance testing.

E. Other quality assurance submittals include materials specifically prepared for the project, except drawings and schedules, and include but are not limited to the following:

1. Design data and calculations.

2. Certifications of compliance or conformance.

3. Manufacturer's instructions and field reports.

F. Approvals do not supersede requirements of the contract documents.

1.2 GENERAL SUBMITTAL REQUIREMENTS

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities and with the Submittal Schedule specified in Division 1 Section "Construction Progress Documentation". Submittals shall be transmitted via ePM or email to GSA within 14 calendar days either after receipt of notice to proceed or according to the Contractor's approved construction schedule. Transmit each submittal sufficiently in advance of the scheduled performance of related construction activities to avoid delaying the Work, allowing for the review times specified for submittals.

1. Coordinate each submittal with other submittals and related activities that require sequential scheduling, to allow for testing, purchase, fabrication and product delivery in a timely manner.

2. Schedule transmittal of different categories of submittals for the same element of Work and for different elements of related parts of the Work at the same time. Coordinate submittals to enable approvals and acceptances so as not to inhibit orderly progress of the Work.

3. Post electronic submittals as PDF electronic files directly to ePM system specifically established for Project. GSA will return annotated file. Annotate and retain one copy of file as an electronic project record document file.

4. Allow sufficient time for submittal review, corrections following the initial review, and re-submittal review before activities scheduled after the submittal approval.

5. Failure on the part of the Contractor to indicate approval or acceptance on submittals prior to submission to Contracting Officer will result in their being returned to the Contractor without being acted upon.

6. Any resubmission required after Government review shall be made within 10 calendar days after return of the submittal, unless specifically authorized otherwise by GSA.

7. Submittals which are determined to be incomplete or otherwise substandard will be returned to the Contractor with no further review. Delays due to incomplete or rejected submittals will not be excused.

8. Construction will not be allowed to proceed if submittals are not received in a timely manner, and will not result in an extension to the Contractor's Construction Schedule.

9. Failure by the Contractor to provide the required submittals in a timely manner may result in withheld payments until submittals are up-to-date.

10. Maintain one complete set of submittals at project site.

11. Maintain an organized submittal register at project site. This will be an agenda item for progress meetings.

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Submittal Procedures 013300-3

B. Electronic Submittal Identification and Information: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble each submittal item into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each submittal item.

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use Contract number and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01). Re-submittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by GSA.

4. Transmittal Form for Electronic Submittals: Use software-generated form from electronic project management software acceptable to GSA.

a. Project name.

b. GSA project number.

c. Date.

d. Name and address of Engineer.

e. Name of Contractor.

f. GSA contract number.

g. Name of firm or entity that prepared submittal.

h. Names of subcontractor, manufacturer, and supplier.

i. Category and type of submittal.

j. Submittal purpose and description.

k. Specification Section number and title.

l. Specification paragraph number or drawing designation and generic name for each of multiple items.

m. Drawing number and detail references, as appropriate.

n. Location(s) where product is to be installed, as appropriate.

o. Related physical samples submitted directly.

p. Indication of full or partial submittal.

q. Transmittal number, numbered consecutively.

r. Submittal and transmittal distribution record.

s. Other necessary identification.

5. Include the following information as keywords in the electronic file metadata:

a. Project name.

b. GSA project number.

c. Contract number.

d. Number and title of appropriate Specification Section.

e. Specification paragraph number and generic name of each item.

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Submittal Procedures 013300-4

f. Manufacturer name.

g. Product name and model number.

1.3 SHOP DRAWINGS AND COORDINATION DRAWINGS

A. Submit originally prepared information, drawn accurately to scale. Do not reproduce Contract Documents or copy standard printed materials as the basis for Shop Drawings and Coordination Drawings.

B. Include at minimum the following information on Shop Drawings and Coordination Drawings:

1. Dimensions.

2. Identification of products and materials.

3. Compliance with specified standards.

4. Notation of coordination requirements.

5. Notation of dimensions established by field measurements.

6. Highlighted or encircled deviations from the Contract Documents.

C. Sheet size: Except for templates, patterns and similar full-size drawings, submit Shop Drawings and Coordination Drawings on sheets of at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

D. Submittals: Unless otherwise indicated, submit one electronic file (.pdf) of each drawing submittal through ePM. The file will be marked with action taken and returned.

E. Distribution: When submittal is approved or accepted, Contractor shall prepare final electronic files, for the following purposes.

1. One file shall be marked and retained as a "Record Document."

2. Unless otherwise requested, one file shall be provided to the Contracting Officer.

3. Additional prints shall be provided to the entities involved in the construction.

4. Prints will be included in the Operation and Maintenance manuals.

1.4 PRODUCT DATA

A. Collect Product Data into a single submittal for each system or element of construction. Mark each copy to show specific product choices and options applicable to the project. Product Data shall include the following information, where applicable:

1. Manufacturer's printed recommendations.

2. Compliance with recognized trade association standards.

3. Compliance with recognized testing standards.

4. Applicability of testing agency labels and seals.

5. Notation of dimensions verified for fit by field measurements.

6. Notation of coordination requirements.

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Submittal Procedures 013300-5

B. Preliminary Submittal: Prior to submittal of complete Product Data, submit a preliminary single copy of that part of Product Data when selection of options is required, such as for color charts.

Preliminary submittal will be returned, with selection noted, for the Contractor's use in subsequent submittals.

C. Submittals: Unless otherwise indicated, submit one electronic copy of each Product Data submittal. One original copy will be retained and a copy will be marked with action taken and returned to the contractor.

D. Distribution: When submittal is approved or accepted, Contractor shall distribute copies for the following purposes:

1. One copy shall be marked and retained as a "Record Document."

2. Additional copies shall be provided to the manufacturers, subcontractors, suppliers, installers, governing authorities and others as required for performance of the applicable construction activities.

3. Copies required for operation and maintenance manuals

1.5 OTHER QUALITY CONTROL SUBMITTALS

A. Submit other quality control submittals in compliance with requirements in the individual specification sections, including Division 1.

B. Certifications: Submit notarized certifications indicating compliance with specified requirements.

Certifications shall be signed by an individual authorized to sign on behalf of the Contractor.

1.6 REVIEW ACTION ON SUBMITTALS

A. For paper submittals for the record or for information or for another purpose where no action and return is required, GSA will review submittals and mark returned copies to indicate action taken.

B. For electronic submittals,

1. Submit electronic submittals via encrypted email as PDF electronic files.

a. GSA will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

C. Compliance with specified characteristics is the Contractor's responsibility, and is not part of the Contracting Officer's review and indication of action taken. The contract documents shall prevail in case of review action conflict.

D. Submittals without approval or acceptance shall not be used.

E. Action Stamp:

1. For paper or non-electronic submittal: Each submittal will be stamped with a uniform action stamp. The stamp shall be marked to indicate one of the following actions taken

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Submittal Procedures 013300-6

2. For electronic submittal: Provide a digital signature with digital certificate on electronically submitted certificates and certifications where indicated. For notarized signature if required, provide paper copies for signature.

3. Final Unrestricted Release: Where marked "Approved" or "Accepted", the work covered by the submittal may proceed, provided it complies with the requirements of the Contract Documents.

4. Final But Restricted Release: Where marked "Approved " or "Accepted" "As Noted", the work covered by the submittal may proceed, provided it complies with the notations or corrections on the submittal and with the requirements of the Contract Documents.

5. Return for Re-submittal: Where marked "Not Approved" or "Not Accepted", Revise and Resubmit", do not proceed with the work covered by the submittal, including purchasing, fabrication, delivery or any other activity. Revise or prepare a new submittal according to the notations on the submittal or on the return transmittal. Resubmit without delay, repeating as necessary to obtain a final release action mark.

6. No Action: Where a submittal is for the record or for information or for another purpose not requiring review action, the submittal may not be returned or may be returned and marked "Action Not Required."

F. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h.…